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1985.02.26_TC_Minutes_Workshopr TOWN OF HIGHLAND BEACH, FLORIDA • Minutes of Meeting of Town Commission WORKSHOP MEETING Tuesday, February 26, 1985 9.30 A M A Workshop Meeting of the Town Commission was called to order by Mayor Louis Y. Horton at 9:30 a.m. in the Town Commission Chambers at Town Hall. Others in attendance were Vice Mayor Mary Louise G. Blosser, Commissioners John J. Basso, William E. Paul and Betty Jean Stewart. Also present were Town Attorney Thomas E. Sliney, Town Manager Hugh D. Williams, Town Clerk Mary Ann Whaley and members of the general public. 85.1 PUBLIC COMMENTS AND REQUESTS: Mr. Michael Dent addressed the Town Commission reminding the public of the Highland Beach Civic League Meeting to be bald this night at 7:30 p.m. in the Town Commission Chambers for the purpose of holding an informal forum with the candidates for the March 12, 1985 municipal election. Mr. Dent also commented that the matter of ocean rescue was a moot issue and further recommended that the Town look into the raising of its liability insurance. • 85.13 PRESENTATION BY EDUARDO A. ALFARO, CPA, Service Representa- tive of the ICMA Retirment Corporation. Mr. Alfaro addressed the Town Commission regarding a proposed Deferred Compensation Plan for adoption by the Town, whereby any employee could defer 25~ of their salary with an annual maximum of $7,500 through payroll deduction. Mr. Alfaro stated that this program could be administered through ICMA Retirement Corporation at minimal cost. Mr. Alfaro further stated that the program could be started or stopped at anytime by an employee, and that funds could not be removed except in the case of retirement, disability or qualified catastrophic emgergen- cies. The ICMA Retirement Corporation now administers a Deferred Compensation Program to over 1750 local governments. Upon responding to questions posed by the Town Commission and Town Attorney, Mr. Alfaro gave a history of the background of the corporation, stated that "unforseeable emergencies" were determined along presently existing IRS guidelines, and that there were no penalties upon with- drawal, excepting that the funds would be taxable as income within the year withdrawn. Mr. Alfaro also indicated that this program in no way would be in conflict with the Town's present retirement system. Attorney Sliney will review a proposed Resolution for submission and possible adoption at the March 5, 1985 Regular Meeting. 85.2 BOARDS AND COMMITTEES: • Community Appearance Board Regular Member Louise Johnson's term expires in March, 1985. Mrs. Johnson is eligible for re-appointment. `' W'brkshop Meeting 2/26/85 Page 2 of 7 • It was the consensus of the Town Commission to re-appoint Mrs. Johnson as a Regular Member of the Community Appearance Board for a three year term, which action will be taken at the March 5, 1985 Regular Meeting. With respect to the Financial Advisory Board, one Regular Member vacancy, as well as one Alternate Member vacancy exists. Mr. Joseph Murania was interviewed by the Town Commission. Mr. Walter PeJ~lenk, a talent bank applicant, who was not available for interview today, will be invited to attend and be interviewed at the March 5, 1985 Regular Meeting. It was noted by Mayor Horton that Mr. Pelflenk had been recommended by former Town Commissione Harry Walker.Vice Mayor Blosser commented that a note had been placed in the Bulletin soliciting further applicants with specific expertise in insurance and that the Town Commission should delay any action until such time residents had an opportunity to respond to such solicitation. Commissioner Stewart and Commissioner Basso stressed the point that there were several major items to be studied with regard to the upcoming budget i.e. the inclusion of sewer and garbage fees as a part of the ad valorem taxes, and that action should be taken shortly to fill the FAB slots. The appointment of Mr. Murania will be considered at the March 5, 1985 Regular Meeting. 85.3 PROPOSED ORDINANCES AND RESOLUTIONS: • 1. AN ORDINANCE OF THE TOWN OF HIGHLAND BEACH, FLORIDA, AMENDING THE CODE OF ORDINANCES OF THE TOWN OF HIGHLAND BEACH, CHAPTER 2, ENTITLED "ADMINISTRATION", SECTION 2-41, ENTITLED "TOWN PLANNING BOARD; ESTABLISH- MENT; TERMS", SECTION 2-52 ENTITLD "POWERS AND DUTIES", SECTION 2-53 ENTITLED "MEETINGS AND RECORDS; APPEALS", SECTION 2-54 ENTITLED "CHANGES IN PLANS AND SPECIFICATIONS". This Ordinance will be re-read for a first time at the March 5, 1985 Regular Meeting due to the time lapse since the previous reading, and then workshopped to the March 26, 1985 meeting. Vice Mayor Blosser re- iterated her statement from the last meeting that note of an annual review of the Zoning and Comprehensive Plan be included under the duties of the Planning Board. Commissioner Stewart noted that the Board of Adjustment were going to review their guidelines and perhaps their recommendations should be reviewed for inclusion in this proposed ordinance. Attorney Sliney will contact Dr. Schiff, Chairman of the Board of Adjustment for his ideas on this. The Town Attorney will also reword the verbage in the appointing paragraphs for the Planning Board and the CAB for consistency. 2. AN ORDINANCE OF THE TOWN OF HIGHLAND BEACH, FLORIDA, AMENDING THE CODE OF ORDINANES OF THE TOWN OF HIGHLAND BEACH, CHAPTER 21, ENTITLED "SEAWALLS, BULKHEADS, RE- w 5~orkshop Meeting 2/26/85 Page 3 of 7 TAINING WALLS" BY THE ADDITION OF A SECTION ENTITLED . "SEAWALLS-ABATEMENT OF NUISANCES, IN3URIOUS OR DANGEROUS CONDITIONS" This proposed Ordinance will be read for its first time at the March 5, 1985 Regular Meeting and workshopped at the March 26, 1985 Meeting. This ordinance will be reviewed with a view toward reducing the time now included to abate dangerous conditions. 82.49 Delray Beach/Highland Beach Sewer Issue Status: The Town Manager reported that the final engineering report as prepared by Greeley an Hanson, Engineers was expected any day. Commissioner Paul noted his concern that the stipulation as agreed to by both Highland Beach and Delray Beach included a specified time for input by the communities which had long since passed and that the final report should have been issued with no further interference by either governing body. Attorney Sliney expressed his concern over the delay and stated that he would write a letter to Greeley and Hansen requesting the immediate submission of the final report. Inasmuch as Mayor Horton had indicated earlier that he had to leave early, he gave his report at this time. Mayor Horton reminded the Town Commission that a Special Meeting would have to be set for March 13, 1985 to certify the results of the March 12, 1985 municipal election. This item will be included on the Consent Agenda for March 5, 19$5. Mayor Horton reported that the installation of Seascape would be occurring shortly depending on weather and water conditions. A request to provide public service announcements regarding drunk driving, as well as a communication from Senator Paula Hawkins regard- ing tax exempt securities will be taken up at the March 5, 1985 Regular Meeting. The Mayor reported on a request from the Barnes Family to utilize Town Hall for parking for their guests at a party, and using a "shuttle" back and forth to their residence on Friday, March 15, 1985. The Town Attorney commented that the Town Hall was a public parking area and that the Town Commission was not in a position to deny such a request. Vice Mayor Blosser stated that she felt that the property was to be used for governmental purposes and therefore felt that she could not approve such a request. No other objections were expressed. 85.6 Sunrise-Frederick Property - Request for approval of site plan and Unity of Title. The Town Attorney reported that a Disclaimer and Quitclaim Deed regarding the Camelot on the Ocean Homeowners Association was still being awaited from Mr. Frederick's attorney. Mr. Mike Woolsey, representative of Mr. Frederick was present and indicated that he would urge the preparation of the additional documentation. The Town ._ „Workshop Meeting 2/26/85 .Page 4 of 7 Commission will take this matter up at the March 5,1985 Regular . Meeting provided that the requested information was submitted and dis- tributed prior to Friday, March 1, 19$5. 85.7 Hoffman RPUD - Request of Ken Slinkman, Attorney for Paul and Camille Hoffman. The Town Commission discussed a letter from Ken Slinkman, Attorney for Paul and Camille Hoffman dated February 13, 1985 addressed to the Town Clerk. Mr. Slinkman offered to have several experts address the Town Commission in an effort to have the Town rescind a previously written letter to the DER opposing any degradation of the mangroves on the Hoffman project. It was noted by Commissioner Stewart and Vice Mayor Blosser that historically, the Town Commission had been opposed to the destruction of any mangroves,i.e. the Drexel project and Coronado. Mr. Slinkman had attached a copy of Resolution #399 to his letter, wherein no opposition to the destruction of mangroves on the Hoffman property was expressed. Inasmuch as Resolution #399 was adopted by a previous Town Commission, and the fact that the Town Attorney stated that a present Town Commission need not be bound by the action of a former Town Commission, a Resolution will be drawn repealing this previous policy as relates to the Hidden Harbor Project. The Town Attorney will submit a proposed repealing Resolution at the March 26, 1985 Workshop Meeting. 85.11 Royal Highlands - Presentation of proposed amended plans. • Stephen B. Moss, Attorney, Roy Brown, Architect-Engineer, Taft Bradshaw, Landscape Architect, and Lawrence Schmidt, all representing Teron International addressed the Town Commission requesting to present a proposed conceptual plan amending the previously approved plans on the Royal Highlands property. Commissioner Stewart reminded the Town Commission that specific guidelines existed procedurally for review of any amended plans through the appropriate boards prior to the Town Commission becoming involved. It was the position of the Town Commission that they would listen to the presentation, without giving any conceptual approval without the appropriate recommendations from the Town boards. The representatives then proceeded to present an amended plan proposed for the Royal Highlands propery which included a decrease in units from 156 units to 128 units. Mr. Schmidt indicated that the full set of plans for the proposed construction would be filed in the building department this day for normal course through the Planning Board and Community Appearance Board. No discussion was had nor recommendation given by the Town Commission at this time. 85.12 Discussion re verbatim policy. A letter dated February 4, 1985 from the Town Attorney to the Town Manager regarding a policy for verbatim transcripts was discussed. The following statement will be included on the Consent Agenda for March 5, 1985 for inclusion on all future agendas: . Workshop Meeting 2/26/85 Page 5 of 7 IF ANY DECISION OF THE TOWN COMMISSION AFFECTS YOU, AND YOU • DECIDE TO APPEAL ANY DECISION MADE AT THIS MEETING WITH RESPECT TO ANY MATTER CONSIDERED, YOU WILL NEED A RECORD OF THE PROCEEDINGS AND, FOR SUCH PURPOSES, XOU MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. (THE ABOVE NOTICE IS REQUIRED BY STATE LAW. ANYONE DESIRING A VERBATIM TRANSCRIPT, SHALL HAVE THE RESPONSIBILITY, AT HIS OWN COST, TO ARRANGE FOR THE TRANSCRIPT. The Town Manager also recommended that all tape recordings of meetings be destroyed one year after approval of Minutes. Inasmuch as the Town is still involved in matters which have been pending for a number of years including the existing RPUDs, it was the consensus of the Town Commission that this recommendation be opposed. 85.14 Discussion re appointment of poll workers. In a memorandum from the Town Clerk dated February 25, 1985, it was recommended that the following persons be appointed as poll workers for the March 12, 1985 municipal election: Helene Harris, Clerk William C. Maclarty, Inspector Adele Allen, Inspector Catherine Hughes, Inspector . Doris S. Schneider, Inspector Frank Fink, Inspector Claire Tell, Inspector Helen Voss, Alternate In response to Commissioner Stewart's question as to why two additional poll workers were being recommeneded, the Town Clerk reported that due to the change in election dates, and the minimal requests for absentee ballots, a greater voter turnout was expected and therefore required additional workers. The appointments will be made as a part of the Consent Agenda for the March 5, 1985 Regular Meeting. REPORTS - TOWN COMMISSION: Mayor Louis Y. Horton - Report given earlier in the meeting. Vice Mayor Mary Louise G. Blosser - The Vice Mayor commented on a memorandum from the Building Official recommending a change to Chapter 3PJ clarifying the side set back requirements. The Town Attorney will review the necessary procedure for adoption of the recommended amendment to determine whether an amendment based on administrative clarification rather than a substantive change would require public hearings and report his findings to the Town Commission • __ ,. Workshop Meeting 2/26/85 Page 6 of 7 at which time further consideration will be given to this . matter. Commissioner John J. Basso - No report. Commissioner William E. Paul - Commissioner Paul reported on information received regarding a new telephone book to be published in Boca Raton, which will include Highland Beach. Commissioner Paul requested that administrative action be taken, if possible, to urge the completion of the north gate house at Boca Highland. Commissioner Paul recommended that the Town urge Representative Steve Press to work toward the deviation of funding now allo- cated in the 1987 DOT Program to areas other than the widening of AlA within Highland Beach. Commissioner Betty Jean Stewart - Commissioner Stewart reported on a memorandum from the Planning Board requesting consistency in the attendance of attorneys at the Planning Board and Town Commission meetings. Attorney Sliney that this problem would be alleviated by his attendance at both meetings rather than sending an Associate. Mrs. Doris • Rome, Vice-Chairman of the Planning Board was present and stated that this solution would be acceptable to the Planning Board. Commissioner Stewart requested clarification on the process by which items were included or excluded from an agenda. It was noted by the Town Clerk that several matters which had been requested by the Town Commission to be included on the agenda had been removed by the Town Manager who was going to report on those specific matters under Town Managers Report. The Town Clerk stated that in the future, an effort would be made to set out any specified matters requested by the Town Commission even if they were to be brought up under the Town Managers Report. Commissioner Stewart also verified that the plans which had been filed in the building department for the screening of the Coronado garage was being actively worked on. REPORTS - TOWN ATTORNEY: The Town Attorney reported that a Response to the Writ of Certiori in the Boca Highland lawsuit had been filed, a copy of which was available for inspection in Town Hall. Vice Mayor Blosser requested a copy be made of this document for her. Workshop Meeting 2/26/85 Page 7 of 7 REPORTS - TOWN MANAGER: Williams reported on price quotes beingreceived for the installa- ion of the air conditioning cooling coil purchased earlier by the Town; the monitoring of deteriorating abutments on the Bel Lido Bridge; the solicitation of price quotes on increasing the Town's liability insurance; the status of the interlocal fire/rescue study committee; an upcoming recommendation for one additional part-time employee in the Post Office and the inclusion in next year's enterprise budget for two additional water meters, one to be installed at the Water Treatment Plant and one at the re-pump station. In requesting direction as to the re-location of the public telephone booth presently in front of the Police Station, this matter will be studied and placed on the March 26, 1985 Workshop Meeting Agenda. There being no further business, the Workshop Meeting was adjourned at 12:1P1 p.m. APPROVED• - •M r Louis Y o rton Vice Mayor Mary Louise G. Blosser iss' er John J. Basso ~" ~1~ .r~~ ~~"~~ 9 Commissioner William E. Paul Cam ssioner Betty Jean Stewart Attest: Date;Cl ~7~,R~ •