2017.09.26_TC_Minutes_Workshop A.04 R%1111
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TOWN OF HIGHLAND BEACH
TOWN COMMISSION WORKSHOP MINUTES
Town Hall/Commission Chambers Date: September 26,2017
3614 South Ocean Boulevard Time: 1:30 PM
Highland Beach,Florida
CALL TO ORDER:
Mayor Carl Feldman called the Workshop Meeting to order at 1:30 PM.
PRESENT UPON ROLL CALL:
Mayor Carl Feldman
Vice Mayor William Weitz, Ph.D.
Commissioner Rhoda Zelniker
Commissioner George Kelvin
Commissioner Elyse Riesa
Town Attorney Pamela Ryan
Town Manager Valerie Oakes
Town Clerk Lanelda Gaskins
Pledge of Allegiance:
The Pledge of Allegiance was led by Commission, followed by a moment of silence.
Civility Pledge:
Town Clerk Gaskins recited the Civility Pledge.
1. ADDITIONS,DELETIONS OR ACCEPTANCE OF AGENDA:
Manor Feldman called for any additions or deletions to the agenda. Hearing none, the agenda
was accepted as presented.
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2. PUBLIC COMMENTS AND REQUESTS:
Tim Burnich, 4505 South Ocean Boulevard provided comments about the residents living in the
south end of Highland Beach not having electricity from Florida Power and Light for seven days
post-hurricane Irma, and the discomfort it caused the residents.
Town Commission Workshop Minutes
Date: September 26,2017
Page 2 of 9
3. PRESENTATIONS/PROCLAMATIONS:
A) Update on Hurricane Irma
By Craig Hartmann, Chief of Police
Police Chief Craig Hartmann provided an update highlighting Town personnel activities
associated with the onset and aftermath of Hurricane Irma. In addition, he thanked Officer Eric
Aronowitz for his extraordinary assistance and the residents who offered their assistance to the
Police Department.
Town Manager Oakes thanked the community, Town Commission and staff for their
cooperation.
B) 2-1-1 Helpline
By Craig Hartmann,Chief of Police
Patrice Schroeder of 2-1-1 Helpline
Chief Hartmann introduced Patrice Schroeder of 2-1-1 Hotline.
Ms. Schroeder mentioned 2-1-1 Helpline has been in Palm Beach County for 46 years and
provides an array of service to the community. She gave an overview of the community services
as follows: Crises Hotline; Language Services for non-English Speaking Individuals; Program
Calling Senior Citizens to ensure their safety; Elder Crisis Outreach program; Medical, Mental
Health, and Teen Programs. The newest program is "Help Me Grow" which helps small
children. In addition, they have a Special Needs Helpline and a Veteran's guide dedicated to all
Veterans.
Commissioner Riesa asked Ms. Schroeder if she could come back to Highland Beach in the
future during the season to provide information to the residents at a meeting in the Library.
Commissioner Kelvin mentioned the 2-1-1 Helpline information sheet should be included in the
next Highlander newsletter.
Commissioner Zelniker thanked Ms. Schroeder for her presentation and the work her
organization has done in the communities.
Vice Mayor Weitz thanked her and commended her for including Veteran services in their
programs.
Mayor Feldman asked how 2-1-1 Helpline get funded. Ms. Schroeder explained the funding
comes from two state entities - United Way, the Children Services Council, and Palm Beach
County. She mentioned that they will be having a fund-raiser on October 9, 2017. Mayor
Feldman invited her to partake in the 2018 Spring Fling Event. He asked if staff could email the
2-1-1 Helpline flyer to the condominium managers.
Town Commission Workshop Minutes
Date: September 26,2017
Page 3 of 9
4. BOARDS AND COMMITTEES:
Town Clerk Gaskins read Board and Committees Items 4A through 4D into the record.
A) Board Correspondence:
None.
B) Board Action Report:
Town Clerk Gaskins read the September 2017 Board Action report into the record.
C) Board Vacancies:
Financial Advisory Board—One Vacancy (Three Year Term)
D) Monthly Meetings and Events:
Town Commission Second Budget Public Hearing—September 26, 2017—5:01 PM
Town Commission Regular Meeting—October 3, 2017— 1:30 PM
Town Hall Closed—October 9, 2017—Observance of Columbus Day
Planning Board Regular Meeting—October 11, 2017—9:30 AM
Board of Adjustment and Appeals Regular Meeting—October 17, 2017—9:30 AM
Town Commission Workshop Meeting—October 31, 2017— 1:30 PM
5. PROPOSED ORDINANCES AND RESOLUTIONS:
A) ORDINANCE NO. 17-003 O (SECOND READING SCHEDULED FOR 10/3/2017)
AN ORDINANCE OF THE TOWN COMMISSION OF THE TOWN OF HIGHLAND
BEACH, FLORIDA, AMENDING THE TOWN CHARTER, SECTION 1.06 AND
AMENDING CHAPTER 7 "ELECTIONS", SECTION 7-1 "STATE LAW TO GOVERN
ELECTIONS", SECTION 7-2 "QUALIFICATIONS TO VOTE" , SECTION 7-3
"REGISTRATION OF ELECTORS", SECTION 7-6 "NOTICE OF ELECTION", AT
THE REQUEST OF THE PALM BEACH COUNTY SUPERVISOR OF ELECTIONS TO
ALLOW FOR A LONGER PERIOD OF TIME BETWEEN QUALIFYING AND THE
ELECTION AND TO CLARIFY THE PROCEDURES TO BE FOLLOWED
REGARDING THE MUNICIPAL ELECTION; ENACTING SECTION 7-5 "TIE VOTE"
TO PROVIDE FOR PROCEDURES TO FOLLOW IN THE EVENT OF A TIE IN AN
ELECTION; PROVIDING FOR SEVERABILITY; PROVIDING FOR THE REPEAL OF
LAWS IN CONFLICT; PROVIDING FOR CODIFICATION; AND PROVIDING FOR
AN EFFECTIVE DATE. (FIRST READING WAS 9/5/2017)
Town Clerk Gaskins read Ordinance No. 17-003 O into the record.
Town Manager Oakes presented this item.
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Date: September 26,2017
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Commission Discussion:
Commissioner Riesa inquired about communication informing the residents of the new
qualifying period. She also inquired about the drawing lots process and the two weeks
requirement for a Run-Off election. Town Manager Oakes explained how staff would
communicate the information to the residents/public. In addition, she explained state law
requirements regarding a run-off election.
Commissioner Kelvin had no comments.
Commissioner Zelniker provided comments about communication. She also was not in favor of
the drawing lots.
Vice Mayor Weitz was in support this ordinance.
Mayor Feldman questioned the polling location, and Town Manager Oakes explained staff is in
the process of reviewing the polling location for the March 2018 election.
It was the consensus of the Commission to place Item 5A, Ordinance No. 17-003 O on the
October 3, 2017, Regular Meeting Agenda.
B) ORDINANCE NO. 17-004 O (SECOND READING SCHEDULED FOR 10/3/2017)
AN ORDINANCE OF THE TOWN COMMISSION OF THE TOWN OF HIGHLAND
BEACH, FLORIDA, AMENDING CHAPTER 20 "PLANNING AND DEVELOPMENT",
ARTICLE II "PLANNING BOARD", SECTION 20-26 "ESTABLISHED;
MEMBERSHIP; FUNCTION", TO REMOVE THE REQUIREMENT FOR ANNUAL
REVIEWS OF THE COMPREHENSIVE PLAN AND ZONING CODE BY THE
PLANNING BOARD; PROVIDING FOR SEVERABILITY; PROVIDING FOR THE
REPEAL OF LAWS IN CONFLICT; PROVIDING FOR CODIFICATION; AND
PROVIDING FOR AN EFFECTIVE DATE. (FIRST READING WAS 9/512017).
Town Clerk Gaskins read the title of Ordinance No. 17-004 O into the record.
Town Manager Oakes presented this item.
There were no comments from the Commission.
It was the consensus of the Commission to place Item 513, Ordinance No. 17-004 O on the
October 3, 2017, Regular Meeting Agenda.
Town Commission Workshop Minutes
Date: September 26,2017
Page 5 of 9
C) RESOLUTION NO. 17-019 R
A RESOLUTION OF THE TOWN COMMISSION OF THE TOWN OF HIGHLAND
BEACH, FLORIDA, ADOPTING THE FISCAL YEAR 2017-2018 FEE SCHEDULE
WHICH ESTABLISHES REASONABLE FEES FOR TOWN SERVICES AND OTHER
CHARGES AND PROVIDING FOR CONFLICTS, PROVIDING AN EFFECTIVE
DATE.
Town Clerk Gaskins read the title of Resolution No. 17-019 R into the record.
Town Manager Oakes presented this item.
There were no comments from the Commissioners.
The consensus of the Commission was to place Item No. 5C, Resolution No. 17-019 R on the
October 3, 2017, Regular Meeting Consent Agenda.
D) RESOLUTION NO. 17-020 R
A RESOLUTION OF THE TOWN COMMISSION OF THE TOWN OF HIGHLAND
BEACH, FLORIDA, CALLING FOR A SPECIAL ELECTION REGARDING THE
PROPOSED CONSTRUCTION OF STREETSCAPE IMPROVEMENTS CONSISTING
OF, BUT NOT LIMITED TO, A NEW WALK PATH, UPGRADED SIGNAGE,
LANDSCAPING AND LIGHTING AND PLEDGING OF AD VALOREM TAXES TO
FUND THE PROJECT.
Town Clerk Gaskins read the title of Resolution No. 17-020 R into the record.
Town Manager Oakes presented this item. She read the proposed referendum questions into the
record and explained that this is a draft since there is time to prepare this referendum before
presenting it to the Supervisor of Election.
Commission Discussion:
Commissioner Riesa was in favor of the streetscape project. She provided comments about
concerns with regards to bidding the project to ensure there would be enough money in the plan.
Commissioner Kelvin questioned whether any plans were submitted regarding lighting,
landscaping, signs, etc., and how did staff arrive at the $2.1 million. Mayor Feldman explained
that Mathews Consulting provided an estimate of the approximate cost. Town Manager Oakes
mentioned that Mathews Consulting would give a presentation at the October 3, 2017, Regular
Meeting.
Commissioner Zelniker would like to add the words "crosswalk lighting" to the referendum and
that the Town would be working with Florida Department of Transportation (FDOT) on the
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Date: September 26, 2017
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drainage. Mayor Feldman explained that the crosswalk lighting was included as a line item in
the budget. The town must get approval from FDOT.
Town Attorney Ryan explained that the wording could be changed to include the word "may" so
it would be open ended as to what is included as long as it does not exceed the cost.
Discussion ensued regarding the crosswalk lighting, the drainage and FDOT.
Vice Mayor Weitz provided comments about the referendum language the previous motion made
by the Town Commission and the Ad Hoc Citizen Streetscape Committee.
Mayor Feldman provided comments with regards to the passing of the $2.1 million which
included the flashing lights for the streetscape. He also commented on the drainage issue with
FDOT. They own the swales and it is their responsibility. The entire project must go through
FDOT for approval.
Town Attorney Ryan referred to the referendum language regarding the ad valorem taxes and the
referendum being a two part question. Town Manager Oakes explained that it was not the
intention of the Commission to levy a tax, and that the Town was to utilize the penny surtax
money. She explained the reason for that language. Should the funds from the penny surtax
sales come in short than what the budget estimates, the Town has the option to levy a tax if
needed.
Vice Mayor Weitz provided comments with regards to placing the crosswalk lighting language
in the referendum and the discussion taking place at this meeting regarding this issue.
Discussion ensued regarding the streetscape project. The residents will have to be educated as to
what this project will entail.
Town Manager Oakes suggested this conversation be continued at the next meeting. She asked
if there is a consensus for the Commission to direct staff to move forward with rewording the
referendum as the Town Attorney has suggested, which is to make it a one part question. She
read the referendum into the record.
Mayor Feldman explained the Ad Hoc Citizen Streetscape Committee was formed to make
suggestions and come up with a monetary figure for the project; not to say what words were to
be in the referendum. A referendum should not be specific. It should only ask if the residents
are behind the $2.1 million to move forward with the streetscape.
Town Attorney Ryan will modify the referendum to read both ways.
It was the consensus of the Commission to place Item No. 51), Resolution No. 17-020 R on the
October 3, 2017, Regular Meeting Consent Agenda.
Town Commission Workshop Minutes
Date: September 26,2017
Page 7 of 9
6. NEW BUSINESS:
A) Approval of Town Commission Meeting Minutes:
August 29, 2017—Workshop Meeting
September 5, 2017—Regular Meeting
September 19, 201 —First Budget Public Hearing Meeting
It was the consensus of the Commission to place Item 6A on the October 3, 2017, Regular
Meeting Consent Agenda.
B) Approval of Town Commission Meeting Schedule for Fiscal Year 2017-2018
Town Manager Oakes presented this item.
It was the consensus of the Commission to place Item No. 6B on the October 3, 2017, Regular
Meeting Consent Agenda.
7. MISCELLANEOUS—ITEMS LEFT OVER:
None.
8. REPORTS—TOWN COMMISSION:
A) Commissioner George Kelvin requested an item be placed on the upcoming agenda
regarding Highland Beach Channel 99 for discussion. He suggested the Commission review
Channel 99 and consider enhancing the broadcasts to include video/voice presentations, similar
to Channel 238, which is the public, education and government channel. He also mentioned that
new equipment is needed and requested that the Town Manager looks into the cost to enhance
Channel 99.
B) Commissioner Rhoda Zelniker provided comments with regards to underground utilities
for Highland Beach. She inquired about having FDOT send a street cleaner after the debris is
removed. She also inquired about finding another way to communicate to the residents when the
power is out.
C) Commissioner Elyse Riesa provided comments regarding the hurricane. She met with the
Town Manager and Chief Hartmann regarding hurricane preparation and better planning in the
future. She praised the Police Department, Chief Hartmann, the Town Manager and staff for all
their efforts to keep the residents safe. She would like more assistance from the Cert Group.
D) Vice Mayor William Weitz congratulated Chief Hartmann, Town Manager Oakes,
Department Heads and the staff for an outstanding job performed during the hurricane. He
referred to a letter written to Florida Power and Light by the Town Manager. He requested that
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Date: September 26, 2017
Page 8 of 9
an executive from FP&L come to a future Commission meeting and explain to Highland Beach
residents why it took them seven days to restore power, and why Highland Beach is on three
grids. He thanked the Town Manager and staff for keeping the residents informed regarding the
time and dates of the debris removal
E) Mayor Carl Feldman explained that the Town of Highland Beach residents received more
emails than any other barrier island town during and post hurricane Irma. He commended the
Library staff for doing a tremendous job. He also thanked the Public Works Department for all
their hard work. Highland Beach had no problems after the hurricane. The lift stations worked,
the water was fine.
9. REPORTS—TOWN ATTORNEY PAMELA RYAN:
Town Attorney Ran thanked the Commission. She provided a brief background on her
professional work experience as a city attorney.
10. REPORTS—TOWN MANAGER VALERIE OAKES:
Town Manager Oakes reminded everyone that the Second Public Budget Hearing meeting was
tonight at 5:01 P.M. She gave an update regarding the remineralization project, read the letter
she prepared and mailed to Florida Power & Light regarding the loss of electricity during
hurricane Irma, the three (3) electrical grids in Highland Beach, debris removal the Town. An
email was sent today to the Town residents and condominium managers regarding debris
removal and the information is also listed on the Highland Beach website.
11. PUBLIC COMMENTS AND REQUESTS RELATED TO AGENDA ITEMS
DISCUSSED AT MEETING ONLY:
John Ross, 3450 South Ocean Boulevard provided comments with regards to the controversial
water fees and the automatic annual increase. The increases should be kept as low as possible.
Town Commission Workshop Minutes
Date: September 26,2017
Page 9 of 9
12. ADJOURNMENT:
There being no further business Mayor Feldman called for a motion to adjourn the Workshop
meeting.
MOTION: Vice Mayor Weitz made a motion to adjourn the Workshop meeting at 3:46 P.M.
The motion was seconded by Commissioner Zelniker,which passed unanimously.
APPROVED:
= Carl Feldman, Mayor
ATTEST: - .....
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Lan Ida Gaskins, MMC, Town Clerk Date