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1986.03.21_TC_Minutes_SpecialU TOWN OF HIGHLAND BEACH, FLORIDA Minutes of Meeting of Town Commission ``'n~,~~~j f ~. SPECIAL MEETING Friday, March 21, 1986 1H:00 A.M. A Special Meeting of the Town Commission was called to order by Mayor Edward J. Sullivan in the Town Commission Chambers at Town Hall. Also present were Vice Mayor Mary Louise G. Blosser and Town Commissioners John J. Basso, William A. Grier and Betty Jean Stewart. Also present were Town Attorney Thomas E. Sliney; Town Manager Hugh D. Williams; Town Clerk Mary Ann Mariano and members of the general public. Mayor Sullivan noted that the two items to be discussed today were 1) the final report from Camp Dresser & McKee (the Town's engineers) re- garding capacity of existing wellfields, as well as a proposal to eval- uate the possibilities of additional wellfields; and 2) the proposed Interlocal Agreement between the Town of Highland Beach and the City of Boca Raton for police and fire communication services. • The Mayor entertained Public Comments, at which time Mr. Michael Dent requested information as to the reasons for the incompatibility of the Town water system with that of either Boca Raton or Delray Beach. Mr. Dent asked if the problem was due to chemical substances or actual physical restraints. Mr. Robert Moresi, representing Camp Dresser & McKee was present. Mr. Moresi stated that the report given to the Town indicated that the Town's water supply is inadequate to meet firm capacity and future growth, and recommended that the Town seek additional water supply. Mr. Moresi noted that as a part of Camp Dresser & McKee's recommendation, the report suggested the abandonment of the Town's eastern wellfields with emphasis on attempting to gain additional water from the western wellfields. In discussing options to provide additional water, i.e. reverse osmosis, etc., Mr. Moresi stated that the Town should look at the economic feasibility of such alternatives prior to any action being taken. Mayor Sullivan noted that there were two aspects of the water situation being evaluated by the Town, those being supply and treatment. Mr. Moresi reminded the Town that Mr. Ameno of CDM was in the process of preparing a report for the Town with regard to alternative methods of water treatment to attempt to decrease THM's and other organic material in the water. •~ Attention then returned to the proposal of CDM dated March 3, 1986 (a copy of which is attached to these Minutes for reference). Mayor Sullivan asked if it were possible to divide up the proposal and only approve such tasks as the Town determines necessary at this time. Town Commission Special Meeting • March 21, 1986 Page 2 of 4 Mr. Moresi stated that the Town could pick out those Tasks it determined necessary. It was the consensus of the Town Commission that Task 1 involving predictions for future growth and water demand was not needed as this information was readily obtainable from the Town's Comprehensive Plan and other documentation. Attorney Sliney felt that this might be help- ful in future zoning considerations. Mr. Moresi felt that Task 3 was the bulk of the project, including cost, and the most important to the Town at this time dealing with the wellfield modeling to determine the possibility of locating additional wells in the Town's present wellfields. Mr. Moresi recommended that Task 2 be approved inasmuch as it was one of the lower cost items and would make Task 3 easier by evaluating the feasibility of well rehab- ilitation. Commissioner Basso cited an editorial in today's newspaper which dealt with the Town's evaluation of water resources prior to determining feasible population. Mayor Sullivan noted that anything which had appeared in the newspaper was premature as no action had been taken by • the governing body „ being the only body which would be authorized to do so. Vice Mayor Blosser requested that the Town Manager get an update from the South Florida Water Management District as to what is the maximum amount of water the Town can draw presently. In responding to inquiry of the Town Manager, Mr. Moresi stated that the proposal of $14,000 would be reduced by approximately $2,000 should Task 1 not be approved. Mr. Jack Lee, Utilities Director, was present and stated his opinion that the most important matter was to provide for an additional well in order to meet current needs should the existing wells be in disrepair, noting that the monitoring well had been showing an increase in chlorides and that the others might follow suit. After discussion, MOTION was made by VICE MAYOR BLOSSER/COMMISIONER STEWART to authorize the expenditure of approximately $12,000 to accomplish Tasks 2 and 3 of CDM's proposal dated March 3, 1986, omitting Task 1. Mr. Moresi gave a brief explanation of Tasks 2 and 3, after which the vote was taken on the MOTION and carried unanimously. _J The next matter discussed by the Town Commission was a proposed Inter- local Agreement between the Town of Highland Beach and the City of Boca • Raton for the utilization of police/fire emergency communication system being installed in Boca Raton's new police facility (a copy of which is • Town Commission Special Meeting March 21, 1986 Page 3 of 4 attached to these Minutes for reference). The only changes which will be requested by the Town were in Paragraphs 4 and 10. Paragraph 4 will be amended to add the words "by the Town of Highland Beach, not to exceed seven (7)" after the word "determined" on the third line. Paragraph lg will be amended by the replacement of the word "fair" for the word "actual" in line 8. MOTION was made by COMMISSIONER BASSO/VICE MAYOR BLOSSER to approve the Interlocal Agreement with the changes as specified in Paragraphs 4 and 10, and to authorize the execution of same by the appropriate Town Official. This MOTION carried unanimously. Commissioner Grier noted that he had heard an announcement on the radio regarding a Boca/Delray Marathon race which would be travelling through Highland Beach and stopping at the Coronado Clubhouse. A five minute recess was taken to gain further information regarding this item from Chief Cecere. • Upon re-convening the Special Meeting, Chief Cecere noted that notice of this Marathon had been given to the Police Department and that the ony reason that the runners were stopping at the Coronado Clubhouse was for a drink or picture taking,'etc. Chief Cecere further noted that this would not interfere in any way with the traffic flow on AlA. Chief Cecere noted that there had been times in the past when an insurance liability waiver had been submitted to the Town by other organizations, however, no such waiver had been submitted by Boca Raton or Delray Beach, the cities sponsoring this event. The matter of a proposed Agreement between the Town of Highland Beach and the Clarendon Condominium Association for the installation and operation of a transmitting device for use with the police communica- tions network from Boca Raton was then discussed. Vice Mayor Blosser requested information as to why the device could not be installed on Town property rather than on private property. Chief Cecere indicated that the location had to do with height, being in the center of Town, etc. Although Chief Cecere noted that the engineer for Boca Raton had not felt the water tower was adequate, any further criteria had not been given. The Town Manager and Chief of Police will obtain addition- al inforamtion as to the specific requirements. This matter will again be discussed at the Tuesday, March 25, 1986 Workshop Meeting. Mr. Williams noted that although the closing time for receiving bids on the replacement of the roof of the administrative building was at this time, no bids had been received. This matter will be further discussed at the Workshop Meeting of March 25, 1986. l J Town Commission Special Meeting March 21, 1986 Page 4 of 4 Vice Mayor Blosser noted that with the salt intrustion problem, the matter of water resources was a regional one and should be addressed as such. The Vice Mayor suggested that the Council of Governments be requested to address this matter. This request will be transmitted to the COG by the Town Manager. There being no further business to come before the Town Commission at this Special Meeting, same was adjourned at 12:15 p.m. /1~'L( APPROVED : (.~ Edward J. S van, Mayor Ma~„y L!bui~,se G: Blosser, Vice Mayor • J~6hn .~",! Basso, Co~liissioner William A. Grief, Commissioner Bet Jean Stewart, Commissioner TTEST: T N CLE K / DATE: ,~1~~~ ATTACHMENTS: (1) CDM ProQosal of 3/3/86 (2) Interlocal Agreement (Boca Raton/Highland Beach) 1/ environmental engineers, sciennsfs, planners, d managamerrl cons ulfanfs • u n U March 3, 1986 HAND DELIVERED The Honorable Ptayor and Members of the Town Commission Town of Highland Beach 3614 South Ocean Boulevard Highland Beach, Florida 33431 Dear Commissioners: !::~ ,,l~~~r~, ~, y yi ~ >r CAMP DRESSER & McKEE INC. Po eox s62s 2001 Northwest 62nd Street Ft. Lauderdale, Florida 33310 305 T76.1731 Recent data review indicates that the Town's water supply is inadequate to meet firm capacity and future growth. Therefore, the Town must seek an additional water supply, and several options are available. Due to the critical nature of the aquifer system and the threat of saltwater intrusion, well field expansion should be evaluated in detail. The attached proposal outlines the next step in expanding the Town's water supply. The scope of work details. the evaluation of water demand and well field modeling for saltwater intrusion. The project wouid cost approximately $14,000 and take three months to complete. We look forward to continuing our relationship with the Town of Highland Beach. If the Town approves this project, we .will begin work immediately from the date of written authorization. Sincerely yours, CAMP DRESSER & McKEE INC. .~~ Robert J. Mor~si, P.G. Water Resources Manager RJM/11 Enclosure cc's: H. Williams J. Ameno Approved CAMP DRESSER & McKEE INC. E. Lawrence Adams, Jr. Vice President /v fl Tl-~~ff~E~T- ~ 3/z /~ • SCOPE OF WORK Our work effort includes analysis of the Town's future water needs, alternatives to meet those needs, evaluation of the potential for saltwater intrusion, and determination of well field capacity. Culmination of the work will be a letter report which would be the basis on which the Town would pursue its future water needs. TASK 1: WATER DEMAND_ANO WATER SUPPLY Based upon historical water production and population data to be provided by the Town, per capita and future water demands will be developed. Using these demands in conjunction with population forecasts to be provided by the Town, future water demands are projected. From these projections, the timing of • additional water supply and treatment capacity requirements is predicted. Cost estimates for these additional facilities are developed. Some viable alternatives for obtaining water will be analyzed and estimated costs for the alternative(s) developed. Acost-effective analysis will be made comparing the present worth cost of the Town expanding its own facilities versus present worth costs of alternative(s). TASK 2: WELL REHABILITATION C1 It has been concluded that wells 1, 2, and 3 shou}d be permanently removed from active use. It was also concluded that wells 4, 5, and 6 have -decreased in productivity and that rehabilitation may be a possible means of improving their production. This task will evaluate various methods of well rehabilitation, the cost of rehabilitation compared to new wells, and the probability of success as it relates to increased well production rates. 1 TASK 3: WELL FIELD MODELING Based on the conclusion of Tasks 1 and 2, the existing well field will be computer modeled. The model will be developed so as to evaluate the possibility of locating additional wells in the present well field and the impacts of pumpage on saltwater intrusion, and well interference. This Task will result in determining if the well field expansion alternative is viable or if a new source should be considered. The computer model will also evaluate the consequences of well rehabilitation and increased withdrawal rates on saltwater intrusion. This Task will also include coordination of well field expansion with Palm Beach County, the South Fl-orida Water Management District, and the Florida Department of Environmental Regulation. TASK 4: REPORT Task 4 will be preparing a letter report which summari2es the • previous .Tasks. The report will present the comparison of viable alternatives for the Town of Highland Beach to meet its future water demands. Our project management and quality assurance programs will also be a part of this Task. • 2 EXHIBIT A PROJECT: Well Field Modeling and Water Supply Needs for Future Supplies for the Town of Highland Beach. PROJECT DESCRIPTION: Evaluate the Town`s well field expansion program and evalu-ate the Town's future water needs. CONTRACT REFERENCE: Scope of Services: Paragraph C.1. Payment for Services: Paragraph F. 3. LABOR CATEGORY HOURS Officer 8 Project~Manager 24 Senior Hydrogeologist 42 Field Hydrogeologist 8 Water Resources Engineer 120 Drafter $ Clerical 20 Contract Administrator 5 Writer/Editor 5 Total 240 TOTAL SALARY COST: $ 4,110 TOTAL INDIRECT SALARY COST: (0.349) 1,434 TOTAL PAYROLL COST: 5,544 PAYROLL COST TIMES MULTIPLIER (2.35) 13,029 OTHER DIRECT COSTS: Printing and Computer $900 Travel and Miscellaneous Supplies 50 950 TOTAL LUMP SUM: $13!979 say $14,000