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1986.02.04_TC_Minutes_Regular • TOWN OF HIGHLAND BEACH, FLORIDA Minutes of Meeting of Town Commission REGULAR MEETING Tuesday, February 4, 1986 1:30 P.M. A Regular Meeting of the Town Commission was called to order by Mayor Edward J. Sullivan in the Town Commission Chambers at Town Hall. Also present were Vice Mayor Mary Louise G. Blosser and Commissioners John J. Basso and William A. Grier. Town Commissioner Betty Jean Stewart was absent due to illness. Also present were Town Attorney Thomas E. Sliney; Town Manager Hugh D. Williams; Town Building Official Bruce Sutherland; Town Clerk Mary Ann Mariano and members of the general public. Upon roll call, the Pledge of Allegiance to the Flag was given. Approval of Minutes: The following Minutes were submitted for approval: December 18, 1985 - Special re Royal Highlands December 20, 1985 - Recessed Special re Royal Highlands • December 30, 1985 - Workshop Meeting January 7, 1986 - Regular Meeting MOTION was made by COMMISSIONER BASSO/COMMISSIONER GRIER to adopt the Minutes as published. The MOTION carried unanimously. Public Comments and Requests: None REPORTS - TOWN COMMISSION: Mayor Edward J. Sullivan - Mayor Sullivan addressed the problem of turning lanes being installed in Town by the DOT with no prior knowledge of the Town. It was pointed out that although developers were required to secure permits, etc., from the DOT for the construction of such lanes, there was no Town requirement for the submission of such plans. The Town Attorney stated that he felt the Town, through its Building Official, could require such plans be submitted in compliance with Chapter 30, .Section 5 of the Town Code . Vice Mayor Mary Louise G. Blosser - No Report Town Commission Regular Meeting February 4, 1986 Page 2 of 7 Commissioner John J. Basso - Commissioner Basso noted that further with regard to the Mayor's report, the Town should require the submission of complete site plans including plans for any patios, screening, proposed roadways, etc. It was Commissioner Basso's feeling that the plans as now accepted by the Town were not detailed enough with regard to exteriors to have the Planning Board or Town Commission approve same. Vice Mayor Blosser noted that complete plans were called for under the "Protection of Ocean Ridge" portion of the Town Code. The Town Manager will advise the Planning Board of the Town Commission's intention to require more detailed site plans, and will further submit a report at the February Workshop recommending specific items to be included in Chapter 30 under the site plan requirements section. Vice Mayor Blosser also noted several other recommendations which had been made by the Building Department, stating that a full package should be compiled and submitted to the Planning Board for their consideration as they review Chapter 34~. Further discussed was the fact that the Planning Board had still not .`` taken up the matter of addressing the reclassification of the Boca Hi and Hoffman RPUDs. Attorney Sliney reiterated the Towns' position that , ~--~<~ ~. ~~ the RPUDs had expired on July 1, 1985. Commissioner Basso called for ,:Y '"''° affirmative action on this matter. ~.~, ,, The feasibility of retaining a professional planner to assist the Town °:?~ in this matter, as well as the overall review of Chapter 30 was dis- ~"° cussed. It was the consensus that the matter of reclassification of the RPUD projects be taken up separate from the overall review of the Zoning Code. It was further the consensus of the Town Commission to have the Planning Board gather their recommendations on any amendments to the Zoning prior to getting a planner involved to decrease the cost involved. Inasmuch as Gee and Jensen were the original planners on the Town's Zoning Code and are in possession of all the background documentation, Mr. Williams will obtain a proposal from them to under- take these two areas of concern. The Town Manager will report on this matter, submitting Gee and Jensen's proposal, at the February Workshop Meeting. Bruce Sutherland, Building Official, noted that Broadview Savings and Loan Association had written to the Town expressing an interest in the: Hoffman property. The Town Attorney will write to Broadview Savings °' and state the Town's position regarding the expiration of the RPUD. ~~~- Attorney Sliney will further check to assure that letters stating this position have been sent to both the principals of the Hoffman property and the Boca Highland property. a Town Commission Regular Meeting February 4, 1986 Page 3 of 7 Commissioner William A. Grier - Commissioner Grier noted the satisfactory results of a survey of the records of the Police Department by SDLE (State Department of Law Enforcement). Chief Cecere was commended on his securing of a Savin photocopier from the Holiday Inn at no cost. Commissioner Betty Jean Stewart - Absent REPORTS - TOWN ATTORNEY: Attorney Sliney noted the submission of two proposed Ordinances which would be taken up later in the meeting. The Town Attorney also noted that a revised Clarification of Settle- ``m ment Stipultion between the Town and Teron International, Inc. (Royal ~~.;, • Highlands) had been submitted. Bruce Sutherland, Building Official, made several comments with regard to the submitted proposed ordinance adopting the "Model Coastal Con- struction Code". Mr. Sutherland stated that the Town already met most of the criteria inasmuch as this code had been written to govern those areas allowing sub-standard construction. The Building Official also reminded the Town Commission of the State's mandate that this code be adopted prior to March 1, 1986. Vice Mayor Blosser also pointed out that where the Town's codes were more stringent than these proposed, the more stringent requirements would govern. REPORTS - TOWN MANAGER: Mr. Williams noted that with regard to the present maintenance con- tract on the air conditioning at Town Hall, that the cost of same had escalated by 90o for the coming year. Mr. Williams noted that he had received a quote from South Florida Air Conditioning which would pro- vide the same service at a much lesser cost. It was the consensus of the Town Commission that Mr. Williams use his judgement on this matter and contract with whom he determined to be in the best interest of the Town. The Town Manager noted that he had attended a meeting held by the Department of Transportation regarding bridges. The state survey of bridges noted several minor problems on the Bel Lido Bridge needing • attention. Also, the Town must determine the operational versus inventory weight on the bridge prior to correcting such problems. • Town Commission Regular Meeting February 4, 1986 Page 4 of 7 The Town Manager noted that the heaviest vehicle which would be re- quired to use the bridge would be a County Sanitation truck. Mr. Williams will submit further information for discussion on this subject at the February Workshop. With regard to the repair of the roof at Town Hall, Mr. Williams noted that quotes had been received from $12,0fdH through $20,P100 depending on insulation, etc. Due to the excessive cost involved, the Town Manager recommended the soliciting of formal bids on the project, asking for 3 alternates i.e. no insulation, minimal insulation, full insulation. MOTION was made by VICE MAYOR BLOSSER/COMMISSIONER BASSO to authorize the Town Manager to draw specifications to solicit bids for the repair of the Town Hall roof. The MOTION carried unanimously. A five minute recess was taken at this point in the meeting. Responding to Commissioner Basso's question regarding impact fees, he was advised that this matter was scheduled for discussion at the February Workshop Meeting. • REPORTS - BOARDS AND COMMITTEES: The dates of the upcoming monthly meetings of the various Boards were noted. Also noted was a recommendation from the Police Advisory Board to appoint Mr. Charles Buccario to the existing Alternate vacancy on that Board. No action was taken. PROPOSED ORDINANCES AND RESOLUTIONS: 1. AN ORDINANCE OF THE TOWN OF HIGHLAND BEACH, FLORIDA, CREATING CHAPTER 31 ENTITLED "THE COASTAL CONSTRUCTION CODE" PROVIDING FOR MINIMUM STANDARDS FOR CONSTRUCTION OF BUILDINGS AND STRUCTURES ALONG THE COASTAL AREAS OF HIGHLAND BEACH. This proposed ordinance was submitted by Attorney Sliney. It was noted that the state mandates adoption of the Coastal Constructio n Code prior to March 1, 1986. This ordinance will be redrawn to elimi- nate references to coastal barrier islands and other matters not pertinent to the Town of Highland Beach. After being given first reading by title, this proposed ordinance was scheduled for the February 25, 1986 Workshop Meeting. Also, a Special Meeting will be held on February 25, 1986 at 2:g0 p.m. for the proposed adoption of this Ordinance. • Town Commission Regular Meeting February 4, 1986 Page 5 of 7 2. AN ORDINANCE OF THE TOWN OF HIGHLAND BEACH, FLORIDA, PROVIDING FOR THE POSTING OF OCEAN WARNING SIGNS. This proposed ordinance was submitted by Attorney Sliney. The proposed ordinance will be redrawn to include all oceanfront properties, exclu- ding single family homes. The redraft will also call for the posting of signs at all entrances to the beach. The Town will provide the initial signs to the property owners, however, maintenance and replac- ment will be the responsibility of the property owners. Further, those properties who already have signs posted, will be allowed to retain the signs, if the size and message is found suitable to the Town. Also, an effective date will need to be considered, due to the time involved in having the signs prepared, etc. This proposed ordi- nance was given first reading and scheduled for discussion at the February 25, 1986 Workshop Meeting. An announcement regarding the Town's intent to consider such ordinance will be noted in The Bulletin in order that interested parties may attend the Workshop Meeting. REGULAR BUSINESS: Items Left Over - 1. Proposed amendment to policy re appointment to Boards. After discussion, MOTION was made by VICE MAYOR BLOSSER/COMMISSIONER GRIER to adopt the amendment to the policy regarding appointing Board Members, a copy of which policy is attached hereto and made a part of these Minutes. This MOTION carried unanimously. 2. Discussion re 3.5~ salary adjustment policy. It was noted that on September 24, 1985, the following MOTION was made: "MOTION was then made by VICE MAYOR BLOSSER/COMMISSIONER BASSO to adopt a 3.5 COLA with same to be incorporated into the present pay schedule, said increases to be payable on the anniversary date of each employee." At this point, MOTION was made by COMMISSIONER BASSO/MAYOR SULLIVAN that the September 24, 1985 Motion be amended to read: "A 3.5$ SALARY ADJUSTMENT TO THE PRESENT PAY PLAN IS HEREBY ADOPTED EFFECTIVE FISCAL YEAR 1985/86,PAYABLE AS OF OCTOBER 1, 1985." This MOTION carried unanimously. Town Commission Regular Meeting February 4, 1986 Page 6 of 7 r~ l_J __, Upon the recommendation of the Town Manager, MOTION was made by COMMISSIONER BASSO/MAYOR SULLIVAN, that the following policy be adopted: "Effective October 1, 1986, any employee eligible for a salary increase shall receive same only upon their original employment anniversary date, and in no event shall receive more than one increase during any twelve month period." Commissioner Grier voted no. Mayor Sullivan, Vice Mayor Blosser and Commissioner Basso voted aye. The MOTION carried. ;"' Further upon the recommendation of the Town Manager, MOTION was made ~` by COMMISSIONER BASSO/VICE MAYOR BLOSSER that the following policy be=---rr'~ adopted: "The Town of Highland Beach hereby adopts a policy eliminating any automatic annual across the board increases, including Cost of Living Increases." Commissioner Grier voted no. Mayor Sullivan, Vice Mayor Blosser and Commissioner Basso voted aye. The MOTION carried. • 3. Discussion re increase in police fines and administrative fees. This matter was briefly discussed, with it being the consensus of the Town Commission that all police fines listed in Chief Cecere's memor- andum dated January 15, 1986 be raised to $15.00, except for Parking in Handicapped Zones, which will be $25.00. Also, other administra- tive fees i.e. photocopying charges, notary charges, ect. will be considered. These fees will be put in Resolution form for considera- tion at the February 25, 1986 Workshop Meeting. 4. Final approval of draft audit. Discussion ensued regarding the Financial Advisory Boards recommenda- tion in their January 27, 1986 Minutes wherein they felt the Town Attorney should write an opinion regarding the Town's liability with regard to the Deferred Compensation Program. It was the consensus of the Town Commission that the Town Attorney write such an opinion. MOTION was made by VICE MAYOR BLOSSER/COMMISSIONER GRIER that the pre- liminary draft be approved for submission in final form by Coopers and Lybrand, the Town Auditors. This MOTION carried unanimously. • Town Commission Regular Meeting February 4, 1986 Page 7 of 7 BILLS FOR APPROVAL: The following Bills were submitted for consideration: All-Rite Paving, Inc. $ 11,232.97 (Payable upon CDM approval) Broward Electric Motor Repair 1,022.98 Coopers & Lybrand 2,500,00 Palm Beach Co. (Fire Services) 353,368.49 TOTAL ................... $ 368,124.33 MOTION was made by COMMISSIONER BASSO/VICE MAYOR BLOSSER to approve the Bills as submitted. The MOTION carried unanimously. There being no further business, the meeting was adjourned at 4:15 p.m. APPROVED: Edward J. S 1 an, Mayor ~ ~~~ Mary L uise G. Blosser, Vice Mayor G~~ J J. B so, Commissio r William A. Grier, Commissioner Betty Jean Stewart, Commissioner ATTEST: ~ c~,u-.O T WN LE~_ /~ DATE: (~ Attachment 1 • ,.. POLICY OF APPOINTMENT TO TOWN BOARDS AS ADOPTED BY THE TOWN COMMISSION ON 2/4/86 The filling of Board vacancies is the exclusive obligation and respon- sibility of the Town Commission. New Candidates: The Town Clerk shall maintain a Talent Bank comprised 'of those persons who have indicated a desire to serve as members of a Town Board. Applications shall have an active life of (1 ear). Copies of such Talent Bank applications shall be: Provided to the Town Commission Provided to the Chairman of the specific Board or Boards for which the applicant has expressed a preference, or Provided to the Chairmen of all Town Boards in the event that no preference has been shown by the applicant. When filing, applicants will be asked to attend one or two meetings of the Board or Boards of their priority or general interest to familiar- ize themselves with the work involved. • Unless known to all Town Commission members, applicants will be invited to attend a Commission meeting. Meanwhile, Commission members shall feel free to interview any of the candidates personally and/or to consult with the Board involved. Currently seated Candidates and/or Members for Re-appointment. The Town Clerk shall advise the Town Commission of the expiration dates and length of service of both regular and alternate members of Town Boards. Inasmuch as said candidates and/or members are already known to the Commission through their service, no further interviews or recommendations shall be necessary or desirable. Upon formal appointment of any candidates by the Town Commission, each appointee shall: 1) be notified in writing by the Town Clerk with a copy of said letter being provided to the respective Board Chairman, and 2) be supplied with a copy of those portions of the Town Code which delineate the responsibilities and duties of the particular Board membership.