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1986.01.28_TC_Minutes_WorkshopTOWN OF HIGHLAND BEACH, FLORIDA Minutes of Meeting of Town Commission WORKSHOP MEETING Tuesday, Januar~~ 28, 1986 1:3~ P.M. A Workshop Meeting of the Town Commission was called to order by Mayor Edward J. Sullivan at Town Hall in the Town Commission Chambers. Also present were Vice Mayor Mary Louise G. Blosser and Commissioners John J. Basso, William A. Grier and Betty Jean Stewart. Also present were Town Attorney Thomas E. Sliney; Town Manager Hugh D. Williams; Town Clerk Mary Ann Mariano and members of the general public. A moment of silence was observed in memory of the victims aboard the Space Shuttle Challenger. 85.1 Public Comments and Requests: None __ __~ At this time, Item 85.33 - Discussion re Water Treatment Plant, was l;~ taken up. Mr. Robert J. Moresi and Mr. Gerhardt M. Witt, representa- tives of Camp Dresser and McKee (the Town's engineers) addressed the ~~ . .Town Commission, submitting a preliminary report regarding the pumpin~ /- capacities of the Town's wellfields. Mr. Moresi noted that this study had commenced in the Spring of 1985, as a result of the Water Manage- ment District's requirement of the installation of a chloride monitor well, and the Town's concern regarding the existing capacity of its wellfields. Mr. Witt reviewed a "Well Field Evaluation Status Report" which was distributed to the Town Commission, incorporating statistics on maximum day pumpages, chloride concentration, pumpage volume and rainfall. This report is attached to these Minutes and made a part hereof. It is the opinion of CDM that in the event Well No. 6 is inoperable for any reason, the Town will not be able to provide the amount of water needed without depleting storage facilities. With regard to using Boca Raton or Delray Beach as a back up in such a situation, it was pointed out that this should only be done in severe emergency situations due to the incompatibility of the systems. It was pointed out that-both Boca Raton and Delray Beach have ammonia based systems, while Highland Beach is utilizing a chloride system. Also discussed was a "wedge" of ground which indicates the westward movement of salt water intrusion, which will necessitate an increase in chloride concentration in the Town's water. Mr. Witt showed the correlation of chloride concentration and pumpages. It was noted that the statistics being used were with regard to the eastern wellfield. Mr. Witt noted that thier study indicates that if the eastern well- field's use is continued for a source of water supply, and due to the movement of the "wedge", no relief from the chloride concentration • would be possible. Town Commission Workshop Meeting January 28, 1986 Page 2 of 7 i Mr. Witt stated that the statistics on "firm capacity" were based on the Town's largest wellfield being out of order. Mr. Witt stated that the wells should be rehabilitated inasmuch as data compiled indicated a decrease in capacity, or the Town should move toward the replacement of the wells now in service. Mr. Witt stated that even the rehabili- tation of the existing wells may not alleviate the problem. Phase II of this project which is the proposal of locating areas for new wellfields is now under study. Mr. Witt noted that a "computer model" may be feasible for this purpose. Proposals for Phase II will be submitted by CDM for consideration by the Town. It was noted by both Mr. Moresi and Mr. Witt that the final report on Phase I of this project would be ready in approximately 3-4 weeks, at which time the Town Commission will again address this issue. A propo- sal for the work included in Phase II of the project will also be submitted at that time. Dr. Weiss, as well as members of the Town Commission questioned Mr. Moresi and Mr. Witt as to organisms in the water and possible treat- ment for same. Mr. Witt noted that this matter was not in their purview and would have Mr. Ameno of CDM, who was more familiar with • these matters, attend the meeting at which the final report would be submitted to address the subject. 85.2 Boards and Committees: A revised memorandum dated January 27, 1986 by the Vice Mayor regarding a review of the proposed amendment to the policy of filling board vacancies was deferred until the Regular Meeting. It was noted that the Police Advisory Board had recommended the appointment of Charles Buccario to fill the Alternate vacancy on that board. 85.3 Proposed Ordinances and Resolutions: Discussion took place regarding a Model Coastal Construction Code which the state has mandated that municipalities adopt prior to March 1, 1986. Attorney Sliney will redraft the proposed ordinance in form for first reading at the February 4, 1986 Regular Meeting. The Town Manager will direct Bruce Sutherland, Building Official, to review and comment in writing on the proposed ordinance prior to the Regular Meeting. Town Commission Workshop Meeting January 28, 1986 Page 3 of 7 85.31 Discussion re provision of underground cables through Town: The Town Manager's memorandum dated January 2, 1986 regarding the approximate cost of installing underground electric service was dis- cussed. Due to the substantial cost involved, it was the consensus of the Town Commission that this project would not be feasible at this time, however, might be re-addressed in the future. 85.35 Discussion re input to Legislative Delegation re method of ~~ assessment for fire/rescue services: It was noted that a hearing was being held on January 29, 1986 by the Legislative Delegation in Boca Raton to gain input into the upcoming Legistative session. Mr. Williams noted that he and the Mayor would be attending and making a statement opposing the present method of ~`<~.~ assessing fire/rescue service costs. Mr. Williams stated that he would prepare a written statement in the morning for presentation to the Legislative Delegation. This statement will also urge the Legislative Delegation to continue state funding although federal funding through the demise of the federal revenue funding program may be cut, urging cuts in the state budget rather than increasing taxes to municipali- ties. The Mayor invited all Town Commissioners to attend this • hearing. ____ REPORTS - TOWN COMMISSION: Mayor Edward J. Sullivan - Mayor Sullivan noted a letter received from a private attorney requesting information regarding municipal liens which needed no action. Mayor Sullivan noted that services regarding the rendering of certifications to realtors, etc., without charge, should be addressed with a view toward compensation for these items. This matter will be further discussed under the Town Manager's report. Vice Mayor Mary Louise G. Blosser - Vice Mayor Blosser congratulated Commissioner Grier on his recent memorandum regarding the 3.5% salary adjustment. Vice Mayor Blosser noted that she had seen a portion of a Mayor's Conference on cable television dealing with liability insurance for municipalities and requested the matter be looked into for possible documentation available. Vice Mayor Blosser also noted a recent memorandum from the Code Enforcment Board requesting a Resolution be adopted honoring Mr. Chirrona for past service to that Board. Mayor Sullivan noted that an appropriate letter would be written. It was also noted that formal Resolutions had not been adopted for board members in the past. Vice Mayor Blosser noted that the matter of Certificates of Appreciation be re-addressed at the Workshop Meeting in February. Town Commission Workshop Meeting January 28, 1986 Page 4 of 7 Vice Mayor Blosser noted a recent newspaper article regarding "radon" content in drinking water and the DER's availability of "test kits" for residential useage. This article will be placed on the clipboard for review. Commissioner John J. Basso Commissioner Basso noted that his report would be incorporated in the discussion regarding beach safety under the Town Attorney's report. Commissioner William A. Grier - Commissioner Grier noted that his report would be incorporated in the discussion of the 3.5~ salary adjustment to be taken up under the Town Manager's report. Commissioner Betty Jean Stewart - Commissioner Stewart submitted a drawing which proposed a possible solution to the water retention problem around Town Hall which will be '! considered by the Town Commission. Mr. Williams is also in the pro- cess of obtaining a study on the grading of the Town Hall property to aid in the alleviation of this problem. Mr. Williams also noted that he had received a quotation for the installation of gutters on the south building which will also aid in the alleviation of the problem. i Commissioner Grier also noted problems with the roof leaking in the administrative building at Town Hall. Mr. Williams noted that he was in the process of obtaining proposals for the complete re-roofing of the building (both in-kind roofing and an upgraded insulated raofing) and would submit a report on this matter at an early date. It was further noted that a Capital Improvement Fund had been set up in this year's budget to handle such cost. REPORTS - TOWN ATTORNEY Attorney Sliney submitted a proposed ordinance requiring property owners to post signs warning of hazardous conditions. Attorney Sliney noted that the Town could use its police power to enforce such an ordinance. Questions arose as to which properties should be involved,i.e., all including single family etc. Also, a question arose as to whether or not the Town would procure the signs for the property owners, as well as whether or not each sign would require CAB approval. It was noted that the CAB had earlier made several recommendations regarding the signs, should same be required. It was • the consensus of the Town Commission that single family residences should not be included, however, properties consisting of more than a certain number of units (which will be studied and determined prior to adopting said ordinance) should be required to post such signs, so as Town Commission Workshop Meeting January 28, 1986 Page 5 of 7 not to have signs all along the beach. This proposed ordinance re- written to exclude single family residences will be addressed at the February 4, 1986 Regular Meeting. Chief Cecere noted that he had only recalled two instances in his many years with the Town and did not see the necessity of any action on this. Attorney Sliney also noted an updated opinion regarding beach safety in general, stating .that he felt the Town's liability would not be jepoardized by the adoption of such an ordinance, due to the immunity of municipalities from lawsuits arising from matters relating to planning. With regard to a review of the Clarification of Settlement Stipulation between the Town and Teron International, Inc. (Royal Highlands) it was noted that Attorney Sliney and Attorney Moss (representing Royal ~~~ Highlands) had not completed the most recent draft for review by the Town Commission. A Special Meeting was tentatively set for Friday, ~'~` January 31, 1986 at 1:30 a.m., pending the Town Commission's receipt;%/' of the draft by January 29, 1986. --~ REPORTS - TOWN MANAGER: The first matter taken up under the Town Manager's report dealt with the 3.5~ salary adjustment adopted with the 1985/86 F/Y budget. It was noted that the Financial Advisory Board had recommended that the Town consider such increase as of the closest payroll date to January 1, v~ 1986. Commissioner Grier noted that at the time the increase was ~' adopted, it was in fact referred to by the Town Commission as a cost of living increase and should be treated as such. It was the general ~;-~~~,~ consensus that for the 1985/86 F/Y that the 3.5~ increase be granted across the board effective retroactive to October 1, 1985. Further, discussion was had regarding the changing of the date at which time any increase be granted in the future, with the recommendation being made by the Town Manager to use employment anniversary date in the future. Further discussed was the philosophy of granting COLA's at all. Determination will be made as to whether or not the policy of granting across the board increases should be totally eliminated. This matter will again be addressed at the February 4, 1986 Regular Meeting. _ Mr. Williams reported that a raft found on the beach in excess of six months ago was being returned to its finder in compliance with state statute. Regarding a memorandum recommending the the increase in police fines and accident reports, a listing of these along with certain other administrative fees i.e. notarizing documents, photocopying, etc. will be considered at the February 4, 1986 Regular Meeting. ~"~/ Town Commission Workshop Meeting January 28, 1986 Page 6 of 7 A memorandum from the Town Manager dated January 14, 1986 regarding outdoor landscaping at Town Hall was cited. Mr. Williams distributed a proposed plan put together by the CAB which is the ultimate goal to be implemented around the Town Hall grounds. The next matter discussed was the possible financial impact on residents should Delray's contention with regard to the sewer issue be successful. This was discussed also with regard to the figures used in the pending audit. Mr. Williams noted that in his opinion, the worst case scenario would create an additional $3.50 charge per month per resident. Attorney Sliney noted that this could not be retroactive. At this time, it was the opinion of both the Town Attorney and Town Manager that no additional sums be accumulated in this regard. Several comments from the Financial Advisory Board with regard to the draft audit were noted. This audit will be addressed at the February 4, 1986 Regular Meeting with a view toward giving final approval. • The Town Manager reported that with regard to the recent survey of .;- Town employees as to options available for Friday, December 26, 1986 as a staff holiday, the majority of employees opted to leave the day„ as a regular work day. With regard to the possible implementation of impact fees, Mr. Williams stated that he felt the only fee which might be justified would be an impact fee with regard to water. Mr. Williams will work with the Town Attorney to recommend such fees to the Town Commission at an early date. The Town Manager gave an update on the repair of the damaged Intra- coastal water line, noting that the damaged area had been cleaned off and was ready for repair. Mr. Williams also noted that an additional clamp would be replaced during repair, which should be completed by the end of this week. There being no further business to come before the Town Commission at this time, the meeting was adjourned at 5:15 p.m. • Town Commission Workshop Meeting January 28, 1986 Page 7 of 7 APPROVED: ward J. Su7~].~(van, Mayor ~.~~~.~D~.~•. ~ . ~.p ate, e. Mary Louise G. Blosser,Vice Mayor ~ydhn J~/B'asso, Commis ' over ANA!/' ~1. William A. Grier, Co, issioner Bett Jean Stewart, Commissioner ATTEST: f DATE ; CL K ~'/~ -o