2017.08.29_TC_Minutes_Workshop TOWN OF HIGHLAND BEACH
3614 South Ocean Boulevard,
Highland Beach, Florida
TOWN COMMISSION WORKSHOP MINUTES
CALL TO ORDER:
A Workshop Meeting of Town Commission of the Town of Highland Beach was called to order
by Mayor Carl Feldman in the Commission Chambers at Town Hall at 1:30 PM on Tuesday,
August 29, 2017.
PRESENT UPON ROLL CALL:
Commissioner Elyse Riesa
Commissioner George Kelvin
Commissioner Rhoda Zelniker
Vice Mayor William Weitz, Ph.D.
Mayor Carl Feldman
Town Attorney Glen Torcivia
Town Manager Valerie Oakes
Town Clerk Lanelda Gaskins
Pledge of Allegiance: The Pledge of Allegiance was led by Commission, followed by a moment
of silence.
Civility Pledge: Town Clerk Gaskins recited the Civility Pledge.
1. ADDITIONS.DELETIONS OR ACCEPTANCE OF AGENDA:
Mayor Feldman called for any additions or deletions to the agenda. There being none,the agenda
was accepted as presented.
Commissioner Riesa requested to add an item to the Agenda regarding safety concerns reference
an injunction for a party that is to take place at a home that is being rented commercially for a
venue in the Bel Lido community. Town Attorney Torcivia explained how the Town would go
about getting an injunction. Discussion ensued regarding an upcoming event to be held on a
private property in the Bel Lido Community involving hundreds of vehicles and fire arms on the
property, and how the Commission could have an emergency meeting to discuss this situation if
it becomes an issue. Town Attorney Torcivia explained an emergency meeting would be called
and discussed the judicial process
Police Chief Craig Hartmann explained that the Police Department was currently working
through matter and that it was premature at this point.
Town Commission Workshop Meeting Minutes
Tuesday,August 29,2017
2. PUBLIC COMMENTS AND REOUESTS:
Carl Gehman, 1123 Hiigbland Beach Drive commented about the time spent on hearsay.
Tim Burnich, 4505 South Ocean Boulevard provided comments about an article in the Sun
Sentinel about Boca Raton annexing the Town of Highland Beach.
Carol Stem, 1115 Russell Drive also provided comments about the article in the Sun Sentinel.
She is starting a volunteer club titled "Beach and Shores" and would like to post a sign-up sheet
in the Library for individuals who would be interested in joining. She requested funding in the
amount of$2,000 from the Commission and explained the focus of this club. The first meeting
will be held on November 1, 2017 in the Library.
It was the consensus of the Commission for the Town Manager to allocate $2,000 in the 2017-
2018 Budget for the Beach and Shores Club.
Robert Mot, 3912 South Ocean Boulevard provided comments regarding the public comment
portion of the Ad Hoc Citizen Streetscape Committee meeting and the agenda items presented at
the August 21, 2017 meeting. He spoke about the use of shells in the walkway project and the
Town's relationship with the Florida Department of Transportation.as of relates to the streetscape
project.
3. PRESENTATIONS/PROCLAMATIONS:
A) Preferred TIPS Award Presentation
By: Christopher H. Kittleson,Public Risk Underwriters of Florida,Inc.
Christopher Kittleson from Public Risk Underwriters of Florida, Inc. presented a Grant Award to
Officer Eric Aronowitz for the installation of security cameras in the Town.
Town Manager Oakes recognized and acknowledged Officer Aronowitz for applying for the
grant and getting the work done.
4. BOARDS AND COMMITTEES:
Town Clerk Gaskins read Board and Committees Items 4A through 4D into the record.
A) Board Correspondence:
None.
B) Board Action Report:
None.
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Tuesday,AuLust 29,2017
C) Board Vacancies:
Financial Advisory Board —One Vacancy (Three Year Term)
Re-Appointment for a Three Year Term Ending September 2020
o Edward Kornfeld, 3912 South Ocean Boulevard, Apt. #809
Mr. Koenfeld was present and provided background information relevant to his professional
experiences.
It was the consensus of the Commission to place the Re-Appointment of Edward Kornfeld on the
September 5, 2017, Regular Meeting Agenda.
Planning Board
Re-Appointment for a Three-Year Term Ending September 2020
o Warren Lewis, 4748 South Ocean Boulevard,Apt. 1113
Mr. Lewis was present and provided background information relevant to his professional
experiences.
It was the consensus of the Commission to place the Re-Appointment of Warren Lewis on the
September 5, 2017, Regular Meeting aGENDA
D) Monthly Meetings and Events:
Town Hall Closed: September 4, 2017—Observance of Labor Day
Town Commission Regular Meeting—September 5, 2017— 1:30 PM
Town Commission First Budget Public Hearing—September 7, 2017—5:01 PM
Planning Board Regular Meeting—September 13, 2017—9:30 AM
Board of Adjustment and Appeals—September 19, 2017—9:30 AM
Town Commission Second Budget Public Hearing—September 19, 2017—5:01 PM
Town Commission Workshop Meeting—September 26, 2017— 1:30 PM
5. PROPOSED ORDINANCES AND RESOLUTIONS:
A) ORDINANCE NO. 17-002 O (SECOND READING SCHEDULED FOR 9/5/2017)
AN ORDINANCE OF THE TOWN OF HIGHLAND BEACH, FLORIDA AMENDING
THE TOWN CODE OF ORDINANCES BY AMENDING CHAPTER 30, "ZONING
CODE", ARTICLE IV, "ZONING DISTRICTS", SECTION 30-67, "USES PERMITTED,
SPECIAL EXCEPTION, AND PROHIBITED USES", AND ARTICLE VIII,
"DEFINITIONS", SECTION 30-131, "DEFINITIONS OF TERMS", TO PROHIBIT
MEDICAL MARIJUANA TREATMENT CENTER DISPENSING FACILITIES WITHIN
THE TOWN OF HIGHLAND BEACH; PROVIDING FOR CODIFICATION,
CONFLICTS, SEVERABILITY,AND AN EFFECTIVE DATE.
Town Clerk Gaskins read the title of Ordinance No. 17-002 O into the record.
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Town Manager Oakes presented this item.
It was the consensus of the Commission to place Item 5A, Ordinance No.1 17-002 O on the
September 5, 2017, Regular Meeting Agenda for final approval and adoption.
B) ORDINANCE NO. 17-003 O (FIRST READING SCHEDULED FOR 9/5/2017)
AN ORDINANCE OF THE TOWN COMMISSION OF THE TOWN OF HIGHLAND
BEACH, FLORIDA, AMENDING THE TOWN CHARTER, SECTION 1.06 AND
AMENDING CHAPTER 7 "ELECTIONS", SECTION 7-1 "STATE LAW TO GOVERN
ELECTIONS", SECTION 7-2 "QUALIFICATIONS TO VOTE" , SECTION 7-3
"REGISTRATION OF ELECTORS", SECTION 7-6 "NOTICE OF ELECTION", AT
THE REQUEST OF THE PALM BEACH COUNTY SUPERVISOR OF ELECTIONS TO
ALLOW FOR A LONGER PERIOD OF TIME BETWEEN QUALIFYING AND THE
ELECTION AND TO CLARIFY THE PROCEDURES TO BE FOLLOWED
REGARDING THE MUNICIPAL ELECTION; ENACTING SECTION 7-5 "TIE VOTE"
TO PROVIDE FOR PROCEDURES TO FOLLOW IN THE EVENT OF A TIE IN AN
ELECTION; PROVIDING FOR SEVERABILITY; PROVIDING FOR THE REPEAL OF
LAWS IN CONFLICT; PROVIDING FOR CODIFICATION; AND PROVIDING FOR
AN EFFECTIVE DATE.
Town Clerk Gaskins read Ordinance No. 17-003 O into the record.
Town Manager Oakes presented this item.
Discussion ensued with regards to Enacting Section 7-5 "Tie Vote" procedures and a Runoff
election.
Town Clerk Gaskins explained that when there is a runoff election, there is a reporting process
with regards to campaign reporting. She read Florida Statute 100.181: Determination of Person
Elected into the record stating the section that is in our ordinance meres the Florida Statute.
Commissioner Kelvin and Vice Mayor Weitz were in favor of the Tie Vote procedures as
presented in the ordinance.
Commissioners Zelniker, Riesa and Mayor Feldman were in favor of the Runoff process.
Discussion ensued and Town staff would modify Section 7-5 "Tie Vote" to eliminate drawing
lots procedure and incorporate a Runoff election procedure. Ordinance No. 17-003 O will be
placed on the September 5, 2017 Regular Meeting Agenda as modified as a First Reading.
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C) ORDINANCE NO. 17-004 O (FIRST READING SCHEDULED FOR 9/5/2017)
AN ORDINANCE OF THE TOWN COMMISSION OF THE TOWN OF HIGHLAND
BEACH, FLORIDA, AMENDING CHAPTER 20 "PLANNING AND DEVELOPMENT",
ARTICLE II "PLANNING BOARD", SECTION 20-26 "ESTABLISHED;
MEMBERSHIP; FUNCTION", TO REMOVE THE REQUIREMENT FOR ANNUAL
REVIEWS OF THE COMPREHENSIVE PLAN AND ZONING CODE BY THE
PLANNING BOARD; PROVIDING FOR SEVERABILITY; PROVIDING FOR THE
REPEAL OF LAWS IN CONFLICT; PROVIDING FOR CODIFICATION; AND
PROVIDING FOR AN EFFECTIVE DATE.
Town Clerk Gaskins read Ordinance No. 17-004 O into the record.
Town Manager Oakes presented this item.
The Town Commission supports Ordinance No. 17-004 O.
It was the consensus of the Commission to place Item No. 6C, Ordinance No. 17-004 O on the
September 5, 2017, Regular Meeting Consent Agenda.
6. NEW BUSINESS:
A) Approval of Town Commission Meeting Minutes:
July 25, 2017—Special Meeting
July 25, 2017—Workshop Meeting
August 1, 2017—Regular Meeting
August 3, 2017—Budget Meeting
It was the consensus of the Commission to place Item 6A on the September 5, 2017, Regular
Meeting Consent Agenda.
B) Authorize the Mayor to Execute an Interlocal Agreement for License Plate
Recognition Data Sharing between the Town of Highland Beach and the City of Delray
Beach for law enforcement purposes.
Town Manager Oakes introduced this item.
Police Chief Craig Hartmann provided comments regarding the license plate recognition data
sharing with the City of DelrayBeach. The cameras are up and running.
It was the consensus of the Commission to place Item No. 6B on the September 5, 2017, Regular
Meeting Consent Agenda.
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C) Authorize the Town Commission to Rescind the Base Bid Plus Alternative No. 2
Concealment Wall Option and Accept the Counterproposal from TLC Diversified, Inc.
to Construct Concealment Wall Alternative No. 1 for the Remineralization Project,
Make the Necessary Modifications and Authorize the Town Manager to Issue Work
Change Order Directive No. 1 to TLC Diversified, Inc.
Town Manager Oakes introduced this item referring to the two renderings for Alternative No. 1
and Alternative No. 2.
Discussion ensued regarding the error in the cost for Alternative No. 2 and the Counterproposal
for Alternative No. 1. Finance Director Curtis explained that there would be no additional cost
to the Town and that the contractor would be charging the Town less money.
Building Official Valentino Perez provided comments with regards to the durability of Stucco,
for Alternative No. 1.
Commissioners Kelvin, Riesa, Vice Mayor Weitz and Mayor Feldman were in favor.
Commissioner Zelniker was not in favor.
It was the consensus of the Commission to place this item on the September 5, 2017, Regular
Meeting under Miscellaneous—Items Left Over.
D) Authorize the Mayor to Accept the Proposal from Florida Municipal Insurance Trust
for General Liability, Property and Workers' Compensation Insurance Coverage for a
two-year policy period beginning October 1,2017 through September 30, 2019.
Town Manager Oakes presented this item.
Commissioners Zelniker and Riesa suggested the Financial Advisory Board review any future
contracts.
The Commissioners were all in favor of Item 6D.
It was the consensus of the Commission to place this item on the September 5, 2017, Regular
Meeting Consent Agenda.
E) Authorize the Town Manager to Accept the Proposals and Execute Agreements for
Employee Dental, Vision, Life and Disability Insurance with Mutual of Omaha and
Superior Vision for Fiscal Year 2017-2018.
Town Manager Oakes presented this item.
The Commissioners were all in favor Item 6E.
Ir was the consensus of the Commission to place this item on the September 5, 2017, Regular
Meeting Consent Agenda.
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F) Commission to Approve the Sales Order with Paladin Data Systems Corporation and
Authorize the Town Manager to Proceed Implementing Upgrades for the SmartGov
Program to incorporate Mobile Inspection, Citizen Portal, and Digital Plan Review for
the Building Department.
Town Manager Oakes introduced this item.
Building Official Perez presented a PowerPoint presentation highlighting the SmartGov Public
Portal as follows: Applications; Contact Us; Public Notices; Parcel Search; Apply Online; My
Inspections (Automated process); My Applications (end user to see the number of applications);
Public Information; Report a Concern and My Requests.
Town Manager Oakes explained that the process in Building Department would become
electronically and it would help with records management.
Discussion ensued regarding the process for submitting applications and plans to the Planning
Board as well as any public records requests.
It was the consensus of the Commission to place this item on the September 5, 2017, Regular
Meeting Consent Agenda.
G) Discussion Regarding the Ad Hoc Citizen Streetscape Recommendations, Finalize the
Conceptual Plan, and Scope of Work for the Streetscape Project.
Town Manager Oakes introduced this item.
Mayor Feldman provided comments on the PowerPoint presentation regarding the Pre-Design
Construction Cost Line Items, Town of Highland Beach Streetscape Ad Hoc Committee
Pathway Rreplacement SR AIA and highlighted the following: General Conditions; North and
South Roadway Crossings; Sidewalk; Hardscape/Furniture; Landscaping; Traffic Signs and Sign
Posts; Lighting at East/West crossings; Town Entry Signs; Restoration and
Architect/EngineerDesign Fees.
Commission Discussion:
Commissioner Zelniker was not in favor of the streetscape project at this time, and suggested that
the to delay the referendum vote to November 2018. She express concerns with regards to the
need for an analysis of all the issues before this is put into a referendum vote. A Comprehensive
Plan is needed as well as a meeting with a Florida Department of Transportation (FDOT)
officials to discuss their requirements and approvals. She would like more time and wants the
streetscape project done right.
Vice Mayor Weitz strongly supported the streetscape project. He provided comments as to why
the streetscape project was not done in the past years. The current streetscape project consists of
the pathway, lighting and signage. He also provided comments on the other items mentioned in
the streetscape project.
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Commissioner Riesa provided comments with regards to the discussions that took place at the
Ad Hoc Citizens Streetscape Committee meetings. FDOT needs to be heavily involved with
this project.
Discussion ensued with regards to the FDOT and their involvement with the streetscape project.
Mayor Feldman explained all the issues surrounding the project; how the dollar amount allotted
was determined and the process involved in going forward if the referendum is passed.
Discussion continue regarding the timing to place a referendum question on the March 2018
ballot and the responsibility of the Commission to accept or deny the recommendations of the Ad
Hoc Citizen Streetscape Committee before moving forward with a referendum question.
It was the consensus of the Commission to place this item om the September 5, 2017, Regular
Meeting Agenda under Miscellaneous—Items Left Over for further discussion.
7. MISCELLANEOUS—ITEMS LEFT OVER:
None.
8. REPORTS—TOWN COMMISSION:
A) Commissioner Elyse Riesa provided remarks regarding comments Vice Mayor Weitz made
during the August 1, 2017 Town Commission meeting regarding the SAFEbuilt Florida LLC
professional service agreement.
B) Commissioner George Kelvin had nothing to report.
C) Commissioner Rhoda Zelniker provided remarks about a comment made by Vice Mayor
Weitz at a past Town Commission meeting regarding the SAFEbuilt Florida LLC agreement.
She thanked Reporter Marcie Shatzman for the nice article she wrote regarding the Town's
budget meeting.
Discussion ensued regarding officials and agents of the Town being required to take an Oath of
Office referring to a memo from Town Attorney Torcivia. She referred to the SAFEbuilt Florida
LLC contract. Town Attorney Torcivia provided an explanation.
D) Vice Mayor William Weitz provided comments with regards to the remarks made by
Commissioner Riesa. He also provided comments regarding an article in the Sun Sentinel about
the City of Boca Raton annexing the Town of Highland Beach.
E) Mayor Carl Feldman had nothing to report.
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9. REPORTS—TOWN ATTORNEY GLEN TORCIVIA:
There was no report.
10.REPORTS—TOWN MANAGER VALERIE OAKES:
There was no report.
11.PUBLIC COMMENTS AND REQUESTS RELATED TO AGENDA ITEMS
DISCUSSED AT MEETING ONLY:
Carl Gehman, 1123 Highland Beach Drive commented on the error made on the bid for the
Concealment Wall Option and the streetscape project.
Robert KlWt, 3912 South Ocean Boulevard stated his disappointment on the actions taken place
amongst the Commissioners during the today's meeting. He provided comments with regards to
the Ad Hoc Citizen Streetscape Committee.
Peggy Gossett Seidman, 4312 Intracoastal Drive provided comments regarding the safety at the
crosswalk near the Bel Lido Community. She provided comments on the Concealment Wall
option and whether or not an insurance company could absorb the cost.
12. ADJOURNMENT:
There being no further business Mayor Feldman called for a motion to adjourn the Workshop
meeting at 5:20 P.M.
MOTION: Vice Mayor Weitz made a motion to adjourn the Workshop meeting at 5:20 P.M.
The motion was seconded by Commissioner Kelvin, which passed unanimously.
APftOVED:
(carCFeldman, Mayor
ATTEST:_
OCTOBER 3, 2017
a Gaskins, MNItl Town Clerk Date
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