1997.02.25_TOHBMBAI_Minutes_Regular MINUTES OF
THE MEETING OF DIRECTORS
OF
THE TOWN OF HIGHLAND BEACH MUNICIPAL BUILDING AUTHORITY, INC.
February 25, 1997
A Regular Meeting of the Directors of the Town of Highland Beach
Municipal Building Authority, Inc. was held at the Town of Highland Beach
Commission Chambers, 3614 South Ocean Boulevard, Highland Beach, Florida,
on Tuesday, February 25, 1997, at 3 : 15 P.M.
1. Call to Order
Chairman Arlin G. Voress called the meeting to order.
2 . Roll Call
Secretary Mary Ann Mariano called the roll . The following were present,
being all Directors of the Corporation and a quorum:
Arlin G. Voress, Chairman
John F. Rand, Vice Chairman
Arthur Eypel, Director
David Augenstein, Director
Thomas J. Reid, Director
Attorney Thomas E. Sliney and Construction Consultant Peter Ince were
also present, as were members of the general public.
3 . ADOPTION OF AGENDA
The Agenda was adopted as presented.
4 . APPROVAL OF MINUTES
The Minutes of the January 27, 1997 Regular Meeting were unanimously
approved upon MOTION by VICE CHAIRMAN RAND/DIRECTOR REID.
5. . FIRST UNION NATIONAL BANK OF FLORIDA REQUEST FOR REIMBURSEMENT
Attorney Sliney explained this charge represented administrative expenses
incurred by First Union when it sought to be trustee for The Highland
Beach Municipal Building Authority, Inc. , which was before the method of
financing was changed to a simple bank loan. Upon MOTION by VICE
CHAIRMAN RAND/DIRECTOR AUGENSTEIN, payment was unanimously approved.
(copy attached to and made part of these Minutes)
6 . APPOINTMENT OF INTERIOR FURNISHINGS COMMITTEE RE TOWN HALL
RENOVATION/EXPANSION
Pursuant to Town Commission approval of same at their Regular Meeting on
February 4, 1997, The Highland Beach Municipal Authority, Inc. voted
unanimously, upon MOTION by DIRECTOR REID/DIRECTOR EYPEL, to appoint the
following persons to serve on the Interior Furnishings Committee
regarding Town Hall Renovation/Expansion:
The Highland Beach Municipal Building Authority, Inc.
Regular Meeting - Minutes Page 2 of 2
Thomas J. Reid, Commissioner
Mary Ann Mariano, Town Manager
Anthony M. Cervasio, Chief of Police
Elizabeth Poulsen, Library Director
Doris Trinley, Town Clerk
The Committee was authorized to work within a $200, 000 interior
furnishings budget, also pursuant to previous Town Commission approval.
7. . REPORT ON CHANGE ORDERS
Secretary Mariano reported on Change Orders implemented thus far, all for
under $10, 000 . (copy attached to and made part of these Minutes)
Project Consultant Ince reported on two (2) change orders for over
$10, 000, i.e. addition of stairway and ramp in back of the building
(including pilings) for approximately $19, 000; and elevation of new back
portion of building to 91 , including retaining wall, landing and handrail
for approximately $13, 000 . These Change Orders were unanimously
approved upon MOTION by VICE CHAIRMAN RAND/DIRECTOR REID.
8 . OTHER BUSINESS
Noting the bond proceeds have been received, Vice Chairman Rand asked
where the money was being kept and who is monitoring it. The Vice
Chairman further noted that if bond proceeds for a specific purpose are
on hand and are not expended immediately, the risk of an
interest/arbitrage situation is possible. Ms. Mariano responded that
Finance Director Stanley Novak has the funds segregated in a separate
checking account, and has been in touch with the Town, s auditors . It was
agreed that the Finance Director advise of this matter by memorandum.
9 . ADJOURNMENT
There being no further business to come before the members at this time,
Chairman Voress adjourned this Regular Meeting of The Highland Beach
Municipal Building Authority, Inc. at 3 :40 P.M. , upon MOTION by DIRECTOR
AUGENSTEIN/DIRECTOR EYPEL.
dmt
APPROVE:
Mary Ann Mariano, Secretary
Arlin G. Voress, Chairman