1997.01.27_TOHBMBAI_Minutes_Regular z
MINUTES OF
THE MEETING OF DIRECTORS
OF
THE TOWN OF HIGHLAND BEACH MUNICIPAL BUILDING AUTHORITY, INC.
January 27, 1997
The Regular Meeting of the Directors of The Town of Highland Beach Municipal Building
Authority,Inc.was held at the Town of Highland Beach Commission Chambers, 3614 South Ocean Blvd_,
Highland Beach,Florida on Tuesday, January 27, 1997 at 10:15 A.M.
The following were present,being all of the Directors of the Corporation and a quorum:
Arlin Voress, Chairman Mary Ann Mariano, Secretary
John F. Rand,Vice Chairman Tom Sliney,Attorney
Arthur Eypel,Director Charles Schoech, Special Counsel
David Augenstein, Director Peter Czajkowski, Financial Consultant
Thomas J. Reid,Director Mark Raymond,Bond Counsel
Peter Ince, Construction Consultant
Joe Lynn, Contractor
The meeting was called to order by the Chairman,Arlin Voress, at 10:15 A.M.
The Minutes of the Meeting of the Directors of the Corporation of January 15, 1997 were distributed
and reviewed. Following a discussion of the Minutes, a motion was made by John F. Rand, seconded by
Thomas J. Reid, to approve the Minutes as amended. The motion carried.
Additions to the Age
nda
The Chairman, Arlin Voress,requested that an item be added to the Agenda to discuss the procedure for
updating the Board of Directors during the construction of the improvements to the Town Hall facilities.
It was the consensus of the Board to add this item to the Agenda.
Appxoval of Resolution Authorizing the Ground Lease and Lease A=m_=and Authorizing the Issuance.
Sale and D_ lhry of the Lease Revenue Bonds. Series 1997
Tom Shney discussed the Resolution authorizing the Ground Lease and Lease Agreement and also discussed
the two Lease Agreements. Following the discussion by Mr. Sliney, Mark Raymond presented a brief
explanation of the Resolution and Lease Agreements_ Following this presentation, a Motion was made by
John F. Rand, seconded by Thomas J. Reid,to approve the Resolution authorizing the Ground Lease,the
Lease Agreement and authorizing the issuance,sale and delivery of the Lease Revenue Bonds, Series 1997.
The motion was approved unanimously. peter Czajkowski and Mark Raymond discussed the issue of
pledged revenues in response to questions by Board members. This discussion was a brief overview of the
revenues pledged by the Town under the Bond Resolution.
I
The Approval of Notice_ f Award and Notice to Proceed
Charles Schoech,Special Counsel,presented the Notice of Award and Notice to Proceed forms to the Board.
Following the presentation,a motion was made by David Augenstein,seconded by Arthur Eypel,to approve
the Notice of Award and Notice to Proceed. The motion carried unanimously.
Add-On Item -Proced=for Updates
Mary Ann Mariano,the Secretary for the Board,and Peter Ince,the Construction Consultant, discussed the
proposed procedure for Change Orders to the Project and the procedure for making a recommendation to
the Chairman and the Board of Directors concerning Change Orders. Following the discussion,a motion
was made to allow the Chairman and Secretary or the Vice-Chairman and Secretary,to have the ability to
approve up to $10,000.00 in Change Orders without the need for a meeting of the Board of Directors
provided that a written report concerning the Change Orders was submitted to the Board. The motion also
provided that if the Change Order was for more than$10,000.00,the approval of the Change Order would
need to take place at a Board Meeting. The motion was trade by John F. Rand, seconded by Arthur Eypel.
The motion carried unanimously.
Charles Schoeeh, Special Counsel, reminded the Board that any changes to the construction plans would
need the approval of both the Town Council and the Municipal Building Authority.
The Chairman of the Board of Directors requested that Charles Sehoech prepare a consent form for changes
and that this consent form would then become the uniform form for approval of all changes affecting the
construction of the Project. Following this request,there was additional discussion by the Secretary,Mary
Ann Mariano,regarding change orders,and discussion by Peter Ince who explained the standard procedure
for approval of change orders.
Tom Sliney discussed each of the items to be included in the Bond Transcript and explained the status of
each item. Upon conclusion of his review of the Bond Transcript index, he advised the Board that all
documents were in order_
There being no further business to come before the Board,1he meeting was recessed at 10:50 A.M. to allow
for the execution of all of the Bond documents. Following execution of the Bond documents,a motion was
made by David Augenstein, seconded by Thomas J. Reid,to adjourn the meeting. The motion carried.
Secretary of the Meeting
Chairman of the Meeting&Director
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