1996.12.17_TOHBMBAI_Minutes_Regular MINUTES OF
THE MEETING OF DIRECTORS
OF
THE TOWN OF HIGHLAND BEACH MUNICIPAL BUILDING AUTHORITY, INC.
December 17, 1996
The Regular Meeting of the Directors of The Town of Highland Beach Municipal Building
Authority,Inc. was held at the Town of Highland Beach Commission Chambers, 3614 South Ocean Blvd.,
Highland Beach, Florida on Tuesday, December 17, 1996 at 9:30 A.M.
The following persons were present, being all of the Directors of the Corporation and a quorum:
Arlin Voress
John F. Rand
Arthur Eypel
David Augenstein
Thomas J. Reid
The meeting was called to order by the Chairman, Arlin Voress, at 9:50 A.M.
The Minutes of the Organizational Meeting of the Directors of the Corporation were distributed and
reviewed. A motion was made by John F. Rand, seconded by Arthur Eypel, to approve the Minutes. The
motion carried.
1. Review of Bid Status:
Mary Ann Mariano presented an update and review of the Bids for the construction of the Town Hall
improvements. She advised the Board that they had received four bids, that the bids ranged in an
amount of approximately$640,000 to$960,000 and that the alternate for storm shutters ranged from
$5,000 to$27,081. She also advised the Board that the staff would be meeting with the apparent low
bidder and that the contract documents with the low bidder will be finalized.
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The Secretary advised the Board that the�urblic Building Authority would hold a meeting on or after
December 31, 1996 to sign the construction contract and award the bid subject to the Bond Closing.
Mary Ann Mariano further advised the Board that the bid documents do not include furnishings,
furniture or window coverings. The bids were as follows:
Base Bid Alternate
RPM: $732,100 $27,081
Ropneck Corp. $750,000 $22,000
Kaufman Lynn, Inc. $640,000 $24,000
Lee Walker $960,000 $ 5,000
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2. Discussion -Ince Consulting Contract
The Secretary introduced Peter Ince who has assisted the Town regarding the contracts and bids.
Peter Ince discussed his consultant proposal for renovation supervision. He advised the Board that,
if appointed to be the Construction Consultant,he would review building plans with the Contractor,
review building plans for cost saving value and engineering, review change orders, and his
consulting fee would be on the basis of$75.00 per hour. T-ke allowing discussion and motion was
made by John F. Rand, seconded by Arthur Eypel,to hire Peter Ince as the Construction Consultant
as an independent contractor of the Town.
11I. Review of the Ground Lease, Lease and Trust Indenture
Tom Sliney,General Counsel for the Corporation,presented a brief discussion regarding the Ground
Lease,the Lease and the Trust Indenture. There was discussion by the Board regarding changes to
the documents. Tom Sliney introduced Charles Schoech and Mark Raymond, Bond Counsel and
Special Counsel to the Corporation. There was general discussion regarding documents necessary
to close the financing and a schedule of events. It was the consensus of the Board that a meeting
should be held on December 31, 1996, or as soon thereafter, as additional information and
documents were prepared.
There being no further business to come before the Board, the meeting was adjourned.
Secretary of the Meeting
Chairman of the Meeting & Director
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