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2017.05.30_TC_Minutes_Workshop TOWN OF HIGHLAND BEACH MINUTES OF TOWN COMMISSION WORKSHOP MEETING Tuesday, May 30, 2017 1:30 PM Mayor Carl Feldman called the Workshop Meeting to order in the Town Commission Chambers at 1:30 PM. CALL TO ORDER: Roll Call: Members present: Mayor Carl Feldman; Vice Mayor William Weitz, Ph.D; Commissioner George Kelvin; Commissioner Elyse Riesa and Commissioner Rhoda Zelniker. Also present: Town Attorney Glen Torcivia; Town Manager Valerie Oakes; Deputy Town Clerk Lanelda Gaskins; Police Chief Craig Hartmann; Finance Director Cale Curtis; Public Works Director Edward Soper; Library Director Lois Albertson; Building Official Valentino Perez and Building Department Office Manager Carol Holland. Pledge of Allegiance: The Pledge of Allegiance was led by Commission, followed by a minute of silence. Civility Pledge: The Civility Pledge was recited by the Town Clerk. 1. ADDITIONS,DELETIONS OR ACCEPTANCE OF AGENDA: Mayor Feldman called for any additions or deletions to the agenda. Hearing none, the agenda was accepted as presented. 2. PUBLIC COMMENTS AND REOUESTS: Tim Burnich, 4505 S. Ocean Boulevard commented on the vote taken by the Commission at the May 2nd regular meeting to disband the Code Enforcement Board and hire a Special Magistrate to deal with the code enforcement issues. He is very much against a Special Magistrate and explained how the Code Enforcement Board works since he was Chair for many years. He also commented on the last two decisions made by the board. Town Commission Workshop Meeting Minutes Tuesday,May 30,2017 Page 2 of 10 3. PRESENTATIONS/PROCLAMATIONS: A) Proclamation: • Trauma Awareness Month Town Clerk Gaskins read the Proclamation into the record. Jared Smith, Chief Operating Officer Delray Medical Center thanked the Commission for their recognition of their trauma program. He explained how a trauma center works and the type of staff involved, such as trauma surgeon specialists, nurses and trained personnel. Delray Medical Center has achieved the highest accreditation in the State of Florida and is undergoing an $80 million expansion, which will include a helipad added to the roof. Commission Discussion: Commissioner Riesa questioned the type of doctor that would be involved in the Emergency Room when there is a trauma patient. Mr. Smith indicated that depending on the severity of the injury, there would be a trained trauma surgeon who is different than a regular surgeon available in the Emergency Room. They are there 24 hours a day, seven days a week. The Commissioners thanked Jared Smith for their service and their dedication to the community. Town Attorney Torcivia stated that the Palm Beach County Healthcare District provides the support that allows the trauma doctors to be there 24/7. B) Introduction of new Building Official Valentino Perez Town Manager Oakes introduced Valentino Perez as the new Building Official. She gave a description of his background and his credentials indicating that in the short period of time he has been with the Town, he has shown his knowledge and expertise and is an asset to the Town. She welcomed him to the Town of Highland Beach. Building Official Perez thanked the Town Manager and the Commission and is looking forward to serving the Town. C) 2016 Water Quality Report • By Edward Soper, Public Works Director Public Works Director Ed Soper gave a presentation on the 2016 Annual Water Quality Report attached as Exhibit "A". This report will be placed in the Highlander. Commissioner Riesa — Has there been an analysis done from year to year to determine the quality of the water. Public Works Director Soper — We do a comparison year to year and the water runs on a pretty flat plane. It will be interesting to see the comparison from 2016 comparing it to 2017 with the new pipes being installed. Town Commission Workshop Meeting Minutes Tuesday,May 30,2017 Paye 3 of 10 D) Crime Reports • By Chief Craig Hartmann Town Manager Oakes — Police Chief Craig Hartmann will be showing the new crime reports that are now available on the Town's website. Police Chief Craig Hartmann gave a presentation on the Town's new website and the link to the Police Department and the important sites. They have partnered with a group called CrimeReports.com. After clicking onto Highland Beach, this site will show any crime reports being turned over to the FBI, such as violent crimes and property crimes. He explained how the site works and what crimes have been committed and the location. It was added to our website because he feels it would be valuable to our residents. Commissioner Riesa — I have noticed within the last few weeks, police officers have visited the different communities letting the residents know how to prevent crimes. Chief Hartmann — The officers have been making contact with our residents talking to them on how to prevent a crime from happening, such as locking their vehicle and homes. Commissioner Zelniker asked that the condominiums be made aware of this also. Vice Mayor Weitz asked for an update on the license plate recognition. Chief Hartmann stated that they are still a few weeks away, but they are on target. 4. BOARDS AND COMMITTEES: A) Board Correspondence: • None B) Board Action Report: • Town Clerk Gaskins read the Board Action Report into the record. C) Board Vacancies: • None D) Monthly Meetings and Events: • Planning Board Special Meeting—May 31, 2017—9:30 AM • Town Commission Regular Meeting—June 6, 2017— 1:30 PM • Planning Board Meeting—June 13, 2017—9:30 AM (tentative) • Town Commission Workshop Meeting—June 27, 2017— 1:30 PM Town Commission Workshop Meeting Minutes Tuesday,May 30,2017 Page 4 of 10 5. PROPOSED ORDINANCES AND RESOLUTIONS: A) RESOLUTION NO. 17-010 R A RESOLUTION OF THE TOWN COMMISSION OF THE TOWN OF HIGHLAND BEACH, FLORIDA, SUPPORTING A PLEDGE OF THE MUNICIPALITIES OF PALM BEACH COUNTY ENDORSING THE MAYORS' CLIMATE ACTION PLEDGE, AFFIRMING SUPPORT FOR THE SOUTHEAST FLORIDA REGIONAL CLIMATE CHANGE COMPACT, AGREEING TO CONSIDER IMPLEMENTING THE REGIONAL CLIMATE ACTION PLAN IN WHOLE OR IN PART AS APPROPRIATE FOR EACH MUNICIPALITY, AND URGING ALL MAYORS OF PALM BEACH COUNTY TO SUPPORT THE MAYORS' CLIMATE ACTION PLEDGE Town Manager Oakes — The Town has received an invitation to pledge to join the Southeast Florida Regional Climate Change Compact along with over 100 existing municipalities throughout Palm Beach, Broward, Miami-Dade and Monroe counties. This partnership has developed a Regional Climate Action Plan (RCAP) and is looking for additional support from its members. The RCAP offers recommendations that are focused on building a framework to develop more resilient and sustainable communities in the face of climate change and its affects, especially rising sea levels. Although it provides no simple solutions to this issue, it recognizes that the collaborative efforts of many can have more influence over matters than individual efforts of a few. The RCAP is modeled after the U.S. Mayors' Climate Protection Agreement that has over 1,000 municipal participants nationwide. The RCAP is not a mandate, nor does it obligate the Town to implement any particular actions; rather, it provides guidance whereby localities may develop their own plans or choose to align with regional strategies. No funds or dues are required to join this coalition. Conferences, workshops, and seminars are periodically conducted and many have some associated enrollment fees and/or travel expenses which we will account for. Commission Discussion: Commissioner Kelvin was not in favor of supporting this resolution because the Commissioners have not received any supporting information as to what they are pledging to support. Climate change, global warming, rising sea levels are not settled science as of today. He referred to the internet and the hundreds of sites that are for or against this proposition and proceeded to read some of the articles. Commissioner Zelniker — There are many changes to the environment, and I am in favor of this resolution. Perhaps it could be worded a bit differently, and I don't feel Highland Beach could do much since the ocean properties are private. I would be in favor of educating our residents regarding not using plastics, recycling their garbage, etc. Town Commission Workshop Meeting Minutes Tuesday,Mav 30,2017 Paae 5 of 10 Vice Mayor Weitz — We are a coastal community and in a relatively high tempered area. This resolution only talks about other communities getting together to share information and to discuss possible plans and options to protect our Town and community. We are not investing a huge amount of resources, just sharing knowledge. This Commission has a responsibility to safeguard our community. I am in support of this resolution. Mayor Feldman — This resolution talks about more than just climate. It talks about preventing flooding, pumping stations and looking into higher seawalls. This is happening, and perhaps it would take more people getting involved to see how they can solve the problem of what is happening and not why it is happening. I am in favor of this resolution. This item will be placed on the June Oh agenda under Proposed Resolutions for a vote. 6. NEW BUSINESS: A) Interview Special Magistrates: o William P. Doney, Esquire gave a description of his background, credentials and his work involved in code enforcement. o Diane James-Bigot, Esquire gave a brief description of her background and her work as a Special Magistrate. o Susan A. Ruby, Esquire gave a brief description of her background and her work as a Special Magistrate. The Commission interviewed the above-mentioned candidates and asked the following questions of each one: • Are you familiar with the Highland Beach codes? • How many cases annually have you worked on as a Magistrate? • When an outside attorney is brought in as a Magistrate, do they have the same feeling for the Town as the members of the Code Enforcement Board would have? Also, do you feel those members could be fair and understanding when hearing a case of one of the residents? • Whatever the decision of a Magistrate or Code Enforcement Board, the prevailing authority at that point would be in the Circuit Court and not the Commission. • Do most surrounding communities use Special Magistrates or Code Enforcement Boards? The candidates answered the above questions accordingly. Town Commission Workshop Meeting Minutes Tuesday,May 30,2017 Pan 6 of 10 Town Manager Oakes stated that this item will be placed on the June 6t' agenda under Miscellaneous — Items Left Over. At that time a ballot will be passed out to the Commission where they can make their selection for a Special Magistrate. Town Attorney Torcivia asked if the Commission would like to have an alternate in case the first candidate would not be available. The Commission agreed that they would have an alternate. B) Authorize the Town Staff to Execute Agreements for Employee Health Insurance for Fiscal Year 2017-2018 Town Manager Oakes commented on the current employee health insurance plan describing the two types of plans offered, the cost of the upgrades to the employee if they chose that plan and the cost to the Town. This plan resulted in an annual savings of$115,000 and still provided employees with excellent options for insurance at either no cost or with affordable options. To renew the same plan, the Town would be looking at an overall annual increase of approximately $92,000. The Town received alternate proposals and Blue Cross Blue provides the best value when comparing premiums. The Town can reduce those premiums further by shifting more of the cost to the employees. Mark Rheingold, Town of Highland Beach Insurance Agent stated that he represents every insurance company available that could offer this Town a plan that is as good as the one offered to the employees. Each one of these companies provided a quote. Discussion ensued amongst the Commission regarding health care benefits. Vice Mayor Weitz stated that he would support any reasonable health care plan that would include whatever the employees need and deserve. Mark Rheingold commented on the current employee health insurance plan stating that the Town is offering a tremendous benefit with Blue Cross/Blue Shield. It is the top of the line plan from both the HMO and the PPO side. The Consensus of the Commission was to place this item on the June 6' Consent Agenda. This item is to renew the existing program and authorize staff to execute renewal documents for Blue Cross/Blue Shield HMO Blue Care 14251, Blue Options 14001 and Blue Options 14006. Also to renew existing contribution rates for employees. C) Consider Adding a Concealment Wall Option to the Remineralization Project and Authorize the Issuance of a Work Change Order Directive to TLC Diversified,Inc. Town Manager Oakes — At the November 1, 2016 Regular Meeting, Commission made a motion to authorize the construction of a new remineralization system at the Water Treatment Plant as well as alternative #4 (re-coating of the interior of the clear Town Commission Workshop Meeting Minutes Tuesday,May 30,2017 Paze 7 of 10 well) as part of the voter-approved Water Infrastructure Improvement Program (WIIP). The Commission deferred deciding on construction of a lime slurry tank concealment wall (alternatives 1-3) until there was certainty that the cost of both projects under the WIIP would not exceed the five million dollar spending limit established by the March 10, 2015, referendum. The combined price for the water main project and remineralization system/clear well re-coating totaled $4.875 million dollars, thus $125K less the spending limit. It is now projected that the Water Main Project will come in approximately $150K under budget. In addition, two items were eliminated from the remineralization project which will reduce the cost, by $28K. As a result, it is currently projected that the final cost for both projects, barring any unforeseen circumstances, will come in approximately $300K less than the allowable spending cap. At this time, the Commission may want to consider adding one of the concealment wall alternatives into the project. The bid price for these options range in cost from $57K to $80K. The project was designed and will be configured to allow the wall to be added at a future date (at no additional cost), however, the contractor will honor the bid price if they have a Work Change Directive from the Town on or before June 12, 2017. Town Manager Oakes referred to the three drawings placed on the wall in the Chambers. The Commission is to choose between Alternative No. 1 (Stucco) and Alternative No. 2 (Kalwall). The difference in price is approximately $2,000 so it is really a question of material and aesthetics. Public Works Director Soper explained the two different materials. The Kalwall inserts match the existing building, are hurricane resistant and would be easier to service. The Consensus of the Commission was to place this item with the selection of Alternative No. 2 (Kalwall) on the June 6th Consent Agenda. D) Consider Changing the Town Commission Regular Meeting Date of July 4,2017 (Independence Day). Town Manager Oakes recommended moving the Town Commission Regular Meeting date to Wednesday, July 5, 2017. The Consensus of the Commission was to place this item on the June 6th Consent Agenda. E) Approval of Town Commission Meeting Minutes: • April 25, 2017—Workshop Meeting • May 2, 2017—Regular Meeting Consensus was to place this item on the June 6th Consent Agenda. Town Commission Workshop Meeting Minutes Tuesday,May 30,2017 Page 8 of 10 7. MISCELLANEOUS—ITEMS LEFT OVER: None. 8. REPORTS—TOWN COMMISSION: A) Commissioner Elyse Riesa • Follow-up Discussions: o Role of Beaches and Shores Advisory Board o Possible Expansion of the Role of the Planning Board Commissioner Riesa's objective with the Beaches and Shores Advisory Board is to see how they can be a more effective and active team to ensure a healthy and safe environment for our beaches and shores. Her discussion with the Beaches and Shores Advisory Board members at their meeting held on May 9th involved many functions and activities that could be accomplished, such as beach cleaning, State involvement for the disbanding of plastic bags, code enforcement issues to keep our beaches safe and meetings held at the Library to recruit volunteers to help with the various projects. A group of team members that could be a beautification club as opposed to a few members on the advisory board was an idea that was well received by the board. At that meeting, a motion was passed unanimously that the Beaches and Shores Advisory Board be disbanded and a beautification club be formed. Commissioner Riesa requested that a resolution be drafted to disband the board and placed on the June 6t' agenda Commissioner Riesa discussed the role of the Planning Board at their meeting held on May I Oh. One of the responsibilities listed in their ordinance was for annual reviews of the Comprehensive Plan at which point they were to make recommendations to the Commission. By State Statute, the Comprehensive Plan must be reviewed every seven years, not annually. It was last reviewed in 2015. I am suggesting that the Town staff change the ordinance to follow the State guidelines. There was also a discussion regarding the Planning Board taking a more proactive role with regards to zoning and ordinances as it related to high water, climate change, etc. The Planning Board members stated that they would be happy to work on any issues that were given to them by the Commission. B) Commissioner George Kelvin—No report. C) Commissioner Rhoda Zelniker thanked all the condominiums and homes that displayed flags on Memorial Day. She would like to have an update at each meeting on the streetscape since time is of the essence. D) Vice Mayor William Weitz thanked the Town and the staff for displaying all the flags in front of Town Hall. We had the honor and privilege of attending a ceremony last Town Commission Workshop Meeting Minutes Tuesday,May 30,2017 Page 9 of 10 week in commemoration of our late and beloved Commissioner Louis Stern. He was a Commissioner who gave unbelievable service, love, and affection to this Town. E) Mayor Carl Feldman — I met with Shannon Hourigan who is also a resident of our Town for her work project at the Boca High School. She asked many questions about running our Town and I was able to ask her questions. One question was "what can we do to make this Town better". Her answer was "nothing. This is one of the greatest Towns around". Our Town staff is doing a fantastic job, and it makes our job as Commissioners very easy. 9. REPORTS—TOWN ATTORNEY GLEN TORCIVIA: No report. 10. REPORTS—TOWN MANAGER VALERIE OAKES: o The Library is bringing back a popular summer program called intermediate Bridge and designed for experienced Bridge players looking to improve their game. The classes are held on Tuesdays from 10:00 to 11:30 am. The fee is $10 per class. All classes and events are listed on the Town's website. o Update on Remineralization Project—Bacteriological testing has come back negative and we are no longer using water through the Boca interconnect. Town Manager Oakes gave a summary of the events of the project including starting dates and direction given to the contractor to ensure coordination of traffic and parking in order to minimize disruption to normal operations and for the events at the Library. o Update on Water Main Replacement Project — A meeting was held regarding landscape restoration, unresolved punch list items, and potential claims. There was a final walkthrough and there will be a one year warranty on work performed by the contractor during the project. o Streetscape Committee—No meetings have been scheduled to date. They will be posted on our website and the bulletin boards when these meetings are scheduled. The Mayor will provide a report to the Commission after each meeting. o We had a beautiful plaque installed on a bench in memory of Commissioner Louis Stern. The bench is located on the north side of the driveway under a tree near the Library. 11. PUBLIC COMMENTS AND REQUESTS RELATED TO AGENDA ITEMS DISCUSSED AT MEETING ONLY: Louis Reidenberg, 3720 South Ocean Boulevard commented on the discussion regarding the Special Magistrate and the Code Enforcement Board and the additional cost that could be Town Commission Workshop Meeting Minutes Tuesday,May 30,2017 Page 10 of 10 involved in a Special Magistrate versus the Code Enforcement Board. He also commented and made suggestions as to the process for the Code Enforcement Board and suggested the Commission reconsider their decision. Tim Burnich, 4740 South Ocean Boulevard commented on the interviews for the Special Magistrate. He stated that any member of the Code Enforcement Board was always cautioned about talking to any resident regarding cases that came before the board. 12. ADJOURNMENT: There being no further business to come before the Commission, Mayor Feldman called for a motion to adjourn the Workshop Meeting at 3:57 PM. MOTION: Vice Mayor Weitz moved to adjourn the workshop meeting at 3:57 PM. The motion was seconded by Commissioner Zelniker, which passed unanimously. APPROVED: i - Caz Fel , Mayor William Weitz, Vice Mayor George K lv' , Commissioner 47 _ 1yi Commissioner ` A Rhe a Zelniker, Co issioner ATTEST: - .aAlda Gaskins, NdMC, Town Clerk Date