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1988.05.31_TC_Minutes_Workshop TOWN OF HIGHLAND BEACH, FLORIDA Minutes of Meeting of Town Commission WORKSHOP MEETING Tuesday, May 31, 1988 1:30 P.M. A Workshop Meeting of the Town Commission was called to order by Mayor Betty Jean Stewart in the Commission Chambers at Highland Beach Town Hall at 1:30 P.M. Others present were Vice Mayor John J. Basso, Com- missioners Doris R. Rome and Robert F. Scholz. Commissioner David T. Robinson was absent. Also in attendance were Town Attorney Thomas E. Sliney, Town Manager Mary Ann Mariano, Building Official Bruce Sutherland, Deputy Town Clerk Anne M. Kowals and members of the general public. ADDITIONS, DELETIONS OR ACCEPTANCE OF AGENDA: Without objections, the agenda was adopted as submitted. 88.1 Public Comments and Requests: There were no comments or requests. 88.2 Boards and Committees: Existing vacancies on the Community Appearance Board, Planning Board and Board of Adjustment were noted. Mayor Stewart repeated that there is an urgent need for Town residents to submit Talent Bank Applications (which are available at Town Hall) for appointment to the various Town Boards. It was noted that there is a possibility of two persons being inter- viewed by the Town Commission, in the near future, for possible appoint- ment to the Community Appearance Board. No Talent Bank Applicants were present for interview. 88.3 Proposed Ordinances and Resolutions: (1) AN ORDINANCE OF THE TOWN OF HIGHLAND BEACH, FLORIDA, AMENDING CHAPTER 2 ENTITLED "ADMINISTRATION", SECTION 2-50 ENTITLED "COMMUNITY APPEARANCE BOARD; ESTABLISH- MENT; TERMS; DUTIES", SUBSECTION (C). (1st reading 5/3/88; Published 5/13/88). Mayor Stewart read the proposed ordinance by title and noted that this will put the criteria back into the Community Appearance Board. Follow- ing a discussion, the proposed ordinance was amended to read: Section 2.1 - Preliminary Review - It is the .policy of the Community Appear- ance Board to have a preliminary review, and to make itself available to answer any questions which might arise in the design or development of • any project. It was noted that the application form (which was provided for informa- tion) would not be made a part of the ordinance. 1 ~. 4 w Town Commission Workshop Meeting May 31, 1988 Page 2 of 6 This matter will be placed on the Agenda for the June 7, Regular Meeting for possible action. 88.11 Discussion re Personnel Policy, Page 2, Sec. 2.1: Page 2, Section 2.1 of the Personnel Policy was discussed and it was the consensus of the Town Commission that no change in the verbiage relating to "physical examinations" was required. 88.12 Discussion re amendment to Centel Cable Co. Ground Lease: It was noted that the information that was requested from Centel Cable by the Town Commission at their April Workshop Meeting was received. The question of fencing in the property that is leased by Centel Cable was raised at this meeting and Mr. Gamin, representing Centel Cable, stated that they would be happy to erect a fence, if the Town Commission so desired. Mr. Gamin noted that the area is an 'attractive nuisance' and in order to prevent access by persons who could possibly receive personal injury or cause damage to Centel's equipment, an 8' fence would be required. • It was noted that at the April Workshop Meeting, the matter of moving the keyboard into Town Hall was discussed. Mr. Gamin informed the Town Commission that Centel Cable will 'give' the keyboard, along with a hold harmless agreement, to the Town. The keyboard would be set up in Town Hall to allow Town staff to place the necessary announcements, public notices, emergency information, etc., on the television channel by accessing the Centel Cable line. Mr. Gamin was advised that more data regarding cable service was being requested from other sources and it was therefore suggested that this matter be deferred for an additional 3~J days; it would be placed on the June Workshop Meeting Agenda. When Mr. Gamin stated his concern was that the 60 days granted by the Code Enforcement Board's ORDER to come into compliance would run out before the next Town Commission Workshop Meeting, it was noted that that time frame can be extended and that the Town Manager will attend to that matter. Regarding the antennae that are presently on the water tower behind Town Hall, Mr. Gamin stated that the procedure for replacement of antennae, to improve reception to residents, merely requires cleaning up an antenna and replacing any that are broken, it does not necessitate any new holes. In discussing the proposed April 18, 1988, Centel Cable Ground Lease Agreement, it was noted that changes would be required in both Section 1 and Section 3. ~. , .- Town Commission Workshop Meeting May 31, 1988 Page 3 of 6 This matter will be placed on the Agenda for the June Workshop Meeting of the Town Commission. 88.13 Baker Seawall Request (Town Lot 132 West): Regarding the Baker Seawall Request, Building Official Bruce Sutherland informed the Town Commission that this application is in order and permits have been received from the Army Corps of Engineers and the Department of Environmental Regulations. This will be placed on the Consent Agenda for the June 7, 198$, Regular Meeting of the Town Commission. REPORTS - TOWN COMMISSION: Mayor Betty Jean Stewart Mayor Stewart reported that the process for gathering information note- books for the various Town Boards has been initiated and when all the data is received, it will be available for the Commissioners' review and comments. It is expected that this task will be completed by August of 1988. Vice .Mayor John J. Basso No report. Commissioner Doris R. Rome Commissioner Rome had no report. The Commissioner requested that the Code Enforcement Officer check into the yellow "For Sale" sign that had been placed on the Town Bench that is located in front of the vacant Steinhardt Property. Commissioner David T. Robinson Absent. Commissioner Robert F. Scholz Commissioner Scholz had no report. The Commissioner noted that the wooden fence at the Royal Highlands (Ternon International) site is in disrepair and requires immediate attention. The Code Enforcement Officer was directed to forward a letter to Teron International informing them of the situation and advising them that if the matter is not rectified within 34! days, it will be turned over to the Code Enforcement Board. • ~ , r • Town Commission Workshop Meeting May 31, 1988 Page 4 of 6 REPORTS - TOWN ATTORNEY Attorney Sliney reported that the Boca Hi litigation has been placed on the court calendar for the week of August 29, 1988. The Town Attorney noted receipt of a letter from Attorney Pat Silver who is representing Itco Properties in a dispute with the Town, and a letter from Attorney Nancy Graham who is representing Connaught Properties which alleges they have vested rights based on a site plan approval back in 1980. Pursuant to a directive from the Town Commission, Attorney Sliney will respond to both letters. REPORTS - TOWN MANAGER Town Manager Mariano reported that the THM Project was complete, it has been on line since May 10, and it has been operating without problems. Mrs. Mariano noted that following the redisinfecting of the interim well, the required 20 consecutive satisfactory sample tests are being done and it is expected the well will be operable by the end of next week. . The Town Manager reported the Xeriscape Project was completed and the $8,000. grant from the South Florida Water Management District for this project was received by the Town. Town Manager Mariano noted that the current listing of 'Notices of Vio- lations' and 'Citations', issued by the Code Enforcement Officer, is on the clipboard in the Commission Office for the Commissioners' review. Mrs. Mariano reported that she will attend a meeting on June 9, 1988, with Mayor Stewart, Town Engineer Ed Wetzel, Boca City Manager Jim Rutherford, Boca Representative Joe Hancock and a CDM Representative, with regard to Highland Beach's water request from Boca Raton. Mr. Steve Lamb of South Florida Water Management District will also attend this meeting. Mrs. Mariano will report to the Town Commission, follow- ing the meeting, as to any further Commission action that may be necessary. The proposed Town Attorney Retainer Agreement, as drafted by the Town Manager and Town Attorney, was discussed at length and it was the consensus of the Town Commission that said Agreement was timely. This matter will be placed on the Consent Agenda for the next Regular Meeting of the Town Commission. The Town Manager reported that she is working with the Finance Depart- ment on water rates. When all data is collected, it will be submitted to the Financial Advisory Board for their review and, following the Financial Advisory Board's review, the information will be forwarded to the Town Commission. ` ~ • Town Commission Workshop Meeting May 31, 1988 Page 5 of 6 Town Manager Mariano noted that the proposed amendment to Resolution No. 507, which was under discussion, does not change the criteria used to determine that a water emergency exists (nor does it change the well level). This item will be placed on the Agenda for the June 7, Regular Meeting for possible action. Following discussion of the Village of Palm Springs, Florida, Resolution No. R 8$-06 opposing the special act creating a taxing special health district in Palm Beach County, it was the consensus of the Town Commis- sion that Town Manager Mariano should draft a similar resolution for the Town of Highland Beach which will be placed on the Agenda for considera- tion at the June 7, 1988, Regular Meeting of the Town Commission. In a discussion regarding an Amendment to Interlocal Agreement between the City of Boca Raton and the Town of Highland Beach, Town Manager Mariano explained that the amendment carries no fees, it merely protects the Town. Town Attorney Sliney stated that this agreement was just an added service and is fine as is. A resolution authorizing the entering into of an amendment to the Interlocal Agreement will be prepared and placed on the Agenda for the June 7, 1988, Regular Meeting for possible adoption. • Town Manager Mariano reported that a letter urging defeat of a proposed Solid Waste Management Bill, which would deny a number of rights of municipalities, was forwarded to the Senate. Mrs. Mariano advised that she will forward a letter to the Legislators urging strong support of a Bi11 that deals with local option interim proprietary fees allowing cities to assess a service fee on c/o'd property between the time they are c/o d and the time they go on the tax roll and are subject to advalorem taxes. The Town Manager noted that she will attend a meeting on June 6, 1988, regarding a proposal for a new environmental task force for the purpose of removing and disposing of illegally dumped material. As there was no further business to come before the Town Commission at this time, Mayor Stewart adjourned the Workshop Meeting at 3:05 P.M. APPROVED: 7~~ Bet~.y Jean Stewart, Mayor Jc~j in ~ Basso, Vice Mayor • ~ ~ y ~ i Town Commission Workshop Meeting May 31, 1988 Page 6 of 6 ~~ Dora.s~ Rome, Commissioner id T-~Robin~on, Commissioner .~.,, - _~ ~ _. Robert :Scholz, Commissioner ATTEST: Date: amk u