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1988.04.26_TC_Minutes_Workshop.~ . _____ ,, TOWN OF HIGHLAND BEACH, FLORIDA Minutes of Meeting of Town Commission WORKSHOP MEETING Tuesday, A ril 26, 1988 1: 3(d P.M. The Workshop Meeting of the Town Commission was called to order at 1:301 P.M. by Mayor Betty Jean Stewart in the Commission Chambers at Town Hall. Others present were Vice Mayor John J. Basso and Commissioners Doris R. Rome, David T. Robinson and Robert F. Scholz. Also present were Town Attorney Thomas E. Sliney, Town Manager Mary Ann Mariano, Deputy Town Clerk Anne M. Kowals and members of the general public. MOTION by COMMISSIONER ROME/COMMISSIONER ROBINSON to adopt the Agenda as submitted carried unanimously. 88.1 Public Comments and Requests: Mr. Gary Gordon, contract purchaser of Lot 11, Block 1, Bel Lido Sub- division, on which he desired to construct three units, addressed the Town Commission and expressed his concern regarding the proposed resolu- tion regarding real estate development affected by Resolution No. 522. . Mayor Stewart thanked Mr. Gordon for his thoughts and advised the proposed resolution is under consideration for first discussion and, if it is acceptable to the Town Commission, it would be on the Agenda for adoption at the next Regular Meeting. 88.2 Boards and Committee: The existing vacancies on the Community Appearance Board, Planning Board and Board of Adjustment were noted and Mayor Stewart reiterated the urgent need for the Commissioners to encourage the Town residents to submit Talent Bank .Applications for appointment to the Town Boards. No Talent Bank Applicants were present for interview. 88.3 Proposed Ordinances and Resolutions: (1) A RESOLUTION OF THE TOWN OF HIGHLAND BEACH, FLORIDA, PROVIDING FOR THE PROCESSING, HEARING AND ADMINISTRA- TIVE DISPOSITION OF REAL ESTATE DEVELOPMENT AFFECTED BY RESOLUTION N0. 522; AUTHORIZING THE TOWN COMMISSION OF THE TOWN OF HIGHLAND BEACH TO GRANT WAIVERS FROM THE TERMS OF RESOLUTION NO. 522; ESTABLISHING A PRO- CEDURE FOR WAIVER APPLICATIONS AND ESTABLISHING THE CRITERIA UNDER WHICH WAIVERS MAY BE GRANTED. The proposed resolution was read into the minutes. The purpose of this resolution is to have an administrative waiver board to review ,. Town Commission Workshop Meeting Minutes April 26, 1988 Page 2 of 6 properties affected by the zoning in progress, with the criteria set forth in this resolution. The Town Commission discussed the proposed resolution at length. It was noted that the fact that an applicant would come before the Town Commission would not absolve the applicant from going through the correct procedures; if a waiver is granted, the applicant would go through all normal approvals. Minor amendments with regard to section 4 of the proposed resolution were to be prepared by the Town Attorney and Town Manager in advance of the Regular Meeting. 87.18 Discussion re updating of Town Code: Recodification of the Town Code was addressed. The Town Manager advised that she had gone through the process of getting bids and will have three bids on file prior to the purchase. Following a discussion of this matter, it was the consensus of the Town Commission that the Town should contract with Municipal Code Corporation, who had been providing recodification services to the satisfaction of the Town for many years. Further, the Town Manager will request a letter from Municipal Code Corporation stating there will be no edit fee applicable for five years. This matter will be placed on the Agenda for the May 3, 1988, Regular Meeting. • 88.4 Hidden Harbor Project: Building Official Sutherland reported no land development work is being done at the site, therefore the Code Enforcement Board's Order has been set aside at this time. The Mayor, Town Manager and Building Official attended a meeting on April 6, 1988, with representatives from the Department of Environmental Regulations, Health Department and Hoffman/Broadview. Hidden Harbor has to resolve a number of differences re the barrier island, mitigation, elevations of the ground, east/west flushing action, etc., before the Town can issue any additional permit. All agencies agreed to keep the Town informed of developments as they occur. It was noted that there seems to be a lack of communication between the DER, Health Department and Hoffman/Broadview. Therefore, it was agreed that all representatives should be at any of the meetings regarding the Hidden Harbor Project so that everyone will have an awareness of the matter. The Town is awaiting the resolution of the Hoffman/Broadview differences and should be more informed after May 6, 1988, at which time the first 30 days of the time limit will have expired. Following discussion of this matter, it was the consensus of the Town Commission that the Building Official should draft a letter to parties involved in this project questioning the specific problems that remain to be re-solved and the cause of the long delay. • Town Commission Workshop Meeting Minutes April 26, 1988 Page 3 of 6 88.10 Review of Hurricane Procedures: The Town Commission reviewed the redraft of the current hurricane procedures which specifies the course of action for each department, as submitted by Town Manager Mariano. Members were advised that the police vehicles are equipped with a public address system and each officer has a walkie talkie unit with a 75 mile radius that can be used for communication. Chief Cecere advised that during an emergency, all television channels and radio stations will give information to the public. 88.11 Discussion re proposed Personnel Policy: The Town Commission was informed that the process of reviewing the proposed Personnel Policy began last year, was reviewed by the Financial Advisory Board which required some sections to be redone by the Town Manager. The Personnel Policy copies were distributed to the Town Com- mission for their review. Following much discussion, necessary corrections and amendments were • made by the Town Commission. This matter, as well as a proposed reso- lution to adopt the Personnel Policy, will be an Agenda item for the May 3, 1988, Regular Town Commission Meeting. 88.12 Request for amendment to Centel Cable Co. Ground Lease: The Centel Cable Company Ground Lease was reviewed by the Town Commis- sion and Mr. John Gamin, Director of Operations for Centel Cable, Southern Region. Mr. Gamin advised that in his review of the Ground Lease Agreement with the Town, he found a number of items that required correction and he requested the Town Commission allow Centel to rectify the situation. Further, Mr. Gamin informed the Town Commission that he had appeared before the Town's Code Enforcement Board and was issued an ORDER grant- ing Centel sixty (60) days to get together with the Town Commission to resolve the discrepancies which would indicate the matter should be in place by the first week in June. The Town Commission raised several questions regarding the Ground Lease Agreement. It was the consensus of the Town Commission that this matter should be placed on the May Workshop Agenda for further review and consideration. A partial verbatim transcript regarding the Centel matter is attached to and made a part of these minutes. Mayor Stewart called a five minute recess at 3:30 P.M. r -,. Town Commission Workshop Meeting Minutes April 26, 1988 Page 4 of 6 TOWN COMMISSION REPORTS: Mayor Betty Jean Stewart A letter addressed to Mayor Stewart, dated April 14, 1988, with attached Annexation Policy, submitted by the Palm Beach Countywide Planning Council, was discussed. The Council's proposed policy will affect the comprehensive planning activities of local governments in Palm Beach County. Upon review of the Annexation Policy, the Town .Attorney sug- gested the Town Commission convey, in writing, their feelings to the Countywide Planning Council that they strongly favor section G which would incorporate in its intergovernmental coordination element a policy including cooperative mapping of proposed future annexation. It was also recommended that the Town Planning Board and Gee & Jenson receive a copy of the letter to be submitted to the Countywide Planning Council. Mayor Stewart reported that the League of Cities is supporting a bill to permit a governmental attorney to meet in private with the local governing body regarding litigation and settlement strategies. The Town Commission will voice their support of this bill by writing to our legislators. • Mayor Stewart reported the South County Council of Government is considering having an American Assembly. Material regarding the American Assembly is available for review on the clipboard in the Commission Office at Town Hall. The South County Council of Government Minutes of the March 2, 1988, Meeting are also on the clipboard. Mayor Stewart called the Commission's attention to the fact that the Community Appearance Board criteria was inadvertantly deleted from the Code and needed to be readdressed by ordinance. Copies of the ordinance will be made available. It will be up for first reading at the Regular Meeting on May 3, 1988. Vice Mayor John J. Basso: No report. Commissioner David T. Robinson: Commissioner Robinson advised he is waiting some input from the County as to what the Town is receiving in the way of Fire Department Services. Commissioner Robert F. Scholz: No report. Commissioner Doris R. Rome: Commissioner Rome stated she could not report on her Fire Department study as she just received the information from Boca Raton and Delray • Beach. -- , Town Commission Workshop Meeting Minutes April 26, 1988 Page 5 of 6 Commissioner Rome advised that she had several inquiries from residents as to why the Town Newsletter was discontinued. This issue was dis- cussed at this time, and it was the general feeling of the Town Commission that the Agenda Action Reports supplied more unbiased, up to date information and are made available to the general public. The Agenda Action Reports may .also be utilized for general information to the Town residents; and, it will be put on cable television. REPORTS - TOWN ATTORNEY: Attorney Sliney advised the Boca Hi matter will be assigned to another judge and it will have to be rescheduled. There is no information available regarding the rescheduling. A number of depositions still have not been taken. REPORTS - TOWN MANAGER: Town Manager Mariano reported the THM Project was advertised in the Boca News to alert the residents that full transition will take place on the 10th of May. This notice was posted in all the condominiums and was also placed on the Cable Television Channel in Town. Over 3,400 notifi- cation letters advising of the change in the method of water treatment • and its effects were mailed to all Highland Beach residents and owners. The Interim Well has been installed and is ready for operation. The mandatory ten consecutive day bacteria sampling is now underway. Full operation of the Interim Well is expected or or before May 6, 1988. The three trees donated from lot 101 West were transplanted to the rear of Town Hall property. The $450. expense of transplanting was covered by a donation from Mr. A. Hollohazy. Some needed concrete work at the front of the Administration Building has also been done through the generosity of Mr. Hollohazy. It was the consensus of the Town Commission that a letter of apprecia- tion to Mr. Hollohazy, from the Town, was in order. Town Manager Mariano noted that a listing of the current Notices of Violations and Citation had been submitted by the Building Official and said list will be placed on the clipboard in the Commission Office for review of the Commissioners. At the request of the Town Commission, the six months renewal of the Boca Hi Sales Office permit was addressed. The Town Manager advised that the previous renewals had been granted with the stipulation that the property be properly maintained and that they not use the building. Following discussion of this matter, it was agreed that same be placed on the Agenda for the Regular Meeting of the Town Commission on May 3, 1988, with the same stipulations. y- . Town Commission Workshop Meeting Minutes April 26, 1988 Page 5 of 6 Following a discussion regarding the Purchasing Policy, Town Manager Mariano advised she will prepare an amendment to the Purchasing Policy in advance of the next Regular Meeting. This matter will be placed on the Agenda for the May 3, 1988 Town Commission Regular Meeting. Mayor Stewart advised the Commissioners that checks are ready for signa- tures (just one day per week) on Thursday mornings at 8:30 A.M. There being no further business to come before the Town Commission, the Workshop Meeting was adjourned by Mayor Stewart at 4:25 P.M. APPROVED: Bett ,-Jean ewart, Mayor ,.-; / oyl~h(n Bass /V/ice Mayor l t n~ _ ~ f ~oJs-~. _ s . 'RO~C-e,~S~nissioner • ATTE Date David T. Rob eson, Commissioner -__.. ~____ ~~ Robert. Scholz, Commiss ner U . . •. PARTIAL VERBATIM TRANSCRIPT OF T.C. WORKSHOP MEETING OF 4/26/88 SCHOLZ - We speak of various channels - let's take your channel 12 for example, which is the information channel. Am I correct? GAMIN - Yes. ' SCHOLZ - All. right, now, that's on tape, right? r., i_ GAMIN - I belive it is a character unitrjw~erehyou canT$u~ Ht~ielmessages-. right on it SCHOLZ - Who can? GAMIN - As far as I know, the Town Manager can or we can. SCHOLZ - No TOWN MANAGER - I'm sorry we can't - you can. SCHOLZ - There's a reason for my question. We discussed a little earlier here today about hurricane procedures and that part of its warnings is going to be on cable t.v. and so forth. Let me say this to you, in channel 12 information for the Town, it rolls by on the screen of your television set. Unfortunately, it's generally maybe a month late. GAMIN - I was of the opinion that that was .right here at Town Hall. • TOWN MANAGER - No. It's back in your equipment room. GAMIN - I'll tell you what I'll do I'll try to find a remote and if you want it in your office and you can put messages TOWN MANAGER - I'd like to, well, I'll have to really look into that a little bit more before I make any commitments to use any of your equip- ment for liability purposes, but, no it is handled, and we have one person, which was Mr. Poppel, who used to come and put it on the screen, and we'd call and it would take several days to get somebody out here to put something on the screen. ROBIN50N - I think access by our staff would be desireable. GAMIN - I would be glad to give you that equipment if you want it and no liability whatsoever.. It's common for us to do that for condominiums. TOWN MANAGER - With a hold harmless from them, would that be acceptable? They offered it before but I was not sending any staff members out into a room with your equipment ROBINSON - You could make it remote. GAMIN - I'll go back and check with the engineers, I mean we do it for condominiums, we've done it right here at Seagate which we've just converted. I don't know why the Town should be any different. ROBINSON - I think an improvement at this point would be very desireable. •.- .. • PARTIAL VERBATIM TRANSCRIPT OF T.C. WORKSHOP MEETING OF 4/26/88 SLINEY - What about the hold harmless? GAMIN - I will give you the equipment if you want me to and I will give a hold harmless, that's no problem. I will donate the equipment to you. SCHOLZ - I would feel much better if there was up to date information on that channel. n