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1988.02.23_TC_Minutes_Workshop (2)~~- TOWN OF HIGHLAND BEACH, .FLORIDA Minutes of Meeting of Town Commission WORKSHOP MEETING Tuesday, February 23, 1988 1:30 P.M. A Workshop Meeting of the Town Commission was called to order by Mayor Betty Jean Stewart in the Town Commission Chambers at Highland Beach Town Hall. Also present were Vice Mayor Mary Louise G. Blosser and Comn-issioners Sohn J. Basso and Robert F. Scholz. Commissioner David T. Robinson was absent. Also present were Attorney Thomas E. Sliney; Town Manager Mary Ann Mariano; Recording Secretary Anne Kowals; and various members of the general public. ADDITIONS, DELETIONS OR ACCEPTANCE OF AGENDA: The Town Manager deferred Items 1 and 3 under her report until the March 1, 1988 Regular Meeting. The Town Manager also added a discussion with regard to the Town Engineer, James M. Montgomery, under her report. The Agenda was then accepted with those changes. 88.1 Public Comments and Requests Mr. Michael Dent of Casuarina made comment with regard to the filling of the Town Clerk position. 88.2 Boards and Committees Two regular member vacancies on the Community Appearance Board were noted, as was one regular member vacancy on the Planning Board. With regard to the existing six-year service rule, Attorney Friedman stated that in Mr. Slney's research, it was found that any break in time would allow reappointment of a member of a Board, even if that person had served for six consecutive years. Attorney Friedman elaborated on this item by noting that a one-day lapse in appointment would qualify a member for reappointment to a Board. Possible appointments will be made at the March 1st Regular Meeting. There were no Talent Bank applicants present to be interviewed. 88.3 Proposed Ordinances and Resolutions 1. AN ORDINANCE OF THE TOWN OF HIGHLAND BEACH, FLORIDA, AMENDING CHAPTER 29 ENTITLED "WATER SYSTEM", SECTION 29-11 ENTITLED "BILLING DATES, DELINQUENT BILL5, DISCONNECTION". The above proposed ordinance amending the Town Code to shorten the time period for the collection of water bills from 30 days to 5 days was considered. At the recommendation of Vice Mayor Blosser, this ordi- nance will be revised to include the same provisions under Chapter 22 C S Town Commission Workshop Meeting February 23, 1988 Page 2 of 5 with regard to the sewer system. The newly revised ordinance will be given first reading at the March lst Regular Meeting. 2. A RESOLUTION OF THE TOWN OF HIGHLAND DECLARING THE ELECTION TO BE HELD ON MARCH, 1988, FOR THE OFFICES OF VICE COMMISSIONER TO BE UNNECESSARY SINCE DATE QUALIFIED FOR EACH RESPECTIVE 0 UNOPPOSED. BEACH, FLORIDA, THE 8TH DAY OF MAYOR AND TOWN THE ONLY CANDI- EFICE I5 It was noted that the above resolution will be considered at a Special Meeting of the Town Commission to be held on March 9, 1988, at 1:00 P.M. 88.18 Discussion of Microfiching of Town Records and Updating Town Codes This matter has previously been deferred to the March Workshop Meeting. 88.4 Hidden Harbor (Status Report given by Building Official) Building Official Bruce Sutherland gave a status report on the Hidden Harbor project. Mr. Sutherland noted that the Code Enforcement Board issued an order on February 17, 1988, which gave the owner of the pro- ject 60 days to complete the project or come into compliance with the Town Code. It was noted that compliance with the Town Code would consist of reinstatement for the issuance of a new building permit on the project. No work is being done on the project at this time. Mr. Sutherland was directed to obtain written certification from the Department of Environmental Regulations and the Palm Beach County Health Department as to compliance with those permits. 88.8 Request for Site Plan A roval (Lot 101 East - Concordia Investments, Inc.) Due to the scope and substance with regard to this matter, a verbatim transcript has been prepared and is attached to these Minutes and made a part hereof. This matter will be scheduled for further discussion and possible action on the March 1st, Regular Meeting Agenda. REPORTS - TOWN COMMISSION Mayor Betty Jean Stewart Mayor Stewart announced that a meting of the Retirement Board be held on March 1, 1988, at 1:00 P.M., prior to the Regular Meeting. Mayor Stewart presented photographs which she had taken at the water plant showing the progress being made with regard to the Town's THM . , Town Commission Workshop Meeting • February 23, 1988 Page 3 of 5 Project. A further status report with regard to this item will be given by the Town Manager at the March 1, 1988, Regular Meeting. Mayor Stewart then submitted a picture from Ruth Zalph with regard to a recent request for beach mileage markers. After discussion, it was the consensus of the Town Commission that such markers would be unnecessary in Highland Beach. Vice Mayor Mary Louise G. Blosser Continued discussion took place with regard to the responsibility for Agenda preparation. Vice Mayor Blosser noted that it was her feeling that an undue burden was placed upon the Town Clerk with responsibility of preparing the Town Agenda. The Vice Mayor further felt that the Town Commission's Agenda should be distributed earlier than present policy. The Town Manager/Town Clerk noted that the timing of the High- land Beach Town Commission Agendas was consistent with all other surrounding communities. Mrs. Mariano further stated that she did not feel she was being burdened by the Agenda preparation. After discus- sion, the majority of the Town Commission felt that present Agenda policy was adequate. Vice Mayor Blosser noted a "Beach Preservation Technology 88" Seminar which will be held during March in Gainesville, Florida. The subject matter of the seminar will be Problems in Advancements in Beach Nourishment. Vice Mayor Blosser urged the Town to consider ordering the proceedings of the conference which will be published by the Florida Shore and Beach Preservation Association approximately six months after the conference at a cost of $25.00 With regard to the upcoming March discussion on possible recodification of the Town Code and microfiching of Town Records, Vice Mayor Blosser urged the Town Commission's timely attention to this matter. Vice Mayor Blosser requested information regarding a past proposal to evaluate the funding mechanism used in assessing service costs of the Palm Beach Fire/Rescue District. Town Manager will obtain information on this matter. With regard to the Vice Mayor's inquiry as to the quote "Use It or Lose It", Palm Beach County Ordinance, the Town Manager advised that during Planning Board discussion it was determined that the present Town Code covers most items contained in the quote "Use It or Lose It" Ordinance and therefore no action was deemed necessary. Commissioner John J. Basso • No report. • Town Commission Workshop Meeting February 23, 1988 Page 4 of 5 Commissioner David T. Robinson Absent. Commissioner Robert F. Scholz No report. REPORTS - TOWN ATTORNEY Attorney Friedman gave a brief update on the status pending litigation. Attorney Friedman noted that with regard to the Boca Highland litigation, a mediation hearing is scheduled for March 8, 1988. Attorney Friedman further reported that depositions of John Toshner, Jan Jensen, Jay Ameno of Camp, Dresser & McKee, and Ron Hoggart, an expert witness to be used by the Town, are scheduled for early March. An April date had been anticipated with regard to the Hearing of the Boca Highland matter. However, due to the recent heart attack of Judge Williams, the date may be continued. Attorney Sliney noted that an answer to a complaint had been filed in the Hoffman/Broadview matter. REPORTS - TOWN MANAGER 1. Status of Pending Town Projects - deferred to March 1, 1988, Regular Meeting. 2. Discussion re. Renewal of Auditing Contract with Coopers and Lybrand. The Town Manager referred to a memo written to Town Commission dated February 17, 1988. Concurring with the recommendation of the Financial Advisory Board, the Town Manager recommended that the Town Commission authorize the extending of the Auditing Contract with Coopers and Lybrand, Auditors, for a period of three years. Such extension would be based upon those provisions appearing in a letter from Coopers and Lybrand dated February 3, 1988, addressed to the Mayor, Town Commission and Town Manager. It was the consensus of the Town Commission that this matter be placed on the Agenda for the March 1, 1988, Regular Meeting. 3. Discussion re. Request for Public Telephone - deferred to March 1, 1988, Regular Meeting. 4. Discussion re. Municipal League Voting Delegate. • The Town Commission directed the Town Manager to complete the Voting Delegate Form, listing the Town Manager as the voting delegate, and the Town Commission Workshop Meeting February 23, 1988 Page 5 of 5 Mayor and any elected official as the voting alternate for the Palm Beach County Municipal League. This form will be transmitted back to the Municipal League by the Town Manager. The Town Manager reported that she had been contacted by Mr. Edward Wetzel, of James M. Montgomery, the Town's Engineers, with regard to a request by Boca Raton for a meeting concerning the Town's water needs. Mrs. Mariano noted that a meeting to be held on March 2, 1988, had been requested by Joe Hancock, Utilities Director for the City of Boca Raton. Rather than Mr. Wetzel conferring with the Town Commission by March 1, 1988, at the Regular Meeting, it was the consensus of the Town Commission that Mr. Wetzel attend the March 2, 1988, meeting and obtain whatever information he could from the City of Boca Raton after their specific questions and items needing clarification to go forward with negotiations with Boca Raton. It was noted that Mr. Wetzel has been given all of the documentation regarding the Town's long-term water needs as well as those letters and correspondence between the Town of Highland Beach and the City of Boca Raton with regard to a request for the provision of water from the City of Boca Raton. Mrs. Mariano will advise Mr. Wetzel to attend the Boca Raton meeting, after which he will report to the Town Commission for further direction. Mr. Wetzel will be further urged to listen to the tapes of those meetings wherein the Town Commission discussed their philosophy as to the provision of water by the City of Boca Raton in order that he may gain a more complete understanding of the Town's needs. There being no further business to come before the Town Commission at this time, the Workshop Meeting was adjourned at 3:35 P.M. APPROVED: MAY BETTY JEAN STEWART Term expired. VICE MAYQ$/MARY LOUISE G. BLOSSER ~C III ONER aOHN J_ BA5S0 ~~, CO I55I0 ER DAVID T. BINSON AT,T`FST : ~/ ;- ~ - /, ` '~-~ ~r~. ; c ~ ~ ~ ~t-'~-'~~ DATE :~ 4 ,t ,._ err " "'(' • J ~J ROBERT