2017.03.07_TC_Minutes_Regular TOWN OF HIGHLAND BEACH
MINUTES OF TOWN COMMISSION
REGULAR MEETING
Tuesday, March 7, 2017 1:30 PM
Mayor Bernard Featherman called the Regular Meeting to order in the Town Commission
Chambers at 1:30 PM.
CALL TO ORDER:
Roll Call: Members Present: Mayor Bernard Featherman; Vice Mayor William Weitz, Ph.D.;
Commissioner Carl Feldman; Commissioner Kelvin and Commissioner Rhoda Zelniker. Also
present: Town Attorney Glen Torcivia; Town Manager Valerie Oakes; Deputy Town Clerk
Lanelda Gaskins; Police Chief Craig Hartmann; Finance Director Cale Curtis; Library Director
Lois Albertson; Public Works Director Ed Soper; Building Official Ken Bauer and members of
the public.
Pledge of Allegiance: The Pledge of Allegiance was given, followed by a moment of silence.
Civility Pledge: The Civility Pledge was recited by the Deputy Town Clerk.
1. ADDITIONS,DELETIONS OR ACCEPTANCE OF AGENDA:
Mayor Featherman called for any additions or deletions to the agenda. Hearing none, the
agenda was accepted as presented.
2. PUBLIC COMMENTS AND REQUESTS:
There were no public comments or requests.
3. PRESENTATION:
None.
4. BOARDS AND COMMITTEES:
Deputy Town Clerk Gaskins read Item 4 — Boards and Committees into the record as
follows:
A) Board Correspondence:
9 None
Town Commission Regular Meeting Minutes
March 7,2017 Page 2 of 6
B) Board Action Report:
• Deputy Town Clerk Gaskins read the February 2017 report into the record.
C) Board Vacancies:
• Beaches & Shores Advisory Board—One Vacancy (Three Year Term)
• Code Enforcement Board—Two Vacancies (Unexpired Terms ending March 2017
and May 2017)
D) Monthly Board Meeting:
• Planning Board Meeting—March 8, 2017— 1:30 PM
• Municipal Election—March 14, 2017—7:00 AM—7:00 PM
• Spring Fling Community Event—March 25, 2017— 11:00 AM—3:00 PM
• Town Commission Workshop Meeting—March 28, 2017— 1:30 PM
5. PROPOSED ORDINANCES AND RESOLUTIONS:
None.
6. CONSENT AGENDA:
Deputy Town Clerk Gaskins read the Consent Agenda into the record.
A) RESOLUTION NO. 17-004 R
A RESOLUTION OF THE TOWN COMMISSON OF THE TOWN OF
HIGHLAND BEACH, FLORIDA, DESIGNATING THE FINANCIAL
REVIEW BOARD, AS THE TOWN INFRASTRUCTURE SURTAX CITIZEN
OVERSIGHT COMMITTEE; ESTABLISHING THE RESPONSIBILITIES
AND DUTIES OF THE OVERSIGHT COMMITTEE; ESTABLISHING
PROCEDURES FOR THE CONDUCT OF MEETINGS AND OPERATIONS;
ESTABLISHING A SUNSET DATE; PROVIDING AN EFFECTIVE DATE;
AND FOR OTHER PURPOSES
B) Meeting Minutes:
o January 27, 2017—Special Meeting
o January 31, 2017—Workshop Meeting
o February 7, 2017—Regular Meeting
o February 13, 2017— Special Meeting
MOTION: Commissioner Feldman moved to accept the Consent Agenda as
presented. The motion was seconded by Commissioner Zelniker, which passed
unanimously.
Town Commission Regular Meeting Minutes
March 7,2017 Page 3 of 6
7. NEW BUSINESS:
A) Appoint the Mayor to Execute an Agreement with Harn R/O Systems for the
Reverse Osmosis Membranes Train "C" Project, and Consider Including the Bid
Alternative for a Duplication of Services for Reverse Osmosis Train "B" in the Bid
Base Agreement(Invitation to Bid No. 2017-01)
Town Manager Oakes -On January 20, 2017, the Town issued Invitation to Bid (ITB) 2017-
01 for the purchase, delivery, removal, and installation of 168 reverse osmosis (RO)
membranes in RO train "C". As part of this ITB, the Town requested an alternate bid for a
duplication of services in RO train "B". In response to the ITB, the Town received the
following four vendor bids: MPW Industrial Water; Ham R/O Systems; Emergent
Industrial RO Rentals; Falcon Water Tech, LLC.
I recommend that the apparent low bid from MPW Industrial Water be rejected due to it
being significantly incomplete. In addition, the MPW bid includes changes to the work
specifications that were included in the ITB. Pursuant to Section 4 of the ITB, in order for a
bid to be accepted all bid forms must be completed in full. Further, Section 6 of the ITB
provides that a responsive bid is one that is signed, submitted on time, and provides the
information required to be submitted with the ITB. The bidder failed to complete all five bid
forms that were provided. In addition, the MPW bid states that the Town will provide
scaffolding and other equipment that was clearly identified in the Scope of Work as the
contractor's responsibility.
Upon review of the remaining three bids, it is my recommendation that the Town award
Ham R/O Systems with a contract for their base bid of $135,893.00. I conclude that the
proposal from Ham R/O meets all of the requirements of the ITB and that their
qualifications, skills, and experience have been verified by references.
The Town Commission may also want to consider awarding the bid alternate to Ham R/O
Systems for an additional $ 135,893.00. Town Staff included the bid alternate in an effort to
gain "economy of scale" pricing for services that we will be bidding out next year. If the
Commission elects to award the bid alternate, the Town will also be able to save the time,
cost, and efforts of the formal bidding process for the final phase of this three year
replacement project.
Note, that if the Town Commission does decide to award the bid alternate, they will also
have to amend the Water System budget because Staff only budgeted enough funds
($150,000) for RO train C.
MOTION: Commissioner Zelniker moved to authorize the Mayor to Execute an
Agreement with Ham R/O Systems for the Reverse Osmosis Membranes Train "C" Project
including Train`B". The motion was seconded by Commissioner Feldman.
Town Commission Regular Meeting Minutes
March 7,2017 Paze 4 of 6
ROLL CALL:
Commissioner Zelniker - Yes
Commissioner Feldman - Yes
Commissioner Kelvin - Yes
Vice Mayor Weitz - Yes
Mayor Featherman - Yes
Motion carried 5 to 0.
8. MISCELLANEOUS—ITEMS LEFT OVER:
A) Appoint to the Board of Adjustment and Appeals for an unexpired term ending
November 2019:
• Ilyne Mendelson, 3740 South Ocean Boulevard, #1218 has been a resident of
Highland Beach for 12 years. She served on the Planning Board for six years and
gave a brief description of her background, credentials and qualifications. She
stated that she enjoyed working with our local government and would like to
continue serving the community and becoming a member of the Board of
Adjustment and Appeals.
• Stephen Lang, 2388 South Ocean Boulevard gave a brief description of his
credentials and background. He stated that his qualifications would be beneficial
to the Board of Adjustment and Appeals and would like to give back his time to
the Town.
Ballots were distributed to the Commission for a vote. Deputy Town Clerk Gaskins
announced that the Town Commission has appointed Ilyne Mendelson to the Board of
Adjustment and Appeals.
MOTION: Commissioner Feldman moved to appoint Ilyne Mendelson to the Board
of Adjustment and Appeals. The motion was seconded by Commissioner Zelniker,
which passed unanimously.
9. REPORTS—TOWN COMMISSION:
A) Commissioner Zelniker — I would like to remind everyone to vote on March 14'h in
our municipal election. It is extremely important to have a say in a small town
government.
B) Commissioner Feldman — There was a question asked at the Meet the Candidates
Forum, and unfortunately no one had the answer. The question was regarding fluoride
in our water.
Public Works Director Ed Soper—Explained that Fluoride is a chemical that was added
to our drinking water to prevent dental issues. Because of the size of our Town, we
were exempt from having to do this. Since there has been fluoride added to all of the
Town Commission Regular Meeting Minutes
March 7,2017 Page 5 of 6
dental products, it is not looked upon as an essential nutrient that was necessary back in
the early 1940's, 1950's and 1960's. It is now looked upon as a supplement. The
Town of Highland Beach does not add fluoride to its drinking water.
Commissioner Feldman — We investigate any questions or problems that arise. We
have an excellent work force that is able to do so. Regarding Milani Park, a resident
used the land for a parking lot unbeknownst to anyone in Town Hall or the Police
Department. Upon investigation, we found out that it was a resident of Boca
Highlands. This will not be allowed to happen in the future. At this time, we have a
petition with 520 signatures and hope to get at least 1,500 signatures. We do not want
to own the land but just maintain it and keep it as a park for the residents. We are
moving forward with many projects in this Town to benefit the residents.
C) Commissioner Kelvin—No report.
D) Vice Mayor Weitz addressed an article in the March 5th addition of the Sun Sentinel
regarding civility taking a backseat in this country with reference to religion, politics
and business leaders and how it has impacted our youth. He referred to the Candidates
Forum that was hosted by the League of Women Voters on March 1St. It was a meeting
where the residents could meet the candidates and ask any questions they may have.
He referred to and spoke about one of the candidates whose remarks to him were of an
unpleasant and uncivil nature.
E) Mayor Bernard Featherman — I will be retiring after serving this Town as Mayor for
the past six years. This Commission has served the residents in a fine manor and I am
very proud to have served with them. The residents of this Town are the smartest,
brightest and most friendly people I have ever met in any organization. As I leave this
office, I want to say how much this has meant to me and I want to thank everyone for
helping me make this a special town.
Commissioner Feldman—We want to thank you for the great work you have done over
the past six years and all the work you will be doing in the future.
10. REPORTS—TOWN ATTORNEY GLEN J. TORCIVIA:
It has been a true pleasure and an honor to serve under Mayor Featherman. Thank you
for all you have done.
11. REPORTS—INTERIM TOWN MANAGER VALERIE OAKES:
I would also like to echo the sentiments expressed today. It has been a pleasure working
with you for the past six years.
o March 14th is Election Day and will be held at the Library. Polls open at 7:00 AM
and close at 7:00 PM. There will be police presence to assist with traffic control.
Town Commission Regular Meeting Minutes
March 7, 2017 Pace 6 of 6
o We will be having our swearing in on March 23`d and there will be a celebration to
follow.
o There are two crosswalk signs down, one in front of Regency Highlands and the other
in front of Delray Sands. We are waiting for Florida Department of Transportation to
replace them.
o Update on water main replacement project for Phase I and Phase II.
12. PUBLIC COMMENTS AND REQUESTS RELATED TO AGENDA ITEMS:
Carl Gehman, 1123 Highland Beach Drive — Good luck to Mayor Featherman. This
Commission has done an excellent job.
13. ADJOURNMENT:
There being no further business, Mayor Featherman called for a motion to adjourn the
meeting at 2:20 PM.
MOTION: Vice Mayor Weitz moved to adjourn the meeting at 2:20 PM. The motion
was seconded by Commissioner Feldman, which passed unanimously.
APPROVED:
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Bernard Featherman, Mayor dad Fel an, Commissioner
William Weitz, Vice-Mayor Gorge Kelvin, Commissioner
--Rho4a Zelniker; mmissioner
ATTEST Z� —A c�t
Valerie Oakes, CMC Date
Town Clerk Ex Officio
•
Town Commission Regular Meeting
March 7, 2017
APPOINTMENT BALLOT
APPOINTMENT of
Vacant Seat on the Board of Adjustment and Appeals for
an Unexpired Term Ending November 2019
SELECT ONE (1):
Ilyne Mendelson
❑ Stephen Lang
�l
Signature:
Date:
•
Town Commission Regular Meeting
March 7, 2017
APPOINTMENT BALLOT
APPOINTMENT of
Vacant Seat on the Board of Adjustment and Appeals for
an Unexpired Term Ending November 2019
SELECT ONE (1):
X",lyne Mendelson
❑ Stephen Lang
Signature 4:Lo'40,
Date: 3 ZO �-
•
Town Commission Regular Meeting
March 7, 2017
APPOINTMENT BALLOT
APPOINTMENT of
Vacant Seat on the Board of Adjustment and Appeals for
an Unexpired Term Ending November 2019
SELECT ONE (1):
Ilyne Mendelson
❑ Stephen Lang
Signature: 2.a
Date: -7
•
Town Commission Regular Meeting
March 7, 2017
APPOINTMENT BALLOT
APPOINTMENT of
Vacant Seat on the Board of Adjustment and Appeals for
an Unexpired Term Ending November 2019
SELECT ONE (1):
E�Ilyne Mendelson
❑ Stephen Lang
r ,
Signature: / `( V1
Date: J
•
Town Commission Regular Meeting
March 7, 2017
APPOINTMENT BALLOT
APPOINTMENT of
Vacant Seat on the Board of Adjustment and Appeals for
an Unexpired Term Ending November 2019
SELECT ONE (1):
❑ Ilyne Mendelson
Stephen Lang
Signature:
Date: