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1989.01.31_TC_Minutes_Workshopf ~ ~ L ~ t., ~ , TOWN OF HIGHLAND BEACH, FLORIDA Minutes of the Town Commission WORKSHOP MEETING Tuesday, January 31, 1989 1:34! P.M. Mayor Betty Jean Stewart called the Workshop Meeting of the Town Commis- sion of the Town of Highland Beach, Florida, to order in the Commission Chambers at Town Hall at 1:30 P.M. Others present were Vice Mayor John J. Basso, Commissioners Robert F. Scholz and Marvin A. Waldman. Commissioner Doris R. Rome was absent. Others in attendance were Town Attorney Thomas E. Sliney, Town Manager Mary Ann Mariano, Building Official Ed Hardy, Deputy Town Clerk Anne M. Kowals and members of the general public. ADDITIONS, DELETIONS OR ACCEPTANCE OF AGENDA: The Agenda was adopted as submitted upon MOTION by VICE MAYOR BASSO/COM- MISSIONER WALDMAN. The MOTION carried unanimously. 89.1 Public Comments and Requests: None 89.2 Boards and Committees: There were no Talent Bank Applicants present for interview by the Town Commission. Mayor Stewart noted the following Board vacancies exist: One Alternate Member - Planning Board One Alternate Member - Community Appearance Board One Regular Member - Water Resources Advisory Board A memorandum from the Planning Board to the Town Commission, dated 1/11/89, transmitting proposed amendments to Ordinance No. 563 was noted by Mayor Stewart. The Town Commission will schedule this matter concurrently with the Comprehensive Plan Public Participation Workshop Meetings. 89.3 Proposed Ordinances and Resolutions: 1. AN ORDINANCE OF THE TOWN OF HIGHLAND BEACH, FLORIDA, AMENDING THE TOWN CODE OF THE TOWN OF HIGHLAND BEACH, CHAPTER 29 ENTITLED "WATER SYSTEM", SECTION 29-10 ENTITLED "CHARGE FOR WATER SERVICE" BY REPEALING THE WORD"DWELLING" FROM SAID SECTION 29-10. Mayor Stewart read the proposed Ordinance by title only. Same will be moved to the Agenda for the Regular Meeting of the Town Commission on February 7, 1989. i Town Commission Workshop Meeting Minutes January 31, 1989 • Page 2 of 8 89.4 Water Resources Advisory Board Report by Mr. Keller: Mr. Keller, Chairman of the Water Resources Advisory Board, reported that the Town's Engineers (J. M. Montgomery), per request of the Board, researched the possibility of obtaining water from the County. The Town's Engineers advised that the County would supply water to the Town as a last resort, however, facilities to do so would not be available until the year 2020. The Chairman noted that the Board is in need of specific items of information regarding another alternative--reverse osmosis. Mr. Keller noted that a letter of 1/13/89 from our Town Engineers summarized the various steps required to evaluate three alternatives for water: new wellfield at Texas Trail; reverse osmosis and interconnect with Palm Beach County. The Chairman noted that the alternative regard- ing Palm Beach County was eliminated because water would not be avail- able until the year 2020. The Water Resources Advisory Board recommended the rejection of the Study Proposal, at a cost of $23,000, submitted by the Town's Engineers. It was noted that the Board recognizes that obtaining potable water from Boca is the best alternative and another attempt in that direction must be made. The Board, however, will continue to evaluate other options • with regard to the water situation. 89.5 Discussion re Schedule of Hearings for Comprehensive Plan In a discussion regarding a schedule of Public Hearings relating to the Comprehensive Plan, it was agreed that these Public Hearings would be consolidated with the Public Hearings required for the Land Dedication Ordinance. The following schedule was set: 2/06/89 at 9:30 A.M. Public Participation Workshop Meeting re Comprehensive Plan 2/21/89 at 1:30 P.M. Public Participation Workshop Meeting re Comprehensive Plan 2/21/89 at 5:01 P.M. Public Hearing re Land Dedication Ordinance 3/20/89 at 1:30 P.M. Public Participation Workshop Meeting re Comprehensive Plan 3/20/89 at 5:01 P.M. Public Hearing/Special Meeting re Land Dedication Ordinance 3/28/89 (time to be set at a later date) Public Hearing re Comprehensive Plan (following the Town Commission Workshop Meeting) It was noted the the Town would submit the Comprehensive Plan package to the Department of Community Affairs, Tallahassee, prior to April 1, 1989. Town Commission Workshop Meeting Minutes January 31, 1989 Page 3 of 8 89.6 Request for exemption from the "Zoning in Pro ress" Resolution submitted by Mr. DeNegris A memo from Building Official Ed Hardy, dated 12/30/88, to the Town Com- mission advised that Mr. DeNegris is willing to reduce the density on Town Lot No. 16; 4517 South Ocean Boulevard. During discussion of the matter, the Commission requested further information regarding verification of the lot size, the square footage and the number of units. The additional information will be forthcoming and this matter will be placed on the Agenda (under Items Left Over) for the February 7, 1989, Regular Town Commission Meeting. 88.4 Hidden Harbor Status Report It was noted that Building Official Ed Hardy's memo of 1/24/89 to the Town Manager stated that the Hidden Harbor parcel is in compliance with regard to the extension of Phase II permit issued by the Town on Novem- ber 7, 1988. Town Manager Mariano recommended the Town Commission release the 'Letter of Credit' regarding the Hidden Harbor Project. Town Attorney Sliney explained that the 'Letter of Credit' was to make • sure that nothing happened to the Town's water system while they were dredging at the Hidden Harbor site; it was to secure the Town against any damage. The Town Attorney agreed with the Town Manager's recommen- dation regarding release of the 'Letter of Credit'. It was the consensus of the Town Commission that this matter should be an agenda item for the February 7, 1989 Regular Meeting of the Town Commission. MISCELLANEOUS - ITEMS LEFT OVER 1. Discussion re benches along Bike Path The Town Commission briefly discussed benches along the Bike Path and it was the consensus of the Town Commission that three more benches should be provided. Placement of the benches will be at the South end of Town Hall, at the South end of the Hoffman Parcel and in the area of the Boca Highland complex. 2. Discussion re "Wish List" re donations to Town During a discussion relating to a "Wish List" regarding donations to the Town, it was noted that the Town is in need of a few tennis courts. Vice Mayor Basso suggested monies donated to the Town could be directed towards the construction of a park with a few tennis courts on the property behind Town Hall. I • Town Commission Workshop Meeting Minutes January 31, 1989 Page 4 of 8 Mayor Stewart noted that some years ago, the Town did spend money for plans for a possible park behind Town Hall. It was suggested that the Vice Mayor research the possibility of providing park facilities on Town property behind the Town Hall complex and report his findings to the Town Commission. REPORTS - TOWN COMMISSION Mayor Betty Jean Stewart Mayor Stewart reported on "Amnesty Days in Palm Beach County" being held from March through June by the Department of Environmental Regulation to collect hazardous waste from homeowners. Information regarding this matter will be placed on the clipboard in the Commission Office at Town Hall. Regarding the Town Manager's evaluation, Mayor Stewart prepared a two page form, copies of which were distributed to each Town Commission Member. Mayor Stewart requested that, if there is no objection to the form, the Members fill in the appropriate boxes on page two and return same in the envelope on Tuesday, February 7, 1989 (the Regular Meeting of the Town Commission) at which time the Town Manager's evaluation will • be considered. Mayor Stewart submitted a newspaper article relating to Manalapan consi- dering timeframes for completion of contracts for town projects. The Mayor directed the Town Manager to look into this matter to see if the municipality did enact a policy in this regard; and, this issue will be discussed further by the Town Commission at their February 7, 1989 Regular Meeting. Members discussed a Wall Street Journal article relating how a small Town in California requires contractors to buy and install water saving toilets, shower heads and faucets in at least 1P1 units for every new unit they build. Mayor Stewart noted that existing units in Town could be retrofitted with such water saving devices by contractors requesting building permits for new development if the Town would adopt such a practice. Also discussed was an article entitled "Landscaping the Xeriscape Way--Water Harvesting" which explains that an alternative to the use of groundwater is the use of techniques to concentrate existing rainfall and storing excess water for later use. The Mayor noted this method could be looked into in order to try to reduce the draw on the Town's water. Following brief discussion of a newspaper item regarding Metro Dade fire rescue units that are equipped with pacemakers, the Town Manager noted that she checked into this matter and was advised that one pacemaker for the Town of Highland Beach has been included in the budget and such . pacemaker should be operational within three to four months. r ! ~ Town Commission Workshop Meeting Minutes January 31, 1989 Page 5 of 8 Following brief discussion of Mayor Stewart's memo of 1/6/89, the Town Commission approved the Mayor's request for a letter of gratitude to be forwarded to Rick Wolf, Boca Raton's former Chief Environmental Officer. Mayor Stewart acknowledge receipt of a letter and questionnaire from Senator Carrie P. Meek of the Florida Senate offering elected officials the opportunity to express their concerns and ideas involving the future of local government in the State of Florida. This information will be placed on the clipboard in the Commission Office. The matter will be discussed further at the Regular Meeting of the Town Commission on February 7, 1989. The Mayor noted that inasmuch as the matter or recycling of waste materials will be an on-going issue, the Solid Waste Authority will be assigned an agenda number to be carried as an agenda item. Mayor Stewart noted that the Town of Highland Beach was awarded the Tree City, U.S.A. Designation. The award will be formally accepted at the February 7, 1989 Regular Meeting of the Town Commission. The Mayor acknowledged receipt of a letter from the Law Enforcement As- sistance Foundation (Leaf) which was created to financially assist Palm • Beach County Law enforcement officers who are seriously injured in the line of duty. This information will be placed on the clipboard in the Commission Office at Town Hall. Mayor Stewart noted receipt of an invitation to all Commissioners to attend the Legislators' Day at the South Florida Fair on Friday, February 3, 1989 at which a buffet luncheon will be served in the VIP Dining Area adjacent to the Palm Coast Tent. Vice Mayor John J. Basso No report. Commissioner Robert F. Scholz Commissioner Scholz suggested that inasmuch as the water tower is being painted, the Commission should consider some identification on that unit (the Town logo which would include the wording "Town of Highland Beach"; or omit the logo and just print "Town of Highland Beach"). This suggestion received no support from the Commission Members. Commissioner Doris R. Rome Absent. • ~ . ,., Town Commission Workshop Meeting Minutes • January 31, 1989 Page 6 of 8 Commissioner Marvin A. Waldman Commissioner Waldman had no report however he commented with regard to the request from Mr. DeNegris (discussed earlier in the meeting). The Commissioner was hoping that Mr. DeNegris would realize that the Town Commission would look favorably on the voluntary density reduction pro- posed by Mr. DeNegris for Town Lot 16, 4517 South Ocean Boulevard. The Mayor noted that more detail was necessary and this matter will be an agenda item for the February 7, 1989 Regular Meeting. REPORTS - TOWN ATTORNEY Attorney Sliney noted that with regard to the Boca Highland case, Mr. Delaney filed a Motion for Continuance for a 30 day extension for dead- lines due on January 31, 1989. This does not affect the trial date set on the judge's calendar somewhere at the end of July, 1989. The Town Attorney noted receipt of official notification from Drexel Management (Teton Property) that conveyed the property to a third party. There is a pending motion regarding the transfer of building permit which was filed originally by the Bank of Nova Scotia which is to be heard on February 28, 1989. With Regard to the Broadview/Hidden Harbor matter, the Town Attorney advised that all of the discovery has been completed and the case is in Federal Court. When this case will be scheduled is problematical and it is doubted that it will be scheduled in the Spring. The Town Attorney advised that with regard to the Road and Bridge case, the Town of Highland Beach may be entitled to postjudgement reimburse- ment of monies. At this time, Mayor Stewart advised that she had another item to bring up with regard to the Hidden Harbor Project and noted that there were some code violations of Chapter 30, Section 5.14 and Section 10, relat- ing to the removal of trees and vegetation on Town Lots 69/70 East. The Mayor requested that this matter be addressed by the Code Enforcement Board. Subsequent to Mayor Stewart's comments, Building Official Ed Hardy tendered an immediate resignation. REPORTS - TOWN MANAGER The Town Manager reported that Police Officer John Otto is progressing nicely and he may be discharged from Pinecrest Rehabilitation Hospital on Thursday. Officer Otto will be receiving physical therapy at his home. The Otto Family moved from their second floor apartment in West Palm Beach to a one story residence in Wellington. • .~ . . Town Commission Workshop Meeting Minutes January 31, 1989 • Page 7 of 8 i• Town Manager Mariano reported that the water tower was sandblasted and rust proofed--final painting should be completed within 7 to 14 days. The Town Manager will submit an invoice to Centel Cable for their portion of the painting cost. The Town Manager noted that the growth along the bike path has been trimmed back. Also noted was that a part-time employee (Peter Legg) was hired to assist Ted Hanna of the Maintenance Department. Traffic signs used in conjunction with the portable light donated by St. Lucy's Church have been installed. It was noted that the Department of Transportation also installed signs in Town and the Town Manager will work with the D.O.T. with regard to these signs as many were placed too close to each other. Town Manager Mariano noted that she is in the process of preparing an annual overview of administrative accomplishments. The renovations in the Police Department have been completed except for the floor tiling which will be done in the near future. The Town Manager is awaiting further action by the Community Appearance Board with regard to the tiling in Town Hall. The Town Manager advised the Town Commission that Mr. Gary Gordon re- ceived Planning Board and Community Appearance Board approval for plans for a duplex to be constructed on his property at the corner of A-1-A and Bel Air Drive. Mr. Gordon, in total compliance with the Town Code, requires approval from the Town Commission. It was the consensus of the Town Commission that this matter should be scheduled for consideration at the February 7, 1989 Regular Meeting of the Town Commission. Town Manager Mariano noted that election qualifying started at noon on January 31, 1989 and will continue through noon on February 14, 1989. Town Manager Mariano noted that Palm Beach County Solid Waste Authority is developing a plan with regard to recycling; however, they are dis- couraging Towns from beginning any such programs at this time. The Town Manager received a memo from Ted Hanna of the Maintenance Department suggesting trash cans be placed near benches on the bike path to help curb litter. Following discussion, it was the consensus of the Town Commission that such receptacles were not necessary. Town Manager Mariano noted that the Legislative Bulletin of 1/24/89 will be placed on the Commission Office clipboard as it lists a number of bills that would be of interest to the Town. It was noted that 4/12/89 has been designated Palm Beach County Day in Tallahassee; that affords the opportunity to show the Florida Legisla- tors what's good about our county and the people who make it happen. j_,_ ..s Town Commission • January 31, 1989 Page 8 of 8 Workshop Meeting Minutes Town Manager Mariano submitted a memo to the Town Commission dated 1/25/89 re the renewal of the South Florida Water Management District. permit and noted that the Town Engineers feel said renewal request should be for a one year period. Attached to said memo was a letter from Bevin A. Beaudet, Director of the Palm Beach County Water Utilities Department, stating his personal opinion is that an agreement between Boca Raton is a more logical approach to our long-term water needs. Also attached to said memo was a letter of 1/13/89 from Montgomery Engineers re Water Supply Alternatives - Study Proposal. The Town Manager noted that it would be her recommendation that the Town not take any action on the proposal from Montgomery Engineers. There being no further business to come before the Town Commission at this Workshop Meeting, Mayor Stewart adjourned same at 3:10 P.M. APPROVED: ATTEST • ~- Date: i Betj;y Jean ~S$ewart, Mayor J hn J. Bass~o~,Vice Mayor Robert .` Scholz, Commission r (Absent) ~` Doris R. Rome, Commissioner C'-~t.~Q Ma A. Waldman, Commissioner