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1990.12.13_TC_Minutes_Specialt: s •- -_ _ ..- TOWN OF HIGHLAND BEACH-;--FL~~ORIDA Minutes of Meeting of the Town Commission SPECIAL MEETING ~r~ ~. Thursday, December 13, 1990 1:30 P.M. Mayor Boulay called the Special Meeting of the Town Commission of the Town of Highland Beach, Florida, to order at 1:30 P.M. in the Commission Chambers at Town Hall. Others present were Vice Mayor Bill Paul and Commissioners Marvin A. Waldman, Betty Jean Stewart and Harold C. Chambers. members of the general public. Also in attendance were Town Attorney Thomas E. Sliney, Town Clerk Anne M. Kowals, Engineer Clay Blanton of J. M. Montgomery (the Town's Engineers), Water Resources Advisory Board Chairman Arlen Voress and The Mayor noted the Special Meeting was called for the purpose of reviewing a proposal from J. M. Montgomery regarding the installation of cluster wells to more closely monitor the salt water intrusion and to discuss Resolution No. 583 establishing a Public Safety Services Advisory Board. Engineer Clay Blanton of J. M. Montgomery explained their proposal dated December 07, 1990 (a copy of which is attached to and made a part of these Minutes) is in response to the Town Commission's request made at a previous Meeting. Said proposal is to drill some exploratory wells to monitor the salt water intrusion as it moves towards the Town's existing wellfields (the potential wells are to locate the interfacing of the salt water and check its movement). Commissioner Stewart, noting the matter has gone from a single well to cluster wells, stated she does not want to slip into multiplicity with regard to a cluster well. Mr. Blanton advised the Commissioner that two wells constitute a cluster well. Commissioner Chambers noted he has questions regarding the Draft Status Report for the Town's Long Term Water Supply Plan to be submitted to South Florida Water Management District, which draft was distributed to the Town Commission under Water Resources Advisory Board Chairman A. G. Voress' memorandum of December 07, 1990. Commissioner Stewart stated she would like to see this proposal submitted to S.F.W.M.D. as part of the package relating to the Town's Consumptive Use Permit. When ques- tioned with regard to said Draft, Mr. Blanton informed the Commission that Dr. Gleason, Principal Hydrogeologist at J. M. Montgomery, prepared this Draft Status Report. Chairman Voress of the Water Resources Advisory Board noted the Draft Status Report (which includes the cluster well concept as part of the long range plan the Commission is looking at) received a quick review by Mr. Steve Lamb of S.F.W.M.D. v Town Commission Special Meeting Minutes December 13, 1990 Page 2 of 5 When the definition of "long term" was questioned, Mr. Blanton advised that S.F.M.W.D.`s planning period basically is their permitting period (permits are normally issued for five years) and, with regulations changing for quantity and quality, the "five years" is a term that they have in mind for planning; J. M. Montgomery looks at the next twenty years as a "long term" plan. (5.F.W.M.D. wants the right to review matters every five years). Commissioner Chambers noted that S.F.W.M.D. is dedicated to regionaliza- tion therefore, within the next five years the public will have a good idea as to what S.F.W.M.D. plans to implement; (regionalization is very much in the planning stages). Following substantial deliberation, COMMISSIONER STEWART MOVED "that we put this proposal from J. M. Montgomery regarding cluster well in with the discussion of the Status Report that Dr. Gleason will give us for the Workshop Meeting at the end of the month; and, also for review and finalization, hopefully, at the January Regular Meeting." COMMISSIONER WALDMAN SECONDED the MOVE. A roll call vote resulted as follows: Commissioner Stewart "AYE" Commissioner Waldman "AYE" Vice Mayor Paul "AYE" Commissioner Chambers "AYE" Mayor Boulay "AYE" Mayor Boulay noted that, at the December 26, 1990 Workshop Meeting, the Town Commission will address both the proposal from J. M. Montgomery regarding the cluster well and the Long Term Water Supply Report; if the Commission can accomplish this on the 26th, the matter then can be finalized on January 02, 1991 at the Regular Meeting. As requested, Mr. Blanton will advise the Town as to whether Dr. Gleason will be available for the December 26, 1990 Workshop Meeting. Commissioner Chambers, requesting J. M. Montgomery bring a proposal to the December 26, 1990 Workshop Meeting to update the "Safe Yield Study" questioned if said request. would involve money. Mr. Blanton advised they would prepare a proposal on general engineering and it would involve a cost. When the Mayor commented the Commission has a full agenda for the Workshop Meeting, the Commissioner noted that if we are to make application in February (1991), we will have to approve the "Safe Yield Study" update at the end of this month. When Mayor Boulay questioned Mr. Blanton in regard to this requested update, Mr. Blanton advised he would ask Dr. Gleason to prepare same for the December 26, 1990 Workshop Meeting. Following discussion of this matter, it was the consensus to have the update prepared for the Workshop Meeting. Town Commission Special Meeting Minutes December 13, 1990 Page 3 of 5 At this point, Commissioner Stewart read into the Minutes a statement (a copy of which is attached to and made a part of these Minutes) dated December 12, 1990 relating to the discussion just completed. A discussion regarding Resolution No. 583 establishing a Public Safety Services Advisory Board ensued. Mayor Boulay, noting Resolution No. 583 adopted at the December 04, 1990 Regular Meeting establishing a Public Services Advisory Board consisting of a Chairman and two members, advised there has been interest in the Town to expand said Board. In view of this public interest, the Mayor stated he would entertain a motion to amend the Resolution to include more members on this Board which presently is operating with three members (a Commissioner heads the Board, one member is President of a condo with an interest in what the discussions of this Board involve) and the feeling of the public is that a five member Board would do a better job of negotiating for the Town. Commissioner Chambers and Vice Mayor Paul deferred Stewart who stated she would like to see Gerald Ma appointed to the Board. COMMISSIONER STEWART made the Board to include Gerald Marshall, if it is the Sion to do so. COMMISSIONER CHAMBERS SECONDED the to Commissioner rshall of Bel Lido a MOTION to enlarge will of the Commis- MOTION. Vice Mayor Paul questioned if the Commission can appoint another member to a Board when it is set up as a three Member Board. The Vice Mayor proposed to amend paragraph 2 of the Resolution establishing the Board to read: "The Board shall consist of five Regular Members who must be residents of Highland Beach." The following new paragraph would be added: "Members of the Public Safety Services Advisory Board shall elect a Chairman from among its members." Commissioner Waldman noted that he would like to amend the above to say "This Board not to include more than four members." Town Attorney Sliney advised that the Town Commission must decide how many people they will have on this Board; and then, they will decide who will be on this Board. Commissioner Stewart noted it was her intent to expand the Board to no more than four members of which all are residents of the Town; they shall elect amongst themselves a Chairman; the Board would expire on March 01, 1991 and Gerald Marshall would be a Regular Member of the Board. When it was noted that, historically, the Town Boards, Commissions and . Councils are made up of uneven number members in order to avoid tie . Town Commission Special Meeting Minutes December 13, 1991 Page 4 of 5 votes on issues, Commissioner Stewart commented that this is an advisory Board and the Commission is only trying to get information from the Board. At this time, when it was noted that there are a number of motions on the floor, the Mayor requested the Town Clerk read the motion. COMMISSIONER STEWART "I would like to make a MOTION to enlarge the Board to include Gerald Marshall of Bel Lido, if it is your will to do so." COMMISSIONER CHAMBERS SECONDED the MOTION. Following dis- cussion, Commissioner Stewart stated "My intent was to expand the Board to no more than four members of which all are residents of the Town; they shall elect amongst themselves a Chairman and the Board would expire March 01, 1991. Gerald Marshall would be a Regular Member of this Board." Vice Mayor Paul requested that the MOTION be separated to allow the Commission to decide on the size of the Board and then to decide on who is going to be a member of that Board. COMMISSIONER STEWART withdrew the MOTION. At this time, COMMISSIONER STEWART MOVED to expand the Board to four members. COMMISSIONER CHAMBERS SECONDED same. Mayor Boulay noted a new MOTION, properly SECONDED, is on the floor and the Mayor asked if there is any discussion. The Vice Mayor noted his objection would still stand with regard to an even number rather than an odd number membership on the Board. The Mayor reiterated his previous statement that, historically, the Town Boards, Commissions and Councils are made up of uneven number members to avoid a conflict of a tie vote and questioned what would be accomplished by holding the Board to four members. COMMISSIONER STEWART, at this point, withdrew all of her MOTIONS. Town Attorney Sliney, noting all motions have been withdrawn, stated that until someone makes a new motion, the Board will stay the way it was (three members) established. When Mayor Boulay inquired if someone would like to make a new motion, COMMISSIONER WALDMAN made a new MOTION that the Public Safety Services Advisory Board remain as established at the last meeting, with no more than three members; therefore, I make a MOTION it remain a Board consisting of three members. Town Attorney advised that by Commissioner Stewart withdrawing her motion, Commissioner Waldman's motion is not necessary; unless someone makes a substitute motion of change for the Resolution as adopted, the Board remains the same. ,• When Mayor Boulay asked if there were any other motions or comments, Commissioner Chambers stated he would like Gerald Marshall to partici- pate in the Board Meetings (the Commissioner would leave the Board as is). Vice Mayor Paul commented that he received a lot of feedback that Town Commission Special Meeting Minutes December 13, 1990 Page 5 of 5 the Resolution establishing this Board happened too fast; no resident had the opportunity to express interest in serving on this Board. Mr. Leonard Bell of the Villa Magna, addressed the Town Commission and noted that the Resolution did happen fast; he asked Commissioner Stewart what the liability coverage would be for the Town because of this Board. Commissioner Stewart advised that the Board has no power; it is an advisory board--the liability is protected. The Mayor stated that he has another concern with the Resolution as it is written and questioned if the Public Safety Services Advisory Board (as it is established) is limited to fire/rescue. Commissioner Chambers advised it is defined in the document; it's to alternatives to Palm Beach County Fire/Rescue; that is clearly the intent. It was noted that perhaps some amendments would be in order at the December Workshop Meeting. Mayor Boulay noted he would entertain a motion to limit the duration of the Board to March 01, 1991, as originally proposed this date. Commissioner Chambers advised he would ask that the Commission not limit the time of existence of the Board, at this point, as said Board is discussing with Palm Beach County a possible 30 day extension on the February 01, 1991 deadline. It was suggested this matter be left to the Workshop Meeting on December 26, 1990 for discussion. There being no further business to come before the Town Commission at this Special Meeting, upon proper MOTION, Mayor Boulay adjourned same at 2:15 P.M. C: APPROVED: J se A. Boulay, Mayor William E. Paul, Vice Mayor /Y-~, Gr~----~ Marvin A. Waldman, Commissioner Bet ~ a ~.~~ w rt, Commissioner f% -, ~I Ha ol~'. C. Chambers, Commissioner e • -1- December lam, 1~~i~ To all whom :it may concern...including Town Commi<asian 'Town of Highland Beach; Water- E~oard, Town of Highland Beachq Town Manager I~Is. Mariano; J. ICI. I`lontgamery t::ansulting Engineersq and South Water Management District officials: Frern B. J. Stewart q 'fawn cammi ssi ones-, 1"awn of Hi r~h1 and Beach To clear up any misinterpretation of my r-emark:s, I offer the following: I I-rave stated my interest in obtaining information and pos=~ible permitting approval to install one {1 supplementer-y well by 'ti-~e i::•-1 canal far c_cse en a short term basis of ~ •~iears should the e:.tr-eme needs of the 'town require it and until the possibilities of • reg:i anal water are evil c_iated when i t becomes avai 1 aL-, l e. l bet i eve that i:his provides the best oppor-•tr_u~ity •f:or the most cansistant, ecar~orni c:~1 and of •r :i ci ent water supp:i •;l tar tl-~e residents, for ever . LJther r~earbv oceansi. de communities i n F•a1 rn Beach Caun•ty have made previsions in this regional dirr~ect:ionq it war°k:s far thorn; and, it should work: ~fiar" ~_cs. I have net had any recent interest to acquire or study the acquiring afadditional we].lfieldis and I have so stated that whether they be by I-~''~,, Te:;as "I"ran ar elsewhere. • ,.~.~~_ i Serving the Wond 9 iwNpnon~ Environmental Neetls ~ :r)%i Sdrr?ti°:U . ?328 tOth Avenue. North ~ Fifth Floor, Lake Worth, Florida 33461 oEC i o ~gQo JNM James M. Montgomery Consulting Engineers Inc. Ms. Mary Ann Mariano Town of Highland Beach 3614 South Ocean Boulevard Highland Beach, Florida 33431 SUBJECT: Saltwater Intrusion Monitoring Well Installation and Monitoring Program at the Town of Highland Beach Wellfield Scope of Work Dear Ms. Mariano: December ?, 1990 James M. Montgomery, Consulting Engineers, Inc. (JMM) is pleased to submit a scope of work to review existing chloride and water level monitoring well data, install an additional saltwater intrusion monitoring (SWIM) well, and develop a data interpretation program to monitor the saltwater • front migration rate in the vicinity of the Town's wellfield. BACKGROUND The Town's two wellfields are located within the city limits of Boca Raton. The western wellfield is situated west of Old Dixie Highway and the eastern wellfield is located east of U.S. Highway 1. The distance between each wellfield is approximately 1,000 feet. The Town was forced to abandon its eastern wellfield due to saltwater encroachment and in order to meet firm capacity, installed the western wellfield. Existing SWIM Wells Thirteen monitoring wells currently exist in the vicinity of the Town's wellfields (Figure 1). The purpose of the wells is to monitor chloride concentrations and/or water levels at various depths. Eleven of these wells are monitored for chloride concentrations by the U.S. Geological Survey (USGS) in accordance with a cooperative program with the Town. The two remaining wells are recently installed SWIM wells and have not been incorporated into a monitoring program. Saltwater Intrusion Chloride concentrations have been recorded in the eastern wellfield since 1976 and have indicated the westward migration of saltwater. Chloride concentrations in well PB 948 (Figure 1), completed to 175 feet below land surface (bls), range from 1,000 mg/L in 1976 to a high of ?,200 mgt in 1988 to the present concentration of 6,500 mg/L. Increased chloride levels for the period of record are also noted in the shallower SWIM wells located in the eastern wellfield. Wells PB 895 (19 feet) and PB 947 (8? feet) show . chloride increases ranging from 30 to 110 mg/L and 30 to 40 mg/L, respectively since 1985. MEMORANDUM TO: TOWN COMMISSION FROM: MARY ANN MARIANO TOWN MANAGER DATE: DECEMBER 3, 1990 SUBJECT: FIRE/RESCUE SERVICE As you are aware, service cost estimates for fire/rescue provision had been requested from several sources in early August. By memorandum to the clipboard dated August 29, 1990 (copy attached), I transmitted cost estimates of both Atlantic Ambulance Service and the City of Delray Beach. Further, since August 29, I have provided an estimate prepared by Bethesda Ambulance and on November 28, 1990, provided the estimate of services from the City of Boca Raton. Presently, the Town is under contract with Pa cue Department with a provision to opt out of October 1, 1991 by notification to the County Thereafter, the Town has until June 1 of each tion to terminate the contract for the fiscal thereafter (Sec . 11) . lm Beach County Fire/Res- such contract on by February 1, 1991. year to exercise its op- year commencing 16 months Our 1990/1991 contract cost with Palm Beach County Fire/Rescue is $886,000. The cost is based on the percentage of assessed value of the properties in Town versus the percentage of the entire countywide MSTU and includes services of plan review, code enforcement, building in- spection, fire suppression, fire investigation and public education. Although the remaining growth ability within Highland Beach will un- doubtedly produce highly assessed properties, the growth throughout the countywide area of the MSTU should surpass and lessen the assessed per- centage of Highland Beach and, therefore, level the service cost if not reduce the cost. As you will recall, the Town's cast decreased in both the 1988/1989 and 1989/1990 fiscal years and only increased in 1990/1991 due to the incorporation of four countywide MSTU's into one. Now that the MSTU merger has been accomplished, the service cost should level out or may decrease as aforesaid. In addition, over the last three years, the County has expended $43,331 in repairs and improvements to the station owned by the Town. Further, the County is providing approximately $5,500 per year as 25% of the utility cost of the entire municipal complex. Additionally, the County has tentatively offered to provide approximately $15,000 per year commencing October 1, 1991 as rental for the station, while still maintaining the repair and utility responsibility. Coupled with these facts, it is important to note that during all service years with Palm Beach County, we have had few, if any, complaints with the level of ervices provided to our residents. .r To: Town Commission From: Mary Ann Mariano Date: December 3, 1990 Re- Fire/Rescue Page 2 of 3 From the information received from Delray Beach and Boca Raton with re- gard to the present comparable costs of personnel and equipment, it is easily seen that these costs coupled with overhead, administrative, communication, training and inspection, enforcement, liability, insur- ance and other inherent costs, would certainly cost the Town more than our present cost to provide the level of service we now enjoy. One factor which must also be considered whenever discussing the possibili- ty of the Town providing its own fire service is the liability the Town may incur, which presently rests on the County or would rest on any other agency contracted with. Further, any level of service not equalling what we presently receive would mean a decrease in our fire insurance rating, creating an increase in individual fire insurance rates to our residents. Another factor to be considered is one which has been discussed earlier by the Commission in the transition of aging employees in a small de- partment and the attendant costs of early retirements or possible "buy-outs." With regard to the concept of a Public Safety Department, I believe there is merit in such a concept where the entity is large enough (Coconut Creek) to assure the number of on-duty staff is adequate to cover multiple service calls or the entity is small enough (Manalapan- 380 population - single family homes) where the risk is minimal. When you consider the configuration of high-rise buildings (approxi- mately 35 buildings) in such a small area, the Public Safety Department concept becomes less feasible without an increase in personnel to a level which may become cost prohibitive. Further, the personnel and liability factors would still be present as well as the requirement of providing adequate equipment and ongoing maintenance and training costs. With regard to the idea raised of hiring from the Palm Beach County Fire/Rescue labor pool, I have discussed this possibility with both Chief Brice and Chief Sweat of the County, who advised that the labor pool is used by agreement for special events ranging from one (1) day to a two (2)-week maximum. The Department does not allow labor pool employees to work beyond this time frame due to the stress-related factors of firefighters after working their normal work week. Chief Brice indicated that special arrangements could possibly be made with the firefighters' union separately; however, he felt that such arrange- ment would call for, at a minimum, time and one-half for the employees, as well as a 10°s management fee. This fact, and consideration of the equipment and other departmental costs which the Town would be required to bear, would also make this alternative cost prohibitive. To: Town Commission From: Mary Ann Mariano Date: December 3, 1990 Re: Fire/Rescue Page 3 of 3 Both the Cities of Delray Beach and Boca Raton have indicated that they are not interested in providing anything other than full service to the Town, which would deter the idea of mutual aid to the north/south sectors of Town by different departments. One other alternative may be the privatization of fire/rescue services by an outside agency, i.e., Wackenhut. This possibility has been studied in the past and rejected by the Town due to the costs involved, as well as the outcry from the residents who at that time felt that a public department would serve the needs of the Town more adequately. The problems associated with a private company are that such a company is a profit-making business and, therefore, cost control is not as pro- tected as in a public entity where costs through taxes or fees are con- trolled by the voting populus. Further, public departments, by law, are prohibited from labor strikes and, therefore, provide a consistent source of protection which would not be afforded by a private agency. When the other alternatives submitted have been reviewed, you will see that there are certainly areas which the respective entities may nego- tiate, i.e., utilities, station rental, sprinkler requirements, etc.; however, when the hard costs (personnel and equipment} are evaluated and compared, Palm Beach County Fire/Rescue remains the most cost ef- fective means of providing service to our residents at this time- with- out decreasing the Town's level of service. In summary, after evaluation and review of the above alternatives for fire/rescue services, I found that, at this time, the most efficient, cost effective method of fire/rescue protection is afforded by the existing contract between Palm Beach County Fire/Rescue Department and the Town of Highland Beach. Therefore, I recommend that the Town not exercise its option on February 1, 1991 to terminate its contract with Palm Beach County as of October 1, 1991. I further recommend re-evaluation of the Town's alternatives in any year that the fire/rescue contract increases by more than 10~ or other factors dic- tate such re-evaluation. Mary Ap~i Piariano Town M nager MAM/ dm t Attachment DEC ~~3 ' '?~7 1 k7 : 44 • MEMO TO CLIPBOARD J'~ P 1.J RE: FIRE/RESCUE SERVSCES DATE: AUGUST 29, 1990 As earlier indicated, I had a meeting with various fire/rescue officials in order to determine the feasibility of alternate sources of fire/rescue service to the Town of Highland Beach. I have met with Atlantic Ambulance Service as well as Bethesda Ambulance Service to evaluate the feasibility of the separation of the fire service from ALS (Advanced Life Support) Services. Attached to this memo you will find the proposal pf Atlantic Ambulance Service. Y am expecting a proposal from Bethesda Ambulance $ervl.Ce early next week. Zn verbal discussion with the general manager of the Bethesda Ambulance Service, it appears that the Bethesda proposal will be slightly higher than the Atlantic Ambulance Service. In meeting with officials from the Cities of Boca Raton and Delray Beach, it appears that both cities take the position that in order to provide services to the Town of Highland Beach, the service would have to be complete fire/rescue service and not a separation of the two. This position comes from the fact that both cities have fire/rescue personnel who are cross-trained and feel that it would be economically unfeasible to provide that calibre person to a station in Highland Beach without utilizating their full potential. The City of Boca Raton, specifically the manager's office and the fire chief, indicated that they would require a minimum of 60 days to prepare a proposal for the Town for fire/rescue services. I anticipate receipt of such proposal no earlier than mid-pctober. As soon as 1 receive any proposal from Boca, I will forward that via the clipboard to you. With regard to the City of Delray Beach, I have received a preliminary proposal. based on what they feel are actual costs, as well as administrative reimburseables. In addition to the attached information received from Delray, there were several items brought up in our meetings. It was Delray's feelings that they would need a minimum of eight months notification to put in place the personnel and equipment needed to serve Highland Beach. Delray Beach is concerned with the personnel ramifications down the line if a contract is entered into and they are not renewed with regard to being left with unemployment compensation or absorption of personnel into their existing department and these questions would need further discussion and analysis. You will note on one of the preliminary estimates, there is a • reduction for "system capacity enhancement". In order to achieve such reduction, the Town would have to agree not to r. ~ f Fire/Rescue Services August 29, 1990 Page No. 2 demand that a~.l equipment is at the Highland Beach Station all the time. This may mean that an aerial truck may be swapped for a pumper from another Delray Station or the rescue unit may leave the Town for calls outside the Town's limits. As you can see from the attached, there are other areas that wild. need to be addressed, i.e., method of equipping the stations with the capital equipment needed, communications, emergency preparedness, etc. Upon receipt of the proposals from Bethesda Ambulance Service as well as the City of Boca ~tatan, Z will be requesting directi®n from the Tawn CC~mrn1sS].on as to its preferred method of procedure in this matter. I am available to discuss this issue with any of you. Mary A Mariano Town Hager MAM : j f c 1 ~ , ` SEAGATE OF HIGHLAND CONDOMINIUMS, INC. 3224 S. OCEAN BOULEVARD 276-s~3o HIGHLAND BEACH, FLORIDA 33487 December 4, 1990 - T0 THE HIGHLAND BEACH TOWN COMMISSION The undersigned directors representing the residents of Seagate Condominiums of Highland Beach, F1. state their firm belief that it is in their own best interest and the Highland Beach community to engage the contractual services of the -City of Boca Raton Fire Dept. for fire and paramedic services on same basis that they serve Boca Raton. The following points support this belief: 1. The City of Boca Ratan is a community neighbor; whereas Palm Beach County is a large govern- ment bureaucracy. 2. Highland Beach has other contracts with Boca Raton. 3. There is mutual consideration for both municipalities for this contractual arrangement; namely: a) Highland Beach and Boca Raton will each have an additional station on AlA to service its beach front residents. b) The same fire code requirements in Boca Raton • will apply to ,Highland Beach. 4. That the services and the costs thereof can be negotiated to the satisfaction of all parties. D. eeman,~ rya dents ewman, ice. es. ie A. easy, V ce: es. ~r~ e x- o enson, reds. • George chae er, S retary .-, RESOLUTION NO. A RESOLUTION OF THE TOWN OF HIGHLAND BEACH, FLORIDA ESTABLISHING A PUBLIC SAFETY SERVICES ADVISORY BOARD. WHEREAS, the Town of Highland Beach finds it to be in the best interest of the residents of Highland Beach to establish a Public Safety Services Advisory Board to actively pursue alternatives to the present agreement which exists with Palm Beach County Fire/Rescue. NOW, THEREFORE, BE IT RESOLVED by the Town Commission of the Town of Highland Beach as follows: 1. That a Public Safety Services Advisory Board is hereby established to actively pursue alternatives to the present agreement which exists with Palm Beach County Fire/ Rescue. 2. That such board consist of three (3) regular members, one of whom shall be elected Chairman, and formulate rules and regulations for the conduct of its business. 3. That such Board Members be paid and reimbursed expenses in accordance with town policy for other similar boards. 4. Said Board shall meet in the Commission Chambers at Town Hall on an "as needed" basis to conduct its business. 5. The Town Manager shall appoint a staff member to serve as Secretary to the Board. 6. That such Board is hereby authorized to meet with representatives of the cities of Boca Raton and Delray Beach; the County of Palm Beach; and, any other entities or individuals as the Board sees fit in order to conduct its business. 7. The Board shall not have the authority to commission studies or otherwise obligate the Town without the prior approval of the Highland Beach Town Commission. 8. The Board Chairman shall report on the status of its business to the Town Commission at the Town Commission's monthly Workshop Meetings. 9. Said Board shall remain in existence until the within resolution is formally repealed by the Town Commission at a Regular or Special Meeting. RESOLVED this day of December, 1990 by the Town Commission of the Town of Highland Beach. Joseph Boulay, Mayor Ms. Mary Ann Mariano -2- December 7, 1990 PROPOSED WELL INSTALLATIONS AND MONITORING PROGRAM The existing SWIM data indicates the westward movement of saltwater, however, the location of the front and the rate of movement is not known. These data are essential to the protection of the Town's surficial aquifer water supply. JMM recommends the installation of additional wells to locate the position of the saltwater front and the implementation of a comprehensive SWIM program to track its movement. The project that is described in this scope of work includes work elements for the following: Review and analysis of existing chloride and water level monitoring well data to determine increasing chloride concentration trends and decreasing water level trends. Installation of up to two deep water quality sampling boreholes for the purpose of locating the 250 mg/L chloride concentration isochlor and the construction of an intermediate and deep SWIM well to measure the rate of travel of the saltwater front. Implementation of a comprehensive program in cooperation with the Town, South Florida Water Management District (SFWMD), and USGS to interpret chloride concentrations and water level data for the purpose of tracking the migration of saltwater westward and the potential for wellfield impact. The program is proposed to incorporate interpretation of water level and chloride data from all installed Highland Beach wells. TASK 1-REVIEW AND ANALYSIS OF EXISTING MONITORING WELL DATA • Interpret existing water level and chloride concentration data for the period of record for up to thirteen monitoring wells and one production well (PW 3) located in the Highland Beach wellfields. This information will be used to create a database and graphical trends that will define the saltwater threat to Highland Beach. The wells included in Task 1 shall include the following, as shown in Figure 1: PB 895 PB 896 PB 89? PB 94? PB 948 PB 1006 PB 1151 PB 1158 PB 1159 PB 1160 PB 1496 PW 3 TASK 2 -INSTALLATION OF MONITORING WELLS Subtask 2.1 -Well Site Selection. Select the locations for two monitoring wells. JMM will coordinate with the Town of Highland Beach and the City of Boca Raton to determine potential well sites based on property rights including land ownership, easements, and rights-of--way. Approval for well installation will be solicited from the selected property owners, if necessary. Necessary permits applications will be prepared for the City of Boca Raton and/or Florida Power and Light Company. Subtask 22 -Monitoring Well Construction. Prepare technical specifications and subcontractor's agreement for the selected subcontractor. Meet with subcontractor to review and sign agreement. Conduct a preconstruction meeting with representatives from the Town, JMM, and the subcontractor. Subtask 2.3 -SWIM Well Construction. Conduct field observation and analysis of up to two deep sampling boreholes, well construction, and geophysical logging of one deep SWIM well and one intermediate SWIM well. Coordinate performance of a well location survey following well installation. JMM recommends that the sampling boreholes be constructed by the cable tool method for accurate water sample collection at determined depth intervals. The boreholes will be used to determine the location of the 250 mg/L chloride concentration isochlor through water sampling, and then properly abandoned. JMM will collect and analyze lithologic cuttings in 5-foot increments and up to five water samples for field and laboratory chloride concentration analysis in each borehole. Two m J V r z O U 1 ., ~ ~I u~~= O Q • PB1160 O _J 4 ~ ~ 2 V1 Q ~ ~° o v ~ 3 2 ~ V ~ ~ ~ ~, W = r W y ~ ~ p N.E. 71st ST. O ~ O 159 • "~ PB P8 O '~ O 1 u. WELL NO. 6 ^ P689'S WATER TREATMENT PB!!96 PLANT WELL NO. 5 ~ I I INTERIM WELL NO. 7 ^ P81151 • WELL NO. 3 ^ ~ - • P889T P61006 WELL NO. 4^ . ~ L DW 1W ~ • ~, CHLORIDE MONITORING PB/496 PB947 PB948 APPLEBY ST. WELLS (21 P61158 • ^ WATER SUPPLY WELL • U. S. G. S. MONITORING WELL APPROXIMATE LOCATION OF PROPOSED WELLS IW -INTERMEDIATE WELL DW -DEEP WELL w • t L_ DOVER ST. ~ w ~ ____. z r- - ~-~ ~~ ~ -~r- NOT TO SCALE TOWN OF HIGHLAND BEACH WELL LOCAT{ON MAP FIGURE 1 .E~~ Ms. Mary Ann Mariano -3- December 7, 1990 respective rotary boreholes will then be drilled to the base of the aquifer, geophysically logged, and each well completed with a 10-foot screen adjacent to the 250 mg/L chloride concentration isochlor. ~. Subtask 2.4 -Well Completion Report. Prepare a maximum 10-page well completion report including well completion, sampling analysis results, geophysical survey interpretation, and well location surveys. T~SSB 3- REPORTS Subtask 3.1 - Prepare a maximum 20-page report which summarizes the review and analysis of existing monitoring well data, and well installations. Submit 20 copies of the final letter report to the Tov=n, following staff' review. TAB X ~ - ^.^viYTIlViJEI)1VIONITO12HVtG Sufutask 41-Update the monitoring database, hydrographs and chloride graphs created in Task 1 on a merithly basis for three years. ~~:t~task 4.2 -Submit six semi-annual SWIM status reports to the Town including a summary of collected data, graphs, and changes in the saltwater front location. I~~S AND CONDITIONS JINI.M proposes to perform the above Tasks 1 through 3 for a lump sum fee of $50,000, and Task 4 on a .~-~.ry Cost Plus basis, all in accordance with the Agreement for Engineering Services dated February Ts E ~~HH. V'~%~~ took forward to receiving your notice to proceed on the above project. Should you have any questions o~ . omments, please do not hesitate to call. A.c= a:epted: Tovi~r. of Highland Beacii 1Vanze: ~,-, Title: Date: AMIt~/j P cc: Anne M. Murray, JMM T. Clay Blanton, JMM Patrick J. Gleason, JMM Very truly yours, James M. Montgomery, Consulting Engineers, Inc. ~ ' ~..:_ _ ~~ ., Edward D. Wetzel, ,Ph.D., P.E. Vice President Ms. Mary Ann Mariano -4- +~ ~~ ~ December 7, 1990 ~' 1, COST BREAHDOWN ,;,'. SALTWATER INTRUSION MONITORING WELT. -~,,.,~.. INSTALLATION AND MONITORING PR.OGR.AM Task Hours Amount 7~pe 1 ?5 $ 6,000 Fixed Fee 2a 7Z6 35,500 Fixed Fee 3 ~ 9•ppp Fixed Fee Subtotal 355 $50,500 4 300 $ 17,600 (estimated) Salary Cost Plus a Task 2 contains an estimated cost for a drilling subcontractor of $19,500 and laboratory analysis costs of $500. •