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1990.10.30_TC_Minutes_Workshop~ 1 TOWN OF HIGHLAND BEACH, FLORIDA Minutes of Meeting of Town Commission • WORKSHOP MEETING Tuesday, October 30, 1990 1:30 P.M. Mayor Joseph A. Boulay called the Workshop Meeting of the Town Commis- sion of the Town of Highland Beach, Florida, to order at 1:30 P.M. in the Commission Chambers at Town Hall. Others present were Vice Mayor Bill Paul, Commissioners Marvin A. Waldman, Betty Jean Stewart and Harold C. Chambers. Also in attendance were Town Attorney Thomas E. Sliney, Town Manager Mary Ann Mariano, Town Clerk Anne M. Kowals, Gee & Jenson's Senior Plan- ner Jim Park, and members of the general public. ADDITIONS, DELETIONS OR ACCEPTANCE OF AGENDA The Agenda, amended to move Item 87.4 (discussion re November News- letter) to the last position, was accepted as amended. 90.1 Public Comments and Requests Mrs. Terry Hubatka of the Seagate of Highlands, noting the public was advised at the last Town Commission Meeting that Boca Raton's proposal for Fire/Rescue Services was expected in mid-October, requested those figures. The Mayor noted Boca Raton's proposal has been delayed due to an internal problem; however, the Town has been in contact with Boca daily. Mayor Boulay advised that the Town has no way of knowing how long it will take for Boca to submit the requested proposal. Mr. Harold Hagelmann of 4748 South Ocean Boulevard requested the Town Commission move on improving the bike path which is in poor condition. Mayor Boulay noted this matter is on today's agenda and scheduled for discussion later in the meeting. Mr. Michael Dent of the Casuarina stated it is time something is done to improve the bike path; the Town should not spend the money on the park behind Town Hall; and, he does not want the Town to participate in the Florida Atlantic University Student Program (students working for extra credits would operate the camera and audio equipment in Town Hall and produce educational video tapes for the Town). Mr. Jose Echeverria of Russell Drive, the D.N.R. representative for the Highland Beach Turtle Program, reported a total of 803 nests (27 nests were lost to the waves). Mr. Echeverria extended thanks to all the volunteers in the five zones in Highland Beach who looked after the Turtle Program. Mr. Echeverria noted that on Saturday, November 03, 1990, a beach clean up will take place in Highland Beach beginning at 7 A.M. With regard to the W.R.A.B.'s recommendation for an additional pipe across the Intracoastal Waterway, Mr. Echeverria stated one pipe across the Intracoastal Waterway is not enough--the Town should have a second pipeline across the Intracoastal. Town Commission Workshop Meeting Minutes October 30, 1990 • Page 2 of 9 Mayor Boulay thanked Mr. Echeverria and his volunteers for their work on the turtle program and the beach clean up and noted the matter of the additional pipeline is scheduled to be addressed later in this meeting. Mr. Leonard Bell of the Villa Magna, noting he and his wife walk the bike path, stated the path is in sad shape. 90.2 Boards and Committees Mayor Boulay noted the existing vacancies on the various Town Boards and requested the Commission consider appointments to the Boards at the November 07, 1990 Regular Town Commission Meeting at 7:30 P.M. At this point, Mayor Boulay inquired if there were any Talent Bank Applicants present for interview by the Town Commission. Talent Bank Applicant Mr. Dennie E. Freeman of 3224 South Ocean Boulevard, noting Highland Beach is now his permanent residence, advised he intends to serve the Town well if he is selected for the Financial Advisory Board where he may be able to make a contribution because of his background and education. Commissioner Stewart noted Mr. Freeman received his M.B.A. in Finance from Northwestern University. Mr. S. Myron Browner of 4740 South Ocean Boulevard, (his Talent Bank Application indicates he is interested in the Board of Adjustment) noted he has attended a meeting of the Board of Adjustment as he is interested in serving the Town. Mr. Browner, a Certified Public Accountant in Florida received his Masters in Business Administration from New York University, noted he was not aware a vacancy on the Financial Advisory Board existed. Talent Bank Applicant Mr. Daniel C. Stump of 3300 South Ocean Boulevard, noting his first choice would be the Financial Advisory Board, advised that he had experience as a commissioner in Lansing, Michigan. Mr. Stump noted that he has a law practice with most of his time devoted to financial planning. There was no correspondence received from the Town Boards and Committees. 90.3 Proposed Ordinances and Resolutions 1. AN ORDINANCE OF THE TOWN OF HIGHLAND BEACH, FLORIDA, AMENDING SECTION 9-12.1 (b) (6) OF SECTION 9-12.1 ENTITLED "SATELLITE TELEVISION ANTENNA SYSTEMS" OF THE CODE OF ORDINANCES OF THE TOWN OF HIGHLAND BEACH PROVID- ING FOR SCREENING FROM VIEW. The proposed ordinance was briefly discussed. It was the consensus to place this proposed ordinance on the November 07, 1990 Regular Meeting Agenda for first reading. Town Commission Workshop Meeting Minutes October 301, 1990 • Page 3 of 9 2. AN ORDINANCE OF THE TOWN OF HIGHLAND BEACH, FLORIDA, AMENDING SECTION 5.01 (b) OF ARTICLE V OF THE CHARTER OF THE TOWN OF HIGHLAND BEACH, SECTION 5.01 ENTITLED "AUTHORITY TO ENACT; PROCEDURE; EXECUTION; POSTING; EMERGENCY ORDINANCES" AND AMENDING THE FIRST PARAGRAPH OF RULE N0. 10 OF SECTION 2-6 OF THE CODE OF ORDINANCES ENTITLED "RULES OF PROCEDURE" OF THE TOWN OF HIGHLAND BEACH, TO ELIMINATE THE REQUIREMENT THAT PROPOSED ORDINANCES BE READ IN FULL ON THE FINAL READING. The proposed ordinance, given first reading on 10/03/90 and published on 10/26/90, was discussed. Same will be placed on the November 07, 1990 Regular Meeting Agenda for final consideration. 87.4 Discussion re November Newsletter This item was moved to the last position on this Workshop Agenda. 89.15 Discussion re preliminary master flan for dark behind Town Hall submitted b~ Urban Design Studios A discussion regarding the preliminary master plan (submitted by Urban • Design Studios) for a park behind Town Hall ensued. It was noted that residents reviewed the preliminary master plan that was displayed in Town Hall and wrote their comments on the writing tablet provided. Dur- ing said discussion, Mayor Boulay questioned if perhaps this matter should be revisited by referendum inasmuch as many residents did not realize (in the original survey) what type of park would be available and such park is not a high priority. Mr. Leonard Bell, residing at the Villa Magna, questioned if the State required the Town to have park lands as proposed in the preliminary master plan, who funds the park and where does the money come from. Senior Planner Jim Park of Gee & Jenson advised that the State requires a Comprehensive Plan and the Town is required to meet certain standards; the Town must plan adequate facilities for its residents. Mr. Park, noting the Town did not have a very ambitious plan when the Comprehen- sive Plan was submitted, advised that the Town indicated it would have at least one tennis court, one or two shuffleboard courts; however, inasmuch as there are not many children in Town, we would not have ball fields. The preliminary master plan under discussion is carrying out the objective that was expressed in the Town's Comprehensive Plan. Mr. Park advised that, while there are grant funds available for such projects, they are limited to land acquisition. Mr. Michael Dent of the Casuarina advised that the Town has never had a Comprehensive Plan turned down and he does not think the State will push • the Town to do anything that the Town does not think is prudent; the Town Commission Workshop Meeting Minutes October 30, 1990 Page 4 of 9 • Town will have a walkin ath and a bike g p path, the Town should not try to accommodate the State. Mayor Boulay noted there was much discussion and work done with regard to meeting the requirements of the Comprehensive Plan. The Town hired Urban Design Studios to prepare a preliminary master plan for a park behind Town Hall to comply with the Comprehensive Plan. When it was questioned as to how much money was already received to appropriate this project, the Town Manager indicated approximately $75,000 (some of which is under protest at this point). Financing for the proposed park behind Town Hall would come out of Open Spaces and Recreation Fund where revenues were placed for recreational amenities so that residents would not be taxed. Mayor Boulay, noting the Town's Ordinance regarding Open Space and Recreation earmarks monies for such Town projects, advised that anything built in Town in the way of dwelling units becomes part of that Open Spaces and Recreation Fund. Following substantial discussion of this matter, it was the consensus that the matter of the park behind Town Hall be continued as an agenda item for the Town Commission Workshop Meetings as there is misinforma- tion circulating with regard to costs and funding. The Town Manager will prepare a packet for each Commissioner regarding the available funding. 90.4 Discussion re Gee & Jenson Bike Path Engineering Study Gee & Jenson's Senior Planner Jim Park advised that when their engineers made a video tape of the bike path as it exists from one end of the Town to the other, they made notes about the problems along the path. They then had aerial photographs taken of the area from the North end of Town to the South end of Town. Mr. Park explained the aerial photographs depict the proposed improvements to the bike path which would cost approximately $31,917.00. Following lengthy discussion of the proposed improvements to the bike path, it was the consensus of the Commission to display the aerial photographs in Town Hall for review by the residents-~~" '" who were requested to write thei r comments on the writing tablet _,,,,,,..,, _ provided. Mr. Park, at the direction of the Town Commission, will proceed with the preparation of the bid specifications and the necessary applications for the Department of Transportation permitting. It also was the consensus of the Town Commission to include this matter on the Agenda for the November 07, 1990 Regular Town Commission Meeting. 90.5 Water Resources Advisory Board a. Additional piping across the Intracoastal Waterway b. Future water supply issues • Town Commission Workshop Meeting Minutes October 30, 1990 Page 5 of 9 • Mayor Boulay noted the following Water Resources Advisory Board Members were in attendance at this Town Commission Workshop Meeting: A. G. Voress, Irwin Rome and Jane Rayner. Chairman Voress addressed the Town Commission relating the activities of the Water Resources Advisory Board during the last few months which resulted in their recommendations for long term water supply alternatives including the installation of an additional pipeline across the Intracoastal Waterway as well as conservation measures (some of which are currently in place). A copy of said long term water supply alternatives and conservation measures are attached to and made a part of these Minutes. Following substantial discussion of the additional pipeline across the Intracoastal Waterway, Commissioner Stewart suggested the Town's Engine- ers (J. M. Montgomery) be requested to submit a proposal giving costs for designing an additional pipeline across the Intracoastal. Regarding the Water Resources Advisory Boards's recommendations for long term water supply, Commissioner Stewart noted the issue is the choice of alternatives for long term water supply and suggested that the Town's Engineers (J. M. Montgomery) also be requested to review the June 1986 Well field Modeling Evaluation Study prepared by Camp, Dresser, McGee with regard to alternative No. 3 which relates to the C-15 canal. The Town Manager will contact J. M. Montgomery with regard to the above requests. 90.6 Seawall request for Lot 32 East (4217 South Ocean Boulevard) submitted by Mr. James Drago(agent for owner Mr. Scoroposki) The Building Official submitted a memorandum to the Town Commission on October 12, 1990 advising that Mr. Drago has requested approval for a proposed seawall on Town Lot 32 East where a single family residence is to be constructed. During discussion of this matter, the Building Of- ficial, noting a seawall is required under the Town's Ordinance, advised same will be freestanding and it will be West of the Coastal Construc ~;~ tion Control Line. When questioned, the Building Official advised he would recommend approval of the seawall which meets the requirements of the Town Code; and, the seawall permit will be issued in conjunction with the demolition and building permits. It was the consensus of the Commission to move this item to the Consent Agenda for the November 07, 1990 Regular Meeting of the Town Commission. MISCELLANEOUS - ITEMS LEFT OVER Status of Building Development in Town The Town Commission received the Status of Building Development in Town Report, prepared by the Building Official, as information. Town Commission Workshop Meeting Minutes October 30, 1990 Page 6 of 9 Minutes for approval at November Regular Meeting The Town Commission reviewed seven sets of Minutes to be submitted for approval at the November Regular Meeting. The Town Clerk will submit a draft of the October 17, 1990 Special Meeting Minutes to the Town Attorney who was requested by Commissioner Chambers to review same. REPORTS - TOWN COMMISSION Vice Mayor Bill Paul Vice Mayor Paul reported receiving complaints from residents regarding water sprinklers hitting the bike path. It was suggested the property owners on the West side of A-1-A be requested to cease watering their lawns after 5:30 A.M. so as not to interfere with the early walkers. Commissioner Marvin A. Waldman Under his report, Commissioner Waldman noted that former Vice Mayor John J. Basso, recently hospitalized due to illness, is expected to return to his residence this weekend (around November 03, 1990). • Commissioner Betty Jean Stewart Commissioner Stewart, under her report, stated that she would like to re-address the matter of night meetings at the November 07, 1990 Regular Town Commission Meeting. Commissioner Harold C. Chambers Commissioner Chambers reported he arranged with Stolte, the general contractor at the Villa Mare/Villa Costa sites, to have our off-duty police officers direct the traffic in that area. The Commissioner questioned how the matter is working out particularly with regard to how the money is being handled. Town Manager Mariano, noting there is a question with regard to liability when off-duty police officers are paid directly by a general contractor, advised that Stolte is paying the cost for this service to the Finance Department and the officers are then paid time and a half for overtime hours. The Town Manager also noted that under the Town's Personnel Rules and Regulations, all outside employment by employees must be approved in advance by the Town Manager. When Commissioner Chambers questioned what is done to decorate the Town during the Christmas Holiday Season, he was advised that the Town Hall complex is decorated. It was noted that a large donation of Holiday decorations was received from the Ambassadors East Condominium therefore there is no need to purchase additional decorations this year. When the • Commissioner suggested Poinsettias be planted around the trees in the right-of-way in Town, it was noted that Poinsettias are placed at the Town signs located at the North End and South End of Highland Beach. The cost of planting Poinsettias around the trees in Town will be researched prior to the November Regular Meeting. Town Commission Workshop Meeting Minutes October 30, 1990 • Page 7 of 9 Commissioner Chambers proposed an ordinance relating to the televising of all Town Commission meetings which are to be rebroadcast at 1:30 P.M. on the Friday following such meeting. Said proposed ordinance will be placed on the November 07, 1990 Regular Meeting Agenda for first reading. Mayor Joseph A. Boulay Mayor Boulay cited a news article in the Palm Beach Post which stated that Highland Beach can not afford its own utilities anymore. It was noted that the information in said article was not entirely correct. Upon an inquiry by Mayor Boulay, it was the consensus of the Town Com- mission to continue with the practice of the Town hosting the Boards' Appreciation Luncheon. Following Town Commission approval at the November 07, 1990 Regular Meeting of a date and time certain, arrangements will be made for the Boards' Appreciation Luncheon. Mayor Boulay noted the Attorney General advised that Highland Beach was named in a class action suit regarding distributors of chlorine; the Town would be in line for reimbursement if the State prevails. The Mayor reported he issued a Proclamation declaring the week of October 27 thru November 4, Crime Awareness Week in the Town of Highland Beach. Mayor Boulay, noting the General Election is scheduled for Tuesday, November 06, 1990, stated the Regular Meeting of the Town Commission is scheduled for Wednesday, November 07, 1990 at 7:30 P.M. REPORTS - TOWN ATTORNEY 1. Proposed amendment to Chapter 30 re Demolition Permits Town Attorney Sliney submitted a draft of a proposed ordinance regarding demolition permits. Following discussion of this proposed ordinance, it was the consensus to transmit same to the Planning Board for their review. The Planning Board will submit their recommendations to the Town Commission following proper public hearings and review of proposed ordinance. REPORTS - TOWN MANAGER 1. Discussion re Water and Solid Waste Rates Town Manager Mariano noted her memorandum of October 22, 1990 to the Town Commission included the Financial Advisory Board recommendations regarding Water Rates and Solid Waste Rates along with proposed ordi- nances relating to same. Following discussion of the Water Rates, it Town Commission Workshop Meeting Minutes October 30, 1990 Page 8 of 9 was the consensus of the Town Commission to move this matter to the November Workshop Meeting for further discussion. Following discussion of the Solid Waste Rates, which will decrease, it was the consensus of the Town Commission to place the proposed ordinance regarding this matter on the November 07, 1990 Regular Meeting for first reading. Regarding the Recycling Program in effect, it was noted that residents are including trash in the recycling bins. Town Manager Mariano advised County Sanitation will not empty any recycling bins that contain trash. The November Newsletter will include information regarding the proper method of recycling. 2. Discussion re Police Department Cellular Telephones With regard to the use of Cellular Telephones by the Police Department, the Commission requested the Town Attorney review the Communication Contract for Police Dispatch Services with Boca Raton in view of recent correspondence received from the Boca Raton City Manager. The Town Manager. submitted a Resolution supporting the position of the Palm Beach County Municipal League with regard to the jurisdiction of the Palm Beach Countywide Planning Council. Same will be placed on the November 07, 1990 Regular Meeting Agenda for consideration. • Town Manager Mariano advised that the fifth mitigation report, submitted by Hidden Harbor, is available for review in the Building Department. The Town Manager noted receipt of a copy of the 114 page Traffic Performance Standard Ordinance (adopted by the County Commission) is available for review in the Commission Office at Town Hall. A proposed ordinance establishing Interim Services Fees will be submitted by the Building Official and Town Manager for review by the Town Attorney prior to the November 07,.1990 Regular Town Commission Meeting at 7:30 P.M. 87.4 Discussion re November Newsletter The Town Commission discussed the November Newsletter and made the fol- lowing recommendations: 1. Include information to note the aerial photographs of proposed improvements to the bike path are on display at Town Hall where residents are encouraged to review same and note their comments on the writing tablet provided. 2. Include an item requesting property owners on the West side of A-1-A refrain using their water sprinklers after 5:30 A.M. where said sprinklers interfere with residents walking the • bike path. 3. Include additional information regarding the proper method of recycling as well as emphasizing that RECYCLING BINS ARE PICKED UP ON MONDAY ONLY. Town Commission Workshop Meeting Minutes October 30, 1990 Page 9 of 9 There being no further business to come before the Town Commission at this time, upon proper MOTION, Mayor Boulay adjourned the Workshop Meeting at 5:05 P.M. APPROVED : _~ ~` `~..,~ ~ ~~ ~~,~: ose h A. Boula Mayor' .~~ ° G ill Paul, Vice 1GSayor Mar A. Wa man, ommissioner ner ATTEST Date: 3 • amk ner r~ L ~~ TOWN LONG-TERM WATER SUPPLY ALTERNATIVES FOR CONSIDERATION IN CONJUNCTION WITH CONSERVATION PROGRAMS TO SUPPLEMENT THE EXISTING WELLFIELD/RAW WATER SUPPLY SOURCE (NO PREFERENCE EXPRESSED IN ORDER OF LISTING), 1, ADDITIONAL WELL IN WEST FIELD, TOGETHER WITH NEW MAINTENANCE WELLS WEST OF EXISTING MONITORING WELLS, 2, WELL UNDER THE~C-15 CANAL TOGETHER WITH A ONE (1) MILE PIPELINE TO TIE INTO THE EXISTING PIPELINE FROM WEST WELLFIELD TO WATER TREATMENT PLANT, ~~ 3, SUPPLY OF I,Q, WATER TO SOUTH END OF TOWN - TO COME FROM BOCA IF I,Q, WATER IS AVAILABLE AT SPANISH RIVER PARK, POSSIBLE TRADE OF TOWN WATER FROM DELRAY SEWER WATER TREATMENT PLANT TO BOCA, 4. RECEIPT OF SUPPLEMENTAL WATER FROM BOLA OR DELRAY UNDER A PROPOSED REGIONAL WATER MANAGEMENT SYSTEM WHICH MAY COME INTO BEING IN THE FUTURE, 5, ADDITIONAL WELLS IN THE EAST WELLFIELD, REACHING FLORIDAN AQUIFER, TO SUPPLY BRACKISH WATER TO AN R,0, FACILITY IN THE EXISTING WATER TREATMENT PLANT~TO BLEND WITH EXISTING TREATED WATER, ~. .~ • ONE OR SEVERAL OF THESE ALTERNATIVES TO BE PHASED OVER THE 10-YEAR PERMIT PERIOD (10/91 - 10/2001) TO PROVIDE SUPPLY-DEMAND VOLUME, THE CONSERVATION PLAN FOR THE TOWN WILL INCLUDE THE FOLLOWING ITEMS, MANY OF WHICH ARE CURRENTLY IN PLACE AND OPERATING: - LIMIT LAWN IRRIGATION TO HOURS OF 5:00 PM TO 9:00 AM (IN PLACE), - XERISCAPE ORDINANCE (IN PLACE) - ORDINANCE RE INSTALLATION OF ULTRA LOW-VOLUME PLUMBING FIXTURES IN ALL NEW CONSTRUCTION, - ADOPT CONSERVATION-ORIENTED RATE STRUCTURE FOR WATER, - REQUIRE IMPLEMENTATION OF LEAK DETECTOR PROGRAMS WITH UNACCOUNTED FOR WATER LOSS OVER 10~, - REQUIRE IMPLEMENTATION OF WATER CONSERVATION/PUBLIC EDUCATION PROGRAMS, • - CONSIDER BAN OF INSTALLATION OF NEW WATER COOLED A/C UNITS, - CONSIDER REQUIRING CAPTURE OF A/C CONDENSATION WATER IN BUILDINGS WHERE GPD IS AVAILABLE,,,FINANCIAL INCENTIVE TO BE PROVIDED BY TOWN,