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1990.07.31_TC_Minutes_WorkshopJ b. +~ !~ TOWN OF HIGHLAND BEACH, FLORIDA Minutes of Meeting of Town Commission WORKSHOP MEETING Tuesday, July 31, 1990 1:30 P.M. Mayor Joseph A. Boulay called the Workshop Meeting of the Town Commis- sion of the Town of Highland Beach, Florida, to order at 1:30 P.M. in the Commission Chambers at Town Hall. Also present were Commissioners Betty Jean Stewart and Harold C. Chambers. Absent were Vice Mayor Bill Paul and Commissioner Marvin A. Waldman. Also in attendance were Town Attorney Thomas E. Sliney, Town Manager Mary Ann Mariano, Town Clerk Anne M. Kowals and members of the general public. ADDITION, DELETIONS OR ACCEPTANCE OF AGENDA The Agenda was accepted as submitted. 90.1 Public Comments and Requests Under Public Comments and Requests, Mr. Michael Dent, a resident at the Casuarina, addressed the Town Commission with regard to the matter of • Fire/Rescue Service for the Town noted there is no better than what we are receiving from Palm Beach County. With regard to televising of the Town Commission Meetings, Mr. Dent stated that the only person he would want to operate the equipment in Town Hall would be an Adelphia Employee or one of the Town's personnel. Mr. Dent questioned why we bother to re-play the tapes of the meetings in the evening and suggested the Town go back to the 1:30 P.M. meetings so the equipment can be operated by the Town's staff. Regarding the Agenda Action Report, Mr. Dent noted same has been made available to the residents (following the Town Com- mission Workshop and Regular Meetings) in order that they may know what went on at the meeting; and, Mr. Dent stated he would like this practice to continue. 90.2 Boards and Committees Mayor Boulay noted the existing vacancies on the various Town Boards. It was noted that no Talent Bank Applicants were present to be inter- viewed by the Town Commission. The Mayor further noted that he would like to see the vacancies filled with qualified people as soon as possible. There was no correspondence from Boards or Committees. 90.3 Proposed Ordinances and Resolutions 1. AN ORDINANCE OF THE TOWN OF HIGHLAND BEACH, FLORIDA, RELATING TO REZONING, PROVIDING FOR THE AMENDMENT OF THE "OFFICIAL ZONING MAP" OF THE TOWN OF HIGHLAND BEACH AS Town Commission Workshop Meeting Minutes July 31, 1990 Page 2 of 6 INCORPORATED BY REFERENCE IN ORDINANCE N0. 503; PROVIDING FOR THE APPROPRIATE REVISION OF THE OFFICIAL ZONING MAP; PROVIDING FOR AN EFFECTIVE DATE. 2. AN ORDINANCE OF THE TOWN OF HIGHLAND BEACH, FLORIDA, AMENDING THE CODE OF ORDINANCES OF THE TOWN OF HIGHLAND BEACH TO REPEAL CHAPTER 28-1/2 ("TREES, SHRUBS AND VEGE- TATION") AND ADOPT IN ITS PLACE A NEW CHAPTER 28-1/2 ("XERISCAPE - LANDSCAPE REQUIREMENTS, INSTALLATION AND MAINTENANCE"); PROVIDING FOR A STATEMENT OF PURPOSE; PRO- VIDING FOR DEFINITIONS; PROVIDING FOR APPLICABILITY; PRO- VIDING FOR CONFLICTS; PROVIDING FOR LANDSCAPE DESIGN STANDARDS; PROVIDING FOR XERISCAPE PRINCIPLES; PROVIDING FOR SITE DESIGN STANDARDS; PROVIDING FOR IRRIGATION DESIGN STANDARDS; PROVIDING FOR PLANT MATERIAL AND INSTALLATION STANDARDS; PROVIDING FOR MAINTENANCE STANDARDS FOR CULTIVATED LANDSCAPE AREAS; PROVIDING FOR MAINTENANCE OF NATURAL PLANT COMMUNITIES; PROVIDING FOR LANDSCAPE PLAN REQUIRED; PROVIDING FOR VESTED RIGHTS, PROVIDING FOR ENFORCEMENT; PROVIDING FOR APPEALS; PRO- VIDING FOR FEES; PROVIDING FOR ADMINISTRATIVE GUIDELINES; PROVIDING FOR SEVERABILITY; PROVIDING FOR CODIFICATION; AND PROVIDING FOR AN EFFECTIVE DATE. • 3. AN ORDINANCE OF THE TOWN OF HIGHLAND BEACH, FLORIDA, AMENDING THE CODE OF ORDINANCES OF THE TOWN OF HIGHLAND BEACH CHAPTER 30 ENTITLED "ZONING" SO AS T0: AMEND SECTION 4.3 ENTITLED RESIDENTIAL MULTIPLE FAMILY-LOW DENSITY (RML-1); REPEAL SECTION 4.4 ENTITLED RESIDENTIAL MULTIPLE FAMILY-LOW/MEDIUM DENSITY (RML-2); RENUMBER AND AMEND SECTION 4.5 ENTITLED RESIDENTIAL MULTIPLE FAMILY- MEDIUM DENSITY (RMM); RENUMBER AND AMEND SECTION 4.6 ENTITLED RESIDENTIAL MULTIPLE FAMILY-HIGH DENSITY (RMH); AND, RETITLE AND AMEND SECTION 5.17 DRAINAGE; FOR THE PURPOSE OF PROVIDING REVISED REQUIREMENTS FOR MINIMUM LOT AREA, MAXIMUM DENSITY, MAXIMUM BUILDING HEIGHT, AND MAXI- MUM LOT BUILDING COVERAGE; PROVIDING FOR STORMWATER MANAGEMENT REGULATIONS; PROVIDING FOR CODIFICATION; AND, ALSO PROVIDING FOR AN EFFECTIVE DATE. 4. AN ORDINANCE OF THE TOWN OF HIGHLAND BEACH, FLORIDA, AMENDING THE CODE OF ORDINANCES OF THE TOWN OF HIGHLAND BEACH TO CREATE CHAPTER 31, ENTITLED "RESOURCE PROTECTION STANDARDS"; PROVIDING FOR A STATEMENT OF PURPOSE; PROVID- ING FOR TREE AND UNDERSTORY PRESERVATION; PROVIDING FOR LETHAL YELLOWING DISEASE; PROVIDING FOR ENVIRONMENTALLY SENSITIVE LANDS; PROVIDING FOR HABITAT OF ENDANGERED OR THREATENED SPECIES; PROVIDING FOR FLOODPLAINS; PROVIDING FOR CODIFICATION AND PROVIDING FOR AN EFFECTIVE DATE. Town Commission Workshop Meeting Minutes July 31, 1990 • Page 3 of g 5. AN ORDINANCE OF THE TOWN OF HIGHLAND BEACH, FLORIDA, AMENDING THE CODE OF ORDINANCES OF THE TOWN OF HIGHLAND BEACH TO CREATE CHAPTER 32 ENTITLED "CONSISTENCY AND CONCURRENCY DETERMINATIONS"; PROVIDING FOR DEFINITIONS; PROVIDING FOR DETERMINATION OF CONCURRENCY; PROVIDING FOR A SYSTEM FOR THE MANAGEMENT OF CONCURRENCY; PROVIDING FOR AN ANNUAL REPORT; PROVIDING FOR ADOPTED LEVELS OF SERVICE; PROVIDING FOR CODIFICATION; AND, PROVIDING FOR AN EFFECTIVE DATE. Town Attorney Sliney gave a summary of the five proposed ordinances relating to the Comprehensive Plan and noted that same will be placed on the August 7, 1990 Regular Meeting Agenda for first reading. The five proposed ordinances will be the subject for the Public Hearing set for 8:00 P.M. on August 7, 1990 at which Senior Planner Jim Park of Gee & Jenson will be present to answer any questions that may be raised by the Town Commission. 87.4 Discussion re July Newsletter Mayor Boulay noted the change in format of the July Newsletter which was prepared by the Town staff. Following discussion of the Newsletter, the Town Commission deleted the Building Department item completely and sug- gested several amendments. It was the consensus of the Town Commission that, following the updating of information, the staff should prepare • the July Newsletter for mailing within the next several days. 88.10 Discussion re Hurricane Procedures Town Manager Mariano explained the updated Hurricane Procedures to the Town Commission Members. During discussion of this matter, amendments were suggested. Said amendments will be incorporated in the Hurricane Procedures and same will be placed on the August 7, 1990 Regular Meeting Agenda for further discussion. 89.15 Discussion re preliminary master glan for park behind Town Hall submitted by Urban Design Studios With regard to the discussion of the preliminary master plan for the park behind Town Hall submitted by Urban Design Studio, Town Manager Mariano advised that, in her letter of July 27,1990 to Ms. Jo Ellen Leisinger of Urban Design Studio, she requested clarification of their submitted change order and invoice dated July 12, 1990. It was noted that a response is anticipated shortly; this matter will be placed on the August Workshop Meeting for further discussion. 89.17 Status of Code Recodification At the suggestion of Town Attorney Sliney, the status of the code recodification was deferred to the September Workshop Meeting of the J Town Commission Workshop Meeting Minutes July 31, 1990 . Page 4 of 6 . Town Commission in order to allow for the zoning regulations to be adopted and in place; the zoning should be completed prior to the codification. Following brief discussion, it was the consensus of the Town Commission that this matter be included on the September Workshop Meeting Agenda. MISCELLANEOUS - ITEMS LEFT OVER Status of Building Development in Town The Status of Building Development in Town, a report prepared by the Building Official, was received as information by the Town Commission. Minutes for approval at August Regular Meeting Two sets of Minutes to be submitted for Town Commission approval at the August Regular Meeting were reviewed and amended. Discussion re proposed policy for government access Channel 12 The Town Commission discussed a proposed policy for government access Channel 12 as well as televising all Boards and Committee Meetings. The discussion resulted in a suggestion that a memo be sent to all Boards and Committes advising that the Town Commission would like the Board Members and Committees to discuss this matter and submit their thoughts to the Commission. It was noted that the proposed policy for government access Channel 12 will be placed on the Regular Meeting Agenda, under Items Left Over, for further discussion by the Town Commission. REPORTS - TOWN COMMISSION Vice Mayor Bill Paul Absent - no report. Commissioner Marvin A. Waldman Absent - no report. Commissioner Betty Jean Stewart No report. Commissioner Harold C. Chambers No report. Town Commission Workshop Meeting Minutes July 31, 1990 Page 5 of g Mayor Joseph A. Boulay Mayor Boulay reported the Town received a letter from South Florida Water Management District advising that the Town's application for the water use permit is complete and will be reviewed by the District shortly. Mayor Boulay informed the Commission that Mr. Del Hanley of Adelphia Cable has been transferred from the area; Mr. Chuck Blaine will be assuming the duties of Government Relations Manager for Adelphia in Palm Beach County. Mayor Boulay noted that no comments have been received with regard to the non-denominational prayer which was submitted by a Town resident and discussed at previous meetings. It was the consensus that this matter be held for discussion when all Commissioners are in attendance. REPORTS - TOWN ATTORNEY Town Attorney Sliney noted he spoke with Attorney Dan Rosenbaum regard- ing the Broadview matter; the other side is more receptive to negotiate with us--there is activity behind the scenes. The Town Attorney will • report to the Town Commission as soon as he receives any information. REPORTS - TOWN MANAGER Town Manager Mariano noted receipt of a memo from the Community Appear- ance Board regarding amendment to the Town Ordinance relating to the screening of satellite T.V. antenna systems. Following discussion of this matter, Commissioner Chambers advised he would send a copy of his complete file (which includes a sample ordinance from the Satellite Broadcasting Association) to the Town Attorney for his review. Regarding the budget transfer- approved by the Financial Advisory Board on July 16, 19941, the consensus was to place this matter on the Consent Agenda for the Regular Town Commission Meeting on August 7, 1990. Town Manager Mariano reported that several quotes were received with regard to the landscaping behind Town Hall. Following discussion, it was the consensus to place this matter on the Augut 7, 1990 Regular Meeting Agenda for further consideration. The Town Manager noted that a Workshop Meeting for the Budget has been set for the Town Commission on Monday, August 27, 1990, at 9:30 A.M. with a Public Hearing/Special Meeting at 5:01 P.M. on August 22, 1990 scheduled with regard to Zoning Change and Land Development Regulations relating to the Town's approved Comprehensive Plan. Town Commission Workshop Meeting Minutes July 31, 1990 ', Page 6 of 6 The Town Manager informed the Town Commission that she will be on vaca- tion on Friday, August 10 and through the week of August 13, 1990. Commissioner Chambers, noting the outside lighting around Town Hall, questioned if perhaps some of the lights could be turned off in the interest of conserving both energy and money. It was noted that this matter was discussed approximately 1-1/2 years ago at which time the request was made to have all lights in working condition. It was further noted that because residents do walk the Town Hall complex, the Commission was concerned that the walkways are properly lighted. There being no further business to come before the Town Commission at this time, Mayor Boulay adjourned the Workshop Meeting at 3:20 P.M. Josep~A. Boulay, Mayor (Absent) Bill Paul, Vice Mayor (Absent) Marvin A. Waldman, Commissioner Bet q ,,t', mmissioner ar~C51d"C. Chambers, Commissioner