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1990.05.29_TC_Minutes_Workshop TOWN OF HIGHLAND BEACH, FLORIDA Minutes of Meeting of Town Commission WORKSHOP MEETING Tuesdav. Mav 29, 1990 1:30 P.M. - Mayor Joseph A. Boulay called the Workshop Meeting of the Town Commis- sion of the Town of Highland Beach, Florida, to order in the Commission Chambers at Town Hall at 1:30 P.M. Others present were Vice Mayor Bill Paul, Commissioners Betty Jean Stewart and Harold C. Chambers. Commis- sioner Marvin A. Waldman was absent. Also in attendance were Town Attorney Thomas E. Sliney, Town Manager Mary Ann Mariano, Town Clerk Anne M. Kowals and members of the general public . ADOPTIONS, DELETIONS OR ACCEPTANCE OF AGENDA The Agenda, amended to include the April 24, 1990 Special Meeting Minutes to be submitted for approval at the June Regular Meeting and positioning Item 89.17 (continued review of proposed code recodifica- tion) following the Town Manager's Report, was accepted as amended. 90.1 Public Comments and Requests Mr. Jose Echeverria of Russell Drive reported on the April 9, 1990 Palm Beach County Beaches and Shores Council Meeting at which time the Council reviewed Mr. Richard Ramaglia's (4005 South Ocean Boulevard, Highland Beach) application for the rebuilding of his upland structure, the restacking of existing boulders to protect the seawall from erosion, and restoring the dune with approximately 750/1,000 cubic yards of sand which would be placed on top of the boulders and revegetated. The Council recommended approval of said project with the following conditions: 1. additional fill material must be beach compatible; 2. project be built outside the turtle nesting season or an acceptable turtle protection program be provided; and, 3. permits be approved by Environmental Resources Management and the Department of Natural Resources. Regarding the May 14, 1990 Palm Beach County Beaches and Shores Council Meeting, Mr. Echeverria noted that Mr. James Barry's (4015 South Ocean Boulevard, Highland Beach) application to relocate a gazebo, remove a boat ramp, and revegetate these areas with native coastal dune vegeta- tion was found to be incomplete inasmuch as the information requested by the Department of Environmental Resources Management was not submitted. The Council has allowed Mr. Barry 60 days to comply with the D.E.R.M.'s request; this application is presently on "hold". Commenting on F.P.L, installing low sodium lighting on A-1-A for the protection of turtles, Mr. Echeverria noted that he questions the need of such installation in the Town of Highland Beach. ~' ! r ~ ~ Town Commission Workshop Meeting Minutes May 29, 1990 Page 2 of 7 Regarding the on going beach clean-up in Highland Beach, Mr. Echeverria noted that same was started on Friday, May 25, 1990, at 10:00 a.m. and ended at 5:30 p.m. when the entire area was cleaned-up. Mr. Echeverria extended thanks to all the volunteers who participated in the clean-up program. With regard to the turtle program, Mr. Echeverria noted that there are a total of 57 turtle nests in Highland Beach. Mr. Michael Dent, residing at the Casuarina Condominium, commented that it was great that Mr. Echeverria could work up such enthusiasm amongst the volunteers. Mr. Dent then questioned the status of the artificial reef that was installed by several beach front property owners (one of whom was former Mayor Horton). Mr. Echeverria responded that said pro- ject which ran approximately 1,200' was placed out in the ocean approxi- mately 1,4!00' off shore and was quite successful. 90. 2 Boards and Committees Mayor Boulay, noting the vacancies on the various Town Boards, requested the Town Commission consider possible appointments at the June 5, 1990 Regular Town Commission Meeting. Mayor Boulay further noted that on 05/14/90 and 05/17/90, the Planning Board submitted Memos to the Town Commission with regard to the Land Development Regulations/Comprehensive Plan. The Mayor suggested this matter be placed on the Agenda for the June Workshop Meeting of the Town Commission. Commissioner Stewart noted she had made notations on several pages with regard to the fact that the parking lot landscape has been omitted as it exists in the Town's present code. Town Manager Mariano advised that these are two different matters; under correspondence, we are speaking about the transmittal of the land development regulations in addition to the parking ordinance (the proposed schedule for the land development regulations will be forthcoming). It was suggested this matter be placed on the Agenda for the June Workshop Meeting. 90.3 Proposed Ordinances and Rec~u_lations 1. AN ORDINANCE OF THE TOWN OF HIGHLAND BEACH, FLORIDA, AMENDING THE CODE OF ORDINANCES OF THE TOWN OF HIGHLAND BEACH, CHAPTER 30, ENTITLED "ZONING", SECTION 5.8 ENTITLED "OFF-STREET PARKING", SECTION 5.9 ENTITLED "OFF-STREET LOADING"; PROVIDING FOR VISIBILITY TRIANGLES TO IMPROVE VISIBILITY AT INTER- SECTIONS; PROVIDING FOR MAINTENANCE OF VEHICULAR USE AREAS; PROVIDING FOR THE NUMBER, LOCATION AND WIDTH OF ACCESS DRIVEWAYS; PROVIDING FOR DESIGN STANDARDS FOR VEHICULAR USE AREAS; PROVIDING FOR AN EFFECTIVE DATE. The proposed ordinance was read by title only by Mayor Boulay. During discussion of this proposed ordinance which is the subject of the adver- tised Public Hearing scheduled at 5:01 P.M. today, Commissioner Stewart voiced her concerns regarding same; and as suggested, these concerns will be transmitted to Senior Planner Jim Park of Gee and Jenson. ,' Town Commission Workshop Meeting Minutes May 29, 1994 Page 3 of 7 2. A RESOLUTION AMENDING RESOLUTION SERVICE FEE FOR RETURNED CHECKS, PAYMENT OF MONEY TO THE TOWN OF ENCOMPASS THE CURRENT LANGUAGE 0 N0. 492 ESTABLISHING A DRAFTS OR OTHER ORDERS FOR HIGHLAND BEACH, FLORIDA, TO F F.S.S. 166.251. The proposed resolution was read by title only by Mayor Boulay. This matter will be placed on the Agenda for the June 5, 1990 Regular Town Commission Meeting at 7:30 P.M. MISCELLANEOUS - ITEMS LEFT OVER Status of Building Development in Town The Town Commission received the Status of Building Development in Town, a report prepared by the Building Official, as information. Minutes for a~~roval at June Regular Meeting Four sets of Minutes to be submitted for approval at the June Regular Meeting were reviewed. Commissioner Stewart suggested amendment to the May 10, 1990 Special Meeting Minutes. REPORTS - TOWN COMMISSION Vice Mayor Bill Paul Vice Mayor Paul stated that at the April Workshop Meeting of the Town Commission he noted the Town needs to look at the alternatives to the Palm Beach County Eire Rescue Services. The Vice Mayor questioned if any additional information regarting this matter is available. The Town Commission was informed that the Town did receive correspondence from Palm Beach County advising that the cost for Fire/Rescue Service to the Town will be at a cost of 1.1 million dollars for 1990/91. The Town Manager reported that at the September 8, 1989 Special Workshop of the Town Commission she explained the possibility of the Palm Beach County Commission voting in favor of merging all Fire/Rescue MSTU's which merger would increase the Town's yearly cost for service to approximate- ly 1.1 million dollars. At that time, the Town Manager suggested an outside feasibility study regarding options at a cost of approximately $20,000. and requested direction from the Town Commission. Town Manager Mariano advised that she will again make such recommendation through the budget process regarding consultants doing a Fire/Rescue study. Vice Mayor Paul inquired as to the decision regarding the frequency of the Town Newsletter. This matter will be placed on the June 5, 1990 Regular Meeting Agenda (Items Left Over) for further discussion. Commissioner Waldman Absent - no report. r 1 ~ , , I Town Commission Workshop Meeting Minutes May 29, 1990 Page 4 of 7 Commissioner Betty Jean Stewart Commissioner Stewart reported receiving complaints from Town residents with regard to the flashing light that was installed by the Department of Transportation on AlA in the vicinity of the Fire Station. The Com- missioner advised that the requested light was to be controlled whereby it would be turned on when the Fire Department Emergency vehicles were going out on call or returning to the station. The Commissioner questioned the enforcement procedures for lack of maintenance on properties in Town; the Town Manager was requested to give the Commissioner the policy regarding how the Building Official and Police Department interact with regard to code matters (who takes over code matters when one department is not available and the other department is available?). Commissioner Stewart, noting her concern with regard to a resident being advised by Fire/Rescue personnel that one of the fire trucks has faulty equipment, commented that she does not like such information being put out and questioned if the fireman who made that statement was approached to determine if in fact the statement was true. Commissioner Harold C. Chambers Commissioner Chambers questioned the matter of the cable television--who will handle it, who will set it up, do we continute to videotape the meetings, do we want to expand to include the boards, etc. Regarding this matter, a memorandum from the Town Manager to the Town Commission, dated May 24, 1990, is attached to and made a part of these Minutes. During discussion of this issue, the Town Manager noted that a policy regarding the videotaping and replaying of said videotapes must be set as, up to this point, the videotaping and replaying was done at the option of Commissioner Chambers. Commissioner Stewart commented that she is interested in finding out what other ramifications and libilities the Town will incur with regard to such public access channel; the Com- missioner noted it is more than just tapes, opening up Town Hall to replay the videotapes, requiring staff participation, etc. Commissioner Chambers stated that he can not understand what the hesitancy is on the part of the Commissioners with regard to this matter. Mayor Joseph A. Boulay Mayor Boulay reported that the Town Manager, Mr. Jere Smingler who heads the Condo Managers' Association, and he have been invited at the expense of the Solid Waste Authority to visit Orlando's successful multi-family recycling program on Wednesday and Thursday of this week. The Mayor • advised that he will report on this matter at the June 5, 1990 Regular Town Commission Meeting. r ~ Town Commission Workshop Meeting Minutes May 29, 1990 Page 5 of 7 The Mayor noted that the Water Resources Advisory Board has been active in their research to make recommendations to the Town Commission with regard to the direction the Town should take for long term water supply. Because of the actions taken by the Town Manager and the W.R.A.B. with regard to Boca Raton, the Mayor advised that, at the June 5, 1990 Regular Meeting, he will request authorization from the Town Commission to approach the Boca Raton City Council to request assistance in resolving the Town's long term water needs. During dicsussion of this matter, Commissioner Stewart recommended that the W.R.A.B. Meeting Minutes be submitted to South Florida Water Management District to keep them informed as to the efforts being made by the Town with regard to its' long term water needs. It was noted that the Town did submit to S.F.W.M.D. a copy of the study and there has been a lot of communication advising them with regard to the actions of the W.R.A.B. REPORTS - TOWN ATTORNEY Town Attorney Sliney's Bike Path Safety Committee Report of 04/09/90, which recommends certain signage as discussed at previous Town Commis- sion Meetings, was included on this agenda for further discussion. Fol- lowing deliberation of this matter, it was suggested that same be included on the Regular Meeting Agenda (Items Left Over) at which time the Commission will continue the deliberation. The Town Attorney reported on Palm Beach County Fire/Rescue Service, noting that when the final contract for said service was approved by the Town Commission and returned to Palm Beach County, the County altered that contract by deleting the MSTU #3, changing the contract date as well as the renewal date. Attorney Sliney reported that he is making every effort to get the County to honor the contract as approved by the Town Commission last April. REPORTS - TOWN MANAGER Town Manager Mariano noted that Michael Seaman of the Finance Department is present to answer any questions the Town Commission may have with regard to the Budget Transfers to be submitted for approval at the June 5, 1990 Regular Town Commission Meeting. Following discussion of the "Other General Goverment Fund", the "Revenue" and "General Operating Funds", it was the consensus of the Town Commission that the Budget Transfers be placed on the 'Consent Agenda' for the June 5, 1990 Regular Meeting of the Town Commission. The budget transfers clearly indicate that the Finance Department has requested authorization to purchase a complete computer station upon approval of said transfer with a second computer station purchase being included in the 1990/91 f.y. budget. Commissioner Chambers informed the Town Commission that Chief Finance Officer Jody Rutherford needs two. computers and he would like to find a way to get the two new computers at this time as I.B.M. is giving the Town a fantastic price on such purchase. Town Commission Workshop Meeting Minutes May 29, 1990 Page 6 of 7 The Town Manager's Memo of 05/23/90 regarding the re-roofing of the water plant was discussed. It was the recommendation of Town Manager Mariano and Utilities Director Lee that the proposed contract submitted by Jamison Roofing at a cost of $4,514.00, which includes a ten year warranty, be considered at the Regular Meeting on June 5, 1990. It was suggested that Jamison Roofing be requested to submit references to the Town. This matter will be placed on the Regular Meeting Agenda, Items Left Over. Following the Town Manager's explanation regarding House Bill 2113 or Senate Bill 1648 before the Florida State Legislature and the proposal by the Governor to impose a service fee on the local government one-half cent sales tax trust fund, it was the consensus of the Town Commission that two Resolutions opposing these issues be prepared for consideration at the June 5, 1990 Regular Town Commission Meeting. Town Manager Mariano submitted a memo to the Town Commission on 05/23/90 regarding Hurricane Procedures which included a copy of "Some Lessons Learned from Hurricane Hugo". This matter will be placed on the Agenda for the June Workshop Meeting of the Town Commission. • Following a brief recess, Mayor Boulay reconvened the Workshop Meeting of the Town Commission at 3:30 P.M. at which time the Members proceeded with Agenda Item 89.17 (Continued review of proposed code recodification). The Town Commissioners resumed their review of the proposed code recodi- fication with the "Buildings and Structures" section on page 3 of the Conference Memorandum. The Members agreed to have this section indicate that the "current" editions of the various Standard Building Codes would prevail in all instances. Following the completion of the review of the proposed code recodifica- tion by the Town Commission, the Members questioned what procedure would be followed for the adoption of same. At the suggestion of Town Manager Mariano, Municipal Code Corporation will be requested to submit a copy of an "Adopting Ordinance" for consideration by the Town Commission. It was noted that a complete list of all the changes in the proposed code recodification will be submitted to the Town Commission for a final review. Upon proper MOTION, Mayor Boulay adjourned the Workshop Meeting of the Town Commission of the Town of Highland Beach at 4:15 P.M. • ~,F , Town Commission Workshop Meeting Minutes May 29, 1990 Page 7 of 7 APPROVED: ~ ,7o ph A. Boulay, Mayo Bil Paul, Vice Mayor (Absent) Marvin A. Waldman, Commissioner Be any, S w t ,,Comm' ssioner i` % ~ ~' ,~Iaro d ambers,,. ommissioner A E T: ~~JJ Date : / ~ / D AMK 4 • TO: Town Commission FROM: Town Manager DATE: May 24, 1990 MEMORANDUM RE: Televising of Town Meetings At the March Workshop Meeting, the Town Commission accepted the policy of televising its meetings live. Other than this practice, there have been no further parameters set by the Commission. I have been advised by Adeluhia Cable that the permanent camera is scheduled for installation in early June. The live televising of meetings by use of a stationary wall-mounted camera will be accomplished by a simple on/off switch. Adelphia will train designated staff as to the operation of the equipment. If the Town Commission desires to expand on its initial approval by requesting re-broadcast of its meetings, running other public service videotapes, etc., I feel that a policy must be set. Said policy should include but not be limited to the following areas of concern: • Meetings: The Town Commission meetings should be public hearings, et the Town Commission should establish a policy with regard to which televised, i.e., workshops, regular, special, c. Further, should televising be limited to or offered to the other boards as well. Re-broadcast of Meetings: If the Town Commission feels that the re-broadcast of meetings is necessary, then a tape of said meeting must be made which can later be re-broadcasted through a timing mechanism. If tapes of meetings are made, would such tapes be kept in a tape library? Who would be responsible for its maintenance, or would it be necessary to keep such tapes at all inasmuch as we keep the recorded record of all meetings? Public Service Videos: If the Town Commission feels that broadcasting of any public service videos or other videotaped matter is in order, who deter*_nines that the content of such material is appropriate for airing over the Public Service Channel? If such practice is approved, I recommend that a committee be appointed by the Commission to determine the appropriateness of materials requested for broadcast. I recommend that such Committee should consist of three members including my- self, the Town Attorney and a member designated by the Town Commission. The Town Attorney should be included to review any legal aspects of regulations involving the broadcast of material • to the general public and determine the town's exposure to possible legal actions. Further, should said committee be given final authority to approve material, or make recommendations to the Televising of Town Meetings May 24, 1990 Page 2. Town Commission as a whole, who will then exercise final approval? Emergency Broadcasts: I recommend that limited authority be given to any appointed committee for the approval of any emergency broadcast involving the life, safety or general welfare of the residents, i.e., hurricane instructions, water main breaks, etc. Access: I recommend that access to the television equipment be limited to authorized Town Staff as designated by the Town Manager and Adelphia Cable personnel (for maintenance purposes). I would like direction from the Town Commission as to a time to schedule further discussions on this matter. Mary Ann ariano • Town Manager MAM:jfc •