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1991.10.29_TC_Minutes_Workshopr} _`- ! • TOWN OF HIGHLAND BEACH, FLORIDA Minutes of Meeting of Town Commission WORKSHOP MEETING Tuesday October 29 1991 1:30 P.M. Mayar Joseph A. Boulay called the Workshop Meeting of the Town Commission of the Town of Highland Beach, Florida, to order in the Commission Chambers at Town Hall at 1:30 P.M. Others present were Vice Mayor Bill Paul, Commissioners Arlin Voress and John F. Rand. Absent was Commissioner Arthur Eypel. Also in attendance were Town Attorney Thomas E. Sliney, Town Manager Mary Ann Mariano, Town Clerk Anne M. Kowals and members of the general public. Following Town Manager Mariano's request to delete Item 2 under the Town Manager's Report (Agenda Report Form re P. B. County CDBG Program), the Agenda was accepted as amended. • ~~ No individuals stepped forward to address the Town Commission. Mayor Boulay noted the existing vacancy on the Town's Board of Adjustment. The Commission interviewed Talent Bank Applicant Richard Seguso, a full time residentjowner at the Ambassadors South Condominium where he serves on the Board of Directors, who has expressed an interest in serving the Town on the Board of Adjustment. Mayor Boulay thanked Mr. Seguso for attending this Workshop Meeting and advised the Commission will consider an appointment to that Board vacancy at their November 05, 1991 Regular Meeting. Following discussion of a Talent Bank Application indicating the applicant resides in Town for seven months and would be available by mail or phone for the remainder of the year, the Commission directed the Tawn Clerk's Office to follow the policy of informing the applicant by mail that the Board of his choice requires year- round residency, however, the applicant may consider serving on any Town Ad Hoc Committee that would be on a short term basis. Mayor Boulay acknowledged receipt of correspondence from Mr. David • Greene of 20867 Cipres Way, Boca Raton, Florida 33433, who was present to explain his request regarding the leasing of Town owned property on Federal Highway (adjacent to the Town's Water Treat- ment Plant in Baca Ratan which is a licensed well field) from the h Town Commission Workshop Meeting Minutes October 29, 1991 Page 2 of 6 Town of Highland Beach. Following considerable discussion of the matter, it was the consensus to oppose the leasing of said property and deny Mr. Greene's request. 1. AN ORDINANCE OF THE TOWN OF HIGHLAND BEACH, FLORIDA, AMENDING THE CODE OF ORDINANCES SECTION 2-28 ENTITLED RULES OF PROCEDURE BY AMENDING RULE NO. 1 PROVIDING FOR CHANGE IN TIME OF THE REGULAR MONTHLY MEETING OF THE TOWN COMMISSION. The ordinance, given first reading on 10/01/91 and published on 10/18/91, was read by title only by Mayor Boulay. It was the consensus to move this matter to the Agenda for the November Regular Meeting for consideration. 91.5 DISCUSSION RB NOVgI~IBF.R/D$CSI~IBSR NSWSLETTTR During discussion of the November/December Newsletter, the new format was acknowledged as was the inclusion of the invitation to the Government Day "open House" which is scheduled for Thursday, December 05, 1991 from 10:00 A.M. to 3:00 P.M. It was noted that . information regarding an additional recycling pick up on Thursdays from November 15 through April 15 has been arranged at no extra charge to residents was included in this issue of the Newsletter. The Commission directed that the Newsletter be processed for mailing as soon as possible. The Commission complimented Deputy Town Clerk Trinley for a job well done in preparing the Newsletter. Status of Bui~dina Development in Town The Commission received as information the Status of Building Development in Town, a report prepared by the Building Official. Minutes for approval at November Regular Meetincr The Members discussed three sets of Minutes; same will be placed on the November Regular Meeting Agenda for consideration. Vice Mavor Bi11 Paul • Under his report, vice Mayor Paul, noting the cable t.v. outage that occurred on Friday, 10/25/91, stated residents were advised Town Commission Workshop Meeting Minutes October 29, 1991 • Page 3 of 6 by Adelphia Cable personnel that the matter could not be rectified as the Town of Highland Beach does not permit their technicians to work in Town on Saturdays. The Vice Mayor, noting that was not a fact as any registered individual is permitted to work in Town on Saturdays (particularly when it involves the Town's cable t.v. service), stated he found it offensive for the Cable Company to place the blame on the Town. It was the consensus to have the Town Manager handle the matter by submitting a letter to Mr. Chuck Blaine, Development/Community Relations Coordinator at Adelphia Cable, advising him of the situation. Commissioner Arlin Voress Commissioner Voress had no report. Commissioner Arthur Evnel Commissioner Eypel was absent. Commissioner John F. Rand Commissioner Rand, under his report, reminded the winter residents • that the edited tape of the Palm Beach County Budget Public Hear- ing of 9/05/91 will be replayed at 1:00 P.M. on each Wednesday in November, December 04 and 11, and on each Wednesday in January, 1992, except for January 01, 1992. The Commissioner urged all to pay attention to the time schedules that will appear in the Com- munity Newsletter and on Government Channel 12. Commissioner Rand stated he arranged to have Pooled Investment Fund material distributed to each Commissioner for their review. With regard to this matter, the Commissioner requested (and was granted) authorization from his colleagues to meet with Financial Representatives from the Cities of Boca Raton and Delray Beach (both Cities participate in the State Pooled Investment Fund) to discuss the issues involved in this program. Town Manager Mariano was requested to arrange such meetings for Commissioner Rand. Mayor Joseuh A. Boulav Mayor Boulay reported that the Town of Highland Beach is actively involved in the move to enhance accountability of the County's five constitutional offices (Property Appraiser, Clerk of Courts, Tax Collector, Sheriff's Department and Supervisor of Elections) by having them directly responsible to the Board of County Commissioners. The Mayor noted that the Municipal League requested the Legislative Review Board of the League to review this matter and submit their recommendations. The Mayor noted • that, as a member of said Board, he will be giving periodic reports of their progress to the Town Commission. Town Commission Workshop Meeting Minutes October 29, 1991 Page 4 of 6 Mayor Boulay further reported that the Palm Beach County Water Resources Advisory Board, of which he is a member, has been Work- ing on a Countywide Water and Irrigation Conservation ordinance which is going to a County Commission Public Hearing for approval. The Mayor noted the Town's Conservation Ordinance is more restrictive therefore it would take precedence over the County ordinance. The Mayor sadly noted the passing of former Commissioner Bob Scholz and Dolores Hadeed (wife of F.A.B. Member Victor Hadeed). On behalf of the Town Commission, Mayor Boulay extended sincere condolences to Mrs. Scholz and Mr. Hadeed. Mayor Boulay noted that, on the Agenda under his report, is listed a Resolution regarding the repealing of Article VII (Countywide Planning Council) of the Charter of Palm Beach County. The feel- ing of the Municipal League is that the Countywide Planning Council is not doing what they were to do and it is a waste of tax dollars. Consequently, a Resolution to repeal Article VII (copies of which were distributed to the Members of the Town Commission) was drafted. Mayor Boulay urged the Members to review this matter and be prepared to consider the Resolution which will be an Agenda • Item for the November Regular Meeting of the Town Commission. It was noted that most of the Palm Beach County Municipalities have already adopted this Resolution. Mayor Boulay reminded all that the Government Open House is scheduled to take place on Thursday, December 05, 1991 from 10:00 A.M. through 3:00 P.M. and all are invited to attend. Attorney Sliney reported he prepared several ordinances; one relating to a two year hiatus following completion of six consecu- tive years of service by a Member on one Town Board; and, two that relate to the Town's Investment Policy (one changing the Town Code Section and the other changing the Town Charter Section). Both Investment Policy Ordinances will be on the November Regular Meet- ing Agenda for first reading. Following substantial discussion regarding the two year hiatus ordinance, it was the consensus that a Resolution be drafted (in place of said ordinance) to indicate a two year hiatus would apply unless directed otherwise by the Town Commission. Said Resolution will be considered at the November Regular Meeting of the Town commission. Town Commission Workshop Meeting Minutes October 29, 1991 Page 5 of 6 Town Manager Mariano reported that, prior to this Workshop Meet- ing, a meeting of the Retirement Board was held at which the Financial Advisory Board recommendation to change the vesting schedule for practicality as well as to encourage longevity of service of employees was approved by a 3 to 1 vote. Town Manager Mariano will prepare a Resolution amending the retirement plan to reflect the vesting schedule change. Same will be placed on the November Regular Meeting Agenda for consideration. Town Manager Mariano informed the Town Commission that bids (to be opened on November 15) for repaving the roads in the Bel Lido Sub- Division are being received at Town Hall. The Town Manager, citing the Town Clerk's memorandum to the Town Commission noting problems regarding the replaying of County Com- mission Meeting videotapes, advised .County Commissioner Mary McCarty is checking to see if the. Town of Highland Beach might obtain an antenna which would enable Town residents to receive (on their television sets) the County Commission Meetings as they are in progress. Town Manager Mariano noted that the County Commis- sion meets every Tuesday therefore it would create a conflict with the Highland Beach Town Commission Meetings. The Town Manager further noted that Commissioner Eypel suggested a copy of the County Commission Meeting Agendas be made available to residents at Town Hall; if there is an item of interest to resident, that resident would then arrange to attend that County Commission Meet- ing at which time said item would be discussed. We would announce the availability of the County Commission Meeting Agendas on our Government Channel 12 as well as in our Community Newsletter. The Commission agreed with Commissioner Eypel's suggestion and noted it would not be feasible, at this time, to run videotapes of the County Commission Meetings. It was noted that the edited videotape of the September 05, 1991 County Commission Budget Public Hearing will be shown on the Town's Government Channel 12 at 1:00 P.M. on each Wednesday in November, December 04 and 11, and each Wednesday during January, 1992, except January 01, 1992. At this time, Mr. Leonard Bell of the Villa Magna addressed the Town Commission to note that Town Manager Mariano's memory and knowledge regarding Town matters, which she shares with the Members of the Charter Review Board, is very valuable. • Town Commission Workshop Meeting Minutes October 29, 1991 Page 6 of 6 Mr. Bell noted that the dunes at the Holiday Inn are being destroyed as there is no dune walk-over provided in that area. Mayor Boulay advised the Town will look into this matter. Mayor Boulay thanked all for attending this meeting as well as those residents watching the proceedings on television. The Mayor noted the videotape of this meeting will be replayed on Friday, November 1st, at 1:30 P.M. on Government Channel 12. There being no further business to come before the Town Commission at this time, Mayor Boulay, upon proper MOTION, adjourned the Workshop Meeting at 3:05 P.M. c~ APPROVED: osepp~A. Boulay, mayor Bi11 Paul, vice Mayor ~... ~' A oress/' ComiAissioner Arthur Eyp~ fission /"-' F. Rand, Commissio er