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1991.05.28_TC_Minutes_Workshop.x~ -" . { TOWN OF HIGHLAND BEACH, FLORIDA i Minutes of Meeting of Town Commission WORKSHOP MEETING Tuesday. Mav 28, 1991 1.30 P M Mayor Joseph A. Boulay called the Workshop Meeting of the Town Commission of the Town of Highland Beach, Florida, to order in the Commission Chambers at 1:30 P.M. Others present were Vice Mayor Bill Paul, Commissioners Arlin Voress, Arthur Eypel and John F. Rand. Also in attendance were Town Attorney Thomas E. Sliney, Town Manager Mary Ann Mariano, Town Clerk Anne M. Kowals and members of the general public. Mayor Boulay noted this meeting is being televised live and the videotape of same will be replayed on Friday, May 31, 1991 at 1:30 P.M. Ai,DTTTONS DELETIONS OR ACCEPTANC$ OF AGENDA The Agenda, amended by moving Item No. 2 (Discussion re Milani and Milani Holdings Ltd.) under Reports - Town Manager to a position immediately following Public Comments and Requests, was approved by all Members of the Town Commission. At this point, John E. Ward, Treasurer of the Friends of the Library, requested that he, Library Director Elizabeth Poulsen and Marge Mantell, President of the Friends of the Library, be allowed to comment at this time with regard to the matter of the library expansion. Mr. Ward informed the Town Commission that, following research and review of Florida Guidelines for Public Libraries, a Town of our size should have approximately 2,500 to 3,000 sq. ft. for a library (presently, our library is 1.200 sq. ft.). Mr. Ward noted it has to be decided how urgent this matter is; and, he does not think the Town has to rush into something as a temporary expansion. Treasurer John Ward informed the Commission that the "Friends" can collect approximately $12,000.00/$15,000.00 annually and the Board had voted on making funds available for the building fund. Library Director Elizabeth Poulsen, noting Mr. Ward discussed the necessary space the library will need for not only books but for office space, for a consumers' corner, the children's area, etc. Mrs. Poulsen noted that the suggestion regarding a trailer would not work in the operation of the library. The Library Director noted that, if the Town maxes out, the library which presently contains 7,500 books will require an additional 1,500 books for a total of 9,000 books in order to accommodate our residents. • \~ Town Commission Workshop Meeting Minutes May 28, 1991 Page 2 of 8 President of the Friends of the Library, Marge Mantell, informed the Commission that the "Friends" are willing and able, as of now, to contribute $5,000.00 to the building fund. 91.1 PUBLIC COMMENTS AND REOUSSTS Mr. Michael Dent of the Casuarina, commenting with regard to the matter of the library expansion program, suggested perhaps the Town Commission should consider a 'bond issue' in 1992 to expand the facilities of the Town. Mr. Dent urged the Commission to look at all aspects (maybe the whole building should be library and post office with a need for a new building to be erected on Town Hall property). Mr. Chuck Blaine, Adelphia Cable Representative, informed the Town Cammission that, as of July O1, 1991, WGN (the Chicago channel} will no longer be available to the residents. In place of WGN, residents will receive the Comedy Channel, American Movie Classic Channel and the Florida Sports Channel at no additional cost. Mr. Blaine, noting Adelphia will need a new 'dish', stated they are working with Town staff for proper permitting. Mr. Blaine further noted that Adelphia is aware of its obligation regarding landscap- ing in the area of their equipment and they will move forward with that matter once the Town Commission makes a decision with regard • to the property behind Town Hall. REPORTS - TOWN MANAGER 2. Discussion re Milani and Milani HoldinQS Ltd. Dr. Richard Orman, representing Milani and Milani Holdings Ltd., reiterated a former request for release of restrictions placed by settlement stipulation in 1984 on Town Lots 10 East and Town Lots 9 and 10 West owned by Mrs. Lucia Milani of Milani and Milani Holdings Ltd. Following substantial discussion, it was the consensus that the Milani representatives draft a proposed release instrument for review by Town Attorney Sliney and submission to the Town Commission for consideration. 91.2 BOARDS AND COMMITTEES Mayor Boulay, noting the existing vacancies on the various Town Boards, urged the Commission Members to review the current Talent Bank Applications prior to the June 04, 1991 Regular Meeting at which time appointments may be considered. At this time, Talent Bank Applicant Frank Magarace, interested in serving on the Financial Advisory Board, was interviewed by the \J ~, 5 Town Commission Workshop Meeting Minutes May 28, 1991 Page 3 of 8 Town Commission; it was noted Mr. Magarace's credentials relating to financial matters and experiance are very impressive. Also interviewed by the Town Commission was Talent Bank Applicant Vinnie Gordon, interested in serving on the Community Appearance Board. Mrs. Gordon has been involved in Real Estate Development with her husband since 1983 and has experience reading building plans, construction plans, etc., and has an interest in the aesthetics of the community. Mayor Boulay acknowledged receipt of a memorandum dated 5/21/91 from the Financial Advisory Board recommending the Presas and Haas Audit Contract be approved. It was the consensus of the Town Commission to move this matter to the June 04, 1991 Regular Meeting Consent Agenda. 91.3 PROPOSED ORDINANCES AND RESOLUTIONS 1. AN ORDINANCE OF THE TOWN OF HIGHLAND BEACH, AMENDING SECTION 2-6, RULE NO. 7 OF THE TOWN CODE OF THE TOWN OF HIGHLAND BEACH, PROVIDING FOR THE DEPOSITS AND DISBURSEMENT OF ALL PUBLIC MONIES. • The proposed ordinance, given first reading on May 07, 1991 and published on May 17, 1991, was read by title only by Mayor Boulay. It was the consensus to move this matter to the June 04, 1991 Regular Meeting Agenda. 2. AN ORDINANCE ADOPTING AND ENACTING A NEW CODE FOR THE TOWN OF HIGHLAND BEACH, FLORIDA; PROVIDING FOR THE REPEAL OF CERTAIN ORDINANCES NOT INCLUDED THEREIN; PROVIDING A PENALTY FOR THE VIOLATION THEREOF; PROVIDING FOR THE MANNER OF AMENDING SUCH CODE; AND PROVIDING WHEN SUCH CODE AND THIS ORDINANCE SHALL BECOME EFFECTIVE. The Mayor read the proposed ordinance by title only. Same received first reading on May 07, 1991 and was published on May 17, 1991. This matter was moved to the June 04, 1991 Regular Meeting Agenda. 3. AN ORDINANCE OF THE TOWN OF HIGHLAND BEACH AMENDING SECTION 2-19 (b} OF THE CODE OF ORDINANCES OF THE TOWN OF HIGHLAND BEACH, PROVIDING FOR APPOINTMENT AND DISMISSAL OF THE TOWN MANAGER. Mayor Boulay read the proposed ordinance by title only. This ordinance received first reading on May 07, 1991 and was published on May 17, 1991. Same will be placed on the June 04, 1991 Regular Meeting Agenda for consideration. i Town Commission Workshop Meeting Minutes May 28, 1991 Page 4 of 8 4. AN ORDINANCE OF THE TOWN OF HIGHLAND BEACH ADDING RN ADDITIONAL SECTION UNDER ARTICLE II TOWN OFFICERS OF THE CODE OF ORDINANCES OF THE TOWN OF HIGHLAND BEACH, REGARDING NON-INTERFERENCE WITH TOWN OFFICERS AND EMPLOYEES. The proposed ordinance, given first reading on May 07, 1991 and published on May 17, 1991, was read by title only by the Mayor. It was the consensus to move this matter to the June 04, 1991 Regular Meeting Agenda for final reading and possible adoption. 5. RESOLUTION RE CHARTER REVIEW COMMITTEE The proposed Resolution was reviewed and amended to read "CHARTER REVIE`i BOARD". Following brief discussion, it was the consensus of the Town Commission that the Town Manager and Town Attorney should give background information on such "Board" with the Town Attorney putting together a package that would include some of the issues discussed. 87.4 DISCUSSION RE JUNE NSWSLETPBR • The Town Commission discussed the Town Newsletter and noted the great response received regarding the May Newsletter {many were positive and excited about the Newsletter). The Mayor extended thanks to the Editor, Doris Trinley. Mayor Boulay noted the staff was unable to prepare a June Newsletter due to lack of items. It was suggested the Newsletter be bimonthly to make it worthwhile and allow more time for compiling information. Commissioner Voress appealed to the residents to help with the formatting, highlighting of Town residents, etc. The Commissioner requested people trained in those areas help with this Town project. Commissioner Rand, noting it is important to have quality and substance, advised he would agree to a bimonthly publication; otherwise, it will lose its appeal. It was the consensus of the Town Commission to place this matter on the June 04, 1991 Regular Meeting Agenda for further discussion. 91.4 DISCUSSION RE LIBRARY E%PANSION This Agenda Item was addressed at the beginning of the Meeting when Mr. John E. Ward, Mrs. Elizabeth Poulsen and Mrs. Marge Mantell spoke before the Commission. • M Town Commission Workshop Meeting Minutes May 28, 1991 Page 5 of 8 l4ISCSLLANEOUS - ITEMS I,SFT OVER Status of Building Development in Town The Town Commission received and reviewed the "Status of Building Development in Town", a report prepared by Building Official Harry Heithaus. Minutes for approval at June Rectular Meeting Four sets of Town Commission Meeting Minutes were reviewed and discussed. Same were moved to the June 04, 1991 Regular Meeting Agenda for consideration. Vice Mavor Bill Paul Vice Mayor Paul reported he received comments from residents with regard to the bike path improvements. It was noted that, follow- ing completion of repairs, the entire bike path will be completely overlaid. Commissioner Voress, under his report, reminded everyone that mandatory water restrictions will be in effect as of Saturday, June O1, 1991 and noted that no watering is permitted on Fridays. The Commissioner noted that the letter advising residents of the mandatory water restrictions (hand delivered by our Police Depart- ment} included the Sun Sentinel editorial which stated that what the Town of Highland Beach is doing makes sense. Commissioner Arlin Voress Commissioner Voress cited an article in the May 24, 1991 Sun Sentinel {Violent Crimes, 1990) indicating one robbery {which should be a burglary) occurred in the Town of Highland Beach. Noting the Hurricane Season begins on June 01, Commissioner Voress urged all residents to attend the "Hurricane Preparedness Session" on June 06, 1991 at 1:00 P.M. in the Commission Chambers at Town Hall. Our Police Department arranges this important, informative presentation through Mr. Kennedy of Civil Defense. Commending Town Manager for her efforts regarding the bike path improvements, Commissioner Voress stated he hopes the project will be completed shortly. Town Commission Workshop Meeting Minutes • May 28, 1991 Page 6 of 8 Commissioner Arthur Eypel Commissioner Eypel had no report. Commissioner John F. Rand 1. Discussion re Regular/Alternate Board Members Commissioner Rand, noting there are six Town Boards three of which are composed of five Regular Members and two Alternate Members, further noted being an Alternate Member on a Board does not automatically elevate one to Regular Member status should such Regular vacancy occur and, therefore, the Commissioner sees no inducement for an individual to serve in an Alternate capacity on any Town Board. Commissioner Rand reported the poll conducted by the Town Clerk resulted in the Community Appearance Board approving the change whereby the Alternate Member status would be eliminated totally (the present Alternate Members would become Regular Members and would serve a three year term which would begin on the date of their last appointment as an Alternate Member); the Board of . Adjustment and the Planning Board have opted to remain with the composition of their respective Boards as it presently exists. Following discussion of the matter, Commissioner Rand offered three alternatives: 1. Make all Alternate Members of all existing Boards Regular Members for a three year term beginning with the date they were last appointed as Alternate Members. 2. Make such change for the Community Appearance Board inasmuch as said Board approves such change. 3. Leave the composition of all existing Boards as is. There was no consensus on this matter; however, it was indicated Commissioner Rand will continue with his research regarding Board Membership. 2. Discussion re Ordinances No. 573 and No. 579 Commissioner Rand, in a discussion regarding ordinances No. 573 and No. 579, noted provisions of said ordinances were ambiguous, difficult to interpret and unenforceable. The Commissioner further noted the Town has strict Ordinances in its Code to assure that a resident or condo association does not create an unwanted eyesore or nuisance. Commissioner Rand, reiterating the fact that Town Commission Workshop Meeting Minutes May 28, 1991 Page 7 of 8 both these Ordinances are confusing, unnecessary, unwanted and unenforceable, suggested they be repealed. Inasmuch as there were no objections from the other Members, Commissioner Rand further suggested the Town Attorney prepare a draft ordinance for first reading at the June 04, 1991 Regular Meeting regarding this matter. Mavor Joset~h A. Boulay Mayor Boulay had no report. Town Attorney Sliney reported that the Broadview Litigation is pending; no word has been received from the court with regard to the date, however, it is anticipated that the trial will commence this week. 1. Discussion re Vern's Electronics Proposal Inasmuch as there was no representative from Vern's present to discuss their proposal, the Town Manager is not prepared to make any recommendation regarding until she hears their presentation. Electronics reported she this matter 2. Discussion re Milani and Milani Holdings Ltd. This Agenda Item, moved forward to a position immediately follow- ing Public Comments and Requests, was addressed earlier in the Meeting. 3. Discussion re 1991/92 Legal Budget The Town Manager submitted information to the Town Commission with regard to the 1991/92 Legal Budget relating to the Town Attorney's retainer. It was the consensus of the Commission to move this item to the Consent Agenda for the June 04, 1991 Regular Meeting. 4. Request for extension submitted by Mark Rothenberg re Town Lot No. 90 East Town Manager Mariano acknowledged receipt of a memorandum from Building Official Heithaus regarding a request from Mark Rothenberg for a six months extension of the approved site plan for Town Lot No. 90 East. Following brief discussion of the matter, it was the consensus of the Town Commission to move this matter to the June 04, 1991 Regular Meeting Agenda, Items Left Over, for further discussion. ~~ . Town Commission Workshop Meeting Minutes May 28, 1991 Page 8 of 8 There being no further business to come before the Town Commission at this time, Mayor Boulay adjourned the Workshop Meeting at 3:15 P.M. APPROVED ose A. Boulay/'Mayor Bill Paul, Vice Mayor Ar]I~n i~,oress ,/ ICom~issioner Arthur Ev~el.,-kCommissione ~~-~--- . Rand, Comnissione ATTE Date •