1991.05.07_TC_Minutes_Regulare
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TOWN OF HIGHLAND BEACH, FLORIDA
U
Minutes of Meeting of Town Commission
REGULAR MEETING
Tuesday, Mav 07, 1991 7.30 P M
Mayor Joseph A. Boulay called the Regular Meeting of the Town Com-
mission of the Town of Highland Beach, Florida, to order at 7:30
P.M. in the Commission Chambers at Town Hall. others present were
Vice Mayor Bill Paul, Commissioners Arlin Voress, Arthur Eypel and
John F. Rand.
Others in attendance were Town Attorney Thomas E. Sliney, Town
Manager Mary Ann Mariano, Town Clerk Anne M. Kowals and members of
the general public.
Fallowing roll call, the Pledge of Allegiance was given.
Mayor Boulay requested residents watching the proceedings on tele-
vision at home call Town Hall (278-4548) on Wednesday, May 08,
1991 to comment with regard to the quality of the video/audio of
the live broadcast. The Mayor stated the videotape of this
Meeting will be replayed on Friday, May 10, 1991 at 1:30 P.M. on
government channel 12.
ADOPTION OF AGENDA
The Agenda was accepted as written.
APPROVAL OF MINUTES
The following three sets of Minutes were submitted for approval:
March 18, 1991 - Special Meeting
March 26, 1991 - Workshop Meeting
April 02, 1991 - Regular Meeting
MOTION by COMMISSIONER RAND/VICE MAYOR PAUL approving the Minutes
as submitted carried without objection.
PUBLIC CQMMSNTS AND RSOUSSTS
Mr. Robert Kay of Braemer Isle stated he would like to reserve his
comments for the discussion of the Boca Highland Clubhouse
modifications.
Mr. Leonard Bell of Villa Magna advised he would like to comment
during discussion of the library expansion.
Mr. John E. Ward of Braemer Isle, Treasurer of the Friends of the
Library, noted he would like to say a few words when the library
expansion is discussed.
Town Commission Regular Meeting Minutes
May 07, 1991
Page 2 of 8
Mr. Michael Dent of the Casuarina, congratulated the Town Commis-
sion for allowing residents to speak during the course of the
Meeting. Mr. Dent noted that he thoroughly endorsed the idea of
the Town earmarking money allocated to the library in this year's
budget towards the library building fund. Mr. Dent cautioned the
Commission with regard to making too many improvements behind Town
Hall because if the library is expanded, we may have to produce
extra parking.
Mr. Jose Echeverria of Russell Drive, noting his wife D.J. and he
head up the Turtle Program in Highland Beach, thanked the Town
Commission for approving new maps for the program's zoning people
in Highland Beach, Mr. Echeverria reported a total of fifteen
nests, six crawls, and one male greenback turtle {killed by a
ship) was found dead on the beach. Mr. Echeverria extended thanks
to the Police Department for their efforts in getting lights out
on the beach. Mr. Echeverria advised that the beach clean-up will
take place on Saturday, May 11, 1991 beginning at 6:30 A.M.
R$PORTS - TOWN COM![ISSION
Vice Mavor Bill Paul
Vice Mayor Paul deferred his comments to the library expansion
discussion scheduled under Regular Business, Items Left Over.
Commissioner Arlin Voress
Commissioner Voress had no report.
Commissioner Arthur Evpel
Commissioner Eypel, under his report, urged the Highland Beach
residents to attend the Hurricane Preparedness Program scheduled
by the Highland Beach Police Department on Thursday, June 6, 1991
at 1:00 P.M. in the Commission Chambers at Town Hall.
Commissioner John F. Rand
Commissioner Rand, noting we are entering the mosquito season,
questioned how the Town handles the matter of stagnant water on
private property which creates a breeding ground for mosquitoes.
It was noted there is no way for the Town to control this matter;
however, if a resident comes upon a situation where water is col-
lecting and creating a breeding ground for mosquitoes, they should
report the location to Town Hall Staff who will contact the Palm
Beach County Mosquito Control Agency. In a phone conversation
with the Agency, the Town was informed that the County Mosquito
Control, when advised of a problem site, will have their inspector
Town Commission Regular Meeting Minutes
• May 07, 1991
Page 3 of 8
evaluate the situation and, if necessary, they will spray the
area; however, while there is no' set schedule for spraying, the
County Mosquito Control inspector does spray the area behind the
fire station after each rainfall as there is a definite larvae
problem in that location.
Mavor Joseph A. Boulav
Mayor Boulay, having no report, advised he may have some comments
down the agenda.
REPORTS - TOii1N ATTORNEY
Town Attorney Sliney had no report at this time.
,PORTS - TOi~iN MANAGER
Town Manager Mariano had no report.
REPORTS - BOARDS AND GOMlIITTEES
Mayor Boulay noted the existing vacancy on the Code Enforcement
Board. Following brief discussion, MOTION was made by VICE MAYOR
PAUL/COI~ISSIONER RAND to appoint Ellen Gerber to the Code
Enforcement Board as a Regular Member for a three year term. A
roll call vote resulted in all "AYE" votes cast by the Commission
Members.
1. A RESOLUTION OF THE TOWN COMMISSION OF THE TOWN OF
HIGHLAND BEACH, FLORIDA, IN OPPOSITION TO THE PENDING
DELEGATION AGREEMENT BETWEEN THE PALM BEACH COUNTY
(DERM) AND THE FLORIDA DEPARTMENT OF ENVIRONMENTAL
REGULATION (FDER); PROVIDING AN EFFECTIVE DATE.
The Resolution was read by title only by Mayor Boulay. A MOTION
was made by COMMISSIONER VORESS/COMMISSIONER RAND to accept the
Resolution. The NOTION carried without objection.
2. A RESOLUTION ADOPTING WATER CONSERVATION RESTRICTIONS;
PROVIDING WATER USAGE SCHEDULE; PROVIDING FOR
EXCEPTIONS; PROVIDING FOR PENALTIES.
Mayor Boulay read the Resolution title. Commissioner Rand sug-
gested amending same with regard to the time span for watering.
Following discussion, it was the consensus of the Town Commission
to amend the Resolution to read:
Town Commission Regular Meeting Minutes
May 07, 1991
Page 4 of 8
"All lawn watering shall be accomplished in any four-hour
period between the hours of 12:01 a.m. and 6:00 a.m. only."
The Town Clerk read the Resolution in its entirety. Mayor Boulay,
noting this Resolution will commence on June 1, 1991 and will
affect everyone in Town with regard to watering during specific
times and on specific days, advised that all will be apprised of
this Resolution as it is a serious attempt for water conservation.
Commissioner Voress suggested including information regarding this
Resolution in the next issue of the newsletter as well as with the
bimonthly water billing. It was noted that information regarding
water restrictions will also be placed on the government channel.
MOTION was made by COMtiISSIONSR VORESS/COMMISSIONER $YPBL to adopt
the Resolution as amended. A roll call vote resulted as follows:
Commissioner Rand "AYE" Vice Mayor Paul "AYE"
Commissioner Voress "RYE" Commissioner Eypel "AYE"
Mayor Boulay "AYE"
3. AN ORDINANCE ADOPTING AND ENACTING A NEW CODE FOR THE
TOWN OF HIGHLAND BEACH, FLORIDA; PROVIDING FOR THE
• REPEAL OF CERTAIN ORDINANCES NOT INCLUDED THEREIN;
PROVIDING A PENALTY FOR THE VIOLATION THEREOF; PROVIDING
FOR THE MANNER OF AMENDING SUCH CODE; AND PROVIDING WHEN
SUCH CODE AND THIS ORDINANCE SHALL BECOME EFFECTIVE.
The proposed ordinance was given first reading, by title only, by
Mayor Boulay. This matter will be placed on the May 28, 1991
Workshop Meeting Agenda for further discussion.
4. AN ORDINANCE OF THE TOWN OF HIGHLAND BEACH, AMENDING
SECTION 2-6, RULE NO. 7 OF THE TOWN CODE OF THE TOWN OF
HIGHLAND BEACH, PROVIDING FOR THE DEPOSITS AND
DISBURSEMENTS OF ALL PUBLIC MONIES.
The proposed ordinance, given first reading, by title only, by
Mayor Boulay, will be an Agenda Item for the May 28, 1991 Workshop
Meeting for further discussion.
5. AN ORDINANCE OF THE TOWN OF HIGHLAND BEACH AMENDING
SECTION 2-19 (b) OF THE CODE OF ORDINANCES OF THE TOWN
OF HIGHLAND BEACH, PROVIDING FOR APPOINTMENT AND DISMIS-
SAL OF THE TOWN MANAGER.
The proposed ordinance was given first reading, by title only, by
Mayor Boulay. During discussion, Commissioner Rand recommended
the following amendment (which the Commission accepted) to (b):
Town Commission Regular Meeting Minutes
May 07, 1991
Page 5 of 8
(b) The Town Commission shall appoint a Town Manager
for an indefinite term by affirmative vote of at
least four Members of the Town Commission. The
Town Manager may be dismissed by the Town Commis-
sion for cause and after a hearing by an
affirmative vote of not less than four Members of
the Town Commission.
It was the consensus of the Town Commission to include this matter
for further discussion on the Agenda for the May 28, 1991 Workshop
Meeting.
6. AN ORDINANCE OF THE TOWN OF HIGHLAND BEACH ADDING AN
ADDITIONAL SECTION UNDER ARTICLE II TOWN OFFICERS OF THE
CODE OF ORDINANCE OF THE TOWN OF HIGHLAND BEACH,
REGARDING NONINTERFERENCE WITH TOWN OFFICERS AND
EMPLOYEES.
Mayor Boulay gave first reading to the proposed ordinance by title
only. This matter will be placed on the May 28, 1991 Workshop
Agenda for further discussion.
1. Discussion re Lona Term Water Supply Plan
tMav 19911 prepared by J M Montaomerv Enaineers
During discussion of the Lang Term Water Supply Plan, dated May
1991, prepared by J. M. Montgomery (the Town's Engineers), Mayor
Boulay, noting Commissioner Voress brought the Members up to date
with regard to this Plan at the April Workshop Meeting, stated
Cammissioner Voress will answer any questions the public may have
with regard to this matter. Following conclusion of discussion,
CO1~4IISSIONER VORESSjVICS MAYOR PAUL KOVED that the Long Term Water
Supply Plan prepared by J. M. Montgomery for the Town of Highland
Beach be submitted in the Town's name to South Florida Water
Management District by May 11, 1991. At the suggestion of the
Town Manager, the Commission agreed to amend the MOVE to include
"of May 1991" to identify the Plan. The amended MOVE reads:
"that the Long Term Water Supply Plan of May 1991, prepared
by J. M. Montgomery for the Town of Highland Beach be sub-
mitted in the Town's name to South Florida Water Management
District by May 11, 1991".
•
A roll call vote resulted as follows:
Vice Mayor Paul "AYE" Commissioner Voress "AYE"
Commissioner Eypel "AYE" Commissioner Rand "AYE"
Mayor Boulay "AYE"
Town Commission Regular Meeting Minutes
• May 07, 1991
Page 6 of 8
2. Discussion re l~brarv expansion
At the April Workshop Meeting, Mayor Boulay, suggested the Town
start a library expansion fund, called upon Library Director
Elizabeth Poulsen and John E. Ward, Treasurer of the Friends of
the Library, to explain the need for this expansion. The Mayor
noted he had hoped a fund could be started so the Town can earmark
money for the expansion. At this point, Mayor Boulay invited Mr.
Ward to step forward to present his comments.
Mr Ward informed the Commission that he discussed this matter with
Ms. Marge Mantell, Chairman of the Friends of the Library. It was
agreed that all items should be coordinated therefore a meeting
will be scheduled with. the Library Director, Town Manager and
Friends of the Library to arrive at some concrete ideas that may
then be presented to the Town Commission at their May Workshop
Meeting. Mr. Ward noted they would want to receive public com-
ments (they want all people connected with the library to collect
their ideas}, they have to decide what they want, what would be
required; this information would then be presented to the Town
Commission. When the Town Commission decides if it is advisable,
• then the Friends would start the building fund. Mr. Ward stated
that, if the $5,000.00 in this year's library budget could be used
as a starting figure, he is certain the Friends would match that
amount to get the building fund started. Commissioner Rand noted
the library is the success story of the Town and said he supports
any effort as far as the library expansion program is concerned.
Vice Mayor Paul suggested perhaps, in view of the great growth ex-
perienced by the Town, the entire Town Hall Complex should be
reviewed with regard to the possible need of expanding the Police
Department and Fire Department, which buildings are old. The Vice
Mayor further suggested this might be incorporated in Capital
Improvements covering a long period of time; the Town should get
an overview of needs of the entire government complex in order to
get an idea of what the Town is facing down the line.
It was noted by Mayor Boulay that perhaps the Town needs a long
term master plan for future improvements with regard to the Town
Hall Complex and the facilities required to service the Town.
Mr. Leonard Bell, residing at the Villa Magna, noted the April
Workshop Meeting was a wonderful .information meeting where a
discussion regarding limited land uses for the property behind
Town Hall and ways to make that land more attractive ensued. Mr.
Bell, commenting that the library which is used by the Town
Town Commission Regular Meeting Minutes
May 07, 1991
Page 7 of 8
residents is a success story, stated his feeling was that the
library needs were immediate and suggested perhaps the Commission
should consider renting or buying a trailer which could be quickly
obtained and set in an attractive fashion in the limited land
behind Town Hall.
Mr. Michael Dent of the Casuarina stated that Mr. Bell's sugges-
tion was excellent and he thinks the Vice Mayor's idea is good;
and, it may be that we will expand and put in a third building in
the Town Hall area. Mr. Dent noted using a trailer as a temporary
measure is a quick way to get books into the system and relieve
the pressure in the library.
Mr. John Ward informed the Members that the Friends of the Library
are hoping to call a special meeting to discuss the library expan-
sion; they will then return to the Town Commission May Workshop
Meeting with information.
3. Discussion re Boca Highland Clubhouse modifications
Mr. Robert Kay of Braemer Isle advised that Boca Highland Complex
has complied with all Town requirements for the modification of
• their clubhouse and they are now requesting approval of this pro-
ject from the Town Commission. Following brief discussion, MOTION
was made by COMMISSIONER VORESS/COMMISSIONER RAND to accept the
plans for the Boca Highland Clubhouse modifications. It was
noted that the Building Department must have all proper permits on
hand (i.e. Department of Transportation) before issuing the build-
ing permit. A roll call vote resulted as follows:
Commissioner Voress "AYE" Commissioner Eypel "AYE"
Commissioner Rand "AYE" Vice Mayor Paul "AYE"
Mayor Boulay "AYE"
1. Approval of town mileage and per diem rates
pursuant to I.R.S. Regulations.
2. Approval of Scope of Work proposed by J. M.
Montgomery (dated 3/14/91} for Tasks 1 and 2
only regarding the ICWW Water Main Crossing.
The Consent Agenda was approved upon MOTION by VICE MAYOR PAUL/
COMMISSIONER VORESS_ All Members were in favor of the MOTION.
There being no further business to come before the Town Commission
at this time, .Mayor Boulay, upon proper MOTION, adjourned the
Regular Meeting of the Town Commission at 8:30 P.M.
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Town Commission Regular Meeting Minutes
May 07, 1991
Page 8 of 8
APPRC7Vr'D ~_
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A~ Boulap!/ yor
ill Paul, Vice Mayor
rest/, 'Commissioner
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Arthur Eypel m~.ssion
J Rand, Commissi ner
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Vice Mayor:
Bill Paul
Commiesionera:
3614 SOUTH OGEAN BOULEVARD • HIGHLAND BEACH, FLORIDA 33487 Arthur G.Eypel
Arlin G. Voresa
John F. Rand
407-278-4548
Palm Beach County, Florida FAX 407-265-3582 Town Manager:
Mary Ann Mariaao
May 9, 1991
Mr. Clay Blanton
J. M. Montgomery, Consulting Engineers
2328 10th Avenue, North - 5th Floor
Lake Worth, Florida 33461
Re: Proposed Scope of Work
Intracoastal Waterway Water Main Crossing
Dear Mr. Blanton:
At the Town Commission Regular Meeting on May 7, 1991, approval
was granted with regard to scope of work for Task 1 and 2 only
relating to the ICWW water main crossing.
Enclosed please find a copy of the contract dated March 14, 1991
executed by Mayor Joseph A. Boulay on May 8, 1991.
Very truly yours,
~j
~~~
Anne M. Kowals
Town Clerk
AMK:jfc
Enclosure
"Tree City U.S.A."
F'
AGENDA REPORT FORM
TO: MAYOR AND TOWN COMMISSION
FROM: MARY ANN MARIANO, TOWN MANAGER
RE: REGULAR WORKSHO MEETING OF March 26, 1991
AGENDA ITEM NO. 3 Tn.Mgr.ReptSUBJECT: ICWW Water Main Crossin
BACKGROUND: During the Water Resources Advisory Board's research into
alternatives for a long-term water supply, consideration was given to
an additional water main crossing to bring the Town's finished water
from the plant in Boca Raton across the Intracoastal Waterway to the
holding tanks. Although the Town had two lines running across the ICWW
years ago, one of the lines has become unuseable due to wear, leaving
one functioning line. A team of experienced divers in this field were
retained to inspect the Town's one remaining line which was found in
good repair with no apparent problems. It was the recommendation of
the Water Resources Advisory Board that the Town should construct at a
minimum, one additional water line in case of an emergency which could
cut the Town's water supply, i.e., a rupture of a line, etc. During
the 1990/91 budget considerations, the Financial Advisory Board con-
curred in the recommendation of the Water Board and proposed to budget
an amount adequate to construct the additional line. A majority of
the Town Commission cut this expense from the budget and instead re-
quested a scope of work by James M. Montgomery, the Town's engineers,
to determine the steps which could be taken to bring this project to
the point of actual installation of an additional line should an
emergency occur. It was the feeling of several commissioners that if
an emergency occurred, the Town could access its emergency interconnects
with Boca Raton and Delray Beach until such installation was completed.
CURRENT INFORMATION: We are now in receipt of JMM's proposed Scope of
Work identifying and resolving issues with respect to engineering,
siting, permitting and construction timing. Also addressed in the
Scope of Work is the final design stages.
STAFF RECOMMENDATION: Staff recommends DIRECTIVE to transmit the
proposed Scope of Work to the Water Resources Advisory Board for
recommendation to the Town Commission.
,~ // _~
~'~ .11 dLLC. ~r .u.~
Mary Ann •'rfi'Iariano
Town Manager
Copies to: WRAB
Board Secretary
Ed Wetzel, JMM
Jack Lee
~ .
Serving the World's Telephone
Environmental Needs (407) 586-8830
3
2328 10th Avenue. North
Fifth Floor, Lake Worth,
Florida 33461
.NIIM James M. Montgomery
Consulting Engineers Inc.
March 14, 1991
Ms. Mary Ann Mariano
Town Manager
Town of Highland Beach
3614 South Ocean Boulevard
Highland Beach, Florida 33431
SUBJECT: Proposed Scope of Work
Intracoastal Waterway Water Main Crossing
Dear Ms. Mariano:
This is in response to your letter requesting a scope of work for engineering services in preparation for
the construction of an Intracoastal Waterway water main crossing. It is James M. Montgomery,
Consulting Engineers, Inc. (JMM's) understanding that the Town wishes to proceed with the
development of the project as far along as necessary to be ready to install the crossing should the need
for emergency construction occur. JMM has therefore delineated the scope to identify and resolve
issues dealing with engineering, siting, permitting requirements, and construction timing in
addition to the final design and permitting.
JMM recommends that the survey, final design and permitting effort follow immediately upon
acceptance of a preliminary design report by the Town. Complete construction documents and permits
would be in place for construction after Task 2, should the need arise.
SCOPE OF WORK
Task 1-Preliminary Design Report
Task 1.1 -Preliminary Engineering. JMM will size the proposed line based on historical and
projected flows, and make a recommendation on the appropriate pipe material based on performance
anticipated of new materials as compared to ductile iron, as is currently installed. JMM will
investigate the placement of the existing pipeline and the available easement from existing documents
to determine the optimum routing and method of connection of the new pipeline.
Task 1.2 -Preliminary Permitting. JMM will contact the following permitting agencies from whom
a permit is required, and will prepare necessary preapplications for the Town:
• Florida Department of Environmental Regulation (FDER)
• Palm Beach County Health Unit
• Florida Inland Navigation District
• U.S. Coast Guard
,'
Ms. Mary Ann Mariano -2- March 14, 1991
i
• Department of Natural Resources (DNR)
• Army Corps of Engineers
Current permitting fees will be enumerated. The anticipated time to receive permits and the time before
expiration will be noted.
Task 1.3 -Implementation Strategy. JMM will investigate construction costs and scheduling based
on the results of the preceding tasks. Contractors who specialize in underwater pipeline work will be
identified. Delivery times for crucial materials will be acknowledged, and an emergency bidding,
award, and construction procedure will be defined.
A letter report will be prepared presenting the findings of the above tasks. Attached is a preliminary
outline of the Phase I report.
Task 2 -Final Design and Permit Applications
Task 2 will include a field survey, preparation of bidding documents, and preparation of construction
permit applications for the Intracoastal Waterway crossing.
Task 2.1 -Field Work Coordination. JMM will coordinate field survey work provided by a
subcontracted registered land surveyor to locate the existing pipeline and the proposed pipeline
alignment defined in Task 1. Across-section of the Intracoastal Waterway bottom will be surveyed in
accordance with requirements for the Corps of Engineers permit and for preparation of the construction
• drawings.
Task 2.2 -Final Design. JMM will prepare contract documents (drawings and specifications) for
obtaining permits and bids for the construction of the proposed Intracoastal Waterway crossing.
Task 2.3 -Permit Applications. JMM will prepare permit applications for the following regulatory
agencies which are known to require permits for construction:
FDER
Palm Beach County Health Unit
DNR/Army Corps of Engineers/FDER Dredge and Fill
JMM will also prepare letters requesting release for construction from the following agencies:
Florida Inland Navigation District
U.S. Coast Guard
Task 3 -Additional Services
Upon request from the Town, JMM will perform additional services relative to assistance in obtaining
and maintaining construction permits, bidding, engineering during construction, and project
inspection.
A registered land surveyor experienced in underwater surveys will be retained as a subconsultant.
The estimated survey cost is $4,000.
• FEES AND CONDITIONS
JMM proposes to perform Tasks 1 and 2 for a lump sum fee as presented in Attachment 2. Additional
services will be by salary cost plus or by lump sum negotiated at the time of scope determination in
~~
1
1 Ms. Mary Ann Mariano -3- March 14, 1991
accordance with the Agreement for General Services and attached Fees and Conditions dated February
2, 1988.
AUTHORIZATION
Two copies of this original agreement are enclosed for your signature. One copy is for your files.
Please return the other to us as authorization to proceed.
Accepted:
Town of Highland Beach
Name: ~' ~~
Title: Mayor
TCB/jp
Attachments
Date: May 8 , 19 91
cc: Clay Blanton, JMM
Pat Gleason, JMM
Very truly yours,
James M. Montgomery,
Consulting Engineers
~~~ `
William H. Sukenik, P.E.
Principal Engineer
•
fi ~
~~ ,
' ATTACHMENT 1
• TOWN OF HIGHLAND BEACH
INTRACOASTAL WATERWAY WATER LINE CROSSING
Preliminary Design Report
I . Purpose of Report
A. Preparation for Design
B. Emergency Construction
II. Engineering
A. Sizing
B. Materials Investigation
1. Ductile Iron
2. Polypipe
3. Other
C. Siting
1. Existing Pipeline
2. Available and Needed Easements
III. Permitting
A. Regulating Agencies and Requirements
1. FDER
2. Palm Beach County Health Unit
3. Florida Inland Navigation District
4. U.S. Coast Guard
5. DNR
6. Army Corps of Engineers
B. Preliminary Permitting
IV. Construction Considerations
A . Availability and Delivery of Critical Material
B. Available Contractors
C. Probable Cost
D. Time Schedule
•
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ATTACHMENT 2
COST BREASDOWN
INTRACOASTAL WATERWAY CROSSING
PRELIlVIINARY ENGIlVEERIlVG REPORT
Estimated Fee
Task Description Hours Fee Basis
Task 1.1 Preliminary Engineering 70 $ 4,000
Task 1.2 Preliminary Permitting 50 3,000
Task 1.3 Implementation Strategy ~4 1.250
Total 134 $ 9,250 Lump Sum
Task 2.1 Field Work Coordination 25 $ 1,000
Task 2.2 Design 460 37,000
Task 2.3 Permitting ~ 3.000
Total 550 $ 41,000 Lump Sum
Task 3 Additional Work $ 4,000 Cost Plus
Survey (Subconsultant) estimate
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