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1991.05.07_TC_Minutes_Regulare + ~~ TOWN OF HIGHLAND BEACH, FLORIDA U Minutes of Meeting of Town Commission REGULAR MEETING Tuesday, Mav 07, 1991 7.30 P M Mayor Joseph A. Boulay called the Regular Meeting of the Town Com- mission of the Town of Highland Beach, Florida, to order at 7:30 P.M. in the Commission Chambers at Town Hall. others present were Vice Mayor Bill Paul, Commissioners Arlin Voress, Arthur Eypel and John F. Rand. Others in attendance were Town Attorney Thomas E. Sliney, Town Manager Mary Ann Mariano, Town Clerk Anne M. Kowals and members of the general public. Fallowing roll call, the Pledge of Allegiance was given. Mayor Boulay requested residents watching the proceedings on tele- vision at home call Town Hall (278-4548) on Wednesday, May 08, 1991 to comment with regard to the quality of the video/audio of the live broadcast. The Mayor stated the videotape of this Meeting will be replayed on Friday, May 10, 1991 at 1:30 P.M. on government channel 12. ADOPTION OF AGENDA The Agenda was accepted as written. APPROVAL OF MINUTES The following three sets of Minutes were submitted for approval: March 18, 1991 - Special Meeting March 26, 1991 - Workshop Meeting April 02, 1991 - Regular Meeting MOTION by COMMISSIONER RAND/VICE MAYOR PAUL approving the Minutes as submitted carried without objection. PUBLIC CQMMSNTS AND RSOUSSTS Mr. Robert Kay of Braemer Isle stated he would like to reserve his comments for the discussion of the Boca Highland Clubhouse modifications. Mr. Leonard Bell of Villa Magna advised he would like to comment during discussion of the library expansion. Mr. John E. Ward of Braemer Isle, Treasurer of the Friends of the Library, noted he would like to say a few words when the library expansion is discussed. Town Commission Regular Meeting Minutes May 07, 1991 Page 2 of 8 Mr. Michael Dent of the Casuarina, congratulated the Town Commis- sion for allowing residents to speak during the course of the Meeting. Mr. Dent noted that he thoroughly endorsed the idea of the Town earmarking money allocated to the library in this year's budget towards the library building fund. Mr. Dent cautioned the Commission with regard to making too many improvements behind Town Hall because if the library is expanded, we may have to produce extra parking. Mr. Jose Echeverria of Russell Drive, noting his wife D.J. and he head up the Turtle Program in Highland Beach, thanked the Town Commission for approving new maps for the program's zoning people in Highland Beach, Mr. Echeverria reported a total of fifteen nests, six crawls, and one male greenback turtle {killed by a ship) was found dead on the beach. Mr. Echeverria extended thanks to the Police Department for their efforts in getting lights out on the beach. Mr. Echeverria advised that the beach clean-up will take place on Saturday, May 11, 1991 beginning at 6:30 A.M. R$PORTS - TOWN COM![ISSION Vice Mavor Bill Paul Vice Mayor Paul deferred his comments to the library expansion discussion scheduled under Regular Business, Items Left Over. Commissioner Arlin Voress Commissioner Voress had no report. Commissioner Arthur Evpel Commissioner Eypel, under his report, urged the Highland Beach residents to attend the Hurricane Preparedness Program scheduled by the Highland Beach Police Department on Thursday, June 6, 1991 at 1:00 P.M. in the Commission Chambers at Town Hall. Commissioner John F. Rand Commissioner Rand, noting we are entering the mosquito season, questioned how the Town handles the matter of stagnant water on private property which creates a breeding ground for mosquitoes. It was noted there is no way for the Town to control this matter; however, if a resident comes upon a situation where water is col- lecting and creating a breeding ground for mosquitoes, they should report the location to Town Hall Staff who will contact the Palm Beach County Mosquito Control Agency. In a phone conversation with the Agency, the Town was informed that the County Mosquito Control, when advised of a problem site, will have their inspector Town Commission Regular Meeting Minutes • May 07, 1991 Page 3 of 8 evaluate the situation and, if necessary, they will spray the area; however, while there is no' set schedule for spraying, the County Mosquito Control inspector does spray the area behind the fire station after each rainfall as there is a definite larvae problem in that location. Mavor Joseph A. Boulav Mayor Boulay, having no report, advised he may have some comments down the agenda. REPORTS - TOii1N ATTORNEY Town Attorney Sliney had no report at this time. ,PORTS - TOi~iN MANAGER Town Manager Mariano had no report. REPORTS - BOARDS AND GOMlIITTEES Mayor Boulay noted the existing vacancy on the Code Enforcement Board. Following brief discussion, MOTION was made by VICE MAYOR PAUL/COI~ISSIONER RAND to appoint Ellen Gerber to the Code Enforcement Board as a Regular Member for a three year term. A roll call vote resulted in all "AYE" votes cast by the Commission Members. 1. A RESOLUTION OF THE TOWN COMMISSION OF THE TOWN OF HIGHLAND BEACH, FLORIDA, IN OPPOSITION TO THE PENDING DELEGATION AGREEMENT BETWEEN THE PALM BEACH COUNTY (DERM) AND THE FLORIDA DEPARTMENT OF ENVIRONMENTAL REGULATION (FDER); PROVIDING AN EFFECTIVE DATE. The Resolution was read by title only by Mayor Boulay. A MOTION was made by COMMISSIONER VORESS/COMMISSIONER RAND to accept the Resolution. The NOTION carried without objection. 2. A RESOLUTION ADOPTING WATER CONSERVATION RESTRICTIONS; PROVIDING WATER USAGE SCHEDULE; PROVIDING FOR EXCEPTIONS; PROVIDING FOR PENALTIES. Mayor Boulay read the Resolution title. Commissioner Rand sug- gested amending same with regard to the time span for watering. Following discussion, it was the consensus of the Town Commission to amend the Resolution to read: Town Commission Regular Meeting Minutes May 07, 1991 Page 4 of 8 "All lawn watering shall be accomplished in any four-hour period between the hours of 12:01 a.m. and 6:00 a.m. only." The Town Clerk read the Resolution in its entirety. Mayor Boulay, noting this Resolution will commence on June 1, 1991 and will affect everyone in Town with regard to watering during specific times and on specific days, advised that all will be apprised of this Resolution as it is a serious attempt for water conservation. Commissioner Voress suggested including information regarding this Resolution in the next issue of the newsletter as well as with the bimonthly water billing. It was noted that information regarding water restrictions will also be placed on the government channel. MOTION was made by COMtiISSIONSR VORESS/COMMISSIONER $YPBL to adopt the Resolution as amended. A roll call vote resulted as follows: Commissioner Rand "AYE" Vice Mayor Paul "AYE" Commissioner Voress "RYE" Commissioner Eypel "AYE" Mayor Boulay "AYE" 3. AN ORDINANCE ADOPTING AND ENACTING A NEW CODE FOR THE TOWN OF HIGHLAND BEACH, FLORIDA; PROVIDING FOR THE • REPEAL OF CERTAIN ORDINANCES NOT INCLUDED THEREIN; PROVIDING A PENALTY FOR THE VIOLATION THEREOF; PROVIDING FOR THE MANNER OF AMENDING SUCH CODE; AND PROVIDING WHEN SUCH CODE AND THIS ORDINANCE SHALL BECOME EFFECTIVE. The proposed ordinance was given first reading, by title only, by Mayor Boulay. This matter will be placed on the May 28, 1991 Workshop Meeting Agenda for further discussion. 4. AN ORDINANCE OF THE TOWN OF HIGHLAND BEACH, AMENDING SECTION 2-6, RULE NO. 7 OF THE TOWN CODE OF THE TOWN OF HIGHLAND BEACH, PROVIDING FOR THE DEPOSITS AND DISBURSEMENTS OF ALL PUBLIC MONIES. The proposed ordinance, given first reading, by title only, by Mayor Boulay, will be an Agenda Item for the May 28, 1991 Workshop Meeting for further discussion. 5. AN ORDINANCE OF THE TOWN OF HIGHLAND BEACH AMENDING SECTION 2-19 (b) OF THE CODE OF ORDINANCES OF THE TOWN OF HIGHLAND BEACH, PROVIDING FOR APPOINTMENT AND DISMIS- SAL OF THE TOWN MANAGER. The proposed ordinance was given first reading, by title only, by Mayor Boulay. During discussion, Commissioner Rand recommended the following amendment (which the Commission accepted) to (b): Town Commission Regular Meeting Minutes May 07, 1991 Page 5 of 8 (b) The Town Commission shall appoint a Town Manager for an indefinite term by affirmative vote of at least four Members of the Town Commission. The Town Manager may be dismissed by the Town Commis- sion for cause and after a hearing by an affirmative vote of not less than four Members of the Town Commission. It was the consensus of the Town Commission to include this matter for further discussion on the Agenda for the May 28, 1991 Workshop Meeting. 6. AN ORDINANCE OF THE TOWN OF HIGHLAND BEACH ADDING AN ADDITIONAL SECTION UNDER ARTICLE II TOWN OFFICERS OF THE CODE OF ORDINANCE OF THE TOWN OF HIGHLAND BEACH, REGARDING NONINTERFERENCE WITH TOWN OFFICERS AND EMPLOYEES. Mayor Boulay gave first reading to the proposed ordinance by title only. This matter will be placed on the May 28, 1991 Workshop Agenda for further discussion. 1. Discussion re Lona Term Water Supply Plan tMav 19911 prepared by J M Montaomerv Enaineers During discussion of the Lang Term Water Supply Plan, dated May 1991, prepared by J. M. Montgomery (the Town's Engineers), Mayor Boulay, noting Commissioner Voress brought the Members up to date with regard to this Plan at the April Workshop Meeting, stated Cammissioner Voress will answer any questions the public may have with regard to this matter. Following conclusion of discussion, CO1~4IISSIONER VORESSjVICS MAYOR PAUL KOVED that the Long Term Water Supply Plan prepared by J. M. Montgomery for the Town of Highland Beach be submitted in the Town's name to South Florida Water Management District by May 11, 1991. At the suggestion of the Town Manager, the Commission agreed to amend the MOVE to include "of May 1991" to identify the Plan. The amended MOVE reads: "that the Long Term Water Supply Plan of May 1991, prepared by J. M. Montgomery for the Town of Highland Beach be sub- mitted in the Town's name to South Florida Water Management District by May 11, 1991". • A roll call vote resulted as follows: Vice Mayor Paul "AYE" Commissioner Voress "AYE" Commissioner Eypel "AYE" Commissioner Rand "AYE" Mayor Boulay "AYE" Town Commission Regular Meeting Minutes • May 07, 1991 Page 6 of 8 2. Discussion re l~brarv expansion At the April Workshop Meeting, Mayor Boulay, suggested the Town start a library expansion fund, called upon Library Director Elizabeth Poulsen and John E. Ward, Treasurer of the Friends of the Library, to explain the need for this expansion. The Mayor noted he had hoped a fund could be started so the Town can earmark money for the expansion. At this point, Mayor Boulay invited Mr. Ward to step forward to present his comments. Mr Ward informed the Commission that he discussed this matter with Ms. Marge Mantell, Chairman of the Friends of the Library. It was agreed that all items should be coordinated therefore a meeting will be scheduled with. the Library Director, Town Manager and Friends of the Library to arrive at some concrete ideas that may then be presented to the Town Commission at their May Workshop Meeting. Mr. Ward noted they would want to receive public com- ments (they want all people connected with the library to collect their ideas}, they have to decide what they want, what would be required; this information would then be presented to the Town Commission. When the Town Commission decides if it is advisable, • then the Friends would start the building fund. Mr. Ward stated that, if the $5,000.00 in this year's library budget could be used as a starting figure, he is certain the Friends would match that amount to get the building fund started. Commissioner Rand noted the library is the success story of the Town and said he supports any effort as far as the library expansion program is concerned. Vice Mayor Paul suggested perhaps, in view of the great growth ex- perienced by the Town, the entire Town Hall Complex should be reviewed with regard to the possible need of expanding the Police Department and Fire Department, which buildings are old. The Vice Mayor further suggested this might be incorporated in Capital Improvements covering a long period of time; the Town should get an overview of needs of the entire government complex in order to get an idea of what the Town is facing down the line. It was noted by Mayor Boulay that perhaps the Town needs a long term master plan for future improvements with regard to the Town Hall Complex and the facilities required to service the Town. Mr. Leonard Bell, residing at the Villa Magna, noted the April Workshop Meeting was a wonderful .information meeting where a discussion regarding limited land uses for the property behind Town Hall and ways to make that land more attractive ensued. Mr. Bell, commenting that the library which is used by the Town Town Commission Regular Meeting Minutes May 07, 1991 Page 7 of 8 residents is a success story, stated his feeling was that the library needs were immediate and suggested perhaps the Commission should consider renting or buying a trailer which could be quickly obtained and set in an attractive fashion in the limited land behind Town Hall. Mr. Michael Dent of the Casuarina stated that Mr. Bell's sugges- tion was excellent and he thinks the Vice Mayor's idea is good; and, it may be that we will expand and put in a third building in the Town Hall area. Mr. Dent noted using a trailer as a temporary measure is a quick way to get books into the system and relieve the pressure in the library. Mr. John Ward informed the Members that the Friends of the Library are hoping to call a special meeting to discuss the library expan- sion; they will then return to the Town Commission May Workshop Meeting with information. 3. Discussion re Boca Highland Clubhouse modifications Mr. Robert Kay of Braemer Isle advised that Boca Highland Complex has complied with all Town requirements for the modification of • their clubhouse and they are now requesting approval of this pro- ject from the Town Commission. Following brief discussion, MOTION was made by COMMISSIONER VORESS/COMMISSIONER RAND to accept the plans for the Boca Highland Clubhouse modifications. It was noted that the Building Department must have all proper permits on hand (i.e. Department of Transportation) before issuing the build- ing permit. A roll call vote resulted as follows: Commissioner Voress "AYE" Commissioner Eypel "AYE" Commissioner Rand "AYE" Vice Mayor Paul "AYE" Mayor Boulay "AYE" 1. Approval of town mileage and per diem rates pursuant to I.R.S. Regulations. 2. Approval of Scope of Work proposed by J. M. Montgomery (dated 3/14/91} for Tasks 1 and 2 only regarding the ICWW Water Main Crossing. The Consent Agenda was approved upon MOTION by VICE MAYOR PAUL/ COMMISSIONER VORESS_ All Members were in favor of the MOTION. There being no further business to come before the Town Commission at this time, .Mayor Boulay, upon proper MOTION, adjourned the Regular Meeting of the Town Commission at 8:30 P.M. ;7 Town Commission Regular Meeting Minutes May 07, 1991 Page 8 of 8 APPRC7Vr'D ~_ J A~ Boulap!/ yor ill Paul, Vice Mayor rest/, 'Commissioner ~~ ATTE Date Arthur Eypel m~.ssion J Rand, Commissi ner ~O~'~ 16-... A:~'~ ~~ -- 1 3• :a O : • C'7 r; ~•:Z ~ , ~~h.FIOHI A ~_~ f Hi T hl d B h v o own o g an eac A. Boulay Joae Vice Mayor: Bill Paul Commiesionera: 3614 SOUTH OGEAN BOULEVARD • HIGHLAND BEACH, FLORIDA 33487 Arthur G.Eypel Arlin G. Voresa John F. Rand 407-278-4548 Palm Beach County, Florida FAX 407-265-3582 Town Manager: Mary Ann Mariaao May 9, 1991 Mr. Clay Blanton J. M. Montgomery, Consulting Engineers 2328 10th Avenue, North - 5th Floor Lake Worth, Florida 33461 Re: Proposed Scope of Work Intracoastal Waterway Water Main Crossing Dear Mr. Blanton: At the Town Commission Regular Meeting on May 7, 1991, approval was granted with regard to scope of work for Task 1 and 2 only relating to the ICWW water main crossing. Enclosed please find a copy of the contract dated March 14, 1991 executed by Mayor Joseph A. Boulay on May 8, 1991. Very truly yours, ~j ~~~ Anne M. Kowals Town Clerk AMK:jfc Enclosure "Tree City U.S.A." F' AGENDA REPORT FORM TO: MAYOR AND TOWN COMMISSION FROM: MARY ANN MARIANO, TOWN MANAGER RE: REGULAR WORKSHO MEETING OF March 26, 1991 AGENDA ITEM NO. 3 Tn.Mgr.ReptSUBJECT: ICWW Water Main Crossin BACKGROUND: During the Water Resources Advisory Board's research into alternatives for a long-term water supply, consideration was given to an additional water main crossing to bring the Town's finished water from the plant in Boca Raton across the Intracoastal Waterway to the holding tanks. Although the Town had two lines running across the ICWW years ago, one of the lines has become unuseable due to wear, leaving one functioning line. A team of experienced divers in this field were retained to inspect the Town's one remaining line which was found in good repair with no apparent problems. It was the recommendation of the Water Resources Advisory Board that the Town should construct at a minimum, one additional water line in case of an emergency which could cut the Town's water supply, i.e., a rupture of a line, etc. During the 1990/91 budget considerations, the Financial Advisory Board con- curred in the recommendation of the Water Board and proposed to budget an amount adequate to construct the additional line. A majority of the Town Commission cut this expense from the budget and instead re- quested a scope of work by James M. Montgomery, the Town's engineers, to determine the steps which could be taken to bring this project to the point of actual installation of an additional line should an emergency occur. It was the feeling of several commissioners that if an emergency occurred, the Town could access its emergency interconnects with Boca Raton and Delray Beach until such installation was completed. CURRENT INFORMATION: We are now in receipt of JMM's proposed Scope of Work identifying and resolving issues with respect to engineering, siting, permitting and construction timing. Also addressed in the Scope of Work is the final design stages. STAFF RECOMMENDATION: Staff recommends DIRECTIVE to transmit the proposed Scope of Work to the Water Resources Advisory Board for recommendation to the Town Commission. ,~ // _~ ~'~ .11 dLLC. ~r .u.~ Mary Ann •'rfi'Iariano Town Manager Copies to: WRAB Board Secretary Ed Wetzel, JMM Jack Lee ~ . Serving the World's Telephone Environmental Needs (407) 586-8830 3 2328 10th Avenue. North Fifth Floor, Lake Worth, Florida 33461 .NIIM James M. Montgomery Consulting Engineers Inc. March 14, 1991 Ms. Mary Ann Mariano Town Manager Town of Highland Beach 3614 South Ocean Boulevard Highland Beach, Florida 33431 SUBJECT: Proposed Scope of Work Intracoastal Waterway Water Main Crossing Dear Ms. Mariano: This is in response to your letter requesting a scope of work for engineering services in preparation for the construction of an Intracoastal Waterway water main crossing. It is James M. Montgomery, Consulting Engineers, Inc. (JMM's) understanding that the Town wishes to proceed with the development of the project as far along as necessary to be ready to install the crossing should the need for emergency construction occur. JMM has therefore delineated the scope to identify and resolve issues dealing with engineering, siting, permitting requirements, and construction timing in addition to the final design and permitting. JMM recommends that the survey, final design and permitting effort follow immediately upon acceptance of a preliminary design report by the Town. Complete construction documents and permits would be in place for construction after Task 2, should the need arise. SCOPE OF WORK Task 1-Preliminary Design Report Task 1.1 -Preliminary Engineering. JMM will size the proposed line based on historical and projected flows, and make a recommendation on the appropriate pipe material based on performance anticipated of new materials as compared to ductile iron, as is currently installed. JMM will investigate the placement of the existing pipeline and the available easement from existing documents to determine the optimum routing and method of connection of the new pipeline. Task 1.2 -Preliminary Permitting. JMM will contact the following permitting agencies from whom a permit is required, and will prepare necessary preapplications for the Town: • Florida Department of Environmental Regulation (FDER) • Palm Beach County Health Unit • Florida Inland Navigation District • U.S. Coast Guard ,' Ms. Mary Ann Mariano -2- March 14, 1991 i • Department of Natural Resources (DNR) • Army Corps of Engineers Current permitting fees will be enumerated. The anticipated time to receive permits and the time before expiration will be noted. Task 1.3 -Implementation Strategy. JMM will investigate construction costs and scheduling based on the results of the preceding tasks. Contractors who specialize in underwater pipeline work will be identified. Delivery times for crucial materials will be acknowledged, and an emergency bidding, award, and construction procedure will be defined. A letter report will be prepared presenting the findings of the above tasks. Attached is a preliminary outline of the Phase I report. Task 2 -Final Design and Permit Applications Task 2 will include a field survey, preparation of bidding documents, and preparation of construction permit applications for the Intracoastal Waterway crossing. Task 2.1 -Field Work Coordination. JMM will coordinate field survey work provided by a subcontracted registered land surveyor to locate the existing pipeline and the proposed pipeline alignment defined in Task 1. Across-section of the Intracoastal Waterway bottom will be surveyed in accordance with requirements for the Corps of Engineers permit and for preparation of the construction • drawings. Task 2.2 -Final Design. JMM will prepare contract documents (drawings and specifications) for obtaining permits and bids for the construction of the proposed Intracoastal Waterway crossing. Task 2.3 -Permit Applications. JMM will prepare permit applications for the following regulatory agencies which are known to require permits for construction: FDER Palm Beach County Health Unit DNR/Army Corps of Engineers/FDER Dredge and Fill JMM will also prepare letters requesting release for construction from the following agencies: Florida Inland Navigation District U.S. Coast Guard Task 3 -Additional Services Upon request from the Town, JMM will perform additional services relative to assistance in obtaining and maintaining construction permits, bidding, engineering during construction, and project inspection. A registered land surveyor experienced in underwater surveys will be retained as a subconsultant. The estimated survey cost is $4,000. • FEES AND CONDITIONS JMM proposes to perform Tasks 1 and 2 for a lump sum fee as presented in Attachment 2. Additional services will be by salary cost plus or by lump sum negotiated at the time of scope determination in ~~ 1 1 Ms. Mary Ann Mariano -3- March 14, 1991 accordance with the Agreement for General Services and attached Fees and Conditions dated February 2, 1988. AUTHORIZATION Two copies of this original agreement are enclosed for your signature. One copy is for your files. Please return the other to us as authorization to proceed. Accepted: Town of Highland Beach Name: ~' ~~ Title: Mayor TCB/jp Attachments Date: May 8 , 19 91 cc: Clay Blanton, JMM Pat Gleason, JMM Very truly yours, James M. Montgomery, Consulting Engineers ~~~ ` William H. Sukenik, P.E. Principal Engineer • fi ~ ~~ , ' ATTACHMENT 1 • TOWN OF HIGHLAND BEACH INTRACOASTAL WATERWAY WATER LINE CROSSING Preliminary Design Report I . Purpose of Report A. Preparation for Design B. Emergency Construction II. Engineering A. Sizing B. Materials Investigation 1. Ductile Iron 2. Polypipe 3. Other C. Siting 1. Existing Pipeline 2. Available and Needed Easements III. Permitting A. Regulating Agencies and Requirements 1. FDER 2. Palm Beach County Health Unit 3. Florida Inland Navigation District 4. U.S. Coast Guard 5. DNR 6. Army Corps of Engineers B. Preliminary Permitting IV. Construction Considerations A . Availability and Delivery of Critical Material B. Available Contractors C. Probable Cost D. Time Schedule • ,~ ATTACHMENT 2 COST BREASDOWN INTRACOASTAL WATERWAY CROSSING PRELIlVIINARY ENGIlVEERIlVG REPORT Estimated Fee Task Description Hours Fee Basis Task 1.1 Preliminary Engineering 70 $ 4,000 Task 1.2 Preliminary Permitting 50 3,000 Task 1.3 Implementation Strategy ~4 1.250 Total 134 $ 9,250 Lump Sum Task 2.1 Field Work Coordination 25 $ 1,000 Task 2.2 Design 460 37,000 Task 2.3 Permitting ~ 3.000 Total 550 $ 41,000 Lump Sum Task 3 Additional Work $ 4,000 Cost Plus Survey (Subconsultant) estimate n U