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2011.01.11_BSAB_Minutes_Regular•~N t S N t A ~~~~ .., ~ •''~ •~o h~ TOWN OF HIGHLAND BEACH s: • .ate 3 • : _..,..:w ~ ~ ~ MINUTES OF THE ' BEACHES & SHORES ADVISORY BOARD ~~ •fL0A1~~'••• 1 ~a.....~`'. REGULAR MEETING Tuesday, January 11, 2011 9:30 AM Members Present: Chairman Rosalind Svenstrup; Vice Chairman Joel Ignatin; Member Susan Hiles and Member Barbara Zeeman. Members Absent: Member Linda Albertson (excused). Also Attending: Deputy Town Clerk Valerie Oakes and members of the public. 1. CALL TO ORDER: Chairman Svenstrup called the Regular Meeting to order at 9:30 AM. Roll Call was taken by Deputy Town Clerk Oakes, followed by the Pledge of Allegiance. 2. ADDITIONS. DELETIONS OR ACCEPTANCE OF AGENDA: Chair Svenstrup called for any additions, deletions or acceptance of the agenda. MOTION: Member Zeeman moved to accept the agenda as presented; seconded by Vice Chair I ng atin. Motion passed with all in favor. 3. PUBLIC COMMENTS AND REQUESTS: None. 4. PRESENTATIONS: None. 5. APPROVAL OF MINUTES: • November 9, 2010 -Regular MOTION: Vice Chair I ng atin moved to approve the November 9, 2010, Regular Meeting Minutes; seconded by Member Hiles. Motion passed with all in favor. Beaches & Shores Advisory Board January 11, 2011 Page 2 of 4 6.OLD BUSINESS: A. Update Regarding the Status of the Proposed Municipal Special Tazing District Chair Svenstrup reported that she made the presentation before the Town Commission in December. The Board did not request any action to be taken from the Town Commission. Chair Svenstrup will contact former members of the board to gain insight on an inquiry from a commissioner. Vice Chair Ignatin recommended that the Board re-investigate what is the cost and range of the proposals. Deputy Town Clerk could you advise us on how that can be done? Deputy Town Clerk Oakes explained that the Board could review the request for proposals that had been sent to the beach maintenance companies, and specifically look at the minimum requirements, which can be done at a meeting. All documents are in the Town Clerk's Office. Chair Svenstrup suggested waiting a few months. Vice Chair I ng atin praised Chair Svenstrup for representing the Board very well. The Board needs to find out what is the maximum a homeowner could be charged. It is incumbent upon the Board to follow-up on what was done by the previous board members. Chair Svenstrup asked if one member of the Board could contact the beach maintenance companies. Should the Board decide to maintain the same beach standards would there be changes in the price ranges? Deputy Town Clerk Oakes recommended that the Board review the request for proposals. Member Zeeman committed to speaking with Barbara James, Permit Holder for the Sea Turtle Volunteer Program, to find out what are the sea turtle safety requirements. Vice Chair Ignatin was concerned that if the Board delays this issue until February then it will not allow the Commission enough time to place the item on the November ballot. If the Board does not want to meet at a Workshop meeting, then the Board can appoint a member of the Board to investigate these proposals. Vice Chair I natin called for a MOTION to appointment one (1) member of the board with Valerie Oakes, Deputy Town Clerk, to investigate the cost and implementation of the Municipal Special Taxing Unit (MSTU), so we can report to the Town Commission. Hearing no seconds, the motion failed. Chair Svenstrup felt that there was enough time and did not understand the urgency. The Chair invited the Town Manager to the podium. Dale Sugerman, PhD, Town Manager advised the Board to take the Board Secretary's suggestion. Deputy Town Clerk Oakes advised the Board to determine the scope of services at a regular or workshop meeting. After the Board has determined the scope of services, then send to the contractors. Typically, contractors will hold the proposals up to 90 days; however, you can ask to uphold the contract for one (1) year, so it is possible that the contractor will build in a higher cost. The Town of Highland Beach sent out bids for informational purposes once before. If the Board sends out another bid for informational purposes only, the Beaches & Shores Advisory Board January 11, 2011 Page 3 of 4 contractors will get tired of the Town of Highland Beach because they have become weary. Step one (1) would be to determine the scope of services. Step two (2) would be to informally, gather information without a commitment from the contractors. Vice Chair I ng atin asked Town Manager Sugerman if the Board should inquire of other areas nearby that are doing private work on the beach to find out the range of the costs. Town Mana eg r Sug_erman stated that the Board should do so absolutely. Member Zeeman asked if there are any rules that these companies need to know about. Member Hiles responded that yes there are rules contractors need to comply by especially working hours. Chair Svenstrup summed up the discussion stating that the Board will wait on a report from Member Zeeman. At the next regular meeting, copies of the standards will be distributed, which the Board can review and decide at the next meeting. Vice Chair Ignatin can call and fmd out if the proposals have changed. B. Mangrove Project Member Albertson was absent; therefore, she will report at the next meeting. C. Wave Height Restriction Project Chair Svenstrun spoke with the Highland Beach Police Chief Hartmann, Lieutenant Pride and Palm Beach County contact Shaun Davis for the Florida Fish and Wildlife Commission. They were very understanding of the narrow Intracoastal and are for the marine incident report form. Chair Svenstrup read aloud the questions on the form. (See attached "Exhibit 1 "). The forms are to be sent to the Florida Fish & Wildlife Commission. We need to decide what stationary this form will go on. If it goes on the Town of Highland Beach newsletter then it will need to be approved by the Town Commission. The Deputy Town Clerk suggested including the mailing address. Vice Chair I~natin explained that boats and speeders do not give a great deal of time to take down information. Chair Svenstrup added that the form is a guide and to be used to obtain as much information as possible. Being that the Chair is a boater, she knows what type of boat when she sees it and so will other boaters. I am working on this is and see if it meets approval of the Town. Vice Chair I ng atin reported on Broward County's proposed change which is purely for manatee protection. It has not been approved yet. They planned on giving approval late December 2010; now they will not approve until March or Apri12011. Will report back to the Board. Chair Svenstrup it is meeting resistance from the boaters. They do not want any restrictions; however, the manatees have the right to live and we need to protect them. Vice Chair I ng atin explained that it is not the number of deaths it is the number of collisions that they are considering. Town Mana eg r Su eg rman suggested that the draft form should not go on the Town of Highland Beach letter head because then it is the Town of Highland Beach who is submitting the form. Are you getting advice from the Florida Fish & Wildlife Beaches & Shores Advisory Board January 11, 2011 Page 4 of 4 Commission? If so, it should go on their letterhead or a blank paper, so any resident can provide that information to the FFWC. Chair Svenstrun this form would not go on the Town's letter head and residents are not to call 911 to report these incidents. Vice Chair Ignatin would a copy be mailed to our Police Department is that what you discussed with the Chief? Chair Svenstrun explained that the Town does not have a marine unit, so the form needs to be sent to the FFWC. 7. NEW BUSINESS: None. 8. ELECTION OF OFFICERS: A. Chairman Chair Svenstrup called for a motion to elect a Chairman. MOTION: Board Member Zeeman moved to elect Rosalind Svenstrup as Chairman. Vice Chair Ignatin seconded the motion, which passed unanimously. B. Vice Chairman Chair Svenstrup called for a motion to elect a Vice Chairman. MOTION: Board Member Zeeman moved to elect Joel Ignatin as Vice Chairman. Board Member Hiles seconded the motion, which passed unanimously. 9. ADJOURNMENT: MOTION: Board Member Hiles moved to adjourn the meeting at 10:11 AM. Vice Chair I ng atin seconded the motion, which passe unanimously. ~~ APPROVED: Rosalind Svenstrup, , air ATTESTED: 1 I atin, Vice h 'r Absent ~ c ._ ~..y Valerie Oakes Deputy Town Clerk Date: of ~ ~ ~ Linda A bertson, Member ~~~~_ Susan Hiles, Member //, (/~ l/ ~ /r ~ 11 '1~F~~ ~/ ~~ Barb a Zeeman ember Vacancy Vacancy