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2008.04.08_BSAB_Minutes_RegularTOWN OF ffiGffi.AND BEACH BEACHES & SHORES ADVISORY BOARD • REGULAR MEETING MINUTES Tuesday, A~ri108, 2008 9:30 A,M. Chair Lucy Miller called the regular meeting to order at 9:35 a.m. In attendance were Vice Chair Martha Pando, Betty Jane Hofstadter, Gary Guertin and Beverly Knight. Evelyn Weiss and Ruth Samuels were absent. APPROVAL OF MINUTES MOTION was made by Gary Guertin and seconded by Vice Chair Martha Pando to approve minutes. Minutes were approved unanimously. Mazch 11, 2008 -Regular Meeting March 25, 2008 -Workshop Meeting NEW BUSINESS Gary Guertin made a reference to the Mangrove article which was printed in the Sun Sentinel News dated Apri17, 2008. The article is not completely correct; mangroves will only betaken care of at the St. Lucy's Chwch. • OLD BUSINESS The Board went over the final draft of the "Recommendations for Beach Cleanliness" and Maintenance. MOTION was made by Gary Guertin and seconded by Betty Jane Hofstadter to adopt the final draft with corrections. This will be presented to the Town Commission at the Apri129, 2008 Workshop meeting. The Board has determined that Lucy Miller will make the presentation on PowerPoint, also brought up the idea of Dr. Strong being in the audience to field any questions that the Commission may have. The cost of the economist would be approximately $15,000.00 and it would take approximately 3-6 months to complete the study. The earliest this study would take place would be next February/Mazch (high Season). May need a Coastal Engineer under recreational benefit. NEXT MEETING Tuesday, Apri122, 2008 - 9:30 a.m. -Workshop ADJOURNMENT With no further business to come before the Board, MOTION to adjourn was made by Chair Lucy Miller and seconded by Vice Chair Martha Pando at 10:50 a.m. • Beaches & Shores Meeting Minutes • 4/8/0/8 Page 2 of 2 APPROVE: Lucy Miller, Ch Martha Pando V. Ch. Berry Jane Hofstadter Evelyn Weiss Ruth Samuels's Gary Guertin Beverly Knigh • Attest: 1 TOWN OF HIGHLAND BEACH, FLORIDA BEACHES & SHORES ADVISORY BOARD • RECOMMENDATIONS FOR BEACH CLEANLINESS AND MAINTENANCE BACKGROUND On October 30, 2007 the Beaches and Shores Advisory Boazd presented to the I~ighland Beach Town Commission our report "Standazds for Beach Cleanliness and Maintenance". The report emphasized the concerns of ow town citizens regazding the conditions of the beach. We concluded ow presentation as follows: 'The beaches and Shoves Advisory Board believes the current situatron [dirty beaches] should not continue. We request yon approval to proceed with a four~art action plan towarr/ "cleaning up" our beaches: 1. While some of the current (old) ordinances should be maintained, they should be expanded upon and strengthened to irx.~ude move specfic standaMs. 2. Cleaning of beaches should be studied from a Mown" perspective rafher than a "pl7vate owner" perspective. • 3. Professional beach cleaning services standards need to be ti~tened to include more consistent methods of cleaning. 4. Enforcement of whatever direction is taken needs to be determined. What is the Public's role and what is the role of local Government Enforcement? We have studied all of the above actions and arse ready to move forward at the dir+edion of the Town Commissioners. We are prhpared to respond to your directions.' At that meeting, you gave us yow support to continue as we had recommended. Today, we aze here to report on a cowse of action we believe the Town should take. ANALYSIS First, let us expand on the plan we had outlined to you on October 30~, last year. As you review ow analysis of the recommended action items, please keep in mind our objective for this report: cleaner beaches. We believe clean beaches require cleaning them at least 3 times a week. 1. QRDINANCES With your concurrence, we reviewed and aze recommending revisions to Town ordinances dealing with beach cleanup. We aim to update and strengthen those ordinances. To do so, • Apri14, 2008 • we researched related Federal, Florida and Palm Beach County codes. Our focus: ensuring that our ordinances are in line with the standards we wish to accomplish. Attachment I is our recommended changes to ow current ordinances. Mostly, the changes are of a cosmetic nature. The only major change is to Sec. S-9 Littering (c); we recommend reducing to 3 days, from the current 7 days, the time a person has to remove debris after notification. Strict enforcement of these ordinances is required in order to meet ow goal. 2. PUBLIC (TOWN) VERSUS PRIVATE BEACH CLEANING As explained in ow October 30 preseirtation, private cleaning of ow beaches (by the home owners) has left us with a problem: dirty beaches. This prompted ow Board to consider a "public" perspective to beach maintenance. With this emphasis, we analyzed two ahernatives; both use a professional company for cleaning ow beaches and re-nourishing the dunes. A. Town CONTROLLED CLEANING This alternative relies on the Town for managing the cleanup and maintenance of the beaches. Beach cleanup costs are reflected as line items in the Town budget; costs need to be passed on to residents in local taxes wn Co i ion decides on beach • cleanup priorities which may vary fi~n.~ ~s~~~~ed on changes to over-all Town objectives. Owners/residents can still affect whether or not their strip of beach is c, lean~d• B. TAX DISTRICT CLEANING 5~~ ~~ CLEANING SERVICE STANDARDS t'' Contracts with the cleaning service companies define the scope of cleaning services. As long as there are multiple private owners with different beach cleaning services, there will be different degrees of cleaning, dune maintenance, etc. It would be pointless for the Town to define standards for beach cleanliness without a way to ascertain that they are being met. Laws already exist that establish such things as "depth of thread" in the sand, etc.; enforcement of these laws falls into the same area as Ordinances enforcement. • It is the citizen's choice whether or not to create a tax district as a mechanism designed to satisfy a requirement not otherwise fulfilled. In our case, the tax district would be responsible for the cleanup and maintenance of ow beaches. It is subsidized by levying a tax to raise sufTicient funds to defray costs and expenses for providing the required services. Affected citizens vote on whether or not to create a tax district. Indi ''dual owners/residents.can not ont out of having their beaches cleaned__ nyl ~ ~ , I /,~ 11,~- Aprl a, coos Page 2 of 6 • 4. ENFORCEMENT The variables towards effective enforcement are influenced by the beach management alternative ow Town decides to follow. Who enforces our ordinances and how much enforcement there is becomes key in whatever plan we intend to establish. CONCLUSIONS 1. ORDINANCES As previously mentioned, strict enforcement of beach cleanup ordinances is required in order to meet ow goal. After consultation with Dr. Dale Sugerman, Town Manager, we determined that currently there is no police manpower which could be allocated to patrolling the beaches for any purpose, including cleanliness. To accomplish our objectives of strictly adhering to local and state ordinances with proper enforcement, Dr. Sugarman estimates that we would have to add 2 patrolmen to our police force; with equipment, this would approximately cost the Town an additional $175,000 per year. This only covers monitoring and enforcement of the ordinances. No beach cleanup costs are factored in since cleanup will continue to be the • responsibility of the ownersJresident. The majority of the beach residents are now paying and would continue to pay for their private beach cleaning services. Actions: - Adopt the stricter ordinances recommended (see Attachment 17. - Put in place the enforcement of these ordinances by adding policemen for the beach at a cost of approximately $175,000 per year to the Town budget. Pros: - The beaches will be patrolled. - Beaches will be clean. Cons: - The continued perusal by police could result in many unhappy beach residents. - Those owners who do not clean their beaches today will probably continue to not clean, not nourish the dunes, etc., straining the enforcement mechanisms. - Adopting enforcement without public control of beach cleaning is the highest cost alternative. 2. PUBLIC VERSUS PRI VATS BEACH CLEANING For all of Highland Beach, the cost of the beach cleaning and dune re-nourishment service alone is estimated at $210,000 a year based on proposals received. The cost applies to both • alternatives under consideration: Apri14, 2008 Page 3 of 6 • A. TowN ~orrrxoL~n C~ArmvG (TowN Bt7DGET~ Actions: - Carefully analyze the requiremerns and estimate the associated costs. - Incorporate those costs to the Town budget. - Analyze and determine if Town taxes have to be increased. (AlI residents of Highland Beach would share in the cost ofkeeping the beaches clean.) Pros: - One cleaning company contracted to do the entire beach. - The contract can include proper~th~ weed, re-nourishment of the dunes, etc. - The contract will spell out the standards to be met by the contractor. - Ease of enforcement because Town staff only has to make periodic reviews of the work to ensure contractual obligations are met. - It would give us consistently cleaner beaches. - A lower cost to those private beach owners who currently bear the cost of cleaning their strip of beach. Cons: - Each beachfront owner would have to give the Town permission to have their beach cleaned by the contracted cleaning company. • - We believe that those beach owners who do not currernly use a cleaning service will not give the required permission; therefore there would still be portions of our beaches that are not cleaned regularly. - Residents who do not. have a private strip of beach or beach access might complain about sharing in the cleanup cost. B. TAX DISTRICT CLEANING (CITIZENS CHOICE) Action: - Hire an economist to accomplish an economic analysis. The economist would determine who is benefited by the "clean beach service" and, versus an estimated yearly budget, haw much each tax payer of the district w - The cost of this economic study would be approximately $??? e 1~ ), a fee which the Town would have to so i e i were vot down, but which would have to be paid by the tax district if it were approved. - The "potential" tax payers of the "potential" tax district would be so advised and then vote on whether to establish the district or nod, , - The tax district would be made up oP all private beach owners plus those with deeded beach access. Pros: - Has all the advantages of the "Town Budget" altenzative, but once the tax district is • voted upon and established, the beach cleaning contractor must clean the entire beach as no private beach owner permission is required. Apri14, 2008 Page 4 of 6 • - Expenses aze the same as the "Town Budget" regarding the beach cleaning service plus a small administrative fee for the service which the Town would provide to the tax district. A The cost to the private beach owner would be less than currently, but slightly more than the "Town Budget" alternative. Cans: ~' The Town could lose the cost of the economist study if the tax district is voted down. SUMMARY AND RECOMMENDATIONS In summary, the Town Commission has several choices to approach beach cleanup. Your choices aze as follows: • choice DESCRIPTION RESULTS 1 Currerrt ordinances Dfi'fy beaches Current enforcement 2 Revised ordinances Dirty beaches Cement enforcement saner beach ~ Revised orri~ances /ncreased cost for enforcement Increased enforcement (~175,a00Vyea~ Possibly unhappy residents Revised ordinances Cleaner beaches 4 Town conb'otted cleaning Consistent cieaning services No increased enfwicemeat Beach cleaning costs switches to Town Revised ordinances Cleaner beaches 5 Tax a~strict controtfed cleaning Consistent cleaning services No increase in enforcement Beach cleaning cost switches fio tax disbict Best a/t+emative April 4, 2008 Page 5 of 6 • Therefore, the Beaches and Shores Advisory Beard highly recommends the Commission take the following steps: Approve the hiring of an economist to prepare all the necessary studies and papers to establish a tax district for the specific purpose of cleaning Highland Beach's beach. 2. Carry out an affected citizens vote to establish a tax district. /,~ 3. If established, provide Town staff support to the tax district. " ~ Approve the recommended ordinance changes in order to allow for stricter enforcement, if necessary. , ~ ~~,~,L,ul ~ ~j(~ ~~ ~i,~.e~" -~"s a will ensure our beaches are pristine clean and cared for. It will benefit our dunes and will help stay beach erosion. _._._~ __~_...__ .._. __, .-- ~-- / FOR CONSIDERATION BY BOARD, ADDING TO OUR RECOMMENDATIONS ASTATEMENT ABOUT THE SAYINQB IN POLIC J MANPOWER. BEACH CLEANING AND DUNE RE~NOURISHMENT WILL BE CONTRACTED WITH A COMPANY SPECIALIZED 1 THOSE 3ERYICE3; THE CONTRACT SHOULD CLEARLY SPECIFY THE STANDARDS AND CONDITIONS TO BE MET BY CONTRACTOR.; MONITORINd WILL ONLY BE OF THE CONTRACTOR`S PERFORMANCE AND COMPLIANCE; BEACH CLEAN ORDINANCE ENFORCEMENT WILL NOT BE NECESSARY, THEREFORE THERE WILL BE NO NEED TO INCREASE OUR POLL FORCE FOR ORDINANCE ENFORCEMENT. THIS WILL REPRESENT AN ESTIMATED $AVINd3 OF $175,000 OVER OTHER ALTERNATIVES. ~~ .i ons~era~`io __._ ___ ~.~-~ Beaches & Shores Advisory Board C Apri14, 2008 Page 6 of 6 Page 1 of 2 Kim ~~y • From: Gary Guertin [gusrting~bellsouth.net} Sent: Friday, April 18, 2008 12:56 PM To: 'Beverly Knight ; 'Ruth Samuels ;Kim Gray; 'Hitler, Lucy ; 'Pardo, Martha ; 'Weiss, Evie' Subject: RE: Cleanliness presentation book Beverly, Lucy will have to be the final judge in all this, but again, my two cents says that only changes to the presentation format, spelling errors, or changing wording to clarify thoughts can be made at this point by one, several, or all of the Board members. What can't be changed without a Public meeting is the intent or content of the presentation to mean something else than what was approved publicly. Best Regards, Gary From: Bevery Knight [maitbo:bevknight~earthlink.netJ Sent: Friday, ApNI 18, 2008 11:06 AM To: Ruth Samuels; Gray, Kim; Guertin, Gary; Miler, Lucy; Pardo, Martha; Weiss, Evict Subject: Re: Cleanliness presentation book Hi all, Suggestions to answer Ruth's comments on layout... How about if I cxit the pictures on the left in half, like a sliver of a picture, to be a side bar. And then there wilt be ' more room for text and we can cut down on the amount of pages? I can even eNminatg the little teaser box pic In the upper right, all together. Let me know if you want me to try one page like this, to look at (using page 2). On the other hand, sometimes, if the copy is spread out (broken up by visuals) and doesn't look like "too muds to r+ead", it helps to keep the reader interested in reading it. Please get back to me ASAP, so I can get it bads to you all. Bev PS: Do we have to vote on the changes below? Can we do it via email? Do we have to wait till the 22nd? Time is of the essence. -Original Message - From: Ruth Samuels To: ~C~.r y`Kim ;Guertin, Garv ;Miller. Lucy ;Pardo. Martha ;Knight, Beverly ;Weiss, Evict Sent: Friday, April 18, 200810:31 AM Subject: Cleanliness presentation book Hi everyone, I would appreciate if you could forward this message to members who didn't receive it. I have reviewed the information and found some minor grammar changes and some input about wording. I think the full and correct name that we are asking the economist to create is :Municipal Service Benefit Unit (MSBU). He would collect data, survey, cost out and give environmental advantages. The definition further explains .. there is a different tax rate paid by the different properties. If there is a reason for not giving this information please forward to me. The booklet looks great, pefiaps too many pictures and pages but colorful and full of ' good information. Thank you for allowing me these late comments. and hope they help. See you on the 22nd. Ruth Samuels 4/18/2008 Page 2 of 2 1. Page 9 #2, third line- specific purpose of cleaning Highland Beach beaches. • 2. Page 7 Actin: Hire an economist Lo create an economic analyst The ernnomist would determine which residents benefit the "clean beach service" and estimate a yearly budget, dividing the cost fairly to each tax district citizen according ~ the analysis. Page 7 Pros: Has all the advantages of the "Town Budget." alternative, but once the tax district s voted upon and established, the nrofessionat Mach service contractor/s must clean the entire beach as there is no pgrmissign rgqui~ the private beach own r, Get in touch In an instant. Get Windows Live Messenger now. • 4f 18/2408 Page 1 of 1 Kim Gray From: Ruth Samuels [travelingkitchenQhotmail.com] Sent: Friday, April 18, 200810:31 AM To: Kim Gray; Guertin, Gary; Miller, Lucy; Pando, Martha; Knight, Beverly; Weiss, Evie Subject: Cleanliness presentation book Hi everyone, I would appreciate if you could forward this message to members who didn't receive it. I have reviewed the information and found some minor grammar changes and some input about wording. I think the full and correct name that we are asking the economist to create is :Municipal Service Benefit Unit (MSBU). He would collect data, survey, cost out and give environmental advantages. The definition further explains .. there is a different tax rate paid by the different properties. If there is a reason for not giving this information please forward to me. The booklet looks great, perhaps too many p'Ktures and pages but colorful and full of good information. Thank you for allowing me these late comments. and hope they help. See you on the 22nd. Ruth Samuels 1. Page 9 #2, third line- specific purpose of cleaning Hiohland Beach beaches. 2. Page 7 Action: Hire an economist to create an economic analysis The economist would determine which residents benefit the mast by "clean beach service" and estimate ayearly budget, dividing_the cost fairly to each tax district citizen accordin4 to the analysis. 3~Page 7 Pros: • Has all the advantages of the'Town Budget" alternative, but once the tax district is voted upon and established, the professional beach service contractor/s must clean the entire beach as there is no permission required by the private beach owner. Get in touch in an instant. Get Windows Live Messenger now. • 4/18/2008 Page 1 of 2 Kim Gray • From: Martha [marsolef~bellsauth.net] Sent: Thursday, April 17, 2008 3:20 PM To: 'Beverly Knighf; 'Ruth Samuels ; 'Lucy Whalen Miller ; 'Evie Weiss'; 'Gary Guertin ;Kim Gray Subject: RE: Revised Presentation Attachments: HLB-Beach Cleanup Ordinances-2008040$.doc Beverly, Please, include the document which shows the deleted clause. I am again attaching it to this email. Since the ordinance seems incomplete without the clause, and I was the one taking the notes and publishing the corrections, I want us to be safe rather than sorry. Following my inquiry, Gary confirms that the deletion is not in error. Thanks to you for your valuable work and to Gary for looking into this. From: Gary Guertin [maiito:guertingC~bellsouth.net] Sent: Thursday, April 17, 2008 11:19 AM Tos M_Pando~bellsouth.net; 'Beverly Knight'; 'Ruth Samueb'; 'Lucy Whalen Miller'; 'Fula Weiss ; 'Kim Gray' Subject: RE: Revised Presentation • Martha, Again my two cents for what it is worth, we can make no changes to the nature of what we approved either in the presentation or the attachments. You want to leave in "after notification by the town", but we approved taking it out. The reason was that notification by the town was too restrictive, is that a policeman, or a building department employee???. We felt leaving it open gave us more latitude as who could start a warning. Best Regards, Gary From: Martfia [mailto:m_pandoC~bel~outh.net] Sent: Wednesday, April 16, 2008 1:32 PM To: 'Beverly Knk3ht'; 'Ruth Samuels'; 'Lucy Whalen Miller'; 'Evie Weiss'; 'Gary Guertin'; 'Kim Gray' Subject; RE: Revised Presentation Beverly and All, It is an amazing job. Really looks nice and professional. You did a magnificent job with this presentation. I have some suggestions for corrections. They are not "deal breakers" so, if you can not make them, that is fine. To All Board Members: Please, look at the 1st one and give your feedback to Beverly. 1) In Attachment 1, I am uncomfortable about having removed from Section 5-9 Littering (c) ...ettef ... I think it is a procedure that needs to be followed and should stay in the • ordinances. How would owners know that they are in violation if they are not notified. 1 would leave that clause in. 4/17/2008 Page 2 of 2 2) In the Table of Contents, can you id what Attachment I is about? Examples: "Attachment I -Revised Ordinances" or "Attachment 1 -Changes to Ordinances". Is there enough room? • 3) The report date - I would like to see the date inside the report as well as in the cover. Usual places for the date: on each page (1) at the bottom, aligned with the page number or (2) under each page heading. (3) One option that you might prefer: the last page -after our names. I did not proof-read the actual report, but we had done that several times during our meetings. Thank you again for such an excellent job. From: Beverly Knight [mailto:bevknight@earthlink.net] Sent: Tuesday, April 15, 20~ 9:57 PM To: Ruth Samuels; martha panda; Lucy Whalen Miller; Evie Weiss; Gary Guertin; Kim Gray SubJe+ct: Revised Presentation Here is the revised Presentation. Please proof well and let me know if there is arrything else anyone may see to change. IYs no problem at atl. The 2nd PDF is the attachment pages 10, 11 8~ 12 (the ordinances). Bev • • 4/17/200$ Page 1 of 2 Kim Gray • From: Martha [m pando~bellsouth.net] Sent: Tuesday, Apri! 15, 2008 3:09 PM To: 'Beverly Knight ; 'Ruth Samuels'; 'Lucy Whalen Miller'; 'Evie Weiss ; 'Gary Guertin'; Kim Gray Subject: RE: Ordinances: YES! Bev, and all Board members. Yes! Ordinances must be attached; they should be within the covers of the report. (Although I would not add pictures). Table of Contents needs to be modified accordingly (Page 10?) In case you do not have the latest version, I am attaching it; notice that I somewhat modified the title. To all: Please review to make sure that I did not leave anything out during the many corrections we made. From: Beverly Knight [mailto:bevknight@-earthlink.net] Sent: Tuesday, April 15, 2008 1:33 PM To: Ruth Samuels; martha pando; Lucy Whalen Miller; Evie Weiss; Gary Guertin; Kim Gray Subject: Fw: Pres Book wlattachment! Martha, Ordinances? See Gary's note below. Do they also need to be mentioned in the Table of • Contents? Bev -- Original Message --- From: Gary Guertin To: 'Beverly Knight' ; 'Ruth Samuels' ; 'martha pando' ; 'Luc~Whalen Miller' ; 'Evie Weiss' ; 'Kim Gray' Sent: Monday, Apri114, 200810:48 AM Subject: RE: Pres Book w/attachmerrtt Bev, I think it looks great. No changes from my part, but don't forget the ordinance changes attached (by the way shouldn't you have some reference note at the end which refers to the ordinance attachment?). Regards, Gary From: Beverly Knight [mailto:bevknight~earthlink.net] Sent: Sunday, April 13, 2008 9:06 PM To: Ruth Samuels; martha pando; Lucy Whalen Miller; Evie Weiss; Gary Guertin; Kim Gray Subject: Prey Book w/attachment! OOPS! Forgot the attachment! Thanks Lucy. Bev Attached is a to-resolution draft (smaller file to email) PDF file, so aictures aren't as clear as will be in the final, but it will do for your proofing of layout & content. The pictures are • really very sharp in the hi-res version. 4/17/2008 Page 2 of 2 Don't be alarmed if you see any weird line breaks, or edges of letters that aren't clear. It's just the way the sometimes appears on your screen. Just print it out in B&W to best • proof (not to waste your color toners at this stage). Please let me know if you have any suggestions, changes, corrections, etc. and 1'll easily do them and turn it around quickly back to you. I'll then re-send a cleaner one, and will drop one off on CD for Kim, so hers will be the highest resolution for printing out in color. Kim, I have some glossy paper for the cover if you need it. We'll talk. Thanks, Bev P.S. Can someone get a hard copy to Betty Jane? Beverly Knight Direct: 561-265-0457 Fax: 561-265-0458 Cell: 561-504-9226 Email: bevknight~earthNnk.net www.OceanEstateProperties.com • U 4f 17f2008 Page 1 of 2 Kim Gray • From: Gary Guertin [guerting~bellsouth.net] Sent: Tuesday, April 15, 2008 6:48 PM To: IulusbadQ006~earthlink.net Cc: Robert Dawson; Kim Gray; Dale Sugarman Subject: RE: Attendance at Next Beaches and Shores Advisory Board Meeting Lucy, Based on Dale's comments let's put the "Mangrove Cleanness Project" on next meeting's agenda. I, along with the rest of the "Mangrove" board members (Evie and Martha) can give a background review. Then we can decide how we want to proceed, i.e, having the Building Department do another inspection of the mangroves, except of course those mangroves covered by the Counties project which we recently reviewed. One of our alternatives might be to have that gentleman from the County who reported to our Board, along with our Building Department, make the inspection together. We would then have the advantage of someone who knows clean mangroves {he's going to keep the St. Lucy Project clean) and the Town enforcement arm. Remember our goal is to reduce and/or eliminate smell, no-seems, and mosquitoes, and at the same time preserve the mangroves. By copy of this I want to thank Dale for his comments. The Board has its work to do, and we will do it. Best Regards, Gary From: Dale Sugenrian [mailto:DSugerman@ci.highland-beach.fl.us) 5e~: Tuesday, April 15, 2008 1:32 PM • To: guertingt~bellsouth.net; Iulusback2006@earthlink.net Cc: Robert Dawson; Kim Gray Subject: Attendance at Next Beaches and Shores Advisory Board Meeting Deaz Gary- Thank you for the invitation to attend the next Beaches and Shores Advisory Board meeting to discuss the "Mangrove Cleanness project". While I am typically happy to attend a Beaches and Shores Advisory Board meeting (and believe that I have demonstrated my constant support for this Boadd by attending most of your meetings), I am not sure that I want to be scheduled for a formal presentation on the topic of "Mangrove Cleanness" at your next meeting. Please keep in mind that the Town does not have any provisions in our Code dealing with mangrove cleanliness. We do, of course, have our littering, trash and general nuisance ordinances; but nothing dealing with mangrove cleanliness per se. Instead, we look to the State of Florida, Department of Environmental Protection to enforce the provisions of the Mangrove Protection Act. This is particulazly important because virtually all of the mangrove stands in town are controlled under private property rights. (The Town of Highland Beach has a small stand of mangroves behind the Town Library which we maintain regularly and it has been determined that Palm Beach County actually owns a fairly substantial stand of mangroves just north of Town Ha11. They have been working closely with the three adjacent condominiums and with St. Lucy's Church to clean out their mangroves; but for the most part, all of the mangroves in town aze on privately held property.) At best, I would be willing to have our Building Department do another town-wide inspection for • littering, trash and general nuisances (with appropriate notice to the DEP if we discover any appazent violations of the Mangrove Protection Act), and I would be willing to shaze a copy of the inspection 4/17/2008 Page 2 of 2 report findings with the Board once they come in. However, I do not have any plans to address the topic of the "Mangrove Cleanness project" with the Board • If the Beaches and Shores Advisory Board would like to undertake a re-writing of the Town Code to establish a specific standard for mangrove maintenance, then such a concept should first be taken to the Town Commission for their guidance and input. Putting into puce a mangrove maintenance ordinance is something that would have to be enacted by the Town Commission. It is possible that they may be receptive to such an idea, but I think that the Beaches and Shores Advisory Board should ask the Commission first if this is an effort that the Commission would want the Board to undertake (just as the Board asked for and received direction from the Commission on whether or not it should pursue a beach cleanliness program.) Therefore, I feel that my attendance at your next Board meeting to discuss the "Mangrove Cleanness project" is premature. You might want to have an item placed on the agenda dealing with the topic of mangrove cleanliness, and determine if there is a consensus amongst Board members if they want to pursue this topic, and if so, how they will present their ideas to the Town Commission. I hope that this helps you to understand my position on the matter and to clarify far you why I will not be making a presentation at the next Beaches and Shores Advisory Board meeting on the topic of a "Mangrove Cleanness project". Regards, Dale S. Sugerman Town Manager • • 4/1'7/2008 Pale 1 of 2 Kim Gray • From: Martha [m pando~tJellsouth.net] Sent: Tuesday, April 15, 2008 2:37 PM To: 'Beverly Knight; 'Ruth Samuels ; 'Lucy Wha{en M{Ilex'; 'Evie Weiss'; 'Gary Guertin'; Kim Gray Subject: RE: Pres Book w/attachment! Beverly: It is a wonderfully nice looking report! Thanks for such creative work. Following, some corrections andlor recommendations: 1st page - To make it consistent with our previous (2007) report: unnecessary to print "TO THE HONORABLE TOWN COMMISSION" on the cover, since it is only a cover; just leave the title at the top (like you already have it): "Recommendations ..." ;that would also give you more room to replace the message at the bottom with the message you used in the 2007 report: "Let's make 8~ keep the beaches in Highland Beach a place of exceptional beauty". (So that it becomes our trade mark message). Remove Florida from the bottom message; adding Florida (Highland Beach, Florida) to that message detracts from its beauty and impact. Introductory letter/memo - We are going to have an intro letter/memo from Lucy attaching the report; that would be a better place to use: "To the Honorable Town Commission". That letter can be prepared later (maybe on the 22nd) and attach to the report at delivery time. (this could have also been included in the report before the Table of Contents). Table of Contents -for consistency, "Analysis" should reflect pages "3-4" or the other section headings should • only show the starting page. From: Beverly Knight [mailto:bevknight@earthlink.net] Sent: Sunday, April i3, 2008 9:06 PM To: Ruth Samuels; martfia pando; Lucy Whalen Miller; Evie Weiss; Gary Guertin; Kim Gray Subject: Pres Book w/attachment! OOPS! Forgot the attachment! Thanks Lucy. Bev Attached is a lo-resolution draft (smaller file to email) PDF file, so pictures arena as clear as will b~ in the final, but it will do for your proofing of layout 8 content. The pictures are really very sharp in the hi-res version. Don't be alarmed if you see any weird line breaks, or edges of letters that aren't clear. It's just the way the sometimes appears on your screen. Just print it out in B&W to best proof (not to waste your color toners at this stage). Please let me know if you have any suggestions, changes, corrections, etc. and 1'll easily do them and tum it around quickly back to you. i'll then re-send a cleaner one, and will drop one off on CD for Kim, so hers will be the highest resolution for printing out in color. Kim, I have some glossy paper for the cover if you need it. We'll talk. 4/17/2008 Page 2 of 2 Thanks, Bev • P.S. Can someone get a hard copy to Betty Jane? Beverly Knight Direct: 561-265-0457 Fax: 561-265-0458 Cell: 561-SQ4-9226 Email: bevknight~earthGnk.net vdww.Ocean EstateP roperties.com • • 4/17/2008 Page 1 of 1 Kim Gray • From: Lucy Whalen Miller [Iulusbacl0006~earthlink.net] Sent: Monday, April 07, 2008 3:31 PM To: Kim Gray Subject: Re: Agenda Kim, Agenda: {1) Beaches maintenance (2) Cost for hiring an economist to do a Benefit Analysis of fixed and v8riable costs. {3) Mangrove project(4) Estimated costs for deaning the beach. Thanks, Lucy -Original Message- From: Kim Gray Sent: Apr 2, 200811:07 AM To: Iulusback2006~earthlink. net Subject: Agenda Hi, What would you like me to put on the Agenda for Tuesday April 8, 2008 meeting? • Thanks Kim ~: 4/7/2008 • 0 X N 0 T ~! ~ ~ v m o I o = ~ W W m 0 { = O i o s , ~ C ~ o W ~ I DI 2i ~ C Gi ~ N. 7.0 ~ 3 ~ O I 0 I ~ ~ 3 ~ O 3 3 ~ - y ~i OI ~ j ' =i ~ vl = a ~ 01 GlI 47 m' m ~ o ~ v a . n s m m v ~I mI o o, a ~I s ~ ,v,~ W ~ C~ m~ d ~ s D n W m o m ~ v o m v ~ ~ ai a- o x 3 s c l 3 m. m ; = I n a ~ ~ c w a I ~ ~ N l n ' I v v 3 c T ~ n ! O I v m n i v zs ~ C is' s y a ~ m n i n oO a o I s o 3 ' ' I °t °~ ~ 3 ~ I ! ! ! 2 D _ . o! o ~ ~ y N ID I ! N I O N I N ~ y ~G ' ! 'S I j~ C>, 'a' n Cl _. W A V -' V W W W W W 'DI T W W W N 9 S N p W W N +~ VI ~ (n N I O N V,(n ~I O O A O O ~ ~ N O W j N O O N N - cn j ~ j to 7 U ' i n A cn m to u> ca w X I X cn v, m p ~ ~ m _ U m a n m v I a 3 m m m m 3 I a m n a m Im m v a m m a m V' ~I o (~ ~ m a m o m d a m d s m m ~ ~ 3' D! 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I ai n Q a. cj c a' c a N ~ r I I I A I 'G ~i N. o . ~. ~, -e ~ sr. -~ ~ ~ ~~~ ~, ~~~_ J =' ~~ r\.. y^ 1ti ~J 3 Q CD ~_ Q ~' ~~ i1~ .., ,..~ :o`` ~~GNlq~~h ~.. :3 :s~ I Q " i i'^ :~~: II ~~~'~~, ioAia~=' DATE: TO: FROM: RE: Office of the Town Manager Interdepartmental Memo March 20, 2007 Lucy Miller, Chair- Beaches and Shores Advisory Board Dale S. Sugerman, Town Manager Mangrove Data At the March meeting of the Beaches and Shores Advisory Board meeting, I was asked to provide the Board with an update on the status of the compliance with the Town's (and DEP's) effort to get property owners to take action on their mangrove stands. A copy of that data is attached for your review. • ~~ Dale S. Sugerman Town Manager cc: Members of the Board • N O O J -~ -~ o W ~ -~ ~ -~ _ ~ ~ ~ -~ ~ < o oD o a p ~ oo ~ o ~ ~ aD n> O ~ ~D -" G7 G7 m n ~ m m h ° ° _ ~ ~ ~ ° o ~ c i ~ S m C7 ~ ~ ? 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Kim, Isn't our next meeting on March 11? For the agenda: (1) Beach cleanliness and maintenance; (2) Update on Mangroves: (3) update on trash cans for the beach; (4) New Business: Review and discuss previous request to the commissioners concerning the "Historical Beach Survey" by Coastal Engineering Corp. Does anyone on the Board want to add anything else? Thanks, Lucy --Original Message-- From: Kim Gray Sent: Mar 5, 2008 10:10 AM To: Lucy Whalen Miller Subject: P~genda 3/5/08 HI, What do you want on the agenda for our meeting on 3/5108? Kim 3/6/2008 • March 27, 2008 Honorable Town Commission Town of Highland Beach 3614 S Ocean Blvd Highland Beach, FL Dear Mayor Newill, Vice Mayor Zwick and Commissioners Trinley, Sorrelli, Pagliaro: I want to express to this Honorable Commission my appreciation for the support our town manager, Dr. Dale Sugerman, has given me to better carry out my duties. When I was granted the distinction of serving on the Beaches and Shores Advisory Board, my professional experience had been based in private enterprise; like many citizens, I lacked • effective knowledge of the procedural intricacies of government administration. Dr. Sugerman came on board as Town Manager of Highland Beach. It was obvious to me that he brought with him a wealth of knowledge about public administration and the law- making process. I have often sought and benefited from his sage advice which he shared generously. During the exercise of my responsibilities as aboard member and Vice Chair, Dr. Sugerman has anticipated procedural flaws that I might have overlooked. He has given me guidance in an efficient, yet not condescending, manner. I feel that under the direction provided by Dr. Sugerman, the Town of Highland Beach has been better aligned with codes, laws, and the Sunshine Law, codes; this, although often not perceptible, significantly benefits our town. Sincerely, ~" Martha Rando Vice Chairman Beaches and Shores Advisory Board cc Beaches and Shores Advisory Board Dr. Dale Sugerman • Town of Highland Beach -Beaches and Shores Advisory Board Recommended Modifications to Beach Cleanup Ordinances With modifications from Beaches and Shores Board Workshop -February Z6, 2008 The following document covers those ordinances being specifically targeted for revision. It incorporates those changes as discussed during previous meetings/workshops and independently documented by bath Ruth Samuels and Martha Pando. Key to Documented Modifications: Insertions -underlined and in rg een Insertions from Feb.26 workshop -underlined and in blue. ~eletien,~iket-1}re~gh~ed ^, I~~ UJ `'' ~~ h (~ ~~-~ ~ See. 5-1. Parking of boats.l~ No boat or watercraft ,whether operable or inoperable shall be parked upon the beach, the dunes, or anv land visible from any public road within the town unless sheltered from view 1 er placed in an enclosed garage , in a permitted dock or boat lift, except for the express purpose of loading and unloading such boat.. ~atercrafts or boats shall not be parked upon the dunes at anytime. (code 1972, ~ 6-l; Ord. No. 688, fi 5, 1-2-01} Cross references: Motor vehicles and traffic, Ch. 16. State law references: ~-Iunicipal regulation of vessels, F.S. 3§ 327.22, 327.60. Secs. 5-2, 5-3. Reserved. Editor`s note: Ord. No. 688, ~ 6, adapted Jan. 2, 20Q1, amended the Code by deleting former ~~ 5-2 and 5-3, which. prohibited the operation of public bathing beaches and set forth penalties therefore, and which derived from Code 1972, ~~ 6-2 and 6-3. Sec. 5-4. Rules, regulations for use of beaches. (a} All persons using the beaches within the towrn shall comply with and abide by the following rules and regulations: ~ (1 } Na person shall dress or undress on the beach or in view of the beach e~:cept in taking off or putting on beach cover-ups /dressing robes and shoes. (2} No person. shall dress or act indecently or be attired in indecent apparel. (3} No person shall use loud, boisterous or profane language. j (4} No person shall place or deposit an the beach any loose paper, ci ag rette or other trash ar refuse, but shall deposit same in receptacles. (5} No motor vehicle shall. be driven upon the beaches without the previous written consent of the town commission. (b} The violation of any of these rules and regulations shall constitute an offense against this Cade. (This Code, Sec 5-9; Cade 1972, § 6-4) S State !aw references: Municipal regulation of the landing of seaplanes, F.S. § 334.36; exposure of sexual organs, F.S. § 800.03; operation of aircraft in careless or reckless manner, F. S. ~ 8b0.13. Sec. 5-5. Removal of sand, earth from beach. It shall be unlawful for any person to take or remove from the ocean beach within the limits of the town any sand or earth. (Code 1972, § 6-5) State law references: Coastal construction and excavation, F.S. ~ 161.053. ,, Nate: Deletion of Sec. 5-6 subject to vote on next Board meeting (a reference to other waterways was added to Sec. 5-9} Sec. 5-7. Living aboard boats. i No person shall live aboard a boat within the corporate limits of the town. This prohibition shall apply whether the boat is located in any waterways ,canals, or beaches or upon Land 1 vs~ rthm the corporate hmtts of the town. (Code 1972, ~ 6-7) Cross references: Parking, storage or use of major recreational equipment, Ch. 30, § 5.12. Sec. 5-8. Anchoring of watercraft in the navigable waters of the town; registration of watercraft. (a) No person may anchor any watercraft in the navigable waters within the corporate Limits of the Town of Highland Beach, with the exception of watercraft fastened to shore based docks. (b) Violations of this section shall be subject to enforcement by the code enforcement board of the town. (Ord. No. 621, ~~ 1--3, 2-4-92; Ord. No. 688, ~ 6, 1-Z-O1} Sec. 5-9. Littering. (a) ~efiniti©ras. The following words, terms and phrases, when used in this section, shall have the meanings ascribed to them in this subsection, except where the context clearly indicates a different meaning: Reaches means that area abutting the Atlantic Ocean consisting of predominantly sand, whether below or above the mean high water mark. (b) Pt°~hihited No person shall leave or deposit any trash, refuse or debris -including, but ~ not limited to glass plastic containers, balloons, cigarettes and other tobacco products - on f any beach or Inland Waterways Canal or other part of the waterfront. any such trash, refuse ~,. f ._ Q\~ ~~ a ~ ~`0 ~ t~\~~ or debris shall be placed, when available, in a ^~ litter receptacle clearly marked by the town for such purpose. If there is no receptacle, or if the receptacle is full, all trash or refuse must be removed from the beach. (c) Private beaches. In regard to that portion of the beach determined to be private property, no person shall place or deposit on any such beach any trash, refuse or debris. Further, the owner of the private property shall not allow trash, refuse or debri ain on his property for a period of time greater than seven-(~} three 3 day `'`~ n. Any such trash, refuse or debris located upon private beachfront property shall be properly disposed of in a manner otherwise provided by the codes and regulations of the town. (d} Violatiofa. Any person or private property owner found to be in violation of this section shall be subject to the jurisdiction of the town's code enforcement ordinance, and subject to penalties prescribed by the code enforcement board for each day a violation is determined to exist. (Ord. No. 693, 8-7-01} Sec. 5-10. Beach rakers. All beach rakers are to place identification and phone numbers on their tractors. All beach rakers are to be registered with the town. (Ord. No. 708, 7-6-04} Editor's note: Ord. No. 708, adopted July 6, 200~F, enacted provisions designated as § 5-9. Inasmuch as there already exists such a section said provisions have been redesignated as § S- 10 to avoid duplication of numbers. C Page 1 of 3 • DRAFT BACKGROUND On October 30, 2007 the Beaches and Shores Advisory Board concluded its presentation to the Highland Beach Commissioners on cleanness of our beaches as follows: "The Beaches and Shores Advisory Board believes the current situation should not continue (that is dirty beaches). We request your aj~~4va1 to proceed with a 4 part action plan toward "cleaning up" our beact 1. While some of the current (old) ordinances should be maintained, they should be expanded upon and strengthened to include more specific standards. 2. Cleaning of beaches should be studied from a "town" perspective rather than a "Private owner perspective". 3. Professional beach cleaning services standards need to be tightened to include more consistent methods of cleaning. 4. Enforcement of whatever direction is taken needs to be determined. What is the Public's role and what is the role of local Government Enforcement? • We have studied all of the above actions and are ready to move forward at the direction of the Town Commissioners. We are prepared to respond to your directions." At that meeting you gave us your support to continue as we had recommended, and today we are here to report on a course of action we believe the Town should take. First let's expand on the plan we had outlined to you on October 30th last year: 1. ORDINANCES A. Attached is our recommended change to our current ordinances. The only major change is that we have reduced the time a person has to remove debris on private property from 7 days to 3 days. We believe maintaining clean beaches requires cleaning them at least 3 times a week, we believe this change will bring the ordinances in line with the standards we wish to accomplish. B. Strict enforcement of these ordinances is required in order to meet our goal. After consultation with our Town Manager, we determined that currently there is no police manpower which could be allocated to patrolling the beaches for any purpose, • including cleanness To accomplish our objective by strictly adhering to 1c~Ga1 and state ordinances, with proper Page 2 of 3 • enforcement, we would have to add at least 2 patrolmen to our police force and with equipment would run the Town approximately $2 , O~OI pe~.~y~r,,, r (f~j 2. PUBLIC VERSUS PRIVATE CLEANING j O U V A. Town controlled cleaning~a~- B. Tax District cleaning both use a professional beach cleaning company to clean the beaches. The cost of f~ ~'~"a~h cleaning service a3rernt is estimated a a year based on ~~~~ o~~' ,~ 3 . BEACH CLEANING SERVICE STANDARDS ~ ~`~S Kam"""" 1 A. Contracts with the cleaning service companies define the scope of cleaning services. As long as there are multiple private owners with different beach cleaning services, there will be different degrees of .cleaning, dune maintenance, etc. B. Laws already exist that establish such things as "depth of thread" in the sand, etc. and enforcement of these laws falls into the same area as Ordinances enforcement. 4. ENFORCEMENT We have already touched on, but who and how much there is becomes key in whatever plan we intend to establish. CONCLUSIONS • We have concluded that there are three major directions the Town can take to get us "Clean Beaches": 1 . ~~RDINANCE ENFORCEMENT ~ Action: Adopt the stricter ord' s an put in place the enforcement ~,~' of these ordinances by ding ox the beach at a cost of \~~j~ approximately $ ;~ per year to the Town budget. Overall cost ~\ goes up by the added $200.000 because the majority of the beach residents must continue to pay for their private beach cleaning services. Pros: The beaches will be patrolled Cons: Probably will make many unhappy beach residents because of the continual perusal by police. Those owners who do not clean their beaches today will probably continue not to clean, nourish the dunes, etc. 2 . TONPT CONTROLLED CLEANING ~ 2 (~ ~ Q ~ , Action: This would require an additional $ .._.?? to the town budget. All residents of Highland Beach would share in the cost of keeping the Beaches clean. Pros: One cleaning company contracted to do the entire beach and the contract can include proper disposal of sea weed, refurbishment of the dunes, etc. Ease of enforcement because the Town Staff only have to • make periodic reviews of the work to ensure contractual services are being accomplished. It would give us consistently cleaner beaches at a Page 3 of 3 • lower cost to the private beach owners who bear all the cost currently. Cons: In order to have the service clean the private beach areas each beach front owner would have to give permission for the cleaning company to clean their beach. It is believed that those beach owners who do not currently have a cleaning service will not give the required permission, therefore we will be cleaning the same beach we currently do through private contracts. 3. TAR DISTRICT CLEANING Action: 1. Hire an Economist to accomplish an economic analysis. The Economist would determine who is benefitted by the "clean beach service" and versus an estimated yearly budget, how much each tax payer of the District would pay. 2. The "potential" tax payers of the "potential" Tax District would be so advised and then vote to establish the District or not. The cost of this economic study would be approximately $????????, a fee which the town would have to absorb if the tax district were voted down, but which would be paid by the tax district if it were approved. 3. The Tax District would be made up of all private beach owners plus those with deeded beach access. Pros: Has all the advantages of the "Town Budget" alternative, but once the "Tax District" is voted upon and established the beach cleaning • service must clean the entire beach as no private beach owner permission is required. Expenses are the same as the "Town Budget" regarding the beach cleaning service plus a small administrative fee which the Town would provide for taxing the residents affected and collecting the taxes. The cost to the private beach owner would be less than currently, but slightly more than the "Town Budget" alternative. Cons: The Town could lose the cost of the Economist study if the tax district is voted down. RECOI~!'ENDATIONS The Beaches and Shores Advisory Board highly recommends the Commission take the following steps: 1. Approve the hiring of an Economist to prepare all the necessary studies and papers to establish a Tax District for the specific purpose of cleaning Highland Beach's beach. 2. Carry out an affected citizens vote to establish a Tax District. 3. If established, provide Town staff support to the Tax District. And 4. .Approve the recommended Ordinance changes in order to allow for stricter enforcement, if necessary. This alternative will ensure our beaches are pristine clean and cared for. It will benefit our Dunes and will help stay beach erosion. Thank You for your time and consideration. Beaches and Shores Advisory Board '~ ,J ~a.~ 1~1~ ,~ c~ (1~ ~ p ~ ~ ~~~ ~ - Q~ r~.~.~;~ ~~' ~~ ..... -o~'~,IGN(gy~ l,' ~'•e+~i ~O. l7/ • ,# ~~ .p~ ~Y•' ~ _% II','~1 ~`~ ~ FLOAI til~~~ DATE: TO: FROM: RE: March 13, 20q~ Office of the Town Manager Interdepartmental Memo Lucy Miller, Chair Beaches and Shores Advisory Board Dale S. Sugerman, Town Manager Cost Estimate for Code Enforcement of a "Clean" Beach As per the request of the Beaches and Shores Advisory Board, below I have developed an estimate for the type of expenses the Town might incur if we were to actively enforce the Board's proposed revised code for mandating a cleaning of the private beaches in Highland Beach. The assumptions with this budget include daily inspections of the' beach (with a three day notification period to violators). It would take two code enforcement officers who would be responsible for daily inspections, the issuance of violation notices, the issuance of Notices to • Appear, as we as the officer's appearances at the Code Enforcement Board, along with one part-time secretary who would be responsible for coordinating all of the necessary paperwork associated with a code enforcement effort of this nature. For purposes of a starting pay for the Code Enforcement Officers, I have estimated an annual salary which is half-way between the minimum starting salary and the mid-point of the pay scale (which I consider a reasonable assumption). Depending on the marketplace, however, we may have to look at starting the officer's at the mid-point of the salary scale. For the part-time secretary, I used the exact hourly rate of the Board's current part-time secretary. I have also put into the first year budget an allowance for the purchase of a beach vehicle as well as office supplies and equipment to support this new function. Should you or the Board have any questions about these amounts, please be sure to contact me directly. ~~. Dale S. Sugerman • Town Manager • n U ESTIMATED BUDGET Code Enforcement Officer (1) Cost of full benefits Code Enforcement Officer (2) Cost of full benefits Part-time Secretary (20 hours per week) Cost of mandatory benefits Total annual budget for labor Office materials Postage Equipment maintenance Total supplies and maintenance Total annual operating costs Initial Capital Purchases Total Estimated First Year Budget $ 53,401.00 14,952.28 53,401.00 14,952.28 14,503.32 2.538.08 $ 2,500.00 1,000.00 3,500.00 $ 153,747.96 $ 7,000.00 $ 10,000.00 $ 170,747.96 • r • • TOWN OF HIGHLAND BEACH 2007-2008 PAY SCHEDULES HOURLY, BI-WEEKLY, ANNUALLY GRADE 1 RANtsE POSITIONS MIN MID MAX 4.alsrary Assastant Hourl 10.2168 13.6226 17.0288 S~laintenancs Worl<zr Bi-Weekl 817.35 1,089.81 1,362.31 Adrnlnas$rataue ,secretary Annuall 21,251.00 28,335.00 35,420.00 Postal Cleric f BADE' 2 RANCsE MIN- MID MAX Hourly 12.5750 16.7663 20.9582 Bi-Weekl 1,006.00 1,341.31 1,676.65 Annuall 26,156.00 34,874.00 43,593.00 Acctg C9erl<~,~-alaraan assistant Lead Postai ~lerlt 1~ta!sty 1~Aaintenancr Worker Water Plant 23perator lNon-~er't :GRADE 3 RAwGE POSITIONS MIN MID MAX. Aclnaira ,Asst~'feavv En~ssrce~ent Hourl 14.9327 .19.9101 24.8880 ~egsut~ Town ~l~rl< Bi-Weekl 1,194.62 1,592.81 1,991.04 Water ;9lant iigseratssr Annually 31,060.00 41,413.00 51,767.00 GRADE 4 [tANGE POSITIONS MIN MID MAX Hourl 17.2904 23.0538 28.8173 ~NYater Plant ~lsem atssr a ~ B Bi-Weekl 1,383.23 1,844.31 2,305.38 lltllatles ~oreat~an Annually 35,964.00 47,952.00 59,940.00 GRADE 5 RANGE !POSITIONS MIN MID MAX Hourl 19.6481 26.1976 32.7471 .,~ccocantin~,~Payrol9 t3t~aee~- Bi-Week) 1,571.85 2 095.81 2,619.77 asst Iro Town ~lanage:r Annually 40,868.00 54,491.00 68,114.00 POSITIONS l~~lti Lane Inds Cade Enl: t~~icer ~tilit~ ~9arintEna a Suet Water Plant S~alseria~ GRADE 6 Hourl MIN 22.0058 RANGE M>ED 29.3413 MAX 36.6764 Bi-Weekl 1,760.46 2,347.31 2,934.12 Annuall 45,772.00 61,030.00 76,287.00 ~ 53,40 ~ •oo • W.D. Thompson, Inc. • d/b/a/Beach Raker Beach Cleaning & Environmental Services 220 NE 13" `Street, Pompano Beach, FZ 33060 Tel: 954.560.3906 Fax 561.892.0344 March 23, 2008 Beverly Knight The Town of Highland Beach Beaches and Shores Committee Re: REQUEST FOR INFORMATION Dear Bev: Please find attached Beach Raker's response to your Request for Information. As we detail in the attached response, we specialize exclusively in the area of Beach Sanitizing and Cleaning. Over the past 25 years we have developed specialized beach cleaning equipment to handle the unique issues that are found on South Florida beaches. Our operation is staffed by a team of experienced employees who have been trained to deal with the environment concerns that are so essential to maintaining the habitat for our local wildlife. We have also included estimates of the cost to perform the services we discussed. However, we are prepared to tailor our services to meet both the Town's budget and service requirements. We look forward to serving the Town of Highland Beach with Beach Cleaning services. Best regards W.D. Thompson Inc. d/b/a Beach Raker Timothy Greener Owner • Presentation to The Town of Highland Beach Beaches & Shores Committee For Beach Raking & Cleaning Services Submitted by: W. D. Thompson Inc., d1b/a Beach Raker 220 NE 13th Street Pompano Beach, Fl, 3 3 060 t: 954.560.3906 f: 561.892.0344 3/23/2008 Confidential W.D. Thompson Inc., d/b/a Beach Raker • I. Prior Experience with Projects of Similar Size: Beach Raker has been in the beach cleaning business for over 30 years. We are the only professional beach cleaning operation in the United States. Our equipment and cleaning methods have been developed over thirty years of experience cleaning beaches in one of the most densely populated areas of the United States. We not only have to be aware and comply with the latest State regulations regarding the turtle nesting and beach erosion and re-nourishment, we also have to be very aware and concerned with the public's safety. Beach Raker has approximately 170 beach cleaning clients in Broward County and Palm Beach County, covering approximately 22 miles of beachfront. The largest client is the City of Pompano Beach, which we have serviced for over 15 years. Next would be our contract with the Town of Lauderdale-by-the-Sea, which we have also serviced for 15 years. The remainder. of our clients are condominiums, hotels/motels or private homes, some of which we have serviced for 20 years or more. A complete list of all of our clients is available on request. II. Equipment We have a fleet of nine tractors equipped with specialized rakes and blades that we have designed and manufactured for dealing with the unique conditions found on the beaches of South Florida. Our fleet consists of the latest Kubota Tractors (shown below). a. Beach Raking As you can see from the picture below the customized rake penetrates the sand to a depth of 2", the seaweed and other debris is gathered up by the rake as the tractor moves along the beach. The rake is followed by a drag which smoothes out the sand to eliminate the rake marks and tire tracks. When the rake is full the operator stops the tractor and inspects the seaweed pile, picks any debris out of the seaweed and places it in the basket that runs along the back of the tractor above the rake. 3/23/2008 Confidential W.D. Thompson Inc., d/b/a Beach Raker b. Seaweed Burial & Debris Removal Once all of the debris is removed and stored in the basket the operator reverses the tractor and using the specialized .blade on the front of the tractor (shown below), buries the seaweed in the sand where it will decompose naturally. c. Beach Sanitizing Periodically, we sanitize the entire beach {as permitted by the State) using one of our Barber Surf Rakes (shown below). The Barber Surf Rake is pulled across the beach by one of our tractors, as the surf rake moves across the beach the mechanical tangs rotate through the sand and pick up small objects and deposit them into the back of the surf rake. r~ 3/23/2008 Confidential W.D. Thompson Inc.; d/b/a Beach Raker • All of our equipment and the process outlined above complies with Federal and State environmental and safety laws. III. Qualifications of Personnel: r Beach Raker employs seven operations employees. All of the employees have had extensive experience in cleaning beaches. We continually stress to all of our employees the importance of beachgoer safety and the environmental issues that relate to the beach. All of our employees have been trained by the Florida State Environmental agency on the protocols relating to beach erosion, turtles and turtle nesting IV. References• Or anization Name Contact Title Tele hone # City of Pompano Tim Tracy Director of Parks & Recreation 954-786-4184 Lauderdale-by-the-sea Rick Mesiano Director of Munici al Services 954-776-0576 Orleans Chateau & Villas Joan Grace Mana er 954-524-6123 Ocean Summit Lee Lowenthal Mana er 954-565-6696 The Riviera James Beard Mana er 954-565-1631 Whitehall of Boca Raton C Miller General Mana er 561-391-7666 V. Permits and Licenses We currently have Field Permits from the. Florida Department of the Environment, to operate beach cleaning equipment in Broward County and Palm Beach County. We also have occupational licenses for each City and Town that we operate in. 3/23/2008 Confidential W.D. Thompson Inc., d/b/a Beach Raker VI. Proposed Scone of Work Beach Raker will station permanently a Kubota tractor with specialized beach cleaning rake and blade shown above at the Town of Highland Beach Public Utilities Department facility on AIA. This will allow us to provide immediate service to the City and insure we are always available. During Turtle Season, our operator will clean the Town's beach at the tide line three times a week using the Kubota tractor and specialized rake. The operator will bury the seaweed at the tide line after removing all foreign materials. The operator will also stop and pick. up any foreign objects that are visible west of the tide line where the Florida Department of the Environment prohibits us from operating our equipment. We will deposit the forei n materials found on the beach in an agreed upon location for the ity's sanitation department to dispose of. Once Turtle Season is over we will use the Barber Surf Rake shown above (as permitted by the State) once a month, or more frequently as needed to remove debris and foreign materials from the upper part of the beach. VII. Estimated Cost Of Service The estimated cost to clean approx. 14,784 ft of beach is as follows: Cost for Raking the beach three times a week during Turtle Season, March -October (34 weeks): $1,700.00 per week Cost for Raking the beach three times a week and Sanitizing the beach once a month (or as needed) outside of the Turtle Season, November -February (18 weeks): $1,900.00 per week Total estimated annual cost $92,000.00 The quotation above will be in effect until June 30"' 2008. 3/23/2008 Confidential W.D. Thompson Inc., d/b/a Beach Raker