2006.04.11_BSAB_Minutes_Regular__ ,
TOWN OF HIGHLAND BEACH
• BEACHES ADVISORY BOARD
REGULAR MEETING
Tuesday At~ril 11 2006 9:30 A.M.
Chair Lucy Miller called the meeting to order at 9:30 a.m. In
attendance were Betty Jane Hofstadter, Ruth Samuels, Evelyn Weiss,
and James Wanat. Martha Pando was absent.
APPROVAL OF MINUTES
Upon MOTION by MRS. SAMUELS/MRS. WEISS, the following sets of
minutes were unanimously approved:
November 8, 2005 Regular
January 10, 2006 Regular
February 14~, 2006 Regular
NEW BUSINESS
There was lengthy discussion re conducting a Shoreline Analysis
Report. At the conclusion of discussion, the following
recommendation was made to the Town Commission after the Commission
requested that the Board obtain three estimates for this analysis.
Also attached is letter from Town Manager Dale Sugerman to Michael
Barnett, Division of Water Resource Management.
• At the Commission's request, the Board obtained two
proposals re conducting a Shoreline Analysis Report. As
you have received the bid from Coastal Planning and
Engineering, Inc., attached is bid from Humiston & Moore
Engineers. Sea Diversified was asked to provide a third
bid, but declined.
Upon review of the bids, the Board recommends utilizing
Coastal Planning and Engineering to conduct the survey.
Dr. William Strong - Professor of Economics, FAU
Dr. Strong spoke to the Board about setting up a taxing district, in
regard to maintaining the beach, and developed at the local level.
There are two available districts:
MSTU - collect funds for projects based on ad valorem tax
MSBU - taxing district where a different tax rate would be paid by
each property owner.
Future Sea Turtle Program - Letter from Coastal Planning &
Engineering, Inc. attached re 2006 Zone 3 Turtle Nesting GIS
Database Development Proposal.
Universal Beach Service - letter attached hereto explaining how his
company would clean the beach, and what it would cost the Town.
Board noted that they would need to obtain two other bids before
• presenting to the Town Commission. Mrs. Samuels will inquire as to
--
Beaches & Shores Advisory Board
• .April 11, 2006 Pane 2 of 2
what homeowners are currently paying, to compare the $190,000
Universal estimate.
Gary Guertin, Toscana, expressed his displeasure with the conditions
of the mangroves, and encouraged property owners to clean out the
dead wood and trash.
ADJOURN
After further discussion of beach issues, and with no further
business to come before the Board, Motion to adjourn was made by
Mrs. Miller/Mrs. Samuels at 11:15 a.m.
APPROVE:
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Lucy Miller, Ch. ~ ~ ..~
~ i~
Martha Pando
Betty Jane Hofstadter
Evelyn Weiss
Ruth Samuels
James Wanat
Open
Attest:
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Town of Highland Beach
3614 SOUTH OCEAN BOULEVARD • H16HLAND BEACH, FLORIDA 33487
Palm Beach County, Florida
March 6, 2005
Mr. 1Vfichael R. Barnett, Bureau Chief
Bureau of Beaches and Coastal Systems
Division of Water Resource Management
3900 Commonwealth Boulevard, Mail Station 300
Tallahassee, FL 32399-3000
RE: Town of Highland Beach- Coastal Erosion Study
Dear Mr. Barnett:
561-278-4548
FAX 561-265-3582
Mayor:
Harold R. Hagelmann
Vice Mayor:
3oaeph J. Asaelta
Commissioners:
Rachael Scala-pistons
Miriam S. Zwick
Jamey W. Newill
Town Manager:
Dale S. Sugerman
The Town of Highland Beach (South Palm Beach County) is very concerned about the
historical erosion rates that have negatively impacted our beaches and shorelines. During
the recent bout of hurricanes, our beach has seen severe erosion, especially at the
• southern end of our community. Over the last few years, there has been a distinct lack of
recovery from the storms and it does not look like the trend will be getting better any
time soon. We believe that the beach in Highland Beach could qualify for the Critical
Erosion Designation, and we would like to work with you and your office to further
demonstrate this physical problem. As you might already know, the beaches in the City
of Delray Beach to our North, and the City of Boca Raton to our South, have their
beaches identified on the Critical Erosion Designation list
We would ask that your stafftake a look at the historical erosion rates for the Highland
Beach shoreline. We have a very active Beaches and Shores Advisory Board, chaired by
Lucy Miller who you recently met at the National Conference on Beach Preservation in
Sarasota, FL. Lucy and her board members are prepared to provide you and your staff
with historical pictures of the beach erosion, and any other information that you might
think could be helpful in this effort.
Also, the Town is in the process of hiring a consulting engineer to perform a separate
historical shoreline analysis. Of course, we would very much like to do all of this work as
a joint venture with the Bureau of Beaches and Coastal Systems. To that end, I would ask
that you contact me with any additional information you think we might be able to supply
to you and your staff. In closing, I also wanted to tell you that we have been working with
Jackie Larson of your office. Jackie has been very helpful to us so far, and she may be
able to give you some additional insight into the Highland Beach situation.
www.highlandbch.com
Mr. Michael R. Barnett, Bureau Chief
• Bureau of Beaches and Costal Systems
March 6, 2006
p. 2
Your consideration to this request and your attention to the matter would be greatly
appreciated. Should you have any questions about this, please do not hesitate to contact
me at the telephone number listed above.
Very truly yours,
TOWN OF HIGHLAND BEACH
~' ,
Dale S. Sugerman
Town Manager
cc: Members of the Town Commission
Members of the Beaches and Shores Advisory Board
•
•
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COASTAL PLANNING & ENGINEERING, INC.
~~~~~ ~~
COASTAL 8c OCEAN ENGINEERING
COASTAL SURVEYS
BIOLOGICAL STUDIES
GEOTECHNICAL SERVICES
• 2481 N.W. BOCA BATON BOULEVARD, BOCA BATON, FL 33431
February 17, 2006
Ms. Lucy E. Whalen Miller, Chairperson
Town of Highland Beach-Beach Advisory Board
3614 South Ocean Boulevard
Highland Beach, FL 33487
(561) 391-8102 Fax: (561) 391-9116
Internet: http://www.coastalplanning.net
E-mail: mail@coastalplanning.net
Re: 2006 Zone 3 Sea Turtle Nesting GIS Database Development Proposal
Dear Ms. Miller:
In response to your request, Coastal Planning & Engineering, Inc., (CPE) submits this lump sum
proposal for the creation of a GIS (Geographic Information System) Database for the Town's
Zone 3 2006 sea turtle nest monitoring. The proposal is presented in two (2) phases. A
summary of the proposed services is provided below.
Phase I: Database Formattin~/Setua & Public Information Program.
• (1) Electronic Forms: CPE will create and format two `Access' database files with a formatted
electronic input form for each. These electronic forms will be identical to the field form that the
observers use in their daily reports. The Town will use these forms and database files to input
their daily sea turtle nesting observations. One form will be identified as the Daily Form and the
other will be identified as the Hatching Form. Data form layout, style and input will be
developed and provided to the Town for review and comment before finalization.
(2) Webpa>;e and Flyer Development: In an effort to raise awareness of the sea turtle nesting
program, and in an effort to aid the Town in their fundraising efforts, CPE will create a webpage
that can be uploaded onto the Town's website by Town personnel. CPE will coordinate with the
website administrator regarding compatible webpage formats. CPE will also coordinate with the
Town to create a `Turtle Awareness Flyer'. This flyer will be provided to the Town for review
and approval by the Town prior to finalization. CPE will create 6500 (six thousand five
hundred) copies of the flyer and deliver them to the Town. The Town will have the
responsibility of obtaining mailing addresses, preparing flyers for mailing, and sending the flyers
to the intended recipients.
Phase II: GIS Development and Publication.
CPE will create a comprehensive GIS of the 2006 Zone 3 turtle monitoring from the Towns
Access database files created in Phase I of this proposal. CPE will create eight (8) GIS updates
(1 per month from March 2006 -October 2006). Each update will be delivered as a published
• GIS with a free desktop viewing program. In addition to the daily report information included in
2006 Zone 3 Sea Turtle Nesting GIS Database Development
February 17, 2006
Page 2
•
the GIS, CPE will also include 3 `hyperlinked' photos of each nest identified by the Town (the
Town to provide electronic jpg's of the pictures - i.e., digital photographs), the latest available
aerial photography, building names and/or addresses identified, street names, and offshore
bathymetric features as shown from imagery developed from the 2002 Palm Beach County
LADS (Laser Airborne Depth Sounder) bathymetric survey.
The cost to provide the services described herein is $9,625.00. A detailed cost estimate
spreadsheet is included as an attachment. Phase I and Phase II of this proposal can be contracted
and billed separately if the Town necessitates. Should you have any questions regarding this
proposal, please feel free to contact me. If this proposal is acceptable, please execute the notice
to proceed provided below or issue a purchase order and forward an original to me.
Sincerely,
COASTAL PLANNING & ENGINEERING, INC.
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Angela M. Belden
Director GIS/CAD Operations
• cc: Susan Beumel, CPE
F:\CPE\_Proposals\Palm Beach\Highland Beach\0206 Zone 3 Sea Turtle GIS DB.doc
COASTAL PLANNING & ENGINEERING, INC.
2006 Zone 3 Sea Turtle Nesting GIS Database Development
February 17, 2006
Page 3
•
Acceptance of Proposal and Notice to Proceed
The rates, fees, and services quoted in this proposal for the 2006 Zone 3 Sea Turtle Nesting GIS
Database Development are acceptable to The Town of Highland Beach. I hereby authorize
Coastal Planning & Engineering, Inc., to proceed with the services described in the attached
February 17, 2006 proposal.
Authorized Signature
Printed Name and Title
Date
•
•
COASTAL PLANNING 8 ENGINEERING, INC.
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DATE:
TO:
FROM:
RE:
May 3, 2006
Office of the Town Manager
Interdepartmental Memo
Lucy Miller, Chair- Beaches and Shores Advisory Board
Dale S. Sugerman, Town Manager
Historical Shoreline Analysis
Zone 3 Sea Turtle Nesting GIS Database Development Proposal
Yesterday, the Town Commission formally considered the proposal from Coastal
Planning & Engineering to perform the Historical Shoreline Analysis (dated
February 8, 2006) and informally considered their Zone 3 Sea Turtle Nesting GIS
Database Development proposal (dated February 17, 2006). In both cases, the
Town Commission decided not to proceed with either of these projects.
The discussion on the shoreline analysis was that the Commission did not see
the value of spending tax dollars for a report which is simply limited to the
• collection of historical data which already exists in a variety of places. In addition,
there are many people in Highland Beach who can testify to the historical erosion
of the shoreline, and therefore the feeling was that such a study is not actually
needed.
As far as the GIS database proposal, since there is no budget available for a
purchase of this nature, and this is somewhat of a small pilot program with a
fairly substantial cost, the Commission did not want to pursue the project further.
If you would like to talk about either of these two decisions further, I would be
happy to meet with you at your convenience. I would appreciate your passing the
outcome of these two decisions along to the other members of the Advisory
Board.
~~
Dale S. Sugerman
Town Manager
•
UNIVERSAL BEACH SERVICE CORP.
• 1Q7NorthwestNinthStreet (561)272-]400
Delray Beach, FL 33444 Fax (Sbl) 276-6709
March 19, 2006
Mrs. Lucy Miller, Chairman
Beaches and Shores Advisory Boazd
Town of Highland Beach
Facsimile 561-272-3214
Dear Mrs. Miller,
Thank you again for this opportunity to define and further refine what would be
the scope of services and the cost of an agreement between Universal and the town.
The general scope of services to be performed by Universal would be to clean and
maintain the entire length of the town's beach. I would like to outline or describe just
how this service could take place if we set the frequency to accomplish this at two days
• per week, 52 weeks per year.
Our first focus would be the remove all the debris and litter from the beach. This
includes wood, plastics, glass, paper and metal objects to be picked up, hauled and
disposed of, by transporting it to either the Solid Waste Authority transfer station or
landfill site, whichever is required according to their regulations. This endeavor amounts
to 20 to 30 tons of material annually. In addition to this, to uproot, haul and dispose of the
invasive, exotic vegetation along the town's beachfront would add to this volume/weight
considerably. Over the 30-plus years Universal .has serviced. properties in Highland
Beach, we have developed the unique capability and specialized equipment to routinely
handle this much debris. With no available access within the town itself for the trucks and
tractors to access the highways, we are accustomed to and capable of handling these
materials all the way to approved access sites.
With the debris properly and effectively removed from the beach, the focus then
is to rake up the seaweed and incorporate it into the beach/dune system. In the raze event,
the seaweed was itself contaminated or inexplicably combined with a contaminated
substance, such as tar for example, we would be able to rake it up, pick it up, haul and
dispose of it using the capabilities and equipment Universal has available.
When there are normal or routine seaweed conditions, we would then move the
seaweed to places where erosion problems occur and place it in a way to stabilize the
beach profile and/or enhance the dune system,
•
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To approach the cleaning on the entire beach on a given day would require two
machines, one to focus on the picking up and transporting the debris and one machine to
rake and handle the seaweed. There is a very limited timeframe in the mornings to
accomplish this. The turtle monitoring survey must be completed before we begin. The
rotation of the high tides and local weather patterns along with the beaches being
crowded early on sunny days all need to be taken into. consideration. This requires that
we make it our priority to be working the right properties at the right time. We would
have equipment on and off the beach numerous days a week and every day if conditions
require.
In that our business is based in Delray Beach, any concern you or the town may
have from the property owners, would be attended to and resolved the next day including
Saturdays and Sundays if need be. Properties that prefer to be kept up more than twice a
week could easily be done more often because of the equipment being right there.
Because the turtle monitoring activities are so closely intertwined with the beach
cleaning and maintenance activity, it is important to keep these efforts in close contact
throughout the nesting season. Universal has superb equipment which requires dedicated
maintenance on our part. We would like to provide the monitoring group with a modem
first rate vehicle to oversee any or alI of the nesting areas on any given day. This would
include fuel, stakes and insurance for its continuous operation every day for the S months
of the season. It seems to me this would greatly reduce the chance for error in identifying
• each and every nest and communicating this information in fair or rough weather
conditions.
1 would like to comment briefly on a statement made in my earlier proposal
regarding shifting the emphasis of the beach cleaning and maintenance. activity toward
ecosystem management. Why would anyone need or want to do this? Today's reality is
that there is some form of infrastructure (foundations of homes, condominiums, roads,
pazking lots, swimming pools, etc.) along the entire length of the city's coastline east of
Highway AlA and situated right on what was the dune. Today, what we refer to as tJne
dune is a very narrow mazgin of what should be coastal vegetation. Fortunately Highland
Beach does have comparatively high elevations along. the shoreline. So today, our 21S`
century dune system is an extremely narrow sliver of vegetation with a steep slope to it.
Ocean wave energy and high tides routinely take a bite out of this fragile azea_ Dune
systems form the backbone of the constantly shifting sands of a beach. It is now
particularly important to utilize the available resources that accumulate on the beach,
particularly the seaweed, to stabilize and restore damaged areas, of what we now call the
dunescape that leads up to the landscape and what amounts to the first line of defense fox
the safety of the upland structures. The stems and stalks of coastal plants collect
windblown sand and the complex root matrix tie the sand down below the surface to
better resist the erosion caused by wave action. It no longer seems feasible to leave the
rebuilding of lost shoreline all to chance. Maintaining healthy profiles and making sure
the seaweed makes its organic contribution to the .vital dune and foredune areas will
preserve, stabilize and enhance the beauty of the shoreline.
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The cost of this service that I have briefly described would be $190,000 a year
based on projections of the current cost that homeowners pay and including all of the
previously unkept beaches, the removal of the invasive exotic plants and providing the
vehicle to assist in the turtle monitoring.
Thank you for the oppity once again.
Y
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