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1991.03.26_TC_Minutes_Workshop9 T01~1N OF HIGHLANG BEACH, FLORIGA • Minutes of Town Commission Meeting VJORKSHOF MEETING Tuesda March 6 1 91 1:3 F.M. Mayar• Joseph A. Bo~~l ay cal 1 ed the Regu1 •a r• Meeting of the Town Com- mission of the Town of Highland Beach, Florida, to order in t!-re Cammi•s.sian Chambers at Town Hall at 1t3Q F.P1. Others present were Commi ssioners Ar•1 i n Vor•ess, Arthur Eypel and Jahn F. Rand. Vice Mayar• Bi 11 Paul was absent. Alsa in attendance Mere Town Attorney Thomas E. Sliney, Tawn Manager Mary Ann Mariano, Town C1er•k Anne M. Kowals anti members of the general public. ADDITIONS, DELETIONS OR ACCEPTANCE OF AGENDA The Agenda, amended to include under Correspondence in Item 91.2 {Boards and ~~ammittee•s}.the March 25, 1991 Memorandum from the Code Enforcement Board, vas accepted as amerrded. 91 • 11 P~abl i c Comments anti Rea_ nests Mr. Abe Futer•nick, residing at the Coronado, voiced his apposition to the proposed Resolution regarding .a twenty five mile speed limit for boats on the Intr•aeoasta1 ~laterway within the Tawn of Highland Burch limits. Mayor Boulay Hated the Committee was happy to get the twenty five mile limit as opposed to a "na limit" speed an the Ir-rtracoasta1 4dater•~ray and further noted that he and the Tawn Manager will be attending a meeting with the Gepartment of Natural Resources {which department is considering having the Mari nG Patr•a1 patrol the area to enforce that speed 1 imi t} where they will continue to advance the matter of the speed limit with regard to manatee protection. It was Hated that the proposed Renal uti an r•egarcli ng the twenty five mi 1 e speed 1 i mi t i s to come into compliance with the new State law regarding this matter. h9r. Leonard Bell, residing at the Vi11a h9agna, shared with all the line from the "Honeymooners" -- How sweet it is!' ---- the feeling many had the evening of the Municipal Election. Mr. Be11 questioned if the proposed ar•dinance regarding the use of Town Stationery was also to prevent anyone from reproducing the Town Stationer-•y. The Town Attorney advised the intent of said ordi- nance is not just using the Town Stationery but a1 so Hat to re- pr•oduce same; the proposed ordi Hance wi11 be amended to •addr•ess all misuse of Tawn Stationery. ~,_1__.~2, Boards and Commi Mayor Boulay, noting the existing vacancies an the various Town Boards, urgec) the Commission Members to review the current Talent Town Commission Workshop Meeting Minutes March 26, 1991 Page 2 of 9 • Bani< Applications for the purpose of considering possible appoint- ments at the April q2, 1991 Tawn Commission Regular Meeting. At this point, the Mayor requested any Talent Sank Applicant present to step forward far inter•viear by the Town Commission. Mr•. Victor Hadeed, residing at Beach Walk East fiar• the last two years, noted his application indicates he would like to be can- si der•ed for an appointment to the Financial Advi sar•y Board as he has spent more than 35 years i n the Wor•1 d of Finance. h9ayor• Boulay, noting Mr. Hadeed presently serves as Vice Chairman afi the Code Enforcement Board, questioned if Mr. Hadeed would resign Pram that position if he were appointed to the Financial Advisory Board. Mr. Hadeed responded that he would be happy to •werve on both Boards. The Mayor stated he has known Mr. Hadeed, who is a very professional and thorough individual whose talents he appre- ciates, far more than two years. Mr. Leonard Be11 of the Villa Magna Hated that his Talent Bank Application, which included his resume, indicated the Planning Board as his choice. Commissianer• Varess Hated he has known Mr•. Bell as a very capable individual who is willing to devote the time necessary to serve an Town Boards. Mayan Boulay echoed the Commissioner's comments and Hated Mr. Bell's r•Psume was very impressive. Mayan Boulay acknowledged receipt of ~, memorandum of March 25, 1991 firom ~~ode Enforcement Board Chairman Perona advising that the membership unanimously agreed with regard to the amendment ofi State Statute Pda. 162 which would allow ~wode Enforcement Boards to impale a fine immediately upon issuing an order. Following dis- cussion of this matter, the Town Attorney and Town Manager were directed by the Town Commission to prepare an appropriate Resolu- tion far• consideration at the April Q2, 1991 Regular Meeting of the Town Commission, which Resolution {ifi approved) will be.:ub- mitted to the co-sponsors in Tallahassee. 91.3 Proaosed ordinances and ~,2eso ~t~on,~ 1. AN ORDINAPJCE OF THE TOWN OF HIGHLAND BEACH, FLORIDA, PROHIBITING THE USE GF TOWN STATIONERY EXCEPT FOR OFFICIAL TOWPJ 6l.~SINESS. The ar•dinance, given first reading an 3/Q5/91 and published an 3/15/91, was read by tit1~ only by Mayor Boulay. During substan- tial discussion of this arch Hance, the Commission recommended amendments which will be refilected in the revised ordinance which Town Commission Wor•kshap Meeting Minutes h9ar•ch 2S, 1991 Page 3 of 9 will be prepared for final reading and consideration at the Regu- lar Town Commission Meeting set for April 02, 1991 at 7:3q P.M. 2. A RESOLUTION OF THE TOWN OF HIGHLAND BEACH, FLORIDA SUPPORTING THE GOVERNING BGDIE:~• OF THE INTRACOASTAL WATERWAY IN LIMITING BOAT SPEEDS TO TWENTY-FIVE MILES PER HOUR BY PASSING AN ORDINANCE SETTING TWENTY-FIVE MILES PEP. HOUR AS THE LEGAL, ENFORCE- ABLE LIMIT OF SPEED BV ALL BOATS ON THE IPdTRA- COASTAL WATERWAY WITHIN THE TOWN OF HIGHLAND BEACH LIMITS. The r•esalution was read in its entirety, Mayor Bou1ay advised the resolution brings the Town in line with the new State speed limit on the Intracoastal Water•yway far a 12 mile stretch that is North of the Br•otNar•d County Line; i t indicates to the State Legislator's that we are in agreement with reducing the speed limit for manatee protection, seawall protection, raise pollution, safety of people and boats on the Intracoastal Waterway. Following substantial discussion, during which the Commission expressed their' concerns and suggested amendments, the Town Manager' was requested to revise • the proposed r'esalution to incar•porate those concerns and amend- ments. Same will be an the Agenda far the Regular Meeting of the Tawn Commission on April p2, 1991. 9..Q.~ 4 o i k P ' n S d Mayor Boulay noted the Agenda Report Form submitted by the Town Manager with regard to the Pathway Improvement P1 an which is a result of the Gee & •_renson Bike Path Engi neer•i ng Study . A copy of said report {which was read into the Minutes by the Town h9anager•) is attached to and made a part of these Minutes. Following sub- stantial discussion of this matter, it was the consensus of the Tawn Commission to move same to the Consent Agenda far the Regular Town Commission Meeting on April Q2, 1991 at 7:3Q P.M. It was indicated that work on the bike path improvements would commence within thi r•ty days fo1 1 owi ng the awar•di ng of the contract to the low bidder. MTSCE~. AN OI S - STEMS LEFT t~VER 5t tus of Buildin D~v~lo me t "n To n The Town Commission reviewed i n Town' , a r•epor•t submitted quested by the Commission, a • the lot and block numbers in meat' r•epor•t•w . the 'Status of Building Development by the Building Official. As re- cidr•esses will be included along with future "Status of Building Develop- Town Commission Workshop Meeting Minutes March 26, 1991 Page 4 of 9 When Commissioner Rand questioned the 'mitigation repar•t' relating to Hidden Harbor property, the Tawn Attorney advised that said r•e- por•ts are part of the state permits {G.E.R. and Army Corps of Eng- ir-reers} that required the property owner. to plant additional mangroves and submit quarterly reports as to haw the mangroves are progressi ng. Min tes for a rov-1 -t A ril 'e u1ar M e in Thr"•ee sets of Minutes to be submitted far approval at the Apri 1 Regular Meeting were reviewed and moved to the Agenda far the April 02, 1991 Tawn Commission Regular. Meeting. R,~PQ~TS - TOY~i~ COMMISSION Vice Mavor• Bi 1 1 Paul Vice Mayor. Bi11 Paul, absent from this Meeting, had submitted a Memorandum an March 21, 1991 to the Town ~~ommission suggesting Resolution Na. 570 {making the Water. Resources Advisory Board a • six Member Board} be repealed and Resolution Na. 541 (originally creating a five Member Baar•d} be re-instituted. Following brief discussion, it was the consensus to give further cansider•ation to this matter at the April 02, 1991 Regular Town Commission Meeting. Commissioner Arli Vo•ess Commi ssianer• Voress, noting the Towrn has several pr•agr•am~s to i n- for"•m r•esi dents with regard to the activities of the Tawn Commi s- •Mian, expressed his cancer•ns regarding the following: 1. The sound system and audio recording system in Town Hall Noting both systems are antiquated and da not a1 ways Hrork, the ~Wommissioner requested the Town Manager look into the possibility of mader•nicing said systems as well as the alternatives available to up-grade the systems. 2. The telecasting of Town Commission Meetings. Commissioner Vor•ess commented that the telecasting of Tawn ~wommis- sian Meetings equates to an amateur program that televises the back of an individual addressing the Tawn Commission. The Cammis- ~sianer asked the Tawn Manager research what would be required to have a six month tr•ia1 program where a professional would handle the televising of the Town Commission Meetings. a. The Town Newsletter. i`dating the absence of a Tawn Newsletter in recent months, Commis-- si oner"• Vor•ess requested the Tawn Manager pr'epar'e a pr°ogr•am far. a Tawn ~wammissian Workshop Meeting Minutes • P9ar•ch 26, 1991 Page 5 of 9 first rate News1 otter -Far Tawn residents which ~aau1 d hi gh1 i ght what the various departments in Tawn da and to encourage our• resicents to participate in the government process. The Commis- sioner` requested feedback from the Tawn Manager regarding the above concerns. Commissioner Voress, noting the Mayor's open door policy, sug- gested instituting a pr•agr"am i n Tawn whereby two mornings each week would be set aside to accommodate residents who wi•ah to call in ar` stop by to visit and discuss an issue with a specific Com- missianer. The Commissioner requested the Tawn Manager` advise what would be appropriate and prepare a schedule that would allow residents to visit and discuss pragr`ams . F•egarding the matter of televising, Tawn Manager Mariana, Hating there is same merit in moving the micr`ophane to a11ow viewers to see the faces of individuals addressing the Tawn Commission, re- commended the purchase of ~, padi um with a mi craphone. With r`egar•d to bringing the camera closer, the Tawn Manager Hated it would necessitate a staff member to focus the equipment an an individu•sl making a presentation. Commi ssi oner Ar`thur• Ey~,~l Commissioner Bypel, concurring with Commissioner Voress' concerns, noted he considers them important and would like to see the Com- mission move forward on some of those projects. The Commis- sioner, Hating Florida Atlantic University has a Television Production Department, commented it might be worth a phone call tc the ~_iniversity to discuss the matter of televising our Town Com- mission Meetings, ~Cammissioner Eype1 reported that he was invited to participate in an orientation of a lot of material the Town Commission will be reviewing. The ~uommissianer thanked the Town Manager and her ~wtaff far the ample material/information that was well prepared ,and noted that tf-re or•i entati an was pr•ofessi onal 1 y conducted. Com- missioner Eypel stated that the Agenda Report Form {introduced and submitted by the Tawn Manager` for this Wor•k•shap Meeting) i •w a welcome addition to assist the Town Commission irr conducting its business. Commissioner Joh R. nd ~wammissioner` Rand reported he is concerned with the manner` in which the Talent Bank Applications ar•e processed as well as the i r~abi 1 i ty to attract the existing talent i n Tawn far• the various Baar`ds . The Commi sS'1 oner suggested tfle COmm'1 ssl an give Very •weri ous con•.si cierati an to changing the format that i s pr•e~wentl y i n use. Commissioner Rand, confining his remarks to the Financial "fawn Commi ssi an Wor•k•Khap Meeti n~~ Minutes March 25, 1991 i='~~~? C3 of 9 f~ U Advi sor•y Eoard an +rfhi ch he had served, noted hi ~~ di sappoi ntment i n the fact that it takes much taa land to appoint memk~ers to fill ;~ vacancy on that Eoar•c1 and the 1 ack of communi cati an kaetween the F.A.E. ancf the Toavn Commi~sian. The ~vornmissianer• fur"•ther• noted it is ludicr•aus for the F.A.E. to came up with ~ specific r•ecammencka- 1: i are tf-rat i s summarily dismissed 1:7y the Town ~~ommi ssi an wi thaut any feeckback i~a the F.A.E, Cammi ssi aner• Par-rci, noi~i n~~ the Lang Associ ate•~ F~epart i •~ faun years old, su~~~ested the Town h9ana~~er request the F.A.E. tc reviea5~ same to •r,ee i f any r•ecammendati ans can kae made to up-grade tf-re report; or perhaps have ~ new report pre-pared. The Cammi s•si aner further"• r~~otec{ that he would like the To~~in Mana~~er request the F.A.E, study the Tawr-r' :~ mor7i ea on deposit "i n a pool with tf-re ~•tate a•w there i s a mistaken impre•s•4ion that these deposits .are r•i•wk-free; it is ,~ matter"• that •shaul d k5e addressed and 1 naked i n~to as there i s .a pas•M i kal e prak~l em anci the Town Cam-•miM si on should ckeci de i f they ar•~ prepared to ,accept it ar, per"•hap•r, make same ahan~~es. !wammi •asi aner I.anck tur•thet"• Cammerlt'eCk he i S aanCer'nE:d t~Ji th tkle appantm~~nt process .and t~iauld request that r•esumMs k~e attached to Tal wnt dank ;"~pp'f i cat i an~.~ to make c;ertai n the i ncii vi dual ha•~ the k~.~ck~~ra~.rnd ,and educ:ati on experience r-reae•= •sar•y for' whatever Eaard he/she is appl yi n~~ for . ~~orrcer•ned with avoi c!i n~~ ' cwanl=l i ct of • intwr•W•M1~' where we>me peapl~_ serve an t~nia Eoards, the ComrniMsianer• Hated he has r•~a problem ~hiii~h .,uch practice except he c1aMs nL~lec:t to .someone ser•vi n~~ on one Eoard m,aki n~ a rNcanrmendatian to do something and th?n, on tf~re other Eoarci, refusin~~ to fund •4uch r•eaammendati on--that i s a deli n1 to ' contl l Ct of i nter"•e~st' . A:~ thew Camrni.~si on roust depend on the Eoar•ds to provide i t•s P~lember•s ~~~i th i rl1'aY"mat i an neCeSSar'y to make deCi ~'1 ons, ~~Ominl SS1 OIIeY' Pat1d r""ei teY•- atecf hi •s few1 i n~~ that the Commi sr.;i an needs to c;;ansi der• maf<i n~~ char~~~~es i n thei r• thought process t~~i th r wgar•d to appoi nt:ments to the v,ar•ious Town Eaar•ds. P1~,•~'aY` •Jaseph A. Eoul av P•9ayQY' i~Olllay, natln~;~ 1t l:~ CUStamar'y for• 1_he MayOY• to a~Siiln ar"'eels of i nter•est to the Members of the Town ~Wommi •~sion .at the start of :~acf7 term, made the fal 1 oali n~ as•si ~nments : Vice Mayor Paul - Eui 1 di n~~ Department; Cammi ssi oner• Varews - bdater• Department; Com- missioner• Eypel - Legal Department and Alternate Member an the Palm Eeach ~~ounty Eeaches and Shores Committee; ,and, Commissioner, Fund - Finance Department. Mayor Eaulay reported he has been meeting with the Chairman/Vice Chairman of the var•i ous Town Eoar•ds to discuss the matter of ap- pointments to the Eaards; and, r•equestin~ that each Eoard have a T Town Commission 4~orkshop Meeting Minutes Meech 26, 1991 Pege 7 of 9 representati ve attend Town Cammission Meeti ngs to r•epor•t the actions taken et their respective Baar•d Meetings in or~der~ to preserve and strengthen communications between the Toarn Commission and the Town boar~ds. The Mayor• advised that the F.A.B. needs to be brought up to a full compliment prior to the start of the budget process. Mayor Bau1ey reported he appeared before the Falm Beach County ~uommission last week and addressed the body in reference to the Municipal League Appointees. The Mayor further reported that he, a1ang with the Town Manager~, will be attending the Municipal League Meeting scheduled for Wednesday, March 27, 1991. The Mayar~ advised the Commission that he and the Town Manager wi11 be attending a day-long session on Apr~i1 15, 1991 scheduled by the Florida Gepar•tment of Pdatural Resources for• elected officials and :toff of Towns anc! Citiessituated on the Intracoastal Water~wey to esteb1 i sh a campr~ehensi ve p1 en for• the pratecti on of endangered manatees. M14ayor Bout ay stated the Torrin Ne~~rsl otter i s i n need of an edi tor• ,ar'~d essi stints to provide an informative, 1 nteresti ng, "newsy' • monthly publication. It eras noted Tawn Hall Staff will a•wsist with the necessary typing, setting up, etc. Residents ere urged to vol ur-rteer thei r• tat entsf servi cos for• this program. Mayor Bouley noted the ~la1k America {the walk-e-thon to benefit the March of Gimes) is scheduled for Saturday, April q6, 1991 at Fl ar~i de Atl errti c Lrni versi ty campus . The wel k--e-than, appr•axi mete-- 1y 12 miles long, will commence between 7 and 8 A.M. and all are encouraged to join in this war•thy cause. At this poi nt, Commi ssioner Rand commented that t~rith regard to the F.A.B., he feels the minutes prepared for the Boards should be submitted in draft form to the Town Cammission (not 4 or 5 months l,~,ter} . The Commi ssioner°~ further stated that he f:;el s the F.A.B. •w haul e! meet every two months {not quer•ter•1 y} ; encl, the Chai r•man of each Board Shaul d i nter•vi ew prospective appl i cents for• his/her Boercl. PORTS - T W ATTOR EY Town Attorney S1iney reported working on the Broadview Hoffman matter; a meeting, the early par~t of April, will be scheduled with the parties and their attorneys. Ref ati ve to the Char~ter~ r~evi ew, es suggested by Members of the Toi~~n Commi s•si on, recommencleti ens from the Tawn Attorney and Town Manager wi 1 1 iae avai 1 abl e for• the Apr~i 7 t~or•kshop Meeting of the ToMin ~wommission. Tawn Commission Wart<shap Mppting Minutes • March 26, 1991 Page 8 of 9 REPORTS - TQWN f+~~lAGER 1 . Bo~~•d Arapoi ntment Procedure Ta~~~n Manager Mariana submitted an Agenda Rppart Form ref ati vp to the Board Appointment Procedures with the recommendation the Tawn Cammi ssi on r•pqupst input from the various Town Boards as to the method of Board Member appointments. It was noted that presently there is a policy regarding Board Member appointments which policy does not wank well in practice, 2. Public ~•afe Services A vi~or Ba-r•d An Agenda Report Form regarding the Public 'safety Services Advisory Board wa•W submitted by Taaln Manager P9ar•i ono. P4ayar Baulay noted that pr•esent1y there is just one member left on this board and it is the Mayor's belief that said member should by appointed to ,another Town Berard. G~uring discussion of the matter, Commissioner Rar-rd commented that hp thinks the Town should make same effort to find out i f Palm Beach ~waunty Fire/RpMcue would r•e- cansider• the method used in assessing the fops far aur Town. It was Hated that, if arrather• source were to pr•ovidp the camp 1pvp1 • of fir•p service as provided by the County, casts to the Ta~ans and Municipalities would exceed that char•gpd by the County. Wh•i1p, at this time, we remain with Palm Beach County for Fire/Rpsc up Service, sae wi 1 1 canti Hue researchi ng the matter of casts far• the same level of service. It was noted that to obtain such service from wither f~plray Beach or Baca Ratan would cast more than Palm B~wach County Fire/Rescue; and, to pr•ovidp such service an our• own would be more costly than that of Dplr•ay Beach and Baca Futon. The Town P9anagpr• noted that tMp ar•e unique with r•pg,ard to any other Communi ty wi tf•r Palm Beach Fire/Rescue i n that we cio not share our• ser•vi ces t-ii th anyone; i t i s 1 i kp h,~,vi ng aur o~~~n dppar•tmpnt . At tt-rp conclusion of substantial discussion, i t was the con•spnsus of the ~wommis.sian to consider at the April 02, 1991 Regular Town ~~ammi ssi an Mepti ng a Reso1 uti an repeal i r-rg Resol uti on No. 583 , which created the Public Safety ~3prvicps Advisory Berard for a 1 i mi tpd time . 3 . ICWthI Water f~1~ i n Cr•ossi n~ Tawn Manager Mariana noted that the Agenda F:pport Farm r?gardinq thi •:~ matter r•e;commends the Town Commission di rpct the transmittal of the proposed Scope of Work, submitted by J. M. Montgomery, to the Water• Resources Advisory board far rpcommpnclatian to the To~~1n Cammi ssi an. Cammi ssi anpr• Voress noted hp thinks that i s the appr•apri ate step to take in thi•a matter. Commissioner Rand Hated there is one existing pipe line; it has been recommended by a previous W. R.A.B. Town Commi ssi on Work: hop Meeting Minutes March 26, 1991 Fage 9 of 9 that we install ~, second pipe ling. Tt a~i11 take months to obtain per"•rni is and to i nsta11 the pipe 1 i rre. Commi ssi oner Rand noted he is strongly in favor of installing the two pipe lines. The Mayor cornmerrted that obtaining the permitting wi 1 1 take time as tai 1 1 tf-re engineering; the study is designed to cfo all this aiork in advance. Tt was noted that the the Town Manager is recommending we move or-r with the sCOpe of work and get the W.R.A.~,. involved in the proces•4 . I, OtTimi ss"i oner~ Rand, i n order to insure continuity, sug- gested going a step further and installing two pipe lines. The rommissioner• noted that if we have to hook up with Delray Eeach in an emergency, it woulcl be at a cost three times higher than we are char•gi ng our• customers; we ,are pr•avi di ng water to our• r•esi dents below cost and the matter of the cost of water should also be a~Jdr•essed. The Toatn Manager stated that, as per the directive from the Town Commi •.ssi an, i nc1 uded i n hwr transmittal to tt-re W.R.A.E~. tai 11 be the comments expressed by the Commi •M•aion Members (do permitting for ttNO pipe 1 i nes with ever•ythi ng being done for two pipe lines}. I`t was the consensus of the Town Commission to have the Town • Manager draft a Resolution endorsing propo•wed Florida House Ei11 Pao. 3 ~ 1 which i ncr•eases the penalty for• vehi cut ar f-ri t--~~n~;.l-run involving death or• personal i nj ur°•y for corrsi d?rati on at the Apri 1 Qom, 1 99 1 Regular Toatn Commi ssi on Pieeti ng . There being no further"• business to come before the Tawn Commi ssi an at this time, Mayor• Doulay adjourned the Wor•l<shop Meeting at 3t4Q P.M19. _. AppROVED.. _ ... ,.. •Jo-~eph R,ou1ay, Mayor tAbsent) Ei 11 .Pau1 , Vice }May n yores~ Comf~ri ssi oner _ ~ _, Arthur Eypel , mmi ssi oner"• J Rand, Commi ssion_r ATTEW D•~t~ t __ AGENDA REPORT FORM • TO: MAYOR AND TOWN COMMISSION FROM: MARY ANN MARIANO, TOWN MANAGER RE: ~~~/WORKSHOP MEETING OF: March 26, 1991 1:30 p.m. AGENDA ITEM NO. 90.4 SUBJECT: Pathway Improvement Plan BACKGROUND: As a result of both citizen involvement and staff inspection, it was determined that a need existed for the improve- ment of the pathway throughout the Town. After extensive dis- cussion at the Commission level, the Town's planning consultants, Gee & Jenson, were retained~to undertake a study to determine what action was deemed necessary to improve the safety and useability of the path. During the study period, safety concerns were addressed by a Commission appointed committee consisting of the Mayor, Town Manager, Town Attorney and Chief of Police, which resulted in the placement of the now existing signage warning cyclists to use audible signals when approaching pedestrians or be in violation of . State statute. Further, signs were provided at the egresses to all multi-family properties warning motorists to use caution as they approached the pathway. The Gee & Jenson study brought forth four separate concepts of pathway improvements ranging in estimated cost from $21,175 to $264,000 and ranging from a simple overlay of existing pavement to a complete reconstruction respectively. The Town Commission approved the second of four options which includes a partial demolition and reconstruction of certain areas of the path, as well as the overlay and sealing of the remaining portion of the path. This option also involves the relocation of certain trees, landscaping, etc., to aid in the promotion of safety along the path. Specifications-were drawn and an engineers estimate received in the approximate amount of $35,000. There was a con- sensus that bids be timed in order to allow for the work to be done during the late spring/early summer to inconvenience the minimum number of residents using the path. During the 1990/91 FY Budget, the amount of $36,500 was allocated from the Capital Projects Fund, Sub-Object #5631 to complete these improvements. Agenda Report Form Page 2. CURRENT INFORMATION: On March 11, 1991, publicly advertised bids were opened at Town Hall by the Town Clerk. Attached you will find a letter which is self-explanatory from Gee & Jenson, along with a bid tabulation sheet outlining the six bids received from the 10 bidders who picked up specifications. Scott Bennewitz, the Project Manager from Gee & Jenson was also present. As you can see from the attached letter, there was a question raised as to the legality of allowing Florida Blacktop, Inc. to correct an inadvertent -error on their bid. Inasmuch as the correction has no effect on th, ranking of the bidders, with Florida Blacktop, Inc. remaining th low bidder with or without the correction, the Town Attorney has concurred that such correction would be in order and appropriate. STAFF RECOMNi NDATION: The staff concurs in the recommendation of the Town's planr ng consultants and recommends this item be moved to the April 2, 19~ Regular Meeting motion accepting the bid of FLORIDA BLACKTOP, ID ., IN THE AMOUNT OF $26,705.18, BEING THE LOW BIDDER FOR PATHWAY yIPROVEMENTS, AUTHORIZING THE MAYOR TO EXECUTE ALL DOCUMENTATIC NECESSARY, WITH AN APPROPRIATE RESOLUTION BEING DRAWN AND M~- E A PART OF THE TOWN RECORDS. Mary Ann ar Town Manager Copies to: 'i-~y/- ~~ l~ Q~ _ano :'own Attorney wilding Official .~ • GEE&JENSON March 14, 1991 ~ ~ 5199ir Ms. Mary Ann Mariano Town Manager Town of Highland Beach 3614 South Ocean Boulevard Highland Beach, Florida 33487 Re: Highland Beach Pathway Improvement Plan Dear MaryAnn: We have reviewed the bids for the Highland Beach Pathway Improvement Plan and have determined that the low bidder, Florida Blacktop, Inc, has a significant error on their bid. On Item ~6, the unit price was used as the estimated amount instead of extending it out. The items should have been 20 trees at $497.00 each for a total amount of 59,940.00. If this correct amount was • used the Unit Price Bid Total Estimated Amount would be $26,705.18. Assuming that there is no legal precedence preventing the Bidder from correcting this error, we would recommend that the City accept the corrected bid. Florida Blacktop's bid would still be lower by approximately $4,500.00 than the next lowest bid of $31,226.50. If correction of the bid is not allowed we would recommend choosing ARZ Builders, Inc., the next low bidder. Holding Florida Blacktop, Inc. to their present bid amount may place them in a position of refusing the job and forfeiting the Bid Bond which would be So of the Bid or $863.11. If they take the job, it would be impossible for them to perform the work for the bidded amount placing the Town in a situation where the project would suffer. Attached are the six bids of which we have returned the bid bonds to the three highest bidders. The three lowest bidders' bonds should be retained until a contract is signed. I have included a copy of the completed Bid Tabulation form. This should be made available to the public upon request. One Harvard Circle • West Palm Beach, Florida 33409-1923 • 407/683-3301 • FAX 407/686-7446 . -. ~ . Town of Highland Beach Attn: Ms. MaryAnn Mariano March 14, 1991 - Page 2 If you have any questions please do not hesitate to contact us. Very truly yours, B. Scott Bennewi , AICP Project Manager BSB/nan Enclosures 90-323 r • • GEE & JENSON Bid Yabulation Project Name: Highland Beach Pathway Improverr~exlts Owner: Town of Highland Beach Project No: 90-323 Bid Date/Time: 03/11/91 Owner No: Opening Location: Town Hall Conducted by: Scott Bennewitz Proj. Arch/Eng: Scott Bennewitz GEE&JENSON Engineers-arhilecis- ;. ~ . Warmers. lnc. A?TACHM~NTS REQl1[RED: ^ Sub. List ^ Qualtficatiort Form ^ Other Bid Security .. ~ Resrnme W. Palm Bch, 33413 .: M ~t a: • • ~ r Bid Tabulation w Project Name: Highland Beach Pathway hrq~ror~ ents Owner: Town of Highland F3each Project No: 90-323 Bid Date/Time: 03/11/91 Owner No: , Opening Location: To4m Hall Conducted by: Scott Bennewitz Proj. Arch/Eng: Scott Bennewitz GEE&JENSON Enrcn~ers Ar.-ndo :;- :: .. P~ann_rs.~nc. ATTACHMENTS RE©t.flRED: ^ SUb: LISt ^ ©Uaflficatfon Form ^ OthBt ^ Bid Secnrity > ^ Rettume BID ALTERNATE BID AQDENC- AtT~~B;. TIME '' . 'UNIT PRICES DER NAME BASE B(D StJM SUMS ~daYs) ITEM :ITEM ;ITEM.:. tTEM t 2 3 3 5 A ARZ Builders, Inc. _..__ 1446 S"v~l 25th Ave, #A-22 $31,226.50 -~ -_-~.~,. . X Boynton Beach, 33426 ................................................. Florida Blacktop, Inc. 1280 S. Pocaerline Road $17 , 262.18 ................................................... X PomF.ano Beach, 33069 ~$2~,~05. !~~ ....-_ ................................. --~ - --- Grady Parker Paving, In . P.O. Box 367 .................................................... Jupiter, FL 33458 ................................................... 1-iardrives 2350 S. Congress Ave. ._..........-._ ............................__.. Delray Beach, 33445 -~.---__---_-~._-.__.___ McKay Contracting, Inc. P.O. Box 8667 $44,607.50 ................................................... Deerfield Beach, 33443 ................................................... X Marine ~gineering 1951 10th Avenue N. $59,381.60 X k L th 3 461 a e Wor , 3 ~----_---- R.P. Hamby, Inc. 7256 A West rt Place I~ $31,836.85 .................................................... X West Palm Beach, 33413 ...................................................