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2008.07.29_TC_Minutes_Workshop• TOWN OF HIGHLAND BEACH MINUTES OF TOWN COMMISSION MEETING WORKSHOP MEETING Tuesday, July 29, 2008 1:30 P.M. Mayor Jim Newill, CPA called the Workshop Meeting to order in Commission Chambers at 1:30 P.M. CALL TO ORDER: Roll Call: Members present: Mayor Jim Newill, CPA; Vice Mayor Miriam S. Zwick; Commissioner John J. Sorrelli; and Commissioner John J. Pagliaro. Absent -Commissioner Doris M. Trinley. Also present: Town Attorney Tom Sliney; Town Manager Dale S. Sugerman; Town Clerk Beverly M. Brown; and members of the public. Pledge of Allegiance: The Pledge of Allegiance was given, followed by a minute of silence in honor of members of the military, both living and deceased. Civility Pledge: The Civility Pledge was recited by the Town Clerk. • 1. ADDITIONS DELETIONS OR ACCEPTANCE OF AGENDA • Agenda accepted as presented. lA. PRESENTATION - (Taken out of Order) Mayor Newill presented a Proclamation to Michael and Judith Lupella recognizing their 100' birthday celebrations and their 80~' wedding anniversary. 2. PUBLIC CONIlVIENTS AND REQUESTS Jack Halpern - 4511 S Ocean Blvd. Milani Park - my research discovered that back on 12/7/1999, Mayor Reid and the Commission made a presentation to the County Commission. In that presentation it was brought out that there was no beach in this vicinity. Requesting that the Town Commission once again make a presentation to the County Commission. Steve Glanze -Tranquility Drive Concerned about the police force. We have a wonderful police force here. Please do not get rid of them. There is a lot of crime in Palm Beach County and so far it has not affected this Town. U Town Commission Workshop Minutes July 29, 2008 Page 2 of 13 • Joe Yucht -Boca Hi lands a) My wife is looking for knitters to make hats that will be filled with goodies to be sent to the troops in November. b) Request that the agenda be changed to have the presentation before the public comments. It is hard to make comments regarding an agenda item if you have not heard the presentation. c) I attended that presentation made by the Town on 12/7/1999. The County Commission was very inattentive. Most disgusting thing I ever observed of politicians. D) Sheriff's proposal taking over the police department. The Sheriff's office is a political office. The squeaky wheel gets the attention. There is nothing wrong with our police department. It will not be worth whatever savings the sheriff states. Sharon Stein - 2343 Tranquility Drive Both personally and as President of Bel Lido Homeowners Association -against outsourcing the police department. What is the impetuous behind this? What arrangements have been made with the Sheriff's Office? Have some emails from residents of Bel Lido that cannot attend: Cram Almsteader, MD -The police department take personal issue with our homes. Patrol regularly. Keep the Highland Beach Police Department. Barbara Strong and Ron Roy - In New Jersey and cannot attend meeting. Feel very strongly that we need to keep our own police force. The frequent patrols keep the crime down. Shane McCarens -Feel very safe with the police department located right down the street. Peggy & Ron Brown - We have nothing against the sheriff's department, but we are happy with the service we receive from the Highland Beach Police Department. • Jason Finkle - 4600 S. Ocean Blvd. Traffic light at the fire house. Originally the motion was passed unanimously to install a traffic light, ten days later it was voted down. The time it takes the fire men to stop traffic and then put on their equipment might be all that is needed to save a life. Requesting the Commission re-consider the vote. Last year the Mayor said he was going to send out a questionnaire. Hope he will consider doing this. All I am asking is that you do something about a light. John Rand -Bel Lido Have not seen the proposal from the Sheriff's Department, is there any worthwhile savings? This proposal should not be considered while so many of our residents are away. The Commission should vote according to how the majority of the residents feel. Commissioner Sorrelli -How many residents are in Bel Lido? Reply - 200. Arlen Voress -4403 Bel Lido Strongly oppose transferring the Highland Beach Police Department to the .Sheriff. Was the issue brought up because of cost or management? Palm Beach County is the largest County in the country - 45% of it is incorporated and 55% is unincorporated. The sheriff provides services for all the unincorporated areas. Since it is an elected office, the Sheriff reports to the County Commission. He is always being criticized for his budget. If the Town Manager has a problem with the administration in the police department -what is he doing about it? If we get rid of the police department, • Town Commission Workshop Minutes July 29, 2008 Page 3 of 13 • that will be a 40% reduction in the number of employees of the Town. If the Town Manager's job is cut, so should his salary. Mayor Newill -Cannot change the agenda format, as it will only cause problems. If there is only 30 feet of beach at Milani Park, I wonder how many turtle nests. Lucy Miller - Chairman of Beaches Advisory and a turtle volunteer. Last year there were 7 on that piece of land and a total of 47 in zone 1. Jack Halpern -This morning there were a total of 12 nests on that piece of beach. Mayor Newill -The Commission is elected by the residents to make decision, not to have a referendum on every question. Recently spent a day and a half going over the figures regarding the police contract, will share them with the Commission later. Town Attorney Sliney -Referendum's are generally held on economic issues. Dr. Wiener -Have lived here for 20 years. A couple of years ago there were a number of burglaries in our area and we were considering forming a "Neighborhood Watch." We visited the Palm Beach County Sheriff's Department, Boca Raton Police Dept. and the Delray Police Dept. The people at the Sheriff's Department did not know that Highland Beach was in Palm beach County. If the Town wants to give up our own police department then they need to look on either side of us. Not to do so would be negligent. Vincent Trolitano - 4314 Tranquility -When we moved to Highland Beach, the police department were the first people to stop and introduce themselves. The personal • relationships and bonding that residents have with the police cannot be measured in dollars and cents. It will never be the same if you go with the sheriff's department. Harold Ha elmann -former Mayor -While Mayor, I never received anything but the highest comments from the residents regarding our police department. The residents of Highland Beach are special, and so is our police department. In the event that the Commission considers going to the County, we would also have to give them all of our property. Please reconsider. Jerry Marshall - 1088 Bel Lido -Agree with everyone that has spoken about the Highland Beach Police Department. This is a special place to live and we pay a special price to live here. Dale Sugerman you have failed us. Why are you considering going to the Palm Beach County Sheriff's Department. We do not have violent crimes in Highland Beach. Do not need to go to the sheriff's department. Mayor Newill -Please refrain from pointing fingers. Peter Carales - 44 Highland Drive - We like what we have here. Condos have security gates; single family houses have the Highland Beach Police Department. We all moved here, knowing that it was going to cost us more. Beverl~Knig_ht - 4023 S. Ocean Blvd. - I sell real estate in the town. Prospective buyers • like the fact that we have our own police department when they are buying houses on the Town Commission Workshop Minutes July 29, 2008 Page 4 of 13 water. Not convinced that we should be a small fish in a large pond. Have had my run ins with the police department, but they are co-operative. Need a strong chief. Do not give them up. Susan Hiles - 4324 S. Ocean Blvd. - I am a turtle volunteer in Zone 1, and as of today we had 107 nests. 25 of them in Milani Park. Last week Boca had quite a problem with kids and their turtle nests. The police department in Highland Beach worked right along with us. George Barlow - 1084 Bel Lido Drive Like other people before me, against turning over police department to Palm Beach County Sheriff's Department. Please do not approve this proposal to go with the county. 3. PRESENTATIONS • Police Chief Carlo An elillo introduced Police Officers Jeffrey Kaplan and Deborah McCray. Office r Kaplan began with the police department on October 2, 2007, bringing to the Town 16 years experience as an officer and 8 years as a sergeant. Deborah McCray began her career with the Town on February 13, 2008, bringing with her 14 years experience, with 8 years as a sergeant. • Major Michael Vecchio of the Palm Beach County Sheriff s Department • The sheriff's office does not solicit mergers, we respond to request for information. Do not understand fears and concerns. Your police department will operate under the sheriff's office with different uniforms, but will provide the same services. It is redundant to have a duplication of services, but the real savings will be in workers comp claims. If the sheriff's department was to take over, we would inventory all your equipment, and put a fair market dollar value on it. If you chose to opt-out sometime in the future, this market value will determine the amount of money that the department would return to you. The Town Manager is the liaison with the sheriffs department, there is no loss of home rule. Vice Mayor Zwick -Looking at the draft proposal, it indicates that you would be adding on a sergeant but eliminating the detective position. With the possibility or probability of Milani Park, we will need to address the policing of that area. Our concern is that we are going to have to put additional patrolman on to police that area. Plus we have an obligation to our present employees. We need a guarantee that they will be kept. Mayor Vecchio - If we began to have problems with the proposed Milani Park, we have the availability of shifting deputies from another area as an additional resource. Commissioner Sorrelli -During my meeting withthe Sheriff Bradshaw, he told me that we would save $600,000.00 if we went with the sheriff's department. Last week the Manager told me we would realize a $300,000.00 savings. Major Vecchio -The reduction in the savings is due to the need to purchase more cars. Comm. Sorrelli -Are Town Commission Workshop Minutes July 29, 2008 Page 5 of 13 • you going to keep all of our officers? Reply - If we let anyone go, it would be due to a problem. Commissioner Pa lg iaro -This is not a time to be modest. It is fair to say, the town does not want to lose its autonomy. What can you give us? Major Vecchio -You will have the vast resources of the sheriff's department, especially after a hurricane. Nor would you have to deal with issue of training, employing, general liability; employee behavior, and workman's comp. Mayor Newill - I spent quite a few hours going over your draft. He distributed a copy of the draft with his results indicating that there would be an additional cost to the town by going to the sheriff's department rather than a savings. Mayor Newill polled the Commission to see if they wanted to receive a draft contract from the Sheriff's Department: Commissioner Pagliaro - Yes, would like to see a formal proposal. Commissioner Sorrelli - Vice Mayor Zwick - Mayor Newill - 4. BOARDS AND COMMITTEES A) Board Correspondence • None B) Board Action Report • None C) Board Vacancies No No, marching down wrong corridor. No. Not necessary to get a draft contract. • Cultural Board Dorothy Beck of 1016 Russell Drive was to be interviewed, but has since withdrawn her application. Position will be posted again. • Beaches & Shores Advisory Board Received a resignation from Martha Pando yesterday. Position will be posted. C) Monthly Board Meetings • • Town Commission -Aug. 7`~ -Budget Workshop - 1:30 P.M. • Beaches & Shores Advisory -Aug. 12th -Regular - 9:30 A.M • Planning Board -Aug. 13th -Regular - 9:30 A.M. • Bd. of Adjustment -Aug. 19~' -Regular - 9:30 A.M • Town Commission -Aug. 19`~ -Budget Workshop - 4:30 P.M. • Code Enforcement Board -Aug. 20th -Regular - 9:30 A.M • Cultural Advisory -Aug. 28th -Regular - 9:30 AM Town Commission Workshop Minutes Julv 29, 2008 Page 6 of 13 5. PROPOSED ORDINANCES AND RESOLUTIONS • A) RESOLUTION N0.08-005 R A RESOLUTION OF THE TOWN COMMISSION OF THE TOWN OF HIGHLAND BEACH, FLORIDA, RELATING TO-THE STATE REVOLVING FUND LOAN PROGRAM; MAKING FINDINGS; AUTHORIZING THE LOAN APPLICATION; AUTHORIZING THE LOAN AGREEMENT; ESTABLISHING PLEDGED REVENUES; DESIGNATING AUTHORIZED REPRESENTATIVES; PROVIDING ASSURANCE; PROVIDING FOR CONFLICTS, SEVERABILITY AND EFFECTIVE DATE. Town Mana e~ r Su erman -The issue before the Town Commission with this Resolution is to authorize the Mayor to apply for and also to approve entering into a loan agreement with the State of Florida for $4,400,000.00 in replacement debt. This will be to pay off the Bank of America short-term loan which carries an interest rate of 3.414% and will replace it with a 20 year loan with an interest rate of 2.79%. By doing so, we will save $80,817.20 over the life of the loan. Will be included on 8/5/2008 consent agenda. B) ORDINANCE N0.08-0010 AN ORDINANCE OF THE TOWN OF HIGHLAND BEACH, FLORIDA ADDING TO THE TOWN CODE, CHAPTER 29 ENTITLED "WATER SYSTEM," SECTION 29-25 THRU SECTION 29-31 ENTITLED CRO5S CONNECTION CONTROL PROGRAM," AND PROVIDING FOR AN EFFECTIVE DATE. Town Mana eg r Su eg man -The Palm Beach County Health Department is mandating that all public water supply systems adopt a Cross Connection Control Program. The Town of Highland Beach is mandated to follow the new requirement. Cross Connection Control Programs are established to protect the public water supply system from contaminants getting into the system. Although previously, the Town did not mandate back-flow prevention devices, it is now required with new construction. The law is changing now, and all public water supply systems are going to have to put aback-flow prevention (cross connection control) program in place for all customers. The proposed draft ordinance authorizes the Town's Public Works Director to mandate that customers that do not already have back-flow prevention devices install such a device when they are notified of the same. We are doing a complete inventory of our system to find out how many customers maybe impacted by this new mandate. We are going to get ahead-count of how many devices need to be installed throughout the system, and we maybe proposing to undertake the system-wide installation as part of the transmission main project. Will schedule for first reading on the 8/5/2008 agenda. • Town Commission Workshop Minutes July 29, 2008 Page 7 of 13 • 6. NEW BUSINESS A) Review of Engineer's Estimate of Construction Costs for the Replacement of the Water Transmission Line on SR AlA and Consideration of Placing the Approval of the Installation of the New Water Line on the November 4, 2008 Ballot. Town Mana eg r Su eg rman -Earlier this year, the Town Commission authorized a design engineering contract with Mathews Engineering to provide design drawings for the construction of a new 10" parallel water transmission main along SR AlA to replace the existing combination 6" and 8" line that is close to 55 years old. Mathews has finished 50% of their design work, and at this point in their process they have a fairly good handle on the estimated construction cost to install the line. At 50% of design, the engineer knows all of the quantities, all of the materials to be used and has a pretty good idea of exactly how the project will be constructed As can be seen from the Engineer's Cost Opinion, the total base bid for the project is nearly $3.4 million dollars. Putting the project's various alternative bid items into the estimate and an additional 7.5% contingency for the unknowns, the total project cost estimate should be set at $3.94 million dollars. The first step would be to get voter's approval and the second step is to identify a funding source as water rates will not fund these projects. Commissioner Sorrelli - Is this really necessary? How often do the pipes break - 2/3 times • a year? Mana er Su eg rman -The pipes are over 50 years old and are too small in some places. Can we patch it for a while? Yes. Public Works Director Lee -The life expectancy for these pipes are 50 years, and they need to be replaced. We have reduced the water pressure going through these lines to prevent breakage. The Commission discussed this a couple of months ago and decided not to put it off, as inflation costs make the final cost rise. The engineers feel we could save about 15% if we do it now. Will pipeline fail in two years? Do not think so. The existing pipeline is undersized. Once we increase the size of the pipes, the insurance costs will go down. Mayor Newill - If one of the large condos have a fire would the reduced water pressure create a problem for the fire department? Mana eg_r Su e~ - It is conceivable if we have a fire above the third floor, the additional water pressure will create a break. But, we could isolate the area and use our connection with either Delray or Boca. Vice Mayor Zwick -The residents just came before us and stated that they are willing to pay more for services. The infrastructure has not been maintained over the years. If we say money counts, we have to be a little bit more far sighted. Protection of our residents is paramount. It is not a burden but a necessity. Town Attorney Sliney -The Town Manager and I will put together a proposed resolution, with funding coming from ad valorem taxes. U Town Commission Workshop Minutes July 29, 2008 Page 8 of 13 • B) Consideration of Placing the Approval of the Payment of $7,500,000 of outstanding Water Fund Debt Service on the November 4a' ballot. Town Mana eg r Su eg_rman - At the June 3, 2008 regular meeting, the Commission adopted ordinance No. 07-003 O which put into place a new set of water rates effective 8/1/2008. As part of the decision to put these new water rates into effect, the Commission also discussed placing a referendum on the November 2008 ballot, asking the voters if they would be willing to approve the use of new ad valorem taxes to serve as a source for paying off the remaining outstanding debt service of the Water Fund. If new ad valorem taxes were approved by the voters in November, those taxes would begin to flow into the Town in December of 2009, and the water rates could be adjusted accordingly in January 2010. But the first step in this process of using ad valorem taxes for Water Fund debt service is to place the question on the November ballot. In order to place the issue on the November ballot, the Town Commission must adopt a resolution calling for a referendum election. Unfortunately, the final resolution has not been completed. However, we wanted to give the Commission some sense of how the Resolution will look in order to place the referendum on the November ballot. Resolution will be included on 8/5/2008 consent agenda. A ten minute recess was taken from 3:50 P.M. - 4 P.M. • C) Review of Modifications to the Employment Agreement between the Town and the Town Manager Mayor Newill - In preparation, I had the Town Clerk check with three or four other towns in the area and make a comparison with the contracts of their town managers. I requested the following two items be included: 1) the car not leave the State of Florida; and 2) under Professional Activities there should be a maximum number of days. Town Mana eg r Su erman -The proposed modifications include: 1) from an indefinite term to an agreement with one three-year term and three one-year renewals; 2) clarifying that outside teaching and consulting are only allowed after normal working hours; 3) remove the title of Town Manager from the Town pay plan; 4) reducing the annual merit increase that can be earned from 7% to 5%; 5) adds 3 months severance and 6 months of health insurance if the Employee is terminated; 6) provides for an additiona160 days of notice by Employee in the event of a resignation; 7) authorizes the leasing of a Town vehicle at a cost not to exceed $500.00 per month (with an additional $100.00 if it is a hybrid) along with fuel, maintenance, and insurance. Employee is limited to 12K miles and eliminates the current $500.00 per month car allowance; 8) clarifies the language in professional association business meetings and committee. Balance of contract will remain the same. Town Commission Workshop Minutes July 29, 2008 Page 9 of 13 Commissioner Sorrelli -Have you put any numbers on these changes? Mavor Newill - The changes are minimal. It will only affect the retirement plan, fuel, and car insurance. Did not do a number to number approach. Comm. Sorrelli -Wrong thing to do at this time. Would like to see it held off for another year. Vice Mavor Zwick - In reference to "international" assemblance of meetings. We previously reviewed this once before, and limited it to meetings in the United States. Have qualms about allowing traveling to international conferences. I do not think that should be out stance at this time. Commissioner Pa lg iaro -Have come to the conclusion that we are lucky to have Dale. I think it is important that when we have someone with talent, we not discourage his opinion and abilities. He offers a lot to this community and is not asking for a lot. Mavor Newill -The only problem seems to come with the international travel and the use of public funds. The Commission passed a Resolution stating that they would no longer donate to charitable interests. Have a problem with spending taxpayer's money to do business with some other country. Mana er Su erman - I will pay all those expenses myself, but would like to have the time off as administrative leave. Mayor Newill -Your offer is acceptable to me. Vice Mavor Zwick- Willing to speak for myself, and I find I acceptable. Commissioner Pa liaro - Agree with the Vice Mayor -that is generous. Commissioner Sorrelli - I would like to see the contract re-written. D) Consideration of Purchasing the Town's Employee Health Insurance Coverage from Blue Cross/Blue Shield of Florida Effective September 1, 2008; Dental Insurance from MetLife Dental and Vision Insurance from VSP Vision Care. Town Mana eg r Superman - As part of the 2008-2009 budget process, the Town staff went to the market place to see if we could find alternative sources for Town employee health, dental and vision coverage. We have found insurance coverage that is broader than we currently provide to our employees, and we have found it for less cost. Town Clerk Brawn has provided a memorandum outlining what she has found, as well as comparative charts demonstrating the enhanced benefits and the reduced costs. Assuming the Town Commission would find this recommendation acceptable, the overall net savings to the Town would be $165,594.72 annually. Mayor Newill -The corporate world is eliminating benefits. What are the other towns doing? If employees pay part of the cost, they would feel the cost when something goes up. Commissioner Sorrelli -Has this been discussed with the employees? Town Manager Superman - We have not discussed this with the employees. • Town Commission Workshop Minutes July 29, 2008 Page 10 of 13 Moved to 8/6/2008 agendas "items left over." • E) Review of Format and Establishment of a Schedule for the Milani Park Special Exception Application from Palm Beach County Town Mana er Su erman - At the June 24, 2008 Town Commission Meeting, the Chair of the Planning Board presented to the Town Commission their report and recommendation on the Special Exception application from Palm Beach County for their proposed Milani Park. That report and recommendation was made based upon a series of three workshop meetings and three public hearings held on the matter. The Planning Board has recommended approval of the project with 31 conditions. It is now incumbent upon the Commission to move this item forward. Special exception applications are governed by Sections 30-21(b), 30-67, 30-12, 30-36, and 30-46 of the Town Code. Particular attention should be given to Sections 30-67 and 30-36 of the Code as they specifically regulate the application from Palm Beach County for the Milani Park project. I would suggest at a minimum that the review of the 31 Planning Board recommendations be discussed at the workshop meeting of August 26~' and that the outside consultants be invited to present at the September 29 workshop. These workshops will not be held in conjunction with any other meeting or business. Town Attorney Sliney -Agree with the Town Manager, It is essential that the Town Commission has its owns experts. I agree with the Town Commission scheduling its own workshops. The County was out of line with their letter telling the Commission how to S proceed. Commissioner Pa lg iaro -Has the County responded to any of the 31 conditions set by the Planning Board? Will they have their own consulting experts? Mana eg r Su eg rman -The County has not, but they wanted to know what the Commission was looking for before they proceeded. Commissioner Sorrelli -Requested to see a copy of the traffic report. Manor Newill -Need to schedule workshops in order for Commission to receive information from the consultants that the town hired. Mana er Su erman -The Commission needs to determine the sequence: 1) Response from County on the 31 items and 2) reports from our professional consultants Collene Walter of Kilday & Associates representing Palm Beach County The County would like you to hear from our expert witnesses before yours. We request that it be done in aquasi-judicial public hearing rather than a workshop. All testimony given is on the record.. Requiring witness to take an oath and be cross examined. The County does have a response to the 31 items, and would like you to set a specific meeting date. Mana er Su eg rman - I would like to know when we are going to receive the clean set of Milani Park plans so that our consultants can review them and return them to the Commission with their comments. Town Commission Workshop Minutes _ July 29, 2008 Page 11 of 13 Amy Patrick -Assistant County Attorney • Formally objecting to the Commission holding workshops. This is a "Special Exception Permit' and must be heard in a quasi judicial proceeding. Information should not be given unless it is under oath. You would be violating our "rights of procedural due process" by holding workshops. Town Attorney Sliney - I disagree with your statement. Please send me the case law that you are referring to. Purpose of a workshop is to have orientation of information that is going to be presented. I do not remember any objection from the Counyt when the Planning Board held their workshops. Moor Newill -Where do we go from here? What about "home rule?" Mana eg r Sugerman -Workshops meet the "Open Meetings" requirements. A notice and agenda are posted, minutes are taken, and everything is put on the record. Town Attorney Sliney -Agree with the Manager. We were not aware that the County was going to object to something that they have not previously objected to before. Until I review their objection, should not set a specific meeting date. Collene Walter - We would like to set a date for the public hearing. We don't believe that it will take your consultants very long to review our responses to the 31 issues. • Town Attorney Sliney -Under "special exception" in the Code, the Town Commission can approve or deny. The 31 condirions are suggestions by the Planning Board. Mana eg r Superman - May I suggest that the agenda item be carried over as "Items Left Over." If there is something from the Town Attorney before next meeting -fine. If not, we can table the item until the next meeting. Town Attorney Sliney agreed. F) Adoption of the 10-Year Water Supply Facilities Work Plans as part of the Comprehensive Plan of the Town of Highland Beach as Required by the 2005- 2006 Lower East Coast Water Supply Plan Update (Section 163.3177 (6)(c) Florida State Statutes). Town Mana eg_r Su eg rman -As a public water supply utility, the Town has an obligation to demonstrate that we have carefully thought out and planned how we are going to meet the water needs of our customers, while at the same time insuring that we comply with the overall balance of water resources available here in SE Florida. The Town must adopt both a Water Supply Work Plan and amend the Town's Comprehensive Plan by making sure that what we say are going to do as a utility and what we actually do as a public water supply system is not in conflict with the plan adopted by the South Florida Water Management District, Palm Beach County, and the State of Florida. With the assistance of the Bell David Planning Group, we are presenting to the Commission a proposed Water • Supply Work Plan and Water Supply Amendments to the Town's Comprehensive Plan. Town Commission Workshop Minutes July 29, 2008 Page 12 of 13 Once these items are reviewed and approved by the Commission, we will send them off to • the Department of Community Affairs in Tallahassee, South Florida Water Management District and Palm Beach County asking them to comment on what we have proposed. At some point in the future, we will have to adopt final plans and amendments. Moved to 8/5/2008 consent agenda. 8) MISCELLANEOUS -ITEMS LEFT OVER • Minutes Approval Workshop Meeting -June 24, 2008 Regular Meeting -July 1, 2008 Moved to 8/5/2008 consent agenda. 8. REPORTS -TOWN COMMISSION • Commissioner John Pagliaro - Wanted to thank Sergeant Carl for his assistance with the turtle light violators. • Commissioner Sorrelli - No report. • Vice Mayor Zwick -Thank the Town Clerk for the new microphones. • Mayor Newill -The recent "Coffee with the Mayor" was very successful. There were about 45 people in attendance; it was scheduled from 9:30 - 11 AM and had to ask them to leave about 12:10 P.M.. Subjects discussed -police department, water rates, bicycles, tree plantings, parking on swales and the fire house light. Have tentatively scheduled another one for late October. 9. REPORTS -TOWN ATTORNEY • No Report Mayor Newill -What can we do about the bicyclists taking over the road? Mr. Sliney -will look into it. 10. REPORTS -TOWN MANAGER • Reminder that there is a "Special Meeting" immediately following. 11. CONSENT AGENDA • None Town Commission Workshop Minutes Julv 29, 2008 Page 13 of 13 12. PUBLIC COMMENTS AND REQUESTS RELATED TO ITEMS DISCUSSED AT MEETING Joe Yucht -Boca Highlands Would like to suggest that the Commission pay for the Mayor's Coffee rather than the Mayor. It was well attended, informative, and received some good answers. Milani Park - The Planning Board submitted 31 issues. If you look at the Code of Ordinances, 19 of them are mandated. The surveys submitted had not been updated since 2002. The Commission should ask for updated surveys. Also hope you delay the public hearings until the winter resident's return. Recently read an article printed by the Sun Sentinel 1/9/1990 regarding this park, and all the issues are still the same. Harold Ha elmann -Boca Highlands Good meeting. We live in a wonderful town and the residents want to keep it that way. We need a light at the firehouse. Thought Mayor Newill wanted to send out a questionnaire. Mayor Newill -Please let me clarify that last statement. Last year as a Commissioner proposed sending out a questionnaire with 10 questions. The Commission voted it down. There will be no questionnaire mailed out. 13. ADJOURNMENT • There being no further business to come before the Commission, Mayor Newill adjourned the Workshop Meeting at 5:50 P.M. upon a MOTION by Vice Mayor Zwick seconded by Commissioner Pa liaro. APPROVE: ' r ~'~ j ,,,, ~, Jim e i 1, CPA, Mayor ~ - , r,~ t dam S. Zw~, dice Mayor Doris M. Trinley, Commissi r ,~ /John J. So~.~ Commissioner J~ ATTEST: B verly M. rown, MMC, Town Clerk • Date: /