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2016.07.26_TC_Minutes_Workshop TOWN OF HIGHLAND BEACH MINUTES OF TOWN COMMISSION MEETING WORKSHOP MEETING Tuesday, July 26, 2016 1:30 PM Mayor Bernard Featherman called the Workshop Meeting to order in the Town Commission Chambers at 1:30 PM. CALL TO ORDER: Roll Call: Members present: Mayor Bernard Featherman; Vice Mayor William Weitz, Ph.D; Commissioner Carl Feldman; Commissioner Louis P. Stern; and Commissioner Rhoda Zelniker. Also present: Town Attorney Glen Torcivia; Town Manager Beverly Brown; Town Clerk Valerie Oakes; Finance Director Cale Curtis; Public Works Director Ed Soper; Library Director Lois Albertson; Building Official Michael Desorcy and members of the public. Pledge of Allegiance: The Pledge of Allegiance was given, followed by a minute of silence. Civility Pledge: The Civility Pledge was recited by the Town Clerk. 1. ADDITIONS,DELETIONS OR ACCEPTANCE OF AGENDA: Mayor Featherman called for any additions or deletions to the agenda. Item 6C — Vice Mayor Weitz added a discussion regarding cost analysis data on the insurance stipends. Item 6D—Vice Mayor Weitz added a discussion regarding the Zika virus. Item 6E—Commissioner Feldman added a discussion on the draft incentive memo. Hearing no further additions or deletions,the agenda was accepted as amended. 2. PUBLIC COMMENTS AND REOUESTS: Tim Burnich, 4505 S. Ocean Blvd. — Governments are formed both local, state and federal to provide certain services for residents for non-profit. I am concerned about a corporation handling our Building Department because they are a company that is for profit. I am also concerned as Chairman of the Code Enforcement Board that we have not had any cases Town Commission Workshop Meeting Minutes Tuesday,July 26,2016 Page 2 of 14 submitted to us in almost two years. One of the reasons that we don't see anything brought before the Code Enforcement Board is that it is time consuming for the Building Inspector and the Code Enforcement Officer, and it is not profitable. My other issue is that I don't believe in privatizing government functions for any reason. With regard to the Town Manager's memo of July 11 t', I am well aware of the responsibilities and how the code enforcement works. The Building Inspector or the Code Enforcement Officer issues a citation if they spot a code violation. If the violation isn't corrected, it is to be sent forward to the Code Enforcement Board and that doesn't seem to happen. It seems that the Building Official or the Code Enforcement Officer negotiates with the people, and they supposedly solve the problem all by themselves. We have corporate employees making subjective decisions that should be made by the seven members of the Code Enforcement Board that are taxpaying people in this town. I hope that you would consider taking the Building Inspector and Code Enforcement Inspector out of a private company and bring it back into the employment of the Town. Josh McAlees, developer for 3621 S. Ocean Blvd. —There is an agenda item that pertains to a change to the temporary fence signing code. Regarding our fence for the construction on the property, we are trying to be good neighbors. We mirrored what the 3200 project did as far as a printed windscreen on the front of the site. We also spent additional money to put up brand new shiny silver construction fencing. I understand that the printed windscreen was a bit much since we do have a large amount of frontage on this property. We did have a good amount of phone calls regarding the type of homes that were being constructed. I was hoping that we could come to some type of compromise and consideration that would allow a certain amount of linear footage to have a printed picture on the windscreen. Peggy Gossett Seidman, 4312 Intracoastal Dr. — I understand at the last meeting it was brought up that I had a memo stating that Town Officials instructed me not to talk to the Commission. I want to clarify that this was brought up because we had so many code violations on our street, and I was getting calls from people, and I expressed a desire to a few Town Officials that it was too much. They told me to send it to them, and they would take care of it. There was no intention of impeding any kind of communication. Back in 1999 the former Building Official, Bob Dawson, shut down a job based on a report from Police Officer Mitch Reiger due to many code violations. This is the type of response the residents would like to see. The problems on our street and the code violations do not stop. Mayor Featherman—I wish we had more people like you reporting these problems. We are not getting the service that we should get for our residents to protect them. Our attorney told us that we have no power to initiate enforcement proceedings. We can change things by having the Code Enforcement Officer issue a citation with a copy going to our Code Enforcement Board. Mrs. Seidman— I have told the Code Enforcement Officer that I have picked up the nails and pieces of metal in our street because I can't wait for him to come. I don't want anyone getting hurt. There needs to be a type of code that would have immediate response and these people should be fined. Mayor Featherman — I agree that a citation should be issued immediately and given to the Chairman of the Code Enforcement Board. If they don't comply within the five days, they should be fined. Mrs. Seidman — It would be helpful if you could have evening meetings to discuss this so the working people could attend. Town Commission Workshop Meeting Minutes Tuesday,July 26,2016 Paae 3 of 14 Vice Mayor Weitz — This item is on the agenda, and there is no need to discuss this during public comments. Commissioner Feldman — I have prepared a report for you, which is a list of all the inspections, and you will see a lot of work has been done. I personally go through Bel Lido a few times a day as well as the Police Department, Code Enforcement Officer and the Town Manager. Mrs. Seidman — I understand everyone is trying to do their best. There should not be a five-day period to correct a problem; especially when there are nails in the road. They should be fined immediately. 3. PRESENTATIONS: • Reading of Form 8B Memorandum of Voting Conflict for County, Municipal and other Local Public Officers Received by Commissioner Louis Stern Town Clerk Oakes — Received Form 8B from Commissioner Stern who abstained from voting and disclosed that it inured to the special gain or loss of his wife, Carol Stern, as she was appointed as a member of the Beaches & Shores Advisory Board (form attached hereto as `Exhibit A'). 4. BOARDS AND COMMITTEES: Town Clerk Oakes read Item 4—Boards and Committees into the record. A) Board Correspondence: • None B) Board Action Report: • No report C) Board Vacancies: • None D) Monthly Board Meetings: • Town Commission Regular Meeting—August 2nd— 1:30 PM (Immediately following the Regular Meeting is a Budget Workshop) • Turtle Talk& Walk Day—August 6"'—7:00 AM (Meet at Seagate parking lot) • Planning Board—August 10th—9:30 AM • Town Commission Budget Workshop Meeting—August 16`x'—4:30 PM— TENTATIVE • Town Commission Workshop Meeting—August 301'— 1:30 PM (Immediately following the Workshop Meeting is a Budget Workshop— TENTATIVE) Town Commission Workshop Meeting Minutes Tuesday,July 26,2016 Page 4 of 14 5. PROPOSED ORDINANCES AND RESOLUTIONS: A) ORDINANCE NO. 16-009 O—2ND Reading Scheduled for August 2,2016 AN ORDINANCE OF THE TOWN OF HIGHLAND BEACH AMENDING THE TOWN OF HIGHLAND BEACH CODE OF ORDINANCES BY AMENDING CHAPTER 6, "BUILDINGS AND STRUCTURES", ARTICLE II, "TECHNICAL CODES", ENACTING SECTION 6-31, "SPECIAL FLOOD HAZARD AREA PROVISIONS" TO AMEND THE FLORIDA BUILDING CODE BY ENACTING CERTAIN TECHNICAL AMENDMENTS TO THE FLORIDA BUILDING CODE TO MODIFY RESIDENTIAL ELEVATION REQUIREMENTS; AMENDING CHAPTER 20, "PLANNING AND DEVELOPMENT",ARTICLE IV "RESOURCE PROTECTION STANDARDS", BY REPEALING DIVISION 6 "FLOODPLAINS" AND ENACTING ARTICLE VI, "FLOODPLAIN MANAGEMENT", TO ADOPT FLOOD HAZARD MAPS, TO DESIGNATE A FLOODPLAIN ADMINISTRATOR TO ADOPT PROCEDURES AND CRITERIA FOR DEVELOPMENT IN FLOOD HAZARD AREAS, AND FOR OTHER PURPOSES; AMENDING CHAPTER 30, "ZONING CODE", ARTICLE II, "DECISION MAKING AND ADMINISTRATION:, SECTION 30-23, "BOARD OF ADJUSTMENT AND APPEALS", TO CLARIFY THE PROCESS TO GRANT VARIANCES; AMENDING ARTICLE V, "NATURAL RESOURCES", SECTION 30-87, "SUBDIVISION PROPOSALS", TO CLARIFY COMPLIANCE REQUIREMENTS; PROVIDING FOR CODIFICATION; PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. Town Clerk Oakes read Ordinance No. 16-009 O into the record. Town Manager Brown—This ordinance is scheduled for a second reading and adoption on August 2nd. The proposed ordinance was developed by FEMA and we are required to enact it to coordinate for our floodplain management regulations with the Florida Building Code. Consensus was to place Ordinance No. 16-009 O on the August 2nd agenda for a second reading. Town Commission Workshop Meeting Minutes Tuesday,July 26,2016 Paae 5 of 14 B) ORDINANCE NO. 16-010 O— 1sT Reading Scheduled on August 2,2016 AN ORDINANCE OF THE TOWN OF HIGHLAND BEACH, FLORIDA AMENDING THE TOWN CODE OF ORDINANCES BY AMENDING CHAPTER 12, -CONSTRUCTION SITES", SECTION 12-4, -CONSTRUCTION FENCES" TO PROVIDE THAT ALL FENCING OF CONSTRUCTION SITES MUST BE GREEN OR BLACK IN COLOR WITH NO ARTWORK OR SIGNAGE AFFIXED TO THE FENCE; PROVIDING FOR CODIFICATION; PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. Town Clerk Oakes read Ordinance No. 16-010 O into the record. Town Manager Brown — Per the request of the Town Commission, this ordinance is presented to you to eliminate artwork on the fencing and to provide that it is only black or green. Commission Discussion: Comm. Feldman — I agree with the changes. In response to Mr. McAlees request, if a developer wants to sell his property, there are other means to do so. It is called advertising in the newspaper. This was brought forth because of 3200 South Ocean Blvd.. My answer to that is two wrongs don't make a right. This can't continue because there is a great deal of development going on, especially in Bel Lido, and there would be advertising everywhere. Comm. Stern — The windscreen at 3200 South Ocean Blvd. was incorrect. It did not help their sales, which were very slow. Vice Mayor Weitz — There has always been some type of architectural drawing on display. I can understand a developer making an investment in this town wanting to entice a potential buyer by showing the type of architect that is being built. However, I can see the need for this Town to maintain some sense of purity. I am concerned about how many times an issue comes up and this Commission is constantly revising ordinances. We should be looking at having people review the general issues in the Town, review them and make recommendations to us and going from there. Comm. Zelniker—Our ordinances are not being enforced the way we would like. I also agree that the best way to advertise the property at 3621 S. Ocean Blvd. is on the web. Mayor Featherman —I also agree that we need to adhere to our codes. A copy of code violations should be sent to our Code Enforcement Board for their review. We need to take a firm hand and make corrections immediately. Town Commission Workshop Meeting Minutes Tuesday,July 26,2016 Paze 6 of 14 Town Manager Brown — I provided the Commission with the facts and figures and what the Town code says and what the state law says on the procedure of code enforcement. We have to follow those procedures. Comm. Stern— The code enforcement assistant has presented us with a printout. Over the last three months there were over 50 violations, all of which were closed within a timely manner of five days. You can't ask for more than that. Comm. Feldman—Each contractor is given a packet of what is expected of them when they get their permits. Consensus was to place Ordinance No. 16-010 O on the August 2nd agenda for a first reading. 6. NEW BUSINESS: A) Commission to Authorize the Town Manager to Execute the Task Order Described Herein by Issuing a Purchasing Requisition to Globaltech, Inc. in Accordance with Town Purchasing Policies Town Manager Brown—The SCADA(Supervisory Control & Data Acquisition) is the computer system that monitors, controls, acquires and processes data at the Water Treatment Plant. The existing system is over 12 years old and in need of an upgrade to ensure its reliability, future compatibility and to retain the capability of keeping the facility operational. It is recommended that because of their familiarity, experience and knowledge of the Town's Water Treatment Facility that Globaltech, Inc. be allowed to utilize their designated subcontractor, Control Systems Designs, Inc. to accomplish this critical upgrade. This task order would be issued in accordance with the Agreement for Professional Services between the Town and Globaltech, Inc. which was executed on April 5, 2016. $70,000 has been allocated for this project. The amount of this task order#1 is $31,896. Comm. Feldman — Will this system work with the new calcification equipment and what does it do? Public Works Director Soper — When they hook up this new equipment, you will need a more powerful and faster computer system to run this equipment. We want to do this before, so there will be no issues. The existing system is obsolete. We consider this a critical upgrade. Training on the new system for both the water plant operators, who would have primary responsibility, and public works personnel will be provided by Globaltech through their subcontractor. Comm. Feldman — What would the total cost of the package be including training, computers, hardware and software, etc.? PWD Soper—We appropriated $70,000 in the budget. I believe it will come $10,000 under budget. Consensus was to place this item on the Consent Agenda for August 2, 2016. Town Commission Workshop Meeting Minutes Tuesday,July 26, 2016 Page 7 of 14 B) Discussion on Electric Vehicle Charging Station (EV) Town Manager Brown — I did extensive research on this. Even though Boca Raton and Delray Beach have these systems, they are owned by the town. In Delray Beach, a resident is picking up the bill. The key considerations are as follows: 1) visibility and the lighting; 2) proximity to the power source; 3) parking and space size; 4) weather and climate; 5) ADA accessible; 6)maintenance problem and 7) fee structure. Commission Discussion: Vice Mayor Weitz —None of our town vehicles are electric. I am guessing that there are very few vehicles in this town that would utilize this service. Given the kinds of things that would be required to do including liability issues, I am not sure that the Town needs to pursue this at this time. Comm. Zelniker — I believe in being prepared for the future, and Highland Beach should be part of the future. There are companies that come in that set the chargers up and take the liability. Comm. Feldman — I feel that an electric charging station paid for by the Town is subsidizing an individual. Homeowners and condominiums can put in their own charging station if they feel that strongly about it. Comm. Stem—This is something we should consider in the future, but I don't feel it is something we need to do at this time. Vice Mayor Weitz—I also believe that it should be considered in the future, but not at this time. C) Discussion on Zika Virus Vice Mayor Weitz—It was my understanding that the Zika Virus was contracted from another country and brought back into this country. I have also learned that there have been some cases of people contracting this in our State. The Federal government is providing significant amounts of monies to the State of Florida to try to prevent the spread of this disease. My request is that we speak up directly as a community in a barrier island with lots of moisture and water in the area. I want to make a significant and direct request, appropriately through letter and directly to the State, from this Commission and the Town Manager, to ensure what their plans are in dealing with this issue, and we want Highland Beach to get its fair share. Comm. Zelniker — I had a conversation with our Town Manager who looked into this issue for me. I believe the County said that each municipality was responsible for their own spraying. Town Manager Brown — I contacted the County and they said Town Commission Workshop Meeting Minutes Tuesday,July 26,2016 Page 8 of 14 they would come down, and if we had a problem they would spray for us and pay for the spraying, not us. Comm. Zelniker — We could also look into the environmental agencies to see what we could do to prevent this problem. Comm. Stern — I read a headline that indicated Congress did nothing to solve this problem. I also read that Zika is no longer an epidemic. If the County is willing to spray if we have a problem, I think that is as far as we can go with it. Comm. Feldman—There is very little we can do but if they are willing to spray that is a good thing. D) Discussion on Deferred Compensation Vice Mayor Weitz — I received a cost analysis for the stipend for individuals with respect to the insurance program from Finance Director Curtis. Is the Police Department included in this analysis? Fin. Dir. Curtis— The employees listed include union and non-union members. The ones listed are employees that have received a stipend or have employee only coverage. Anyone that has dependents are not included. Vice Mayor Weitz — There are 21 employees on this list. In the years between 2012 and 2016, only one-third of the individuals receiving stipends would even qualify as individuals that would have the family members to potentially switch to the Town's health insurance policy. Two thirds of these employees are receiving a benefit that have no qualification for individuals who fall within that framework. This insurance stipend has nothing to do with healthcare. I have never seen this item voted on by any Town Commission, and it is an unauthorized expenditure that has been included in this health benefit sheet. This is not a health benefit. It is a payroll supplement, and it goes into a retirement fund so the employee doesn't pay taxes. We are paying anywhere from $2,000 to $5,000 a year as a payroll supplement. This is wrong. This program was implemented years ago when health cost were low. This is an item that has to be independently considered and authorized, and we vote up or down on how we want to implement it. Comm. Feldman — We are having a meeting on personnel rules and regulations and this topic should be discussed at that time and also at a budget meeting. Comm. Stern — Do we know if this was authorized by a former Commission years ago? Town Manager Brown— It is part of the personnel rules and regulations. It was put in by a former Commission. I will have to investigate it further and present it at the next meeting. E) Discussion on Draft Incentive Memo Comm. Feldman — Before we can go any further with this, we should ask a representative from the Town Commission to serve on the productive board as there Town Commission Workshop Meeting Minutes Tuesday,July 26,2016 Page 9 of 14 will be more discussions between the Finance Director and the Town Manager. I would like to propose Vice Mayor Weitz to serve on that board representing the Commission since he does have so much input on employee relations, etc. Vice Mayor Weitz accepted. F) Review of Code Enforcement Officer—SAFEbuilt Florida, LLC Town Manager Brown—At the Commission's request, SAFEbuilt provided the Town with a part-time Code Enforcement Officer. His hours vary from week-to-week, so that he is making inspections in the evening, after construction hours and on Saturdays. With his irregular timed inspections, the contractors can never become complacent. He has monitored areas and sites of concerns that the Commission and residents have felt were not adequately being addressed. During his inspections he has also found work being done without a permit and it was stopped immediately. I shared the code enforcement tracking program that we use with the Commission which shows the date, address, the violation, code section, follow up date, date closed and what has been transpired. Commission Discussion: Comm. Feldman — Was the report done by the SAFEbuilt employee? Town Manager Brown — Yes. On the days that he is not here, Carol Holland does the follow-up for him. Comm. Feldman—I would like to receive a report from her on the days that she does code enforcement. Comm. Zelniker— I broke down the number of violations on each street listed on the code enforcement tracking report. According to the memo given to us by the Town Manager, if there is a repeat violation, the Code Enforcement Officer shall notify the Code Enforcement Board and request a hearing. This should be brought to the Code Enforcement Board, and they should be issued a fine. There are no fines in this town. We definitely need to do something with the code enforcement. Town Attorney Torcivia— Until the Code Enforcement Board finds the person guilty, it is not a violation yet, it is an accusation. Mayor Featherman — I still feel the Code Enforcement Board should be notified immediately when there is a violation. G) Commission to Authorize the Mayor to Sign the Professional Services Agreement between the Town of Highland Beach and SAFEbuilt Florida,LLC for one year Town Manager Brown — Since 2008, the Town has engaged with an outside firm to provide professional services for building official and inspection services. This ongoing agreement was originally with Independent Inspectors, Ltd., but last year the business was acquired by SAFEbuilt, Florida LLC. At that time, the Town determined that they would like to continue this type of service and signed a one-year agreement Town Commission Workshop Meeting Minutes Tuesday,July 26,2016 Pace 10 of 14 that included three one year options. This agreement also includes a thirty (30) day termination notice on the part of either party with or without cause. The one-year term expires at the beginning of August. Commission Discussion: Comm. Feldman — We are getting great work out of the Building Official, Mike Desorcy. I don't feel we could do any better hiring on our own, and I don't see the benefit in doing so. The problems we are having are with code enforcement. Comm. Stern—There was a period of time when we had an in-house Building Official and a Code Enforcement Officer. I was not in favor of outsourcing our Building Official,but I was proven wrong. This outside service has absolutely covered our base on many occasions. If the Building Official is out for any reason, the company supplies us with someone the same day. Looking over the cost analysis, it is to our advantage that we stay with an outside source. I feel that in addition to this Building Official, we could use a full time Code Enforcement Officer from this company and not a part-time one that comes in three days a week. I am looking out for our residents. If this is not a possibility, perhaps we can hire our own full-time code enforcement person who would report to the Town Manager or the Police Department. Vice Mayor Weitz—I never understand why we have an entire town of employees and one person outsourced. I don't agree with this cost analysis. We have many projects going on in this town. I think it is dangerous to say that we are going to make this decision because we can project that the amount of money they are going to make is going to get lower. When you don't have control over personnel, you are not able to enforce certain things. Is there a certain certification needed to be hired for the code enforcement position and do our people have that? Comm. Feldman — Yes they do. Vice Mayor Weitz—Why is it then that there has not been a fine issued within the last year and one-half especially when there is so much construction going on? We have a problem and bringing in a full-time code enforcement inspector is a good idea. Comm. Zelniker— We have had between 65 and 75 emails from residents in Bel Lido asking for code enforcement to take care of certain issues occurring on these construction sites. They should not have to contact us for code enforcement. There is something wrong when there are this many emails being sent to the Town Commission. I went to Bel Lido and saw the dumpster that one of the residents was complaining about. It has been there for months. I am not in favor of signing any contracts at this time. I feel we need more time to review this contract since it was just given to us. We have to come up with an answer. Vice Mayor Weitz —We need to look into automating our Building Department to cut down on physical labor, issuing permits, scheduling and paperwork. This is cost savings for our Town. Town Commission Workshop Meeting Minutes Tuesday,July 26, 2016 Paze 11 of 14 Comm. Feldman — I know of nobody that was held up on a project because they couldn't get a permit. Our permits and inspections are given within a reasonable amount of time. There is no way we can improve that. This agenda item, which we are voting on today, is for the SAFEbuilt contract for the Building Inspector and not the code enforcement inspector. It makes no sense to computerize a department for a small town like Highland Beach. Comm. Stern— We do get our permits and follow-ups very quickly. If we do not sign this contract today, you will put this whole town in jeopardy. This is not the first time we have seen this contract. We have had the same identical wording over the last two years. If we do not sign this contract, then all building in this town will stop until we hire the necessary people to take over. There is a 30-day option clause that we must adhere to. Town Manager Brown — Regarding the dumpster Comm. Zelniker was referring to in Bel Lido, those residents have an active permit and as long as they have an open active permit, we cannot make them take the dumpster away. A statement was made that there are no fines issued. When the Building Official goes out and finds that there is no permit, the fee is doubled when they do come in to apply for that permit. There are penalties in the Building Department. It is just the Code Enforcement Board that have not met. There are permit applications online that can be filled out and submitted electronically. There would be a cost of$6,000 per month if we were to put all the applications on the internet. It is taking three to four months to obtain a permit in Boca Raton and Delray Beach. We have a Building Official for five days a week plus a code enforcement inspector three days a week. We have a 30-day opt, so if you are still not satisfied we can give them a 30-day notice. It is not going to be easy to find someone who is as qualified as Mike Desorcy. I know there have been problems in Bel Lido, but there have been so many non-related construction complaints also. Consensus was to place this item on the Consent Agenda for August 2°d 7. MISCELLANEOUS—ITEMS LEFT OVER: A) Minutes: • June 7, 2016—Regular Meeting • June 28, 2016—Workshop Meeting • June 28, 2016—Special Meeting • July 5, 2016—Regular Meeting • July 14, 2016—Special Meeting Consensus was to place this item on the Consent Agenda for August 2°d Town Commission Workshop Meeting Minutes Tuesday,July 26,2016 Page 12 of 14 8. REPORTS—TOWN COMMISSION: A) Commissioner Rhoda Zelniker—No report B) Commissioner Carl Feldman — I have been an advocate of being able to reach our Police Department 24/7, after 4:30 PM and on Saturdays and Sundays. I met with Chief Hartmann who agrees, and we have been informed that they can. There is an after hour's number for the Police Department. You can call that number and request a call back from the Highland Beach Police Department and do not have to give a reason. You should get a call back immediately. This is not a 911 call. C) Commissioner Louis Stern—I made that call and it does work. No further report. D) Vice Mayor Weitz — I want to thank town staff, especially Public Works Director Soper and Utilities Maintenance Supervisor Bill Moore for giving a very thorough, responsible and competent update to the residents who attended the meeting on the water and sewer project. E) Mayor Bernard Featherman—No report. 9. REPORTS—TOWN ATTORNEY GLEN TORCIVIA: No report. 10. REPORTS—TOWN MANAGER BEVERLY BROWN: • Update on the Strategic Plan: The Strategic Plan is on the agenda for the Commission to review and make modifications. Consensus was to discuss this item further at the next workshop meeting. • Other Updates: o The carpeting at the Library will be installed starting next Monday. o As the Commission voted in favor of the Infrastructure Sales Tax Referendum, we will need to create a citizen oversight committee. If the referendum passes, each municipality will be required to have a citizen oversight committee, which shall review the municipality's expenditure of the surtax proceeds. The Commission has the option to use the County's oversight committee. o Last week one of our rescue vehicles parked on the street because they did not have the code to the gate to get into one of the condominiums. They have some codes but not all of the codes to the gated communities in the town. Police Chief Hartmann, Town Commission Workshop Meeting Minutes Tuesday,Jute 26,2016 Page 13 of 14 the Fire Chief and I had a meeting and decided it would be a good idea to have a Knox Box on the gate. There was an incident on AIA and the police were not notified. We will have a meeting with the County, and the next time a rescue vehicle is sent out the police will also be sent out. If the Police Department also wants a Knox Box,they will have to have a separate one from the Fire Department because it is a law that you can't have the same key. I will be sending a letter to all the multi- family units to see if they would consider putting in the Knox Box. 11. PUBLIC COMMENTS AND REQUESTS RELATED TO AGENDA ITEMS DISCUSSED AT MEETING ONLY: Carl Gehman, 1123 Highland Beach Drive — I would like to commend Carol Holland on code enforcement. Also, Mike Desorcy because he does a great job. Carl Gehman asked about State and Town ordinances and which take preference. Town Attorney Torcivia explained the process. George Kelvin—4740 S. Ocean Blvd. —When a Building Inspector comes to a site and sees imminent danger, he can shut down the site immediately. What about potential danger. Town Attorney Torcivia — He has to make that judgement call. George Kelvin — I believe that shutting down the site would be more meaningful then giving out fines to these builders as a punishment for violating the code. Peggy Gossett Seidman, 4312 Intracoastal Drive showed a bag of debris picked up on her street. If we have a problem with a neighbor, we speak with that person. If it is a problem with a builder, we come to you. 12. ADJOURNMENT: There being no further business to come before the Commission, Mayor Featherman called for a motion to adjourn the Workshop Meeting at 4:00 PM. MOTION: Commissioner Stern moved to adjourn the workshop meeting at 4:00 PM. Motion was seconded by Commissioner Feldmanwhich passed unanimously. Town Commission Workshop Meeting Minutes Tuesday,July 26,2016 Pase 14 of 14 APPROVED: 441/"w"kat� Bernard Featherman, Mayor William Weitz, Vice Mayor 2�J Carl ldm , Commissioner C; Lo is Stern, Commissioner Zelniker, C s 'oner ATTEST: L) (, dy'!�A� \!G V 1 Valerie Oakes, CMC, Town Clerk Date FORM 813 MEMORANDUM OF VOTING CONFLICT FOR COUNTY MUNICIPAL AND OTHER LOCAL PUBLIC OFFICERS LAST NAME-FIRST NAME-MIDDLEPAME NAME OF BOARD, OUNCIL,COMMISSION,AUTHORITY,OR COMMITTEE r AJ S 1p� L rY.^.I,s s 113ry MAILING ADDRESS THE BOARD,COUNCIL,COMMISSION,AUTHORITY OR COMMITTEE ON WHICH I SERVE IS A UNIT OF: ITY ❑COUNTY []OTHER LOCAL AGENCY CITY COUNTY NAME OF POLITICAL SUBDIVISION: F�0_� WHICH VOTE OCCURRED MY POSITION Is: _a o/ 6 ELECTIVE APPOINTIVE WHO MUST FILE FORM 8B This form is for use by any person serving at the county,city,or other local level of government on an appointed or elected board, council, commission, authority, or committee. It applies equally to members of advisory and non-advisory bodies who are presented with a voting conflict of interest under Section 112.3143, Florida St.rtutes. Your responsibilities under the law when faced with toting on a measure in which you have a conflict of interest will vary greatly depending on whether you hold an elective or appointive pos on. For this reason, please pay dose attention to the instructions on this form before completing the reverse side and filing the forth. INSTRUCTIONS FOR COMPLIANCE WITH SECTION 112.3143, FLORIDA STATUTES A person holding elective or appointive county, municipal, or other local public office MUST ABSTAIN from voting on a measure which inures to his or her special private gain or loss. Each elected or appointed local officer also is prohibited from knowingly voting on a mea- sure which inures to the special gain or loss of a principal(other than a government agency)by whom he or she is retained(including the parent organization or subsictiary of a corporate principal by which he or she is retained);to the special private gain or loss of a relative;or to the special private gain or loss of a business associate. Commissioners of community redevelopment agencies under Sec. 163.356 or 163.357, F.S., and officers of independent special tax districts elected on a one-acre, one-vote basis are not prohibited from voting in that capacity. For purposes of this law, a'relative' includes only the officer's father, mother, son, daughter, husband, wife, brother, sister, father-in-law, mother-in-law, son4n-law, and daughter-in-law. A"business associate'means any person or entity engaged in or carrying on a business enterprise with the officer as a partner,joint venturer, coowner of property,or corporate shareholder(where the shares of the corporation are not listed on any national or regional stock exchange). ELECTED OFFICERS: In addition to abstaining fron voting in the situations described above,you must disclose the conflict PRIOR TO THE VOTE BEING TAKEN by publicly stating to the assembly the nature of your interest in the measure on which you are abstaining from voting;and WITHIN 15 DAYS AFTER THE VOTE OCCURS by completing and filing this form with the person responsible for recording the min- utes of the meeting,who should incorporate the form in the minutes. APPOINTED OFFICERS: Although you must abstain from voting in the situations described above, you otherwise may participate in these matters. However, you must disclose the nature of the conflict before making any attempt to influence the decision,whether orally or in writing and whether made by you or at your direction. IF YOU INTEND TO MAKE ANY ATTEMPT TO INFLUENCE THE DECISION PRIOR TO THE MEETING AT WHICH THE VOTE WILL BE TAKEN: • You must complete and file this form(before making any attempt to influence the decision)with the person responsible for recording the minutes of the meeting,who will incorporate the form in the minutes. (Continued on other side) APPOINTED OFFICERS (continued) • A copy of the form must be provided immediatey to the other members of the agency. • The form must be read publicly at the next meeting after the form is filed. IF YOU MAKE NO ATTEMPT TO INFLUENCE THE DECISION EXCEPT BY DISCUSSION AT THE MEETING: • You must disclose orally the nature of your conflict in the measure before participating. • You must complete the form and file it within 15 days after the vote occurs with the person responsible for recording the minutes of the meeting,who must incorporate the form in the minutes.A copy of the form must be provided immediately to the other members of the agency,and the form must be read publicly at the next meeting after the form is filed. DISCLOSURE OF LOCAL OFFICER'S INTEREST I " S �. S�e<<t hereby disclose that on J Ly 20 (-6 (a)A measure came or will come before my agency which(check one) inured to my special private gain or loss; inured to the special gain or loss of my business associate, �p /� inured to the special gain or loss of my relative, Cam\ &,Vc 1 inured to the special gain or loss of by whom I am retained;or inured to the special gain or loss of which is the parent organization or subsidiary of a principal which has retained me. (b)The measure before my agency and the nature of my conflicting interest in the measure is as follows: t,)as a. eL-)t�-�c uS y �or�rd �'1r�b�c,re a Claes re S AA-v-\ ' 1�lt& Data Filed Signature NOTICE: UNDER PROVISIONS OF FLORIDA STATUTES §112.317, A FAILURE TO MAKE ANY REQUIRED DISCLOSURE CONSTITUTES GROUNDS FOR AND MAY BE PUNISHED BY ONE OR MORE OF THE FOLLOWING: IMPEACHMENT, REMOVAL OR SUSPENSION FROM OFFICE OR EMPLOYMENT, DEMOTION,REDUCTION IN SALARY, REPRIMAND, OR A CIVIL PENALTY NOT TO EXCEED$10,000. CE FORM 88-EFF.1/2000 PAGE 2