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1980.08.05_TC_Minutes_Regular• TOWN OF HIGHLAND BEACH, FLORIDA Minutes of Meeting of Town Commission Regular Meeting August 5, 1980 1.30 P M. Mayor Horton called the Regular Meeting of the Town Commission to order at 1:30 P.M. Those in attendance were: Mayor Louis Y. Horton, Vice Mayor Harold C. Storm and Commissioner Mary Louise G. Blosser. Commissioner Peter J. Genovese was absent. Also in attendance were: Elaine W. Roberts, Town Manager; Thomas E. Sliney, Town Attorney; Police Chief Kenneth Jones and Jane E. Barker, Town Clerk. There were several people in the audience. Pledge of Allegiance Approval ~ June June June July July ~f M 17, 17, 24, 1, 1, inutes 1980 1980 1980 1980 1980 Special Meeting Public Hearing - zoning Public Hearing and Workshop Meeting Regular Meeting Public Hearing - Zoning MOTION by Vice Mayor Storm and seconded by Commissioner Blosser that the minutes be approved as written. All Commissioners voted Aye.. Public Rectuests and Comments Mr. M. H. W. Dent spoke of the proposed ordinance concerning docks and Mayor Horton informed him that this would be discussed at the Workshop Meeting on August 26, 1980. Reports - Town Commission (a) Mayor Louis Y. Horton - Mayor Horton proposed the establish- ment of a Financial Advisory Board and made a MOTION that the Board consist of Vice Mayor Storm, James Cook of Regency Highland and Jane Rayner of Seagate of Highland. This MOTION was seconded by Commissioner Blosser. The vote was unanimous. Minutes Highland Beach Town Commission • Regular Meeting August 5, 1980 Page 2 of 10 Mayor Horton then stated that he had visited the Water Plant this date and the Project Manager informed him that the only problem they were having was with labor; not being able to get enough men to work. Mayor Horton continued that he was interested in the possible establishment of a Public Safety Department. He said that there is a possibility that the Del Trail Fire District will be amalgamated with two other districts in South Palm Beach County and run from the County Commission seat in West Palm Beach. In checking into this, he found that there would be a potential saving of 20/ of the current budget for both fire and police. He also added that the training of police officers as firemen would take approximately one year and it was hoped that this Public Safety Program could be initiated for the fiscal year beginning October 1, 1981. He then read for the record a letter which he mailed to the Presidents of various Leagues of • Cities in the State of Florida re: their interest in certifi- cation of Public Safety Officers. He stated that he will await answers to these letters, inasmuch as the Town might gain support for this issue. (b) Vice Mayor Harold C. Storm - Vice Mayor Storm reported that he felt Mrs. Rayner and Mr. Cook would be most helpful in the preparation of the budget for the coming fiscal year, one of the most difficult in many years due to the new TRIM bill. He stated that even though it will be a difficult budget, it will be a fair one. (c) Commissioner Mary Louise G. Blosser - Commissioner Blosser deferred to the Mayor saying that he had more information on the census than she did. Mrs. Roberts stated that she would be making a report on this. Reports - Boards and Acfencies of the Town (a) Board of Adjustment - No report. (b) Code Enforcement Board - Mrs. Roberts stated that this Board • had a vacancy, and they will have a Minutes Highland Beach • Town Commission Regular Meeting August 5, 1980 Page 3 of 10 recommendation for the Town Commission by the Workshop Meeting, August 26, 1980. (c) Community Appearance Board - This Board also has one vacancy. Dominick Conte has asked Mrs. Roberts about being a member of this Board and she wrote a memo to the CAB regarding this. Mrs. Roberts said that one of the members suggested he be invited to the next Board Meeting. (d) Housing Board of Adjustment & Appeals - This Board will be meeting next week. Mr. Boepple will attend this meeting and after that, the Town Commission will have the Housing Board's recommendation con- cerning Mr. Boepple. (e) Planning Commission - Mrs. Roberts stated that the Planning Commission will be meeting August 20, 1980 and she stated she will have a name for them to consider. • Reports - Representatives Ede: (a) Metropolitan Ping. Organization & Transportation-(Don Wilson) Mr. Wilson was not in attendance - so there was no report. (b) So. Florida Water Management District - Frank Carberry Vice Mayor Storm stated that Mr. Carberry had requested him to say that there was no report. Mayor Horton said that his chart showed that the water consumption was running over a million gallons a week less than last year. Reports - Town Attorney Mr. Sliney stated that he had been working on the Healy matter and had just received the information he requested from Healy counsel regarding the land trust and the deed. He said he had also been working on the Ordinance concerning retaining the Sewage System connection fees and had passed copies Minutes Highland Beach Town Commission Regular Meeting • August 5, 1980 Page 4 of 10 of the proposed ordinance around to the Commission. The effective date of January 1, 1981, which is tied in with the sale of the bonds, was agreed upon between he and Mr. Delaney of the Highland Beach Utilities Company. This Ordinance is scheduled for a first reading. Mr. Sliney then talked about Proposed Ordinance No. 387 concerning "Subdivisions". He advised that it be tabled. Mr. Sliney then reported that the Van Lennep people have requested an extension of time to file a brief and Town counsel will likewise have time to answer this. Mr. Sliney felt that by the-end of this year or the first of next year, this case could be argued. Mayor Horton asked Mr. Sliney if he had heard anything from Attorney McWilliams regarding the bond issue and Mr. Sliney replied in the negative. • Reports - Town Manager Mrs. Roberts told of items received from Mr. Sliney's office and she wasn't sure that Mr. Sliney was aware of them. One was a letter received from Ed.Cohen, one of Mr. Sliney's associates, concerning Regency Highland law suits. The other letter, Mrs. Roberts said, was sent to Mitchell Kirschner about the boat - "The Clamur III". Mrs. Roberts read this letter for the record. It was felt that this matter would be settled soon. Mrs. Roberts then spoke of the Massengill property and said that the unfinished buildings have been boarded up - this at the insistence of the Code Enforcement Board. Mrs. Roberts said that the Town Commission had been given a memo from Amelie Leng of the Community Appearance Board, regarding Parker Highland East and West property. Parker Highland gave their assurance that they would regularly water and maintain the relocated trees if the Town of Highland Beach would assure Parker Highland that they would not be held liable for exceeding the water usage maximum. Mayor Horton stated that their meter card should be red-flagged and if they do use more than the • maximum set by ordinance, it should be brought to the attention of the Commission before billing is sent out. Minutes Highland Beach Town Commission • Regular Meeting August 5, 1980 Page 5 of 10 Mrs. Roberts then reported on meetings during the month of July: Palm Beach County Municipal League met in Delray Beach on July 11th with a presentation by the Blood Bank officials and the swearing-in of new officers, (she is Secretary again). The Treasure Coast Regional Planning Council will be meeting on August 7th in Stuart, said Mrs. Roberts, and she and the Finance Department attended TRIM meetings in Ft. Lauderdale on July 10th and in West Palm Beach on July 18th. Mrs. Roberts stated that the Safety Committee had met on July 16th with all the Department Heads in attendance. Some safety corrections have already been made. Commissioner Blosser and Mrs. Roberts attended the County Commission meeting in west Palm Beach on the 23rd of July regarding the Fair Tax Council Report to the County Commission. Action on this report was postponed. Mrs. Roberts then reported on correspondence received: Florida • League of Cities Convention to be held in Bal Harbour on October 23, 24 and 25. Mrs. Roberts asked if any one of the Commissioners would care to attend. This year, for the first time, Mrs. Roberts said, the League is asking the municipalities to have presentations of successful projects and the Town's Water Conservation Program was discussed. Mrs. Roberts reported on the figures received from the Census Bureau and she said she was very satisfied with the housing count. She did have a question about the population count, so she did a mini-census over the week-end and the population count from this was even lower than the Bureau's count. Mrs. Roberts stated that she was surprised at the permanent resident percentage being as low as it was. The other piece of correspondence that Mrs. Roberts had was a letter from Durbin Paper Company terminating their contract. In the future, Mr. Caravella, who formerly worked for Durbin, will be picking up the newspapers in Town. Mrs. Roberts then informed the Commission that she had applied to the Planning Commission for final review of the new Municipal • Building. She will, in a few days, apply to the Community Appearance Board for their review on August 28th. Minutes Highland Beach Town Commission • Regular Meeting August 5, 1980 Page 6 of 10 The Turtle Watch Group met three times in July, Mrs. Roberts said, and this group is requesting $3,000.00 in the Town's budget for funding for this program for next year. This will come up for discussion at a later time. Damon Smith, Senator Chiles' Assistant, was in Town Hall on July 25, 1980 for an hour. About one dozen people spoke with him. Mrs. Roberts mentioned the fact that she was going to make some recommendations to the Planning Commission for revisions to the Comprehensive Plan regarding the Capital Improvements Program and Safety Evacuation Procedures. This is in connection with the State Grant. Mrs. Roberts then reported on the following Departments: Building - One Certificate of Occupancy has been issued this month but they are extremely busy. Mr. Hamzik has been trying to find a Building Inspector to hire. • Finance - The final tax money has been received in the amount bf $424,555.72 - a shortfall of $5,815.00. Other monies received were: Federal Revenue Sharing - $2,212.00 for July; Court Revenue from January 1 through June - $1,409.00; investment earnings for July - $8,047.00 for a total of $101,464.04 since January 1, 1980. Two Florida Power & Light Franchise checks have been received - one in the amount of $7,443.00 on July 2nd and the other one on July 30th in the amount of $5,624.00. From Durbin Paper, $48.27 was received and from the Road and Bridge Fund - $1,088.00 for a total of $38,922.00. A Bohd Issue payment was made on the 1st of August for the 1972 Issue. Health - More trees have been sold and there are about twenty one left. Maintenance - Michael has taken care of several items discussed under the Safety Program which is required by the Town's .liability insurance policy. It is hoped that the Safety Program policy will be formulated within the next month for Commission approval. • Police - Mrs. Roberts stated that the Commission had received the Minutes Highland Beach Town Commission • Regular Meeting August 5, 1980 Page 7 of 10 monthly report and Vice Mayor Storm asked if there were more speeders this past month. Chief Jones has distributed general instructions for hurricane procedures to his staff. C.D.C. met on July 8th, Mrs. Roberts said. Town Clerk - The Registration Books will close on Friday, August 8th for the Primary Election being held on September 9, 1980. Public Utilities & Works - Mrs. Roberts stated that the water consumption is up a bit over June but it is lower than June of last year. A Water Treatment Plant Progress Coordinating Meeting was held on July 21st. Mayor Horton said that he had talked with the Construction Superintendent regarding the shutting down of the water plant for installation of equipment and what time of the day would be best, Mrs. Roberts said that the fuel tank had been installed at the well field. • Mrs. Roberts reported that the Town's Water Conservation Program has received some excellent publicity and requests for information have been received from all over the country. The monthly report on the sewage system was received this date Mrs. Roberts said, and the work on Lift Station No. 2 is progressing. Regarding the Bel Lido bridge, Mrs. Roberts reported that the supplier company strike was over, however, a letter was received from the engineers, Strock & Associates, asking for an increase in their fee because of the strike delay. Mrs. Roberts read this letter for the record. Mr. Walther from Arthur Strock & Associates explained the reason for this increase. Vice Mayor Storm said the Commission was not very happy about this, however, Mayor Horton stated that the Chair would entertain a MOTION to approve this. Mayor Horton made the MOTION that the two items be approved - one being the increase of the fee to $2,500.00 for the engineers and the other item is that the completion date will be advanced to October 31, 1980. Commissioner Blosser seconded the MOTION. All Commissioners voted Aye. Minutes Highland Beach Town Commission • Regular Meeting August 5, 1980 Page 8 of 10 Mrs. Roberts then spoke of progress being made on the elevated water tower painting. She also reported that the Public Hearing on zoning would be held on Tuesday, August 12, 1980 at 5:00 P.M. Mayor Horton called on Mr. Digby Bridges, representing Fortuna del Mar. He was in attendance with Mr. Hazlett, Surveyor, who addressed the Commission regarding the mosquito ditch which must be maintained according to the Department of Environmental Regulations. They have requested a letter from the Town of Highland Beach, granting them the permission to use the Town's Utility Easement to do this. Mr. Hazlett explained how this would be accomplished and told of the inspectors that would be on the job. After discussion, Vice Mayor Storm made the MOTION that Fortuna del Mar be given a letter of approval from the Town of Highland Beach stating that they can excavate according to the plan furnished the Town in the area according to the DER and that they will maintain this ditch. The Town's letter will also state that a bond will be furnished. Commissioner Blosser • seconded this MOTION. All Commissioners voted in favor of this MOTION. Proposed Ordinances (a) Proposed Ordinance No. 382 - An Ordinance of the Town of Highland Beach, Florida, to amend Chapter 2, Article V, Community Appearance Board, of the Code of Ordinances of the Town of Highland Beach, Florida. This proposed ordinance was discussed at the Workshop Meeting and it was decided that it should be tabled. It will be discussed further at the next Workshop Meeting on August 26, 1980. (b) Proposed Ordinance No. 387 - An Ordinance of the Town Commission of the Town of Highland Beach, Florida, Amending Chapter 25 entitled "Subdivisions" of the Code of Ordinances of the Town of Highland Beach, Florida. Mr. Sliney recommended that this proposed ordinance be tabled for the time being. Both of these ordinances had a First Reading in June. y Minutes Highland Beach • Town Commission Regular Meeting August 5, 1980 Page 9 of 10 (c) Proposed Ordinance No. - An Ordinance of the Town of Highland Beach, Florida, to Amend Zoning Code, Chapter 30, Section 5.3(e) of the Code of Ordinances of the Town of Highland Beach, Florida; "Noncommercial Docks, Piers, Launching Facilities and Mooring Devices". This ordinance was read by title only by the Town Clerk. It will be discussed at the Workshop Meeting on August 26, 1980. (d) Proposed Ordinance No. - An Ordinance of the Town of Highland Beach, Florida, Amending the Town of Highland Beach Sewer Franchise Agreement providing for the retention of the sewer connection fees by the Town of Highland Beach pending passage of a resolution providing for the issuance of revenue bonds to purchase the sewage system and court validation and sale of the revenue bonds. • This ordinance was read in full by the Town Clerk inasmuch as it is a Franchise Agreement. Discussion took place regarding the Resolution for the sale of the bonds, which Mr. Sliney stated could be passed in August. Items Left Over From the Workshop Meeting - July 29, 1980 Mrs. Roberts announced that there was no problem with the Hoffmann recreation building as the members of the Planning Commission had signed the plans and the Community Appearance Board had approved them at their meeting on Thursday night. Regarding the Municipal Complex, Mrs. Roberts said that she had already discussed that earlier in this meeting and the Sewer System Purchase Resolution had been discussed also. She said that Fortuna Del Mar had been settled. Mrs. Roberts informed the Commission that Mr. Gullett had called her today regarding the Cable TV Ordinance and asked if this ordinance would be discussed at today's meeting. She told him that it would not be and possibly not even at the Workshop Meeting on August 26th because there would not be a full Commission. ~. Minutes Highland Beach Town Commission • Regular Meeting August 5, 1980 Page 10 of 10 Some discussion did take place among the Commissioners about the 100-foot tower, where it would be placed and the length of the lease. Mayor Horton stated that much more information should be obtained before coming to any decision. Mrs. Roberts then told about the Comparison Schedule of Premium Rates for the Group Insurance. She said she needed Commission approval to go into the Municipal Trust Fund coverage so that Prudential could be given their thirty days' cancellation notice. Vice Mayor Storm made the MOTION that the Town enter into an agreement with the Municipal Trust Fund as he felt it would save the Town a con- siderable amount of money. Commissioner Blosser seconded this MOTION. All Commissioners voted Aye. Mrs. Roberts said that the last item - Anticipated Expenditures and Revenues - had already been discussed. Old Business - None New Business - None Bills for Approval - Mrs. Roberts presented the bills for approval. MOTION by Vice Mayor Storm/Commissioner Blosser that the bills be approved for payment. All Commissioners voted Aye. The meeting ADJOURNED at 3:17 P.M. APPROVED: ATTEST: ~ ~ i Clerk Louis Horton, Mayor Harold C. Vice Mayor S"~~ ~ i~~ Mary uise G. Blosser, Commissioner _ (Absent) Peter J. Genovese, Commissioner DATED: Auctust 19, 1980