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1980.11.25_TC_Minutes_Specialr ~ LJ TOWN OF HIGHLAND BEACH, FLORIDA Minutes of Meeting of Town Commission Special and Workshop Meetings November 25, 1980 1.20 P M Mayor Horton called the Special attendance were: Mayor Louis Y. and Commissioners Mary Louise G. Genovese. Also in attendance we Thomas E. Sliney, Town Attorney; Barker, Town Clerk. Meeting to order at 1:20 P.M. Those Horton, Vice Mayor Harold C. Storm Blosser, John J. Basso and Peter J. re: Elaine W. Roberts, Town Manager; Police Chief Kenneth Jones and Jane in E. 1. Bonds for Purchase of Sewer System Mayor Horton stated that he had been in touch with the gentleman from the Municipal Bond Insurance Associates regarding their insuring the bonds. He stated that Gulfstream Bank & Trust had offered a rate of 8% if the bonds were in- sured and a rate of 9% if they were not insured. Discussion took place regarding the fee and the insurance, with Commissioner Genovese stating that he felt the same procedure as the last bond sale should be followed, inasmuch as the bonds sold very quickly due to having them insured. MOTION by Commissioner Genovese/Commissioner Blosser that the premium be approved plus no more than $1,300. for Standard & Poor's rating, which will be negotiated by Mayor Horton. In polling the Commission, the vote was as follows: Commissioner Basso - Aye; Vice Mayor Storm - Aye; Mayor Horton - Aye; Commissioner Blosser - Aye and Commissioner Genovese - Aye. Mr. Sliney informed the Commission that he has been trying to coordinate this matter and have it completely wrapped up by December 15, 1980 - for both the bond closing and the subse- quent purchase of the system. Mayor Horton said that a commitment letter had been received from Municipal Bond Guarantee Insurance enclosing a standard form which is used in all bond insurance negotiations. They asked that Resolution No. 408 be amended to provide that "permission be obtained from M.B.I.A. to approve the release of the excise taxes. Such approval not to be unreasonably withheld" .. Minutes Highland Beach Town Commission • Special and Workshop Meetings November 25, 1980 Page 2 of 10 Mr. Sliney will draw up this amended Resolution which will be placed on the agenda for the Regular Meeting on December 2, 1980. 2. Villa Magna Mayor Horton explained that the Building Official has reported that the Villa Magna developer wanted to have some cabanas around their pool. The original plans showed this area for cabanas. Since then, they have submitted more detailed plans, which Mr. Hamzik felt could not be approved because of the chance that the cabanas could be converted to habitable space. Commissioner Genovese stated that he had researched this project very thoroughly and he then did a research of the law, which he quoted for the Commission. This law states that if structures were built of reinforced concrete set on pilings and attached to the main structure with a slip-joint, they would not be considered as cabanas, but constituted buildings within the zoning ordinance. • Mr. Sliney stated that he felt the Sunrise case (quoted by Commissioner Genovese) was more a setback question while Mr. Hamzik stated that he felt these so-called cabanas could be utilized as living units. After much discussion, a MOTION was made by Commissioner Genovese and seconded by Commissioner Blosser that the sixteen cabanas be denied. All Commissioners voted Aye. At this point, Mayor Horton recessed the Special Meeting (2:04 P.M.) and convened the Workshop Meeting with all Commissioners being present. Proposed Ordinances 80 43 Proposed Ordinance No. - Cable TV Franchise Mr. Donald Reed, Attorney for Teleprompter, addressed the Commission and introduced Mr. J. Doub, District Manager for • Teleprompter Cable TV for the State of Florida. Minutes Highland Beach Town Commission • Special and Workshop Meetings November 25, 1980 Mr. Doub spoke to the Commission in detail about Teleprompter and to offer to the Town. Page 3 of 10 for quite some time, explaining the service they would be able Many questions were asked of Mr. Doub concerning the number of channels, the price, the amount of the franchis fee, etc. It was explained to Mr. Doub that inasmuch as a Franchise Ordinance could not be changed between the first and final readings, the Commission desired more time to think about this matter before making any decision. This matter will be discussed further at the December Workshop meeting. 80.60 Presentation regarding beach cleaning by Mr Fred Smith of Penthouse Highlands Mr. Fred Smith then addressed the Commission regarding the Town having a beach cleaning service for the public beach. It was explained to Mr. Smith that there is no public beach in Town and taxpayers' money could not be spent for cleaning any private beaches. Mayor Horton informed Mr. Smith that some owners do not want their beaches cleaned due to erosion. 80.40 Status of Sewage System Purchase This matter had been taken care of in the Special Meeting. 80.44 Vacancies on Boards Mrs. Roberts stated that the Code Enforcement Board members wished to be appointed for the following terms: Mr. Roehner and Mr. Scholz for three years; Mr. Chironna and Mr. Nastri for two years; Mrs. Gerber and Mr. Turner for one year. Mrs. Roberts also stated that the Board would be interested in having Mr. Myron O'Brisky as First Alternate. The Board still does not have a Second Alternate. Mrs. Roberts said that the Planning Commission had recommended Mr. Ben Stephenson as First Alternate and would probably recommend Mrs. Wagy as Second Alternate. The Community Appearance Board Alternate #2 is still undecided as well as Housing Board of Adjustment and Appeals new members. Minutes Highland Beach Town Commission • Special and Workshop Meetings November 25, 1980 80.50 Sewage System _(a) Lift Stations 4 & 5 drawings and specifications Page 4 of 10 Mrs. Roberts stated that Mr. Sliney's approval was needed before going out for bids on this matter and it will be placed on the agenda for the Regular Meeting on Tuesday, December 2, 1980 for action. (b) Proposal from Carl Howard for alarm lights Mrs. Roberts said that it had been recommended that the engineers as well as Mr. Stano look at the lift station lights. This was done and this item will be placed on the agenda for the Regular Meeting for approval. (c) Proposal from Delray Beach to amend Sanitary SewacLe Chartres Contract • Mrs. Roberts has studied this whole issue. She would also like to discuss this item with the auditors. She said that Mr. Mariott, City Manager of Delray Beach, would be willing to meet here concerning this contract amendment. 80.52 New Style Town Stationery and Bulletin Letterhead Mr. Arthur Kiefer, a Town resident, had submitted a proposal for new Town stationery and much discussion took place regarding the format. The Commissioners talked about whether their names should be on the letterhead, and, if so, where should they be placed. Mrs. Roberts gave her personal opinion as to which style she preferred and Commissioner Genovese agreed with her. Changing Highland Beach from "Town" to "City" was also discussed, with the consensus being that it remain as is. ORDINANCES - PROPOSED 80.43 Proposed Cable TV Franchise Ordinance Mr. Sliney stated that he favored the ordinance submitted by Teleprompter today and would follow that pattern when drawing • Minutes Highland Beach Town Commission • Special and Workshop Meetings November 25, 1980 up the one for the Town. He will have it ready for the December Workshop Meeting. Page 5 of 10 80.49 Proposed Ordinance No. - An Ordinance of the Town of Highland Beach, Florida, to amend Chapter 19, entitled "Plumbing" of the Code of Ordinances, adding a New Section 19.5 "Temporary Toilet Facilities". Mayor Horton stated that this Proposed Ordinance had a First Reading on November 5, 1980 and will come up for adoption at the Regular Meeting on December 2, 1980. 80.55 Proposed Ordinance No. - An Ordinance of the Town of Highland Beach, Florida, amending Sections 9-2 and 9-3 of Chapter 9, of the Code of Ordinances entitled "Electrical Code". 80.56 Proposed Ordinance No. - An Ordinance of the Town of • Highland Beach, Florida, amending Sections 3-1 and 3-1.1 of Chapter 3 of the Code of Ordinances entitled "Air Conditioning Code". 80.57 Proposed Ordinance No. - An Ordnance of the Town of Highland Beach, Florida, amending Sections 7-1 and 7-l.l of Chapter 7 of the Code of Ordinances entitled "Building Code". Mrs. Roberts announced that the Building Department had proposed all three of the above ®rdinances and would also be preparing one for the Plumbing Code. She stated that these are sweeping changes, addendums and amendments and also include adoption of the newest version of the Standard Codes. Mayor Horton stated that all of these proposed ordinances could be introduced at the Regular Meeting on December 2, 1980. 80.58 Status of Fiscal Year 1979-80 - Representatives of Nowlen, Lynch & Stewart Vice Mayor Storm said a meeting had been held this morning • with the Auditors and they hope to be able to present their findings to the Town by the middle of December. Vice Mayor Minutes Highland Beach Town Commission • Special and Workshop Meetings November 25, 1980 Page 6 of 10 .Storm said that an Ordinance would have to be adopted amending the 1979-80 Budget in order to meet all state specifications. This item will be on the agenda for the December 2 Regular Meeting. 80.59 Proposed Safety Policy (See Memo to Town Commission dated November 4, 1980) Mrs. Roberts had presented the Commission a proposed Safety Policy on November 4, 1980 which she explained had to be adopted in order to meet the requirements of the insurance coverage. There has been a Safety Committee Meeting held each month since April with all department heads, Mrs. Roberts, Carl Howard and Tom Graham forming the Committee. Mayor Horton stated that this item would be placed on the agenda for the Regular Meting to be held on December 2, 1980. 80.61 Holiday Inn Expansion Mrs. Roberts has requested Mr. Hamzik to draw up a fact sheet re the Holiday Inn proposal. If and when the Planning Commission decides to hold a Public Hearing regarding a possible change in Zoning, the Town Commission will be so notified. Town Manacfer's Reports Mrs. Roberts reported t Municipal Complex, and morning with Mr. Stano ditioning. Mr. Simon 1 will be available for t Mr. Simon will prepare of the year bids can be at Mr. Roy Simon, Architect for the new he air conditioning engineers met this nd Mr. Levine regarding the air con- ft new plans with Mrs. Roberts which e Commission to look at, after which he bid package and possibly by the first requested for the new building. Mayor Horton urged all Commissioners to study the plans and submit any suggestions for changes in writing in order that a conclusion can be reached in this matter. Mrs. Roberts then informed the Commission of those employees who would be on vacation the day after Thanksgiving and also asked the Commission's approval to grant half of the employees the day off after Christmas and the other half, the day off I Minutes Highland Beach Town Commission Special and Workshop Meetings November 25, 1980 Page 7 of 10 after New Year's. The Commission had no objections to this and Mrs. Roberts expressed her thanks on behalf of the staff. Mrs. Roberts then stated that she had requested a change in the salary schedule for Grade I, stating that she could not hire people at the starting wage. She was requesting an increase of $15.00 on each end. Vice Mayor Storm said that he was in favor of this but would like to see the salary schedule made more firm. Mrs. Roberts then reported on a letter received from Don Allman, Real Estate Agent, regarding the Van Lennep property. Mayor Horton stated that, with the approval of the Commission, he would write a letter informing Mr. Allman of the zoning in Town which the Commission is sworn to uphold. Mrs. Roberts stated she had received a letter from the engineers seeking approval for two sub-contractors for work at the Water Plant, which the Commission normally does not object to as they • take the engineers' recommendation. There were no objections and Mrs. Roberts will inform the engineers. She told of receiving a zoning notice of a Public Hearing to be held in Boca Raton regarding the Boca Teeca Golf Course. This does not concern Highland Beach so Mrs. Roberts will acknowledge their notice. 'the invitation to the Palm Beach County Municipal League Annual Barbecue in Belle Glade on December 12, 1980 was discussed and those Commissioners who wish to attend will get back to Mrs. Roberts. Regarding sign bids for the Municipal Center sign, Mrs. Roberts said that she had finally received three bids - with MacLaren Sign Company of Delray being the low bidder in the amount of $616.00. This item will be placed on the agenda for the Regular Meeting December 2, 1980. Discussion tools place regarding the police car which was not traded in when the new car was purchased, with Mrs. Roberts giving various reasons why it should be used for Town business. • It was the consensus of the Commission that this car be used by I Minutes Highland Beach • Town Commission Special and Workshop Meetings November 25, 1980 Page 8 of 10 the employees for Town business under Mrs. Roberts' direction. She spoke of a junked car parked on AlA, which Commissioner Basso had reported,-and said that it had been moved. Mrs. Roberts then spoke of the memo of October 20, 1980 to her from the police department: further requests and concerns. She said that she would be meeting again with the officers in a week or two and would like to be able to give them some thoughts from the Commission. Discussion followed. The Financial Advisory Board will be meeting on Friday, December 5th and will also go over the memo. Mayor Horton stated that he would like to get further opinions from Chief Jones. It was stated that the police officers joined the P.B.A. Mrs. Roberts stated that Mr. Hamzik felt the $19,000. collected for bonds under the tree preservation ordinance should not be deposited into the general operating fund as yet. • Mayor Horton said that he had been to the Water Plant this date and for the first time, the Superintendent on the job seemed to be optimistic that the middle of January completion date will be met. Mrs. Roberts reported that Well No. 6 is going on stream this week, and there is still a problem with the lime feed. In answer to Mayor Horton's question regarding Healy, Mrs. Roberts said that we are still waiting for the $2,000.00 check; made out to the Town of Highland Beach from Healy. Mr. Sliney suggested that a letter be written to Mr. Nowlin reminding them of this, and Mrs. Roberts said that she would look into this and get back to the Commission. Commissioner Basso then brought up the subject of each Com- missioner having his or her own office when the new building is built and discussion took place regarding this. His feeling is that the Town is still growing and he felt the Commissioners will be meeting more and more with Townspeople. It was decided to table this matter for the present time. Vice Mayor Storm commented on the water situation and what it is doing to their air conditioning system in Penthouse • Towers. Minutes Highland Beach Town Commission • Special and Workshop Meetings November 25, 1980 Mr. M. H. W. Dent, a Town resident, then spoke of the water and the successful meeting of the two weeks ago when Mr. Stillman spoke regarding Page 9 of 10 about the color Civic League Public Safety. Workshop Meeting ADJOURNED: at 3:40 P.M. and Mayor Horton reconvened the SPECIAL MEETING. Mr. Mike Walther of Strock Engineering addressed the Commission regarding the status of the Bel Lido Bridge. He stated that the bridge would be opened for traffic this evening (November 25th) and the elements finished within the next two weeks. He stated that the guardrails have been ordered and the contractor has requested a two-week extension in order to replace the guardrails when received and also to replace the landscaping. MOTION by Vice Mayor Storm/Commissioner Genovese that the contract be extended to final completion on December 8th. All Commissioners voted Aye. Commissioner Basso made the statement that he felt the bridge should be completely finished at this time and not wait until next year. Commissioner Genovese said, after checking the bridge out and talking with the Superintendent, he realized that the rest of the work on the bridge could be postponed until later and he apologized for seeming to have pushed this matter at the last meeting. Mayor Horton said the matter could be studied and discussed again at the Workshop Meeting on December 30, 1980. Mrs. Roberts then informed the Commission that the gas pump meter had completely broken down and there was no way to measure how much gas was being used. Discussion took place as to whether to buy a rebuilt pump for $925.00 or just what to do. The question was raised as to the necessity of keeping track of the gasoline used but Mrs. Roberts informed the Commission that she felt the auditors would require it. Minutes Highland Beach • Town Commission Special and Workshop Meetings November 25, 1980 Special Meeting ADJOURNED at 4:00 P.M. Page 10 of LO 3 APPROVED : ~ '~•~-z'%~~~,. Louis, Horton, Mayor ATTEST: T Clerk DATED: December 9, 1980 Harold C. ~S'torm, Vice Mayor l%%! Jo J. Bas 'o, Commissioner Mary ouise,~. Blosser, Comm. Peter ~ Genovese, Commissioner i