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1974.01.03_TC_Minutes_RegularTOWN OF HIGHLAND BEACH, FLORIDA Minutes of Meeting of Town Commission Regular Meeting January 3, 1979 1.30 P M Mayor Horton called the Regular Meeting of the Town Commission to order at 1:30 P.M. Mayor Horton, Vice Mayor Mumford, Commissioners Bauer, Genovese and Storm were in attendance. Also in attendance were Mrs. Elaine W. Roberts, Town Manager, Thomas E. Sliney, Town Attorney, Sgt. William Cecere and Mrs. Jane E. Barker, Town Clerk. Pledge of Allegiance Approval of Minutes, as written November 28, 1978 - Workshop Meeting December 5, 1978 - Regular Meeting MOTION by Commissioner Storm/Vice Mayor Mumford that the minutes be approved as written. By a voice vote, the minutes were unanimously • approved. Public Requests and Comments Mrs. Trudy Blankenship, a Town Resident, complained about an objectionable matter in the vicinity of her condominium and the Town Manager was instructed to take action on this. Reports - Town Commission (a) Mayor Louis Y. Horton - No report. (b) Vice Mayor Ruth E. Mumford - No report, but she is looking into the causes of the beach erosion which is occurring in town. (c) Commissioner Harry Bauer - Commissioner Bauer stated that under his area of interest, he is working on "Special Projects", which, at this time, is the Town's Birthday Party. He has started taking snapshots and this morning met with Mrs. Louise Johnson to go over the text of the Town's new brochure. . Regarding emergency medical equipment, Commissioner Bauer said that Mrs. Roberts has written to several agencies requesting Minutes Highland Beach Town Commission Regular Meeting • January 3, 1979 Page 2 of 9 assistance in Public Funds to purchase the equipment. Mayor Horton then stated for the benefit of the audience that Sunday, February 25, 1979, has been picked as the date for the Town's 30th Birthday Party, which will be in the form of an Open House. (d) Commissioner Peter J. Genovese - Commissioner Genovese, whose areas of interest are Police & Legal, stated that there has been some slight dissension in the Police Department. Through the help of Mrs. Roberts and Commissioner Bauer,. this matter has been practically resolved and a more complete report will be forthcoming by the next meeting. Commissioner Genovese then discussed the matter of Drexel Management law suit, stating that the Town Attorney had filed a Motion for Dismissal. Commissioner Genovese then read into the record correspondence regarding the Boca Hi RPUD. • (e) Commissioner Harold C. Storm - Commissioner Storm, whose area of interest is Finance, reported on a meeting with the Finance Department and Mrs. Roberts regarding the insurance needs for the Town for the next year. Requests for bids have been requested from eight firms. He also reported on a prelim- inary meeting with the auditors, the Finance Department, Mayor Horton and Mrs. Roberts. The final report regarding the fiscal year 77-78 will be forthcoming shortly. Reports of Boards and Agencies of the Town (a) Board of Adjustment - No report. (b) Community Appearance Board - No report. (c) Housing Board of Adjustment & Appeals - No report. (d) Planning Commission - Mr. Nicholas Johnson reported that at the last meeting, Mr. Joseph Boscove was reelected Chairman of the Planning Commission, himself as Vice-Chairman, and Adm. Farrin as Secretary. They also inspected site plans for Lots 101 and 103 for condominiums. Minutes Highland Beach Town Commission Regular Meeting • January 3, 1979 Reports from various Representatives Page 3 of 9 (a) Metropolitan Planning Organization & Transportation - Mr. Donald Wilson. Mr. Wilson reported on many projects that are under consideration, however, the only one affecting the Town is the resurfacing of AlA. He also reported that the Federal Environmental Protection Agency has cited Palm Beach County for exceeding the maximum limits of the ozone in our air. He further stated that a public hearing on this is being held on January 12, 1979 at 2:00 P.M. at the Courthouse in West Palm Beach. Mayor Horton then questioned Mr. Wilson as to when the 12th Street Bridge was scheduled for completion? Mr. Wilson stated that he had first heard March of this year and now it is scheduled for completion in March of next year. (b) South County Committee - Mr. Morton E. Gilday. Former Mayor Gilday reported that there had been no • meetings held since he last reported, however, there is one scheduled for the near future. (c) South Florida Water Management District - Mr. Frank Carberry. Mr. Carberry has attended nine meetings since last February and he stated that water conservation is being stressed very highly. Mr. Carberry stated that~he Commission to go with him to has been awarded top honors, the quality of their water. advise Mr. Carberry when the Deerfield's Water Plant. could like for the members of the the Deerfield Water Supply, which not only for their plant but for Mayor Horton said that he would Commission would like to visit Resolution No. 368 - Highland Towers' petition to construct bulkhead and fill an existing boat slip, plus fill. Resolution No. 368 was read in its entirety by the Town Clerk. MOTION by Commissioner Genovese/Vice Mayor Mumford that Resolution No. 368 be adopted. All Commissioners voted in favor of adoption. Minutes Highland Beach Town Commission Regular Meeting • January 3, 1979 Page 4 of 9 Ordinances Ordinance No. 344, amending Ordinance No. 329, Section 901.6(3) which amended Chapter 7 of the Code of Ordinances entitled "Building Code", was read by title only by the Town Clerk. Ordinance No. 345, amending Chapter 10, Section 10-1 of the Code of Ordinances entitled "Fire Prevention", was read by title only by the Town Clerk. Mayor Horton stated that these trao Ordinances would be discussed and brought up for a vote at the next regular meeting. Reports - Town Manager Mrs. Roberts reported that the Palm Beach County Municipal League's next meeting will be held at the Highland Beach Town Hall on January 12, 1979 at 1:30 P.M. About two months ago, a Resolution was passed by the Palm Beach County Municipal League • advising the President of the United States of the drug problem in south Florida. An answer has been received from the Presi- dent's office, which is on the clipboard. The Legislative Delegation is awarding the Municipal League one-half hour at a hearing on February 16th at 2:30 P.M. in order for the Municipal League to submit their Legislative Platform. Mrs. Roberts reported that she has received a plan from the "208" group, which she will study prior to attending public hearings in Delray Beach City Hall on January 16th and on January 23rd at 7:30 P.M. in the County Commission Chambers in West Palm Beach. She is hopeful that the Commission members will be able to attend these public hearings. She further reported that the Department of Environmental Regulation is holding a public hearing on Friday, January 12th at 1:00 P.M. regarding population projections. This meeting will be in the South Florida Water Management District offices on Gun Club Road. Mrs. Roberts suggested that Mr. Carberry attend this meeting. Mrs. Roberts then stated that the Air Quality Plan, mentioned previously by Mr. Don Wilson, will be meeting at 2:00 P.M. on • January 12, 1979. Minutes Highland Beach Town Commission • Regular Meeting January 3, 1979 Page 5 of 9 Correspondence has been received from Donald Cleaver, Scoutmaster for Troop No. 333; copies of the Legislative Delegation meetings; a letter from Tom Sliney regarding the Urbanek case; a copy of a letter from Boca Raton answering a Mr. Jacobs of Jeffersonville, Indiana who is interested in buying our wellfield. Mrs. Roberts continued by saying that a letter had been received from Mr. Hackman; news bulletins from the South Florida Water Management District notifying of public hearings; information about the Water Resource Center and the water quality in Lake Okeechobee. Mrs. Roberts reported that she had received a letter from Tom Hayes, South Florida Assistant to Senator Lawton Chiles re: the new Federal Aid Register. Mrs. Roberts then informed the Commission that Bernice Smith was asked to represent the Florida Government Secretaries Assoc- iation at a John Miklos Scholarship Award on December 7th at F.A.U. Mrs. Roberts attended a Grant Seminar the end of November and is seeking Federal monies for Town purposes. She stated that Mr. • Hamzik attended an Energy Training Seminar on December 12th and December 14th and will be attending another one in January, in order to enforce the new energy codes. He will address the Commission regarding this at the next Workshop Meeting. Mrs. Roberts then stated that Bette Barker and Helen Carpenter visited the Supervisor of Elections office in West Palm Beach on December 14th, re: Elections Laws. Mrs. Roberts informed the Commission that the Post Office sales for the year 1977 were $95,698. and for 1978 - $115,066. Mrs. Roberts then reported on the various departments: Building Department There is a lot of activity in Town and several units in Town have been issued final certificates of occupancy. Building Permits have been issued for a single family home, a multiple- dwelling unit and the Townhouses, which is presently the location of Ocean Terrace and Holiday House. • Mrs. Roberts reported on receiving a telephone call from Mr. Bill Carlton just prior to this meeting, regarding the Coastal Control Minutes Highland Beach Town Commission Regular Meeting • January 3, 1979 Page 6 of 9 Line. The erosion problem is quite serious in Highland Beach. Mrs. Roberts then announced that Kay Christensen is not moving from this area. Finance Department Tax monies received so far total almost $215,000. out of almost $320,000. budgeted, Mrs. Roberts said. For the Road and Bridge Fund, a total of approximately $18,000. out of a total of $28,000. budgeted has been received. Mrs. Roberts stated that a $100,000. C.D. expired on December 28th which brought us $2,092. in interest for three months. This has been reinvested in what is called a "Jumbo" which draws 10.15/ interest or 10.53/ compounded. Mrs. Roberts then commented on the audit preliminary review. Mrs. Roberts then mentioned the insurance coverage and the status of the Interim Services Fees refunding. • Health Department Under this department, Mrs. Roberts advised that Mr. Tom Virgin was notified of the Commission's concurrence to allow extra doses of Terramycin and discussion took place regarding different trees to be inoculated. Maintenance Department - Mrs. Roberts reported that the fire hydrants have been painted silver by Michael, and he is going to clear around them so they will be easily accessible for the Fire Department. He also is going to devise a check list for drainage maintenance. Police Department Mrs. Roberts reported that Chief Jones was attending Palm Beach Junior College for the distribution of the new Police Standards Policy and Procedures Manual. Mrs. Roberts then stated that the Chief has sent the fingerprints for the prospective new officer to Tallahassee to be checked. • Mrs. Roberts and Commissioner Genovese will be attending the C.D.C. Meeting on January 9th at 9:00 A.M. in Delray Beach City Hall. Minutes Highland Beach Town Commission Regular Meeting • January 3, 1979 Page 7 of 9 Regarding the monthly report, Chief Jones had requested Mrs. Roberts to stress the importance of being extremely careful when having someone come into your home to work - do not leave valuables laying around. Mrs. Roberts then mentioned the mailer - called "Protect Your Home Against Intrusion by Burglars and Prowlers" - which was distributed to all the condominiums and single family homes on December 8th. Chief Jones has ordered 1,000 of these mailers, which will be attached to a future Bulletin. Mrs. Roberts then read a memo from Chief Jones regarding the excellent arrest made by Sgt. Cecere. This memo will be placed in Sgt. Cecere's personnel file. Town Clerk's Department Mrs. Roberts stated that it had been brought to our attention that the addresses for several taxpayers are incorrect. In checking the tax roll, on microfiche this year for the first time, it was discovered that there were many discrepancies. Letters were written to Mr. Allen C. Clark, Tax Collector, and Mr. David L. Reid, Property Appraiser, to have this matter corrected as soon as possible. A letter has been received from David Reid's office, indicating this matter will be corrected prior to the time when the Appraised Value Cards go out in June. Mrs. Roberts then announced that the Property Appraiser's Office will have representatives in the Town Hall on Wednesday and Thursday, February 7 and 8, 1979 to accept applications for Homestead Exemptions. (Hours 9:00 A.M. to 4:00 P.M.) Mrs. Roberts stated that we have received notice that the Zoning Booklets have been mailed and should be received in Town Hall shortly. Public Utilities and Works Mrs. Roberts reported that the final consumption figures for water for 1978 are as follows: Treated Water - 276,717,000 Raw Water - 273,418,000 r ~ LJ~ Minutes Highland Beach Town Commission Regular Meeting January 3, 1979 Page 8 of 9 She stated that we did not exceed our alloted annual withdrawal figure from the Water Management District of 277.4 million. Mayor Horton then said that the cooperation from the townspeople has been good. Mrs. Roberts stated that the U.S.G.S. Cooperative Agreement had been executed by the Mayor and herself on December 27th. She mentioned the status of the Cox contract - a letter had been received this afternoon (hand delivered) from the Engineers asking for an extension on the Cox contract to February 16, 1979. She requested action from the Town Commission. MOTION by Commissioner Storm/Commissioner Bauer that the contract date for the water treatment plant improvements be extended to February 16, 1979. All Commissioners voted Aye. Mrs. Roberts then stated that she, Mr. Levine, Edwards Ele ctric and Carl Howard met on December 12, 1978 regarding the sewer • facilities. They toured all of the sewage facilities after meeting in Town Hall. After the tour, Mrs. Roberts requested Mr. Jones of Edwards Electric to submit a proposal for installing battery packed lights at the various lift stations. Lift Station No. 1 requires a different type of light which amounts to a larger sum than those being used on the other lift stations and Mrs. Roberts requested Town Commission approval for the expenditure of $600.00 for Lift Station No. 1. MOTION by Commissioner Genovese/Commissioner Bauer that the expenditure of $600.00 be approved for an emergency light on Lift Station No. 1. All Commissioners voted approval by voice vote. Mrs. Roberts mentioned Carl Howard's monthly reports in which he advises that the Town make application for a phase out of the interim sewage treatment plant. This has been started. The status of the Regional Sewage Plant is that the plant should be in operation some time in February. Mayor Horton questioned Mrs. Roberts concerning the appointments to the various Boards. Mrs. Roberts indicated that a good re- sponse has been received and that several applicants will be attending both the C.A.B. and Planning Commission meetings. Minutes Highland Beach Town Commission Regular Meeting January 3, 1979 Page 9 of 9 Unfinished Business Mr. Dent, a Town Resident, addressed the Commission regarding the letter that Commissioner Genovese read from Mr. Sliney concerning Boca Hi, and other subjects. Quite a long discussion took place concerning different items, including the parking situation in Bel Lido. Mr. Carberry made the statement that water consumption should be cut even lower - down to around 200,000,000 gallons. Bills for Approval Mrs. Roberts presented the bills for approval. MOTION by Commissioner Genovese/Vice Mayor Mumford that-these bills be approved for payment. All Commissioners voted approval of these bills. Meeting ADJOURNED at 3:15 P.M. ~. C..+' APPROVED - .c' - Lou ~s y~ Ruth E. Har B ~~ Peter /./ Horton, Mayor ~ ~~' Mumfo d, Vice ayor er ommissioner enove~, Commissioner Harold C. S orm, Commissioner ~~ / ATTEST: ~-~-t:~-~2-~~ ~~ o ~__~<L~~~~~~ own Clerk Dated: January 12, 1979