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1979.02.06_TC_Minutes_Regular• TOWN OF HIGHLAND BEACH, FLORIDA Minutes of Meeting of Town Commission Regular Meeting February 6, 1979 1.30 P M Mayor Horton called the Regular Meeting of the Town Commission to order at 1:30 P.M. February 6, 1979. In attendance were: Mayor Horton, Vice Mayor Mumford, Commissioners Bauer and Storm. Commissioner Genovese was absent. Also in attendance were: Mrs. Elaine W, Roberts, Town . Manager, Town Attorney Thomas E. Sliney, Patrolman Widelitz (in Chief Jones' absence) and Jane E, Barker, Town Clerk. Pledge of Allegiance Approval of Minutes, as writen December 27, 1978 - Workshop January 3, 1979 - Regular MOTION by Commissioner Storm/Vice Mayor Mumford to approve the minutes • as written. All Commissioners voted in favor of this Motion. Public Requests and Comments Mrs. Field, a Town Resident, addressed the Commission regarding the Police Department and their starting salaries. Mrs. Gloria Crane and Mrs. Jan Rinehart also spoke regarding the same subject. Mayor Horton then read a letter signed by Mr. Earl Totz, as Presi- dent of the Bel Lido Property Owners' Association, concerning this issue. Reports - Town Commission (a) Mayor Louis Y. Horton - Mayor Horton announced that the Town had finally been successful in purchasing the property immediately south of the Town Hall. This was due to the efforts of Mr. Earl Totz and the purchase price was $80,000.00 plus closing costs and incidentals. Mayor Norton's concern right now is to get the land cleared in time for the Open House in February. He called for a Motion to approve the expenditure to accomplish this. . MOTION by Commissioner Bauer and seconded by Mayor Horton that the Town proceed with clearing the land and cleaning up the part of the lot east Minutes Highland Beach Town Commission • Regular Meeting February 6, 1979 Page 2 of 11 of the woods, protecting any trees that should be saved. Mrs. Roberts will get bids for this work. In polling the Commission, the vote was unanimous. Mayor Horton announced, in Commissioner Genovese's absence, that the trial, concerning the boat that was seized in the drug bust, has been set for March 9, 1979. Mayor Horton stated that the Town has been working with the South Florida Water Management District regarding the permit for water withdrawal and the need for an increased allotment. A multi-page report has been received from the Technical Staff at the Water Management District and they are seeking comments regarding this by February 15, 1979, before. their Board meeting. (b) Vice Mayor Ruth E. Mumford - No report. (c) Commissioner Harry Bauer - Commissioner Bauer very happily reported that the ambulance that we had bid on was now ours. • A bid of $9,010.00 was submitted and Commissioner Bauer and Michael Coppola will pick the unit up this week. (d) Commissioner Harold C. Storm - No report. Reports of Boards and Agencies of the Town (a) Board of Adjustment - Mr. Lloyd Brotzman said that the Board of Adjustment is having a Workshop Meeting next Tuesday, February 13, 1979 at 7:30 P.M. regarding the Beisinger building. (b) Community Appearance Board - Mayor Horton stated that there is a vacancy on this Board. Mrs. Roberts said that the CAB is meeting this coming Thursday night and hopefully, a recommen- dation will be forthcoming. Mayor Horton felt that this Board should have a full complement in order to serve the developers in Town. Mayor Horton questioned whether it would be the will of the Commission to make an appointment, subject to the approval of the CAB? Mr. Sliney suggested that a 30-day appointment might be made. (c) Housing Board of Adjustment & Appeals - No report. Minutes Highland Beach Town Commission • Regular Meeting February 6, 1979 Page 3 of 11 (d) Planning Commission - Mr. Nicholas Johnson reported that at the Regular Meeting on January 10, 1979, they approved site plans for a 15-story condominium on Lot 103. They also spent quite a bit of time listening to Boca Hi's presentation on their RPUD and there will be a public hearing on Wednesday, February 7, at 7:30 P.M. Mr. Johnson stated that they had had several resumes submitted for the vacancy on their Board and expected to make a recommendation to the Town Commission after their meeting on February 7th. Reports - Representatives Re: (a) Metropolitan Planning Organization & Transportation (Don Wilson) Mr. Wilson reported that there had only been one meeting since he last reported to the Commission. He also reported that there is nothing new on the Air Quality matters. (b) South County Committee (Morton E. Gilday) • Mr. Gilday reported that the situation with this Committee was still the same. He stated that they were wasting time on the proposed by-laws, and the suggestion was made that from now on the purpose of the Committee be handled first and then work on the by-laws. (c) South Florida Water Management District (Frank Carberry) Mr. Carberry reported that there had been a recent meeting re the Town's water conservation program, which Bruce Adams attended with the Mayor, Mrs. Roberts and himself, and Mr. Adams seemed to be very pleased with the action that has been taken. Mayor Horton stated that at the meeting that Mr. Carberry attended, Mr. Adams had suggestions regarding ordinances covering the size of orifices in showers and size of the toilet tanks in new construction. This would result in a savings in water and Mayor Horton requested that copies of these ordinances be mailed to us so that the Town could start working on them. Reports - Town Attorney • Mr. Sliney reported that he had talked with Richard Wagner, Execu- tive Vice President of the Southeast Municipal Bonds, Inc. and Minutes Highland Beach Town Commission • Regular Meeting February 6, 1979 Page 4 of 11 Mr. Wagner indicated that he would be getting back to Mrs. Roberts that day. He informed Mr. Sliney that the schedule he had given the Town in November re the proposed Bond Issue was still current. Mr. Sliney then discussed the situation in Bel Lido, saying that he was going to pursue this matter but could not give any idea how long it would take because of the Court System. Commissioner Bauer asked Mr. Sliney if the Police should continue to issue citations and Mr. Sliney replied that it should be done periodically. Reports - Town Manager Mrs. Roberts reported that the Municipal League was meeting on February 9, 1979 and she had called Chief Judge Poulton, asking him if he would address the League concerning the Court system. Mrs. Roberts had a list of questions she wanted to ask Judge Poulton and read them for the benefit of the Commission: her main question being information regarding institution of hearing courts. Mrs. Roberts also stated that the Municipal League is . presenting the legislative package to the Legislative Delegation on the 23rd of February at 9:30 A.M. Mrs. Roberts will be attending this meeting. She reported also that she has been attending the "208" hearings, in Delray Beach and in West Palm Beach. The Treasure Coast Regional Planning Council will meet on Thursday, February 8th, at 10:00 A.M. in Stuart. The Department of Natural Resources, Division of Recreation and Parks, is holding Workshop Meetings all around the state and the closest one to Highland Beach will be held in Hialeah on Wednesday, March 13, 1979 from 1:00 to 4:00 P.M. She further announced that the County is holding a public hearing on February 15th at 1:30 P.M. about revenue facilities in parks. The County Commission is holding a public hearing regarding pur- chase of netny buses for Palm Beach County on Tuesday, February 20 at 10:00 A.M. in West Palm Beach. Last Friday, February 2, 1979, Mrs. Roberts attended a very interesting meeting in the Chamber of Commerce Building in Delray • Beach regarding insurance. Two things covered in detail were Workmen's Compensation and Unemployment. Minutes Highland Beach Town Commission Regular Meeting February 6, 1979 Page 5 of 11 Mrs. Roberts then reported on correspondence received regarding the status report on the Oliver Hoffmann RPUD; the F.I.N.D. parcel located within the Oliver Hoffmann property; a request from the Area Planning Board for the Commission to comment on a year's continuing planning process for the area wide "208". Mrs. Roberts then explained the Bethesda Hospital District which had been questioned at the Workshop Meeting last Tuesday (January 30, 1979); talked about the Delray Beach Comprehensive Plan which Highland Beach has a duty to respond to; stated that represent- atives from the Property Appraiser's Office will be in Town Hall on Wednesday and Thursday, February 7 and 8 to take applications for Homestead Exemptions. Mrs. Roberts then said that we had received the new flood insurance rate maps and she is hoping for a reduction in the flood insurance for the people in Town. Post Office sales are going up, she re- ported, and she is striving to get more help from the Post Office Department; she mentioned the new faces around Town Hall; and the new patrolman. Mrs. Roberts then reported on the following departments: Building Department A temporary C/O has been given to the Terry Lee residence; permits have been issued for more multi-family units, including a piling permit for the Parker property and for Lot 109. Finance Department Tax money received to date $278,129.00 plus $574.00 interest out of the $319,628.00 budgeted. Road and bridge money received to date - $18,460.00 out of a total of $28,000.00 budgeted. The first quarter financial statement and the audit report have been distributed. A $100,000.00 C.D. expired in January and has been reinvested in a T6 expiring in July at the rate of interest of $10.52/. Health Department • Mrs. Roberts reported that Lethal Yellow is on the agenda, which will be discussed later, and Commissioner Bauer has already men- tioned the emergency ambulance. Minutes Highland Beach Town Commission • Regular Meeting February 6, 1979 Maintenance Page 6 of 11 The helper who was hired under contract has not been very faithful and when his contract expires on February 14, 1979, another person will be sought. Police Department Mrs. Roberts commented on the notice in the Bulletin concerning the tragedies suffered by Officer Kasten and the outstanding response with offers of furniture, checks and several extra collections at St. Lucy's Catholic Church. The Commission has received their copies of the Annual Police Department report and also the report for the month of January. A letter has been received from Mrs. Kalinchuk, of Seagate, thanking Officer Guthlein for his help at the time of Mr. Kalinchuk's demise. Mrs. Roberts stated that Commissioner Genovese is out of town and did not attend the C.D.C. meeting with her this morning. • Copies of the C.D.C. minutes are on the clipboard. Town Clerk Mrs. Roberts announced that the Town Clerk is devoting a lot of her time to studying the Election Laws - the first qualifying date is March 2, 1979. A list of people who have indicated their willingness to serve as poll workers will be given to the Commission shortly. Public Works and Utilities Mrs. Roberts reported that for the month of January, the treated water was 23,098,000 - raw water 22,420,000 gallons. When it is convenient for the Commission to tour the Deerfield Water Plant, a time will be arranged. Mrs. Roberts stated that the new automatic lime feed operation has been started up at the water treatment plant. This will result in water quality improvement. Mrs. Roberts stated that a copy of the Environmental Control • Rule #2 had been received by the Town from the County Commission which sits as the Environmental Control Board. A public hearing was held this morning at 10:00 A.M. Minutes Highland Beach Town Commission Regular Meeting February 6, 1979 Page 7 of 11 The Annual Report and the January report have been received from Carl Howard who operates our sewage system. The Regional Waste Water Plant is due to start up March 1, 1979. Mrs. Roberts said that she has almost completed the forms requesting the phase-out of the sewage treatment plant. Our sludge is going to be used as seed for the new plant because of the high quality. Discussion took place regarding the McCoy drain and the estimate from Earl Harvel. This will be all hand work and the estimate is for $4,250.00. Commissioner Bauer stated that there is need for this work to be done. The money comes from the Road and Bridge Fund. No other bids were received. After discussion, Mayor Horton asked for a Motion. MOTION by Commissioner Bauer and seconded by Mayor Horton that this work be done. Vote was unanimous. Mrs. Roberts stated that this work would begin immediately. She also informed the Commission that 34 of the 100 Zoning • brochures had been sold. Resolution No. 369 Mrs. Roberts asked that this Resolution concerning the "208" be tabled until Mr. Sliney completes his work on it. Ordinance No. 344 - Amending Ordinance No. 329, Section 901.6(3), which amended Chapter 7 of the Code of Ordinances entitled "Building Code" was read in its entirety by the Town Clerk. MOTION by Commissioner Storm/Vice Mayor Mumford that the Ordinance be adopted as read. In polling the Commission, the vote was unanimous in favor of adoption. Ordinance No. 345 - Amending Chapter 10, Section 10-1 of the Code of Ordinances entitled "Fire Prevention" was read in its entirety by the Town Clerk. MOTION by Commissioner Bauer/Vice Mayor Mumford that this Ordinance be adopted. In polling the Commission, all members voted Aye. Minutes Highland Beach Town Commission • Regular Meeting February 6, 1979 Page 8 of 11 Proposed Ordinance No. 346 - Amending Chapter 27 of the Code of Ordinances entitled "Traffic and Motor Vehicles" was read by title only by the Town Clerk. Discussion took place concerning this Proposed Ordinance and Mayor Horton stated that further discussion would be held at the Workshop Meeting on February 27, 1979, .with final reading and possible adoption at the Regular Meeting on March 6th. 30th Anniversary Party and Brochure Commissioner Bauer gave the details of the Birthday Party to be held on Sunday, February 25, 1979. He explained about the new Brochure the Town is having printed and the valuable information contained in it. Refreshments will be champagne and cookies in addition to coffee. The time is 1:30 P.M. to 5:30 P.M. Proposals Regarding Police Department Prolonged discussion took place regarding this matter with all Commissioners expressing their thoughts. Mayor Horton then requested that he be allowed to "kick it around" a bit and possibly come up with something at the next Workshop Meeting. Approval of Bids for Paving Mrs. Roberts informed the Commission that at the Workshop Meeting last week, they had given concurrence to the bid received from Hardrives, Inc. in the amount of $7,625.00 for the work at the Police Station and for the parking lot at the southwest of Town Hall. Only two bids were received - Hardrives and Westberry, which was in the amount of $9,186.00. MOTION by Commissioner Bauer/Commissioner Storm that the bid of Hardrives be accepted. All Commissioners voted Aye. Lethal Yellow Program There had been discussion at the last workshop Meeting regarding the discontinuance of terramycin and purchasing malayan palms to replace the trees that had been lost to Lethal Yellow. Mrs. Roberts stated that there was a nursery on Key Biscayne which • sells malayan palms in bulk. After talking about this matter for some time, Mayor Horton stated that he would put an article in the next Bulletin about this, in order to see what the Towns- people thought about it. Minutes Highland Beach Town Commission • Regular Meeting February 6, 1979 Page 9 of 11 Proposal to widen AlA at the Townhouses of Highland Beach This item was discussed at the last Workshop Meeting and the consensus then was to notify the Department of Transportation of our objections to this. Mrs. Roberts will handle this matter with the DOT. Proposed Bond Issue Mayor Horton stated that he and Mrs. Roberts had met with the engineers on February 5, who had sent information on February 1st proposing expansion of the water plant in the amount of $1,500,000. This should take care of the Town's requirements for at least ten years. Mayor Horton explained in detail what would be covered in addition to the water plant expansion - the changes in Town Hall, a library and post office on the property to the south of Town Hall and an addition to the Del Trail Fire Station. He went • on to explain how the library would be operated - the Town would provide the building for the library and the Palm Beach County Library System would supply the books and the staff. Discussion took place for quite some time. MOTION by Commissioner Bauer and seconded by Commissioner Storm that the Town. proceed with the work necessary for a bond issue with the limits of $3,000,000.00 for the water plant expansion and $300,000.00 for the Municipal Complex. In polling Commission, the vote was in favor of the above. Mayor Horton then asked Mr. Sliney to contact bond counsel, for legal arrangements. Proposed Refunding of Utility Deposits At the Workshop Meeting, the above item was discussed and the consensus was to eliminate the Utility Deposits. Mr. Sliney was asked to draw up an ordinance to this effect. Formal Approval of Insurance Bids • This matter had also been discussed at the Workshop Meeting last week and formal approval was needed at today's meeting. The Commission had accepted Prudential Insurance for the group Minutes Highland Beach Town Commission Regular Meeting February 6, 1979 Page 10 of 11 insurance at approximately $1,460.00 per month; only one bid was received for the liability at the same premium and for the same coverage as last year. This has been renewed. Workmen's Compensation expires on February 23, 1979 and the recommendation has been made for the Town to go with Florida Municipal Self- Insurer's Fund. The Public Employees' Bond expires in April and Public Officials Liability expires in March. Mrs. Roberts said that a Postal Inspector had recommended that the Post Office bond be increased from $10,000.00 to $15,000.00 to cover the extra stock and Mrs. Roberts has taken care of this. She is requesting formal approval for the group insurance with Prudential, the liability insurance with Hyden at an annual premium of $12,877.00 and the Workmen's Compensation with Florida Municipal Self-Insurer's Fund at a cost of $3,206.00. MOTION by Commissioner Storm/Vice Mayor Mumford that the Town Commission approve the purchase of insurance for Workmen`s Compensation, Public Liability and Group Insurance. All Commissioners voted to approve. • Formal Approval of Sewage System Maintenance Bids Mrs. Roberts stated that she had talked with Mr. Levine again last week and he still feels that the Town should stay with Carl Howard, offering a few suggestions in regard to this. Mrs. Roberts then contacted Carl who agreed to lower his bid on the gravity system from $300.00 basic monthly charge to $150.00. Mrs. Roberts is asking the Commission to approve Carl Howard's contract for another year at a total basic monthly charge of $850.00, which includes the gravity system and the lift stations. MOTION by Commissioner Bauer and seconded by Vice Mayor Mumford that the Town Commission approve the new contract with Carl Howard at the amounts stated. The Commission voted unanimously to approve this. The subject of appointing Mr. Gilbert Lorenz to the Community Appearance Board for a 30-day period was discussed again. The C.A.B. is scheduled to meet on March 1st and the temporary appointment will give this Board a full complement until a permanent appointment is made. • MOTION by Commissioner Storm/Vice Mayor Mumford that Mr. Gilbert Lorenz be appointed to the Community Appearance Board for a 30-day period. All Commissioners voted .Aye. Minutes Highland Beach Town Commission • Regular Meeting February 6, 1979 Page 11 of 11 Mrs. Trudy Blankenship, a Town Resident, then addressed the Commission regarding the Police Department and the Library. Mr. Earl Totz, a Town Resident, questioned the amount of the bond issue. Mayor Horton explained to Mr. Totz how the bond payments are made. Discussion took place regarding this issue. Mr. Dent, also a Town Resident, then addressed the Commission on several issues; the bond issue, the Coral Springs Ordinance, Proposed Ordinance No. 346, the Legislative Delegation, the reinstatement of the Municipal Courts, the Bethesda Hospital, the new buildings next door and the Utility Deposits. Bills for Approval Mrs. Roberts presented the bills for approval. Mayor Horton explained the additional $10.00 in the bid for the ambulance. Vice Mayor Mumford questioned the bill for Expert Witness - Dr. Orman re: the Urbanek case and Mr. Sliney explained this was for consultation services. MOTION by Vice Mayor Mumford/Commissioner Storm that the bills be approved for payment. All Commissioners voted Aye. Meeting ADJOURNED at 4:30 P.M. APPROVED : ~~~~' Louis Horton, Mayor 1 ~~ Ruth E. Mumford, ice Mayor ~~~. ~.-- Harry Bauer1 Commissioner Peter ST<1 Genove~, ~1 Ha o d C. St , / , ATTEST: ~~a~~~ ~ ~~ Y~ • own Clerk / ~.- sinner ------- ~ -issioner Dated: February 28, 1979