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1979.03.27_TC_Minutes_Workshop• TOWN OF HIGHLAND BEACH, FLORIDA Minutes of Meeting of Town Commission Workshop Meeting March 27, 1979 9.30 A M The Regular Workshop Meeting of the Town Commission was called to order by the Mayor at 9:30 A.M. Those in attendance were: Mayor Horton, Vice Mayor Mumford, Commissioners Bauer, Genovese and Storm. Also in attendance were: Mrs. Elaine W. Roberts, Town Manager, Mr. Thomas E. Sliney, Town Attorney, Police Chief Kenneth Jones and Mrs. Jane E. Barker, Town Clerk. Mr. John Roberts, Ross, Saarinen, Bolton & Wilder, was also in the audience, as well as several Townspeople. Mayor Horton called for any comments from the audience and former Mayor Gilday offered several comments regarding the rescue van we have stored in the fire station. • Mr. ~im Zester, President of the Board of Directors of Seagate of Highland, stated that there have been a lot of complaints regarding the sand on the lot to the south of Seagate which is blowing onto the owners' cars and also into their apartments. He was promised some remedial action. Mr. Earl Totz, a Town resident, then spoke regarding the permit from the D.E.R. for Town lots 93 and 94. He is looking for favorable comments from the Town in regard to this. Mr. Totz also explained the reason for the sand on the property south of Seagate, at Commissioner Genovese's request. Vice Mayor Mumford also stated that she is getting complaints from Seagate residents. Mr. Dent spoke re: Lots 93 and 94. Mayor Horton then asked Commissioner Bauer to respond re: the rescue van. Commissioner Bauer explained that he is trying to get paramedics around the clock for the Town and he and Mrs. Roberts have been looking into many plans, including Del Trail and Atlantic Palm Beach. Emergency Medical Technicians stationed in the fire station are not licensed to provide treatment as are paramedics. Commissioner Bauer then said that we are aware of • the problems the Del Trail Fire District is experiencing and we Minutes Highland Beach Town Commission • Workshop Meeting March 27, 1979 Page 2 of 7 have been investigating this matter also. Commissioner Bauer mentioned another reason why the ambulance is not operational at this time and that the Bond Issue Part 2, calling for the enlargement of living quarters at the fire station for the additional men needed, speaks to this. At this point, Mayor Horton answered a question raised at the last Regular Meeting regarding the Bond Issue. He said another letter has just been received from Southeastern Municipal Bond, Inc. stating that, assuming an interest rate of 6-3/4/, the interest payment for fiscal year 1979-80 would be $89,450.00. If the tax base as of January 1, 1979 is $100,000,000. this would mean a millage rate of .8945 - if the tax base is $110,000,000. the millage would be .8132. Mayor Horton then discussed the high water consumption. The Town Hall Staff has been contacting the high users of water, asking that they please cut down on their water usage. There is an article in the current Bulletin, concerning water con- • servation, which will be mailed this coming Thursday. Commissioner Genovese suggested putting notices in the ele- vators of all the condominiums. Mayor Horton stated that they have been in touch with the Water Resources Center in Pompano regarding stickers to be placed on mirrors in the bathrooms of the motel rooms, asking for conservation of water. Mayor Horton then acknowledged John Roberts from the Engineers' firm who addressed the Commission. Mr. Roberts answered questions concerning the engineering report submitted last February regarding the Water Treatment Plant Expansion. He spoke about the turbidimeter which the Town Commission agreed to purchase and which is necessary in order to meet the Palm Beach County Health Department's requirements. Mayor Horton asked questions regarding the construction costs, a 10/ escalation factor to mid 1980, the completion date of November 1, 1980 and others. Commissioner Bauer asked about the spiractor and about the life time of one. Mr. Roberts explained that it should be good for fifteen or twenty years. Further discussion took place regarding the Engineers report, including the number of personnel needed for the plant when it • is completed. Minutes Highland Beach Town Commission • Workshop Meeting March 27, 1979 78.28 Highland Beach Utilities Company Page 3 of 7 Mayor Horton asked Attorney Sliney if he had read the letter from Mr. Delaney regarding the cost figures and if discussion should be held with the Highland Beach Utilities Company directly. Any proposed ordinance, ..amending the Sewer Franchise, could have a first reading in April with final adoption at the May Regular Meeting. 78.43 Proposed Ordinance No. 346 - amending Chapter 27 of the Code of Ordinances entitled "Traffic and Motor Vehicles", will be discussed later in the meeting. 79.11 Proposed Ordinances 348 - "Sewers" and 349 - "Water" - These Ordinances had a First Reading at the last Regular Meeting and will come up for a vote at the April 3rd Meeting. • 79.18 Proposed Ordinance No. 350 - amending Chapter 7 entitled "Buildings" Mrs. Roberts stated that there has been a change in this Ordinance, amending the fee schedule. The schedule is being increased in order to provide for required inspections in the Energy Code. Mayor Horton stated that this Ordinance would be voted on at the Regular Meeting on April 3, 1979. 78.43 Proposed Ordinance No. 346 - (Shown Above). Mayor Horton questioned Paragraph 4 - Section 27-4 - regarding the parking of recreational vehicles. It seemed to be the con- sensus that recreational vehicles could be parked at motels or hotels in Town for three days and after that, the vehicles could be parked behind Town Hall. Further discussion took place. This ordinance will come up for a vote at the Regular Meeting on April 3rd. 79.18 Proposed Ordinance No. 351 - Enacting the Town Nuisance Ordinance. • This Ordinance had a first reading on March 13, 1979 and will come up for vote at the Regular Meeting on April 3, 1979. Minutes Highland Beach Town Commission • Workshop Meeting March 27, 1979 Page 4 of 7 79.19 Proposed Ordinance No. 352 - Amending Chapter 25, entitled "Subdivisions". This Ordinance will have a first reading at the Regular Meeting on April 3, 1979. 79.20 Requested Extension for Hoffmann RPUD Mayor Horton stated that a letter had been received from Mr. Slinkman, Attorney for Mr. Hoffmann, requesting another extension for their RPUD which expires on April 4, 1979. This matter will come up for a vote at the Regular Meeting of the Town Commission on April 3, 1979. Commissioner Genovese questioned how many extensions had been granted to Mr. Hoffmann. Mrs. Roberts replied that she thought this would be the fifth extension. Mr. Hoffmann then addressed the Commission, stating that his • Attorney, Mr. Slinkman, had been present but had to leave to go to Court. Mr. Mike Egan, Attorney from Tallahassee, then brought the Commission up to date on what has been taking place, re: petitions to the involved agencies. Mr. Hoffmann has been trying to obtain permits from the Army Corps of Engineers and the DER. He explained that there have been personnel changes in the DER which seems to necessitate starting over with each new group. Mr. Hoffmann stated that they have changed their plans, for more luxurious type of apartments, are reducing their density and new site plans are being drawn up. Mrs. Roberts informed the Commission that the monthly status reports that were requested have been coming in regularly. After much more discussion among the Commissioners, Mr. Hoffmann and Mr. Egan, Commissioner Genovese stated that he would be in favor of granting this extension. Mayor Horton, speaking for himself, agreed with Commissioner Genovese. The consensus of the Commission was that the extension would be granted, which action would be taken at the Regular Meeting on April 3, 1979. Minutes Highland Beach Town Commission • Workshop Meeting March 27, 1979 Page 5 of 7 Before Mr. Hoffmann and Mr. Egan left, Mayor Horton spoke to the matter of the cottage on Mr. Hoffmann's property not being connected to the sewer system. Mr. Hoffmann stated he was not aware of this, but he would have the resident call regarding this. Mayor Horton then talked about the F.I.N.D. parcel which is located within the Hoffmann property boundaries. Mr. Hoffmann left the meeting at 11:35 A.M. 78.84 Lethal Yellow Program - Recommendations Mrs. Roberts spoke of articles in recent newspapers which recommended the continuance of injecting the trees with terra- mycin. If this program were stopped now, there is a possibility that the Town would lose all of their trees. Mrs. Roberts' recommendation is the injections be continued and also to purchase malayan palms to under plant. These trees can be purchased from Brandon Nursery in West Palm Beach at $12.00 a tree. The trees are about 4' tall. This will be discussed further at the Regular • Meeting next week. 79.21 Discussion regarding Urbanek Lots 93 & 94 - Request to DER Mr. Earl Totz, representative for Mr. Urbanek, requested that the Town write to the DER regarding the revised request (from that of a few years ago) to construct only a seawall on these lots. This was discussed and the consensus was that the Town had no objections. A letter will be written to the DER advising them of this and stating that the Town will abide by the DER's decision. 79.22 Paper Salvage Contract This matter will be handled at the Regular Meeting on April 3, 1979. 79.23 Amendments to Job Descriptions and other personnel matters. Mrs. Roberts had given the Commission a memo dated March 19, 1979 regarding the above. Mayor Horton stated that this matter was probably overdue and will be placed on the Agenda for the Regular • Meeting on April 3rd. Minutes Highland Beach • Town Commission Workshop Meeting March 27, 1979 79.24 Bids Page 6 of 7 (a) Mrs. Roberts stated that she had received two bids for cleaning the ground water storage tank - one for $2,932.00 from Webb General Contracting and the other from Earl Harvel in the amount of $1,850.00, and recommended the low bid be accepted. (b) The Police Station has need of attic insulation and roof vent fans in order to get more economic use of the air con- ditioner. Mr. Stano, our air conditioning resident consultant, recommended that insulation be put in about six inches thick. One bid received by Mrs. Roberts was in the amount of $550.00, the next one was in the amount of $388.00, and the third one was in the amount of $370.80, which is a much thicker insulation (64"). Mrs. Roberts is awarding the low bidder the job. Regarding the roof vent fans, Mrs. Roberts received bids from Robertson Roofing - $175.00; Modern Roofing - $150.00 and Lindsley • Lumber $87.88. This is the bid Mrs. Roberts will select. Mrs. Roberts stated that Sewer Lift Station No. 2 requires some work and she has received two bids - one from 2 & M Services for $1,350.00 and another one from R. J. Sullivan from Coral Springs in the amount of $900.00. Commission approval is required for this work, so the issue will be placed on the Agenda for the Regular Meeting April 3rd. Reports - Town Manager Mrs. Roberts stated that she had received a copy of an ordinance from Delray concerning charitable solicitations, which the Commission might wish to include in the Town's Code. Mrs. Roberts and Commissioner Bauer have been working on the "Vial of Life" program. Mr. Earl Totz, a Town resident, informed the Town Manager and Commission that his son and daughter-in-law are working with the Boca Jaycees on this project and he might be able to get some literature and some sample vials for Mrs. Roberts. Minutes Highland Beach Town Commission • Workshop Meeting March 27, 1979 Page 7 of 7 Mrs. Roberts reported that the new police car arrived on March 16th and has been fully equipped. She is also requesting bids for painting the elevated water tower. Meeting ADJOURNED at 12:15 P.M. ,-, . ~.. .~ ,. , ~ APPROVED : ~-`~~~rt. Louis Horton, Mayor ..r R th E. Mumford, V' e Mayor 1 Harr Bauer,~,2~ommissioner Peter Genovese, Commissioner Harold C. S ~orm, Commissioner ='~~ ATTEST ~ ~LZ2~~ ~ ~~~~ own er DATED: April 20, 1979