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1979.08.07_TC_Minutes_RegularTOWN OF HIGHLAND BEACH, FLORIDA • Minutes of Meeting of Town Commission Regular Meeting August 7, 1979 _ 1.30 P.M. Mayor Horton called the Regular Meeting to order at 1:30 P.M. Those in attendance were: Mayor Horton and Commissioners Bauer and Storm, con- stituting a quorum. Also in attendance were: Elaine W. Roberts, Town Manager, Mr. Thomas E. Sliney, Town Attorney, Police Chief Kenneth Jones and Jane E. Barker, Town Clerk. There were several Townspeople in the audience. Pledge of Allegiance Approval of Minutes, as written June 5, 1979 - Regular Meeting June 19, 1979 - Public Hearing June 19, 1979 - Special Meeting June 26, 1979 - Special Meeting • June 26, 1979 - Workshop Meeting July 3, 1979 - Regular Meeting MOTION by Commissioner Storm/Commissioner Bauer that the minutes be approved as written. By voice vote, the minutes were unanimously approved. Public Reciuests and Comments Ex-Mayor Gilday addressed the Commission regarding John D. Wessel, who has been appointed as a member of the Palm Beach County's 15th Judicial Court. Mayor Gilday originally recommended Judge Wessel as Municipal Judge for Highland Beach and Judge Wessel served in this capacity until the abolishment of the Municipal Courts, January 1, 1977. Mayor Gilday suggested to the Commission that a Resolution be drawn up honoring Judge Wessel, with a copy being sent to Governor Graham. Mr. Blankenship, a Town resident, spoke to the Commission regarding Item 12 on the agenda - a request from Ambassadors East for a guard house on their grounds. Minutes Highland Beach Town Commission • Regular Meeting August 7, 1979 Page 2 of 10 Mr. Dent, a Town resident, spoke regarding the water problems in Town and whether the water plant expansion would be completed in time for the new people moving into Town. Reports - Town Commission (a) Mayor Louis Y. Horton - Mayor Horton reported that a meeting had been held on Monday, August 8, s~z~'th the engineers, himself and Mrs. Roberts, regarding the plans for the water plant. He re- ported that the target date is still November 1, 1980 and the engineers feel that this is a reasonable target date. The next item he brought up concerned the ownership of the Rescue Van. He stated that the Del-Trail people want the Van deeded to them from the standpoint of insurance and other problems that would be attendant to the ownership. MOTION by Commissioner Storm/CommissionerBauer that the Van be deeded to the Del-Trail Fire District. The vote was unanimous in favor of • doing this. (b) Vice Mayor Ruth E. Mumford - Absent (c) Commissioner Harry Bauer - Commissioner Bauer stated that he is waiting on certain items for the Rescue Van. Mrs. Roberts stated that she had ordered the equipment from Motorola the day of the Workshop Meeting by telephone and confirmed the order in writing the same day. Mr. Sliney stated that an agreement should be made between the Town and the Del-Trail Board with certain conditions listed as to the use of this vehicle. Mrs. Roberts said that the attorney for Del-Trail and the Town Attorney would be getting together and ironing out all the details. (d) Commissioner Peter J. Genovese - Absent (e) Commissioner Harold C. Storm - Commissioner Storm announced that the August meeting of the "208" Implementation Advisory Committee had been cancelled. He also reported that work is going forward on the 1979-80 budget for the Town. Minutes Highland Beach Town Commission • Regular Meeting August 7, 1979 Reports of Boards and Agencies of the Town Page 3 of 10 (a) Board of Adjustment - No report (b) .Community Appearance Board - No report (c) Housing Board of Adjustment and Appeals - There is a vacancy on this Board and Mr. Harry Walker has indicated his willing- ness to serve. MOTION by Commissioner Bauer/Commissioner Storm that Mr. Harry Walker be appointed to the Housing Board of Adjustment and Appeals. All members of the Commission voted Aye. (d) Planning Commission - Mrs. Roberts stated that the Planning Commission has set a Public Hearing for the end of August or the first part of September regarding several items in the Zoning Code. Reports - Representatives Re: • (a) Metropolitan Ping. Organization & Transportation (Don Wilson) Mrs. Roberts reported that Mr. Wilson is on vacation and requested that she inform the Commission that AlA had been discussed thor- oughly at the last meeting. She also stated that there is a drive to keep AlA as a two-lane highway and to get it designated as a scenic highway. Mayor Horton provided the Commission with some background information on this matter. (b) South Florida Water Management District (Frank Carberry) Mr. Carberry stated that all sixteen counties are having a water problem and a meeting was held with the hope that an exchange of ideas would be helpful. This meeting was called by the South Florida Water Management District on July 19. Four of their engineering staff were in attendance, as well as Municipal repre- sentatives (including Mrs. Roberts and himself). Mr. Carberry also told about the Mobile Van which contains some very helpful suggestions on saving water. Mayor Horton spoke about the water problem and what legislative • steps might have to be taken in order to conserve water. He mentioned the possibility of citations being issued to those people who are wasting water. Minutes Highland Beach Town Commission • Regular Meeting August 7, 1979 Page 4 of 10 Commissioner Bauer told of two cases in Bel Lido where people had gone away and water was left running. Mrs. Roberts explained that notices had been mailed with the water bills this month listing ways and means of saving water. Much more discussion took place regarding this subject. Reports - Town Attorney Mr. Sliney reported that the Validation Hearing on the Bond Issue has been set for September 14, 1979 at 9:00 A.M. before Judge Hewett. He further reported that the papers have been served on the State Attorney; the Assistant State Attorney has acknowledged them and will file an answer. A hearing is coming up this month on August 22nd regarding Drexel Management before Judge Sholts. Mayor Horton asked the Town Attorney regarding the confiscated boat. Mr. Sliney replied that his office had been notified orally that an appeal had been filed in this case and a definite • answer should be received by the following day. Reports - Town Manag'er Mrs. Roberts reported on the following meetings: Palm Beach County Municipal League had an election of officers in July and Mrs. Roberts read the names of the newly elected officers. Mrs. Roberts was elected Secretary. Their next meeting will be September 20 in Delray Beach City Hall; the Treasure Coast Regional Planning Council Meeting will be on August 9th in Stuart. She stated that she and members of her staff attended meetings about the Municipal Insurance Pool. She reported on a Community Block Grant Development Seminar in West Palm Beach; the Water Management District Workshop; several meetings with Boca Hi re- garding their water problems; a meeting with the Manguarian repre- sentatives. She has also met with architects regarding the Munic- ipal work to be done. An Area Planning Board meeting will be held on August 15, 1979. At this time, she stated that a request had been received from Manly Boss, Seacliffe and 5horeland Norrine to install a seawall. Mr. Hamzik requested from the Town Commission an approval on this, possibly today, so that he could forward the matter to Tallahassee. He explained this in detail for the Commission. Minutes Highland Beach Town Commission • Regular Meeting August 7, 1979 Page 5 of 10 MOTION by Commissioner Storm/Commissioner Bauer that the Town of Highland Beach authorize Mr. Hamzik to notify the Division of Beaches and Shores that the Town had no objections to the plan as explained to them. All Commission members voted Aye. Mrs. Roberts continued with her report, stating that a "201" Facilities Plan had been received from Russell & Axon; an Energy Audit application for the municipal buildings; the status on the Hoffmann property which seems to be moving along pretty well. She said that she had written to Florida Power & Light asking if the Energy Conservation Van could be made available for the residents of Highland Beach, and it has now been reserved. She mentioned other correspondence which she has received - a thank you from Col. Hauck; she said she needed help from the Commission regarding the "wish list" that County Commissioner Norman Gregory requested; and said she had received a notification of a Disaster Preparedness Program Seminar (which Chief Jones will attend on August 15). • She stated that she had advertised in the news a er on Jul 18 P P Y for a submission to the Town from anyone interested in performing architectural consultants work for the municipal buildings. She again mentioned the Bond Validation Date and told of sending a congratulatory letter to John D. Wessel re: appointment to the 15th Judicial Court. Mrs. Roberts continued: Building Department John Helfrich, a new Inspector, was hired on July 30, 1979. A building permit was issued in July for the Trafalgar on the east side on Lot 109 for fifty-four units and three townhousesunits on the west side. Mrs. Roberts then read for the record a memo from the Building Official recommending the purchase of a Scout II for $9,350.00. MOTION by Commissioner Storm/Commissioner Bauer that this vehicle be purchased for $9,350.00. All Commissioners voted in favor of this purchase. Minutes Highland Beach Town Commission • Regular Meeting August 7, 1979 Page 6 of 10 Finance Department Mrs. Roberts reported that there was no change in the tax money since last month - a total of $308,000. out of $319,000. budgeted has been collected. The Road and Bridge money is also the same - $21,820. collected out of $28,000. budgeted. Court Funds received through June in the amount of $1,983. She further stated that even though there is no negotiated contract with Durbin Paper Company, we are receiving monies from them. Two C.D.'s expired in July with the amount of interest being $10,300.; $1,620. has been received for Revenue Sharing and $67,031. received for the annual electric franchise. Future electric franchise payments will be on a monthly basis and the first check will arrive in September. Mrs. Roberts reported that the utility refunds have been completed and a payment had been made on the 1972 bond issue which was due August 1, 1979. Health Department Mrs. Roberts stated that Dr. Weiss, the Town's Health Officer, was in the audience and he was introduced to the • Commission. Maintenance Department Mrs. Roberts stated that Michael and Jim have been extremely busy with the outside work. Police Department The monthly report has been received and Mrs. Roberts said that she had attended the C.D.C. meetings in July and August. She stated that the Chief will be attending the Administrative Board next Tuesday (August 14). Town Clerk Mrs. Roberts reported that the Town Clerk had returned to work after having surgery and being on vacation. The Town Clerk has been working on a study for microfilming the Town's records, and destroying old election forms. Water Facilities The Town Manager stated that water conservation had already been discussed, however, she reminded everyone that July was the highest month for water consumption. She stated that there have been some revisions to the Water Treatment Plant Expan- sion plans - the Boca Raton Community Appearance Board reviewed the plans and there is no problem - and she and Mayor Horton will be attending the Public Hearing before their Planning and Zoning . Board on Thursday night (August 9th) at 7:3.0 P.M. Minutes Highland Beach Town Commission Regular Meeting • August 7, 1979 Page 7 of 10 Sewage Facilities Mrs. Roberts looked into the matter of having the emergency generator put in order and received a favorable report from a firm in Pompano Beach, recommended by Edwards Electric. They did not feel that the generator needed to be rewired and felt that it could be put in good working order for around $450. to $500. Mrs. Roberts sought the approval of the Commission to spend an extra $2,500. t© purchase this generator for .$10,000. MOTION by Commissioner Bauer and seconded by Mayor Horton that this expenditure of $10,000. be approved for the generator and attendant items. In polling the Commission, all voted dye in favor of this purchase. Mrs. Roberts then informed the Commission that sewage treatment plant has been cleaned out and the sludge was used as seed for the new Regional Treatment Plant. After hand cleaning our sewage treatment plant, it will be available for sale by the Highland Beach Utilities Co. Carl Howard informed Mrs. Roberts that he would like to see the • battery-operated alarm system reinstated for the three lift stations on AlA. This would more than pay for itself in Carl's labor costs. The Town Manager further reported that the engineers who inspected the Bel Lido bridge will supply the Town with a cost estimate for converting the bridge, by this week. Mayor Horton extended the congratulations of the Commission to Mrs. Roberts on her election as secretary of the Palm Beach County Municipal League. Proposed Ordinance No. 358 - To amend Chapter 19, Section 1601.1 of the Code of Ordinances (Second reading and Possible Adoption). This Ordinance was read in~full by the Town Clerk. MOTION by Commissioner Storm/Commissioner Bauer that Ordinance No. 358 be adopted. In polling the Commission, the vote was unanimous. Proposed Ordinance No. 359 - Limitation of appointed Board Members terms (Second Reading and Possible • Adoption). This Ordinance was read in full by Mayor Horton. Minutes Highland Beach Town Commission • Regular Meeting August 7, 1979 Page 8 of 10 MOTION by Commissioner Bauer/Commissioner Storm that Ordinance No. 359 be adopted. In polling the Commission, Ordinance No. 359 was adopted. Proposed Ordinance No. 360 - To adopt a fee schedule according to Chapter 30, Section 8.8 of the Code of Ordinances. (Second Reading and Possible Adoption). This Ordinance was read in full by Commissioner Bauer. MOTION by Commissioner Storm/Commissioner Bauer that Ordinance No. 360 be adopted. Mrs. Roberts asked Attorney Sliney re: codification of the fee schedule. Discussion followed. In polling the Commission, the vote was unanimous in favor of adoption. Emercency Ordinance No. 361 - adopted July 3, 1979 - regarding County Fair Share Road Ordinance. Mrs. Roberts said that she had met with the Building Official • and the Finance Department and their desire was to continue this ordinance. She was therefore requesting the Commission to have a first reading on Ordinance No. 364 and pass it before the Emergency Ordinance stuns out. Proposed Ordinance No. 364 - County Fair Share Road Ordinance - was read by title only by the Town Attorney. Mayor Horton announced that this was a First Reading of this Ordinance and because the Emergency Ordinance is expiring on September 3, 1979, he suggested that this be considered for a Second Reading and Possible Adoption at a Special Meeting to be held before the Workshop Meeting on August 28, 1979. Proposed Ordinance No. 362 - Creating a Code Enforcement Board (First Reading) was read by title only by the Town Clerk. This ordinance will be discussed at the Workshop Meeting on August 28, 1979. Proposed Ordinance No. 363 - Water Conservation (First Reading) was read by title only by the Town • Clerk. Minutes Highland Beach Town Commission • Regular Meeting August 7, 1979 Page 9 of 10 Mayor Horton stated that this ordinance should be studied and discussed over several months. He also felt that passage should be delayed until the @ther Commissioners returned. Proposed Resolution No. 377 - To apply for Comprehensive Planning Act Assistance Fund Program to the State of Florida. Mrs. Roberts requested that this Resolution be tabled for the present time. This will be brought up at the next Regular Meeting. Proposed Resolution No. 378 - A commitment of Good Intent by the Town of Highland Beach to participate in the FIRMA Study proposed by the Palm Beach County Municipal League. Mrs. Roberts reported that she had written to the Arthur Gallagher Company regarding the $250.00 flat fee and there is no possible way that this can be reduced. Commissioner Storm then withdrew his objection to the fee. • Mrs. Roberts then read Resolution No. 378. MOTION by Commissioner Storm/Commissioner Bauer that Resolution No. 378 be adopted. All Commissioners voted Aye in favor of adoption. Request from Ambassadors East to install a Guard House Inasmuch as Mr. Blankenship had fully explained this matter earlier in the meeting, Mayor Horton called for a Motion to approve their request. MOTION by Commissioner Storm/Commissioner Bauer that the request for a guard house from Ambassadors East be approved. By voice vote, approval was given. Draft No. 1 of Proposed Fiscal Year 1979-80 General Operatincl Budget and submission of Nine Months' Financial Statement. Discussion took place regarding Draft No. 1 of the proposed budget and Mrs. Roberts stated that some changes have already been made, explaining these for the benefit of the Commission. • She explained that she felt the franchise fees revenue could be upped to $90,000. Further discussion can be held at the Workshop Minutes Highland Beach Town Commission • Regular Meeting August 7, 1979 Page 10 of 10 Meeting on August 28th and she said that she has scheduled a Public Hearing for September 4, 1979. The two ordinances - one to set the millage and one to adopt the budget - will have a first reading on September 4th also. Old Business - None New Business - None Bills for Approval - Mrs. Roberts presented one bill in the amount of $1,616.84 for gasoline. MOTION by Commissioner Bauer/Commissioner Storm that this bill be approved for payment. Vote was in favor of paying this bill. Commissioner Storm commended the Police Department for traveling more miles and using less gasoline. Chief Jones stated it is the new police car. • Mrs. Trudy Blankenship, a Town resident, commended the Commission on adopting Ordinance No. 359 - limiting Board Members terms to no more than six years. Mr. M. H. W. Dent, also a Town resident, said this should apply to the Commissioners, however, this matter is taken care of by the Charter. MOTION by Commissioner Bauer/Commissioner Sto m that the meeting be ADJOURNED. Time 3:25 P.M. {...._ APPROVED: ~ _.. Louis Horton, Mayor (Absent) R th E. Mumford, Vice Mayor Harry auer, ommissioner v ATTEST: ,-G~Z~C-~ -~ Absent) `5 ~/ ,.own Clerk Peter Genovese, Commissioner .. ~..~__ DATED : August 16 , 19 7 9 _ _ ~Z~''''~--~~ .~_----~~~4-_--,~.-1 H ra old C./Storm, Commissioner