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1979.09.04_TC_Minutes_RegularTOWN OF HIGHLAND BEACH, FLORIDA • Minutes of Meetin of Town Commission g Regular Meeting which included a Public Hearing September 4, 1979 1:30 P.M. Mayor Horton called the Regular Meeting to order at 1:30 P.M. In atten- dance were: Mayor Horton, Vice Mayor Mumford and Commissioners Bauer and Storm. Commissioner Genovese was absent. Also in attendance were: Elaine W. Roberts, Town Manager; Thomas E. Sliney, Town Attorney; Chief Kenneth Jones; M. Maree Birkbeck, Finance Director and Jane E. Barker, Town Clerk. Pledge of Allegiance Before getting into the meeting, Mayor Horton announced that the staff in Town Hall had performed beautifully during the past weekend when the Town was threatened by a hurricane (David). Mr. Arney reported to the Mayor that the water plant was in good shape and set for the storm. Sgt. Cecere informed the Mayor that the Police Department was quartered • in Boca Hi and Mrs. Roberts called the Mayor and said that "everything was under control". Approval of Minutes, as written July 31, 1979 - Workshop Meeting July 31, 1979 - Special Meeting August 7, 1979 - Regular Meeting MOTION by Commissioner Storm/Commissioner Bauer that the minutes be approved as written. By voice vote, the MOTION was approved unanimously. Public Requests and Comments None Public Hearing re: Expenditure of Federal Revenue Sharing Monies Mayor Horton called for suggestions as to how the Federal Revenue Sharing Monies should be spent. Mrs. Roberts announced that the anticipated amount would be $9,104.00. She further stated that the law had been changed and this money can now be put into the General .Operating Budget for general expenditures - the limitations • having been lifted. Mayor Horton said that this Public Hearing had been advertised in the Sun-Sentinel on August 15, 1979. No comments Minutes Highland Beach Town Commission . Regular Meeting September 4, 1979 were made by the audience. Page 2 of 9 Area Planningt Board Presentation re: Area-Wide Housing Opportunity Plan for Palm Beach County Kerry Sheehan and Mike Woolsey from the Area Planning Board were present and addressed the Commission. They are asking that the Town adopt a Resolution supporting the County-wide effort to solve the housing problems in Palm Beach County, as this can not be handled by the individual municipalities. Mr. Woolsey explained that this would enable the County to compete for additional federal funds. Mayor Horton stated that this would be discussed further at the Special Meeting on September 25, 1979. Kerry Sheehan also addressed the Commission regarding this same subject. Reports - Town Commission • (a) Mayor Louis Y. Horton - Mayor Horton reported that he had met with the engineers regarding the water plant expansion. Adver- tising for bids will be in the newspapers on September 9th and 16th and the bid opening is set for October 19, 1979. He stated that the engineers are looking forward to completion of part of this project in time for the next winter season. He then read a letter from Officer Donald J. Kasten, resigning from his position as patrolman on the Highland Beach Police force, effective September 6, 1979. He has accepted a position with the State of Florida as an investigator with the Division of Beverage and Tobacco - Broward County Office. MOTION by Commissioner Storm that this resignation be accepted with regret and wish him every good wish for the future. This MOTION was seconded by Vice Mayor Mumford. By voice vote the MOTION was unanimous. (b) Vice Mayor Ruth E. Mumford - Vice Mayor Mumford reported that she had checked two spots that she had been worrying about during the hurricane. She said that there had been no damage to the dunes. • (c) Commissioner Harry Bauer - Commissioner Bauer reported that the Del-Trail staff mechanic has checked out the Rescue Van and Minutes Highland Beach Town Commission • Regular Meeting September 4, 1979 Page 3 of 9 it will be all set for October 1, 1979. He also stated that a seagrape tree was blown down by the wind and was blocking the entrance to Bel Lido. He and Harry Crane, a Bel Lido resident, were able to clear the roadway. He also reported that the canals came up as high as three or four inches below the top of the seawall. (d) Commissioner Peter J. Genovese - Absent Vie) Commissioner Harold C. Storm - Commissioner Storm reported that the "208" Implementation Committee is not meeting in September but will meet again in October. He said that the work that has been done on the 1979-80 budget is in good shape and he thinks the taxpayers will be happy. Reports of Boards and Agencies of the Town (a) Board of Adjustment - Mrs. Roberts reported that this Board will be meeting regarding a variance that Mr. James Schubert is seeking. (b) Community Appearance Board - No report ~ Housing Board of Ad-j. and Appeals - No report (d) Planning Commission - Mr. Nicholas Johnson, Vice Chairman, said there was no report. Mrs. Roberts stated that the Housing Board of Adjustment and Appeals and the Planning Commission will be meeting next Wednesday. Mayor Horton stated that he and Mrs. Roberts will be appearing before the Boca Raton City Council in order to obtain a building permit for the water plant expansion - Tuesday, September 11, 1979. Reports - Representatives Re: (a) Metropolitan Planning Organization & Transportation Mrs. Roberts stated that Mr. Wilson is still away and, therefore, there is no report. Minutes Highland Beach Town Commission Regular Meeting • September 4, 1979 (b) South Florida Water Management District Page 4 of 9 Mayor Horton stated that the WET Group had met and discussed ways and means of educating the people in water conservation methods. He said that the practice of having inserts enclosed with the water bills will be continued and it will also be mentioned in the Bulletin every month. He is hopeful that mandatory rationing will not be necessary. Reports - Town Attorney Mayor Horton announced that Mr. Sliney had been made a member of the law firm - the name now being Tylander, de Claire & Sliney - and offered the Commission's congratulations. Mr. Sliney reported on the Drexel Management case stating that there was a Motion to Dismiss the second amended complaint. As a result of that hearing, the plaintiff has agreed to drop Count No. 3 which was the damage allegations against the Town. The • complaint will now be refiled and reworded and it will now be considered the third amended complaint. Mr. Sliney further stated that the Bond Validation Hearing is set for September 14, 1979 at 9:00 A.M. before Judge Hewett. He would like Mrs. Roberts to attend this hearing and possibly Bette Barker, the Town Clerk. Reports - Town Manager Mrs. Roberts reported that the Palm Beach County Municipal League Executive Board met August 31, 1979 and the next regular meeting of the League will be September 20th in Delray Beach. She announced that the Florida League of Cities Convention will be held the latter part of October in Kissimmee; also the Treasure Coast Regional Planning Council will be meeting in about a week. Meetings that she attended in August were: Water Treatment Plant Expansion meetings with engineers; a public hearing in Boca Raton; condominium managers and presidents regarding water usage; the WET Group; Southern Bell people and Mr. Delaney of Boca Hi. • Mrs. Roberts announced that: Maree Birkbeck would be attending a FIRMA meeting on Thursday, September 6th at 1:00 P.M. in Lake Minutes Highland Beach Town Commission • Regular Meeting September 4, 1979 Page 5 of 9 Clarke Shores; there will be two public hearings in Boca Raton (one on Thursday night, September 6th, and the other on Monday, September 10th) concerning rezoning and a variance near our water plant. She informed the Commission regarding the County Commission meetings concerning the budget and millage with the public hearing on all of the budgets being September 20th. The Town Manager said there was to be a meeting at Florida Atlantic University regarding railroad transportation of hazardous materials; a conference in Bal Harbor October 3-5th - America's First Annual Conference on Beach Preservation and the Twenty-third Annual Conference of the Florida Shore and Beach Association. Mrs. Roberts hoped that someone from the Town would attend this meeting and she has registration blanks in the office. Mrs. Roberts told of correspondence she had received - from • Mr. Sliney concerning the bond issue validation date; a copy of the Energy Planning Base Study from the Area Planning Board; the annual report from the Florida Water Management District; a letter from the Community Block Grant Development Director and notification that Mr. Ligetti, Mr. Johnson and Mr. Boss have applied to the Department of Natural Resources for approval to do some coastal construction. She then went on to explain in detail what preparations were made for the hurricane throughout the Town and how Michael and Larry started cleaning the bike path on Tuesday morning as soon as they arrived at work. Mrs. Roberts stated that she has written letters of thanks to all involved. Mrs. Roberts said she is still waiting for a schedule of con- struction, for the renovation of the present offices, in writing from Mr. Roy Simon's office. Oral word from his office was that design plans would be completed by October 1st and construction would begin November 1st. Some small pieces of equipment have been received from Motorola for the rescue van, she said, and she also reported regarding • the Boca Raton Neighborhood Center medical service transportation brought up by Commissioner Storm last week. Minutes Highland Beach Town Commission • Regular Meeting September 4, 1979 Page 6 of 9 Mrs. Roberts then reported on the following departments: Building Department Two temporary certificates of occupancy have been issued; building permits have been issued for three four-plexes. Finance Department Monies received were the same on taxes and the same on Road and Bridge Fund; Court money through the month of July was $2,120; from Durbin Paper $38.00 was received for a total of $76.00. The money for the parking lot will be charged to the Road and Bridge Fund inasmuch as it is public property. She stated that the new budget is available for any one who wants to see it. Health Department Approximately 30 Malayan palms have been sold from the second group purchased, and the balance of these will undoubtedly be sold when people return from the North. ® Maintenance Department A new maintenance man was hired on August 27, 1979. His name is Larry Deacutis. There will be some extra work involved in cleaning up after the hurricane. Police Department The monthly Police report has been distributed and there is nothing special in this report. The C.D.C. meeting scheduled for this morning was cancelled. Town Clerk Mrs. Roberts reported that this department has been working on the water conservation program and has ordered plastic bottles to be used in the toilet tanks, as a means of saving water. Mrs. Hackman had brought in a box of old papers belonging to former Mayor Hackman and these have been sorted and destroyed where feasible. The Town Clerk has also been reviewing the 1979 Digest of General Laws, marking any new laws that apply to municipalities. Public Utilities and Works - Water Facilities Mrs. Roberts mentioned the WET Group again and how they have been meeting for over a year and not realizing it was the Water Emergency Task Force. They discuss water saving ideas, receive input and dispense output. . The water consumption was down in August. The total for eight months for raw water was 196,765,000 gallons and for treated water Minutes Highland Beach Town Commission • Regular Meeting September 4, 1979 was 202,618,000 gallons. Page 7 of 9 Re: the Water Treatment Plant Expansion plans, the ads requesting bids will be in the papers on September 10 and 17, 1979. There will be a public hearing on Tuesday, September 11, 1979 where a Resolution will be brought up for the Boca Raton City Council to pass, stating the restrictions the Town will have to follow for the new expansion at the water plant. Mrs. Roberts stated she had received the three month test report from the U.S.G.S. She said that the Town would be coordinating with the U.S.G.S. as to where the additional deep water well would be drilled. When the Town received their last increased water allocation permit in February 1979, the Water Management District required that the Town drill this additional well within 1 year. Sewage Facilities Carl Howard's report has not been received as yet, Mrs. Roberts said, nor has he reported whether the sewage • treatment plant has been cleaned out or not. She has received bids from Edwards Electric for the battery pack lights on the lift stations and she will be getting two or three more. She stated that the zoning changes that have been suggested will be reviewed by the Planning Commission on September 12, 1979. Proposed Ordinance No. 362 - Creating a Code Enforcement Board (First Reading - August 7, 1979) Mrs. Roberts, Mr. Sliney and Mr. Hamzik will be meeting on Thursday, September 6th to finalize this ordinance and the Town Commission will have a copy in their hands within a week. This ordinance will have a possible adoption at the Special Meeting on September 25, 1979. Proposed Ordinance No. 363 - Water Conservation (First Reading - August 7, 1979) Mayor Horton stated this ordinance had been discussed, however, it was decided to wait until the whole Commission was in attendance • before any action was taken. It would come up for possible adop- tion at the Regular Meeting on October 2, 1979. Minutes Highland Beach Town Commission • Regular Meeting September 4, 1979 Page 8 of 9 Proposed Ordinance No. 365 - An Ordinance of the Town of Highland Beach, Florida amending Ordinance No. 340 which appropriated funds for the Fiscal Year 1978-79, which began October 1, 1978 and will end September 30, 1979. Proposed Ordinance No. 366 - An Ordinance of the Town of Highland Beach, Florida appropriating funds for the Fiscal Year 1979-80, beginning October 1, 1979 and ending September 30, 1980. Proposed Ordinance No. 367 - An Ordinance of the Town of Highland Beach, Florida to effect a tax levy based upon the 1979 Tax Roll of the Town of Highland Beach, Florida. The above three ordinances - title only by Mayor Horton. change made in Ordinance No. ordinances will have a final the Special Meeting to be he Proposed Resolution No. 380 Nos. 365 - 366 - 367 - were read by Mrs. Roberts called attention to one 367 - adding Section 4. All three reading with possible adoption at 1d on September 25, 1979. - Honoring Judge John D. Wessel This Resolution was read in full by the Town Clerk. MOTION by Commissioner Bauer/Vice Mayor Mumford that this Resolution be adopted. All Commissioners voted Aye in favor of adoption. Proposed Resolution No. 381 - Authorizing that the sum of $83,159.22 be appropriated out of the General Fund Balance for period ended September 30, 1978. This Resolution was read in full by the Town Clerk. MOTION by Commissioner Bauer/Vice Mayor Mumford to adopt this Resolution. By voice vote all Commissioners voted in favor of adoption. Proposal from Botkin & Associates, Inc. regarding engineering services for Bel Lido Bridge, possible conversion to causeway Mrs. Roberts requested Commission approval for $1,600.00 to be paid to Botkin & Associates for an engineering report. This cost is to be borne by the Road and Bridge Fund. Minutes Highland Beach Town Commission Regular Meeting • September 4, 1979 Louis MOTION by Commissioner Bauer/Commissioner Storm that the expenditure of $1,600.00 to Botkin & Associates for a study of the Bel Lido Bridge be approved. In polling the Commission, the vote was unanimous in favor of this expenditure. Old Business Mayor Horton brought up the matter of Air Conditioning Fees which had been discussed at the Workshop Meeting of August 28, 1979. Mrs. Roberts answered that she will have the information on this matter shortly. Mayor Horton then stated that it could be dis- cussed at the Workshop Meeting on September 25th. New Business - None Bills for Approval Maree Birkbeck presented the bills for approval. MOTION by Commissioner Storn-/Commissioner Bauer that these bills be • approved. Mayor Horton commented on the bill from Ross, Saarinen, Bolton & Wilder stating that that amount will be coming out of the bond issue. All Commissioners voted in favor of payment of these bills. MOTION by Vice Mayor Mumford/Commissioner Storm that the meeting be ADJOURNED. Time - 3:25 P.M. APPROVED: Page 9 of 9 Mayor ~~~ ~ Ruth E. Mumford, Vice yor Harry Bau r, Commissioner Absent) Peter J. Genovese /I ATTEST: ~ ,` ~~ ~! ~L-~`~-~~~-~` Harold C. S ~, wn Clerk ~ ~ DATED: September 13, 1979 Commissioner Commissioner I