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1979.12.11_TC_Minutes_SpecialTOWN OF HIGHLAND; BEACH, FLORIDA Minutes of Meeting of Town Commission Special Meeting December 11, 1979 1.30 P M Mayor Horton called the Special Meeting to order at 1:30 P.M. Those in attendance were: Mayor Horton, Vice Mayor Storm and Commissioners Bauer, Blosser and Genovese. Also in attendance were: Elaine W. Roberts, Town Manager; Thomas E. Sliney, Town Attorney; and Jane E. Barker, Town Clerk. Several residents from Byrd Beach were in the audience. Mayor Horton called for any comments from the audience and there were none. S. A. Healy Company Mayor Horton stated that this pertained to a petition from the S. A. Healy Company which was first introduced at the Regular • Meeting on December 4, 1979. The Commission was asked to ;>,: review this proposal for the purpose of asking further questions of the developer. At this time, Mayor Horton read for the record a memo he addressed to the Commission dated December 6, 1979. (Attachment) In this memo, Mayor Horton mentioned any conflict there might be between the zoning ordinance and the subdivision ordinance. He stated that these could be resolved by amending either one. Commissioner Harry Bauer then read his response to the memo, dated December 10th, for the record. Commissioner Bauer asked several questions of the developer in his memo, which is also an attachment to these minutes. Dr. Richard Orman then addressed the Commission and answered Commissioner Bauer's questions. Both Commissioner Bauer and Commissioner Storm complimented Dr. Orman on the plans thus far submitted. Dr. Orman continued, stating that the developers will, of course, go through the normal procedure of applying to the various boards of the Town. He stated that they are hopeful of obtaining the Minutes Highland Beach Town Commission • Special Meeting December 11, 1979 Page 2 of 5 Commission's approval for proceeding with what they are calling Phase I - the west side of AlA, after appearing before the Planning Commission on December 12, 1979. Mayor Horton questioned the "guest accommodations" with discussion taking place among the Commissioners regarding this and other items of interest that were brought up. After a few remarks by Ccmmi:~sioner Genovese concerning the way the developer presented their plans at the Regular Meeting on December 4, 1979, Mayor Horton inquired as to whether a schedule could be set up so that a reasonable period of time could elapse before the Commission was asked to make a decision. It was felt that an "Agenda Closes" time limit could be established. Dr. Orman stated that he was most hopeful that Town Commission approval for the west side of AlA only would be granted after first receiving approval from the Planning Commission. Mayor • Horton then summarized the comments of the Commission by saying that they were in favor of the basic concept and agreed with ~_r-= •-- the six lots that had been laid out as single family residences '' s on the west side of AlA. Mrs. Roberts stated that the Planning Commission was not really involved in this development inasmuch as it is a subdivision. Mayor Horton stated that the Chairman of the Planning Commission could be given a digest of the Commission's thinking and requested a recommendation from their Board. Proposal from Ross, Saarinen, Bolton & Wilder, Inc. regardincT Healy - Scope of Work Mayor Horton stated that the subdivision ordinance calls for review of subdivision platting, the layout of roads, the layout of water and sewer lines by the Town engineers. A proposal from Ross, Saarinen, Bolton & Wilder, Inc. has been submitted in the amount of $5,000.00 and much discussion took place as to just how much responsibility this would cover. Mrs. Roberts explained that the engineers are already involved in this project because of the Subdivision Ordinance requirements. Commissioner Bauer questioned the fee of $5,000.00 feeling that Minutes Highland Beach Town Commission • Special Meeting December 11, 1979 Page 3 of 5 it was quite modest for the amount of work they would be doing, and wondered if it would be increased due to inflation. It was determined that the engineers could be called on only when the Building Official had a question or a problem. It was mutually agreed that Mr. Roberts of Ross, Saarinen, Bolton & Wilder, Inc. would submit another proposal showing a breakdown of figures with the engineers being willing to perform services in the interim, if required, and billing the Town later. Proposal from Strock Engineers regarding bridge Mr. Walther, from Strock Engineers, addressed the Commission, answering questions concerning the expected life of the new bridge which would be 20 years or better, the fact that if one lane had to be left open, how much greater the cost would be, and the expected completion date. Mr. Walther also stated that they would be able to use prior information received from other • engineering firms, without the Town having to pay double. Mayor Horton stated that the proposal sets forth the work that has to be done throughout Phase I for a total of $5,000.00. MOTION by Commissioner Bauer/Commissioner Genovese that the proposal as submitted for $5,000.00 for work in Phase I be approved. By voice vote, the approval was given for this work. This matter will be discussed further at the February Workshop Meeting when Strock has completed the scope of work. Bond Status Mayor Horton announced that another Resolution had to be passed regarding the bonds and Resolution No. 387 was read in full by the Town Clerk. MOTION by Commissioner Genovese/Commissioner Bauer that Resolution No. 387 be adopted as read. By voice vote, the Resolution was adopted unanimously. Mrs. Roberts then requested that the Commission sign the seven • copies of a form entitled "Public Meeting Certificate". This Minutes Highland Beach • Town Commission Special Meeting December 11, 1979 Page 4 of 5 was requested by Mr. Livermore, Bond Attorney. Mrs. Roberts then read for the record a letter to Mr. Livermore from Mr. Sliney regarding the bond closing on Thursday, December 20, at 9:30 A.M. in the First Bank & Trust Building. Mrs. Roberts then stated that the Commission had already given their approval to Mr. Richard Wagner on November 6, 1979 to put the construction fund wherever the successful bidder chose. The bank chosen was the First Bank and Trust of St. Petersburg. Mr. Sliney then advised the Commission that Judge Sholts still has the Drexel matter under advisement, the Van Lennep case is still set for January 7, 1980, Mrs. Roberts' deposition will be next week and Mr. Sliney will be taking Mrs. Van Lennep's deposition. A hearing will be held on Friday, December 14th before Judge Williams concerning the boat. Bills for Approval • Mrs. Roberts presented the bills for approval. MOTION by Commissioner Genovese/Commissioner Bauer that the bills be approved for payment. All Commissioners voted in favor of payment. Any and All Other Matters to Come Before the Commission Commissioner Genovese made mention of the fact that he would be away over the Christmas holidays and would not be present at the Workshop Meeting on December 26th. He could return if need be. Mrs. Roberts stated that she had given the Commissioners a proposal for bulkhead and fill work north of Penthouse Highlands on the Intracoastal. Commissioner Genovese then discussed the proposal he made regarding contractors and developers presenting their plans at the last minute, without giving the Commission any time to study them, before seeking approval at meetings. Commissioner Genovese sug- gested that 30 days notice be given; others suggested 15 days. Mayor Horton agreed with Commissioner Genovese and said it could be discussed at the Workshop Meeting on December 26, 1979 with a possible vote on January 2, 1980. Minutes Highland Beach Town Commission • Special Meeting December 11, 1979 r Loy~s~ Y.~Hortgfp, Mayor A MOTION was then made by Commissioner Genovese and seconded by Mayor Horton that this expenditure be approved as a maximum provided that Counsel finds it absolutely necessary. In polling the Commission, the vote was four to one in favor, with Vice Mayor Storm voting Nay. Mrs. Roberts then reported that she had received a call from the Auditors, who stated that they had been asked by the bond attorneys, to write a "comfort letter" which would assure them that nothing had happened in the last fiscal year that would undermine our bonds in any way. Due to the fact that there is a great amount of work on the auditors' part, it might cost about $800.00 or $900.00. After much discussion, it was decided that Mr. Sliney would call Mr. Livermore regarding this matter. A letter of resignation from Mary Louise Blosser from the Housing Board of Adjustment & Appeals was read by Mrs. Roberts. MOTION by Vice Mayor Storm/Commissioner Bauer that Mrs. Blosser's • resignation from this Board be accepted. Voice vote was unanimous in favor. Meeting ADJOURNED at 3:00 P.M. APPROVED: ATTEST: Wit. 2~..~' / own Clerk Page 5 of 5 vice rlayor Mary`~Gbuise Blbsser, Commissioner r J. Genovese, Commissioner DATED: December 21, 1979 Harry Bauer, Commissioner