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2014.10.08_PB_Minutes_Regular iµG HL 4 H`A %44ojw � 40 0 TOWN OF HIGHLAND BEACH ,,Y fool MINUTES OF THE '••.....••'' *: PLANNING BOARD k% fL0Rjr s'► REGULAR MEETING Wednesday, October 08,2014 9:30 AM Members Present: Chair Carol Stern; Vice Chair Ilyne Mendelson; Board Member Ronald Clark; Board Member Stephen Golding; Board Member Harvey Mart; Board Member Ronald Raj sky; and Board Member William Svenstrup. Also Attending: Town Attorney Brian Shutt; Building Official Michael Desorcy; Deputy Town Clerk Valerie Oakes and members of the Public. CALL TO ORDER: Chair Stern called the Regular Meeting to order at 9:30 AM in the Library Goldstein Community Room. Roll call was taken by Deputy Town Clerk Oakes followed by the Pledge of Allegiance. ADDITIONS,DELETIONS OR ACCEPTANCE OF AGENDA: Chair Stern called for a motion to accept the agenda as presented. MOTION: Member SvenstnM moved to accept the agenda as presented. Vice Chair Mendelson seconded the motion, which passed unanimously. PUBLIC COMMENTS AND REQUESTS: No public comments and/or requests. PRESENTATIONS: • Reading of Memorandum of Voting Conflict By: Valerie Oakes, CMC, Deputy Town Clerk Deputy Town Clerk Oakes stated that at the Planning Board meeting on September 10, 2014, two members recused themselves from voting on an application, and immediately following the meeting they each filed Form 8B Memorandum of Voting Conflict for County, Municipal, and Other Local Public Officers. Board Member Ronald Clark had a potential special gain or loss because he is a member of the Boca Highland Beach Club Board of Directors. Board Member Harvey Mart had a special gain or loss as he is the qualifier for Sign A Rama, the applicant. Planning Board Regular Meeting Minutes October 08,2014 Page 2 of 5 APPROVAL OF MINUTES: • September 10, 2014 - Regular Chair Stern called for a motion to approve the September 10, 2014 minutes. MOTION: Member Golding moved to approve the minutes of September 10, 2014. Vice Chair Mendelson seconded the motion, which passed unanimously. OLD BUSINESS: No old business. NEW BUSINESS: A) Application No. 31179—4600-4750 S. Ocean Blvd. CONSIDERATION OF SITE PLAN APPROVAL FOR THE INSTALLATION OF A MONUMENT SIGN (57" X 25.5" + 6" base) READING 114600-4750 Boca Highland Beach Club & Marina". Applicant: SignARama USA Chair Stern read the application title into the record. The board members were asked to disclose any ex parte communication(s). Member Harvey Mart stated that he is the qualifier for the company and he signs the permits, so he recused himself from this portion of the meeting due to a conflict of interest. Member Ron Clark stated that he is a member of the Board of Directors for Boca Highlands, so he recused himself from this portion of the meeting due to a conflict of interest. Deputy Town Clerk Oakes stated that Member Clark and Member Mart would file Form 8B—Memorandum of Voting Conflict for County, Municipal, and Other Local Public Officers immediately after the meeting, which will be read into the record at the next regular meeting. Town Attorney Shutt asked that both members step down from the dais and be seated in the audience. Deputy Town Clerk Oakes swore-in all those who would testify. Staffs Presentation: Building Official Desorcy_ — For your consideration, on today's agenda, we have an application for a monument sign. The sign is in compliance with the zoning rules and requirements of the Town of Highland Beach Code of Ordinances, specifically, Chapter 23-7. The sign is 10 square feet per face as allowed by code, and it will replace the information on the existing sign that is placed parallel to AIA. I asked that the general contractor state for the record that the sign will be illuminated as required by code, and that the numbers and letters be removed from the existing sign because the code only allows one sign per property. Planning Board Regular Meeting Minutes October 08, 2014 Page 3 of 5 Board's Questions: Member Rajsky — Is this one sign or two signs? B.O. Desorcy — It will be one sign placed on Boca Highland property, west of the FDOT right-of-way line; it will be positioned perpendicular to the road. The existing sign is parallel to the road. Member RaiskX—The sign on property address 4801 will stay the same? B.O. Desorcy— It will stay the same way. It is on a separate property; the beach club property. Member Raj sky — Are you aware of how many total signs there are on this property? B.O. Desorcy — There are informational signs inside the property. At this point, there is only one address sign. Member Raj skX — It is permissible by statutes and other regulations of Highland Beach to have multiple signs even other information signs that say "Boca Highlands"? B.O. Desorcy — There are directional signs, speed limit signs, building identification signs, so it is customary to have multiple signs on a large piece of property. Member Rais —The new sign will be lit? B.O. Desorcy—Yes, it will be externally lit with flood lights, and the contractor will state that for the record. Vice Chair Mendelson — The existing letters will be removed. B.O. Desorcy — Yes, at that time it will be a wall, a part of the hardscape. The condominium board has not made a decision as to what they want to do with the wall. Vice Chair Mendelson — Does Highland Beach have any jurisdiction over that wall? B.O. Desorcy — The Town does not have jurisdiction over what they can do with that wall. Chair Stern—The new sign will be closer to the street? B.O. Desorcy—Yes, the existing sign is parallel with the road, and the new sign will be perpendicular, so that traffic heading north/south can identify the complex. Petitioner's Presentation: Michelle Laskowski, Sales Executive, Sign A Rama — (Provided a visual of the placement of the old and new sign.) The new sign is 10 square feet facing north/south, so the cars can view the sign. The letters on the existing wall will be removed. Once the new structure is in place, then the condominium board will decide whether to demolish or beautify the wall. It will be illuminated on both sides with ground lighting. As a sign contractor we are not electricians, but we have verified that it will be an illuminated sign with flood lights. It is made out of high density urethane; it will have a sand finish and the Board has chosen to match the existing colors. There are other signs on the property, which are directional such as enter, exit, truck delivery. This is the monument entrance sign. Vice Chair Mendelson — Does this type of lighting affect the turtles? Petitioner Laskowski — As a sign contractor, I am not an electrician. I don't have anything to do with the lights; I know that it will have lights. Their community and their Board will make sure that they stay within the legal limit that is of the turtle lights. It is on the other side of the highway, so it will not affect the turtles as much. Vice Chair Mendelson — Since you are not an electrician and it is not your responsibility, you are stating that you know that it will have lights. Petitioner Laskowski — We make sure. Vice Chair Mendelson— Can we make the approval subject to that lighting being taken care of? We have Sign-A-Rama that is saying that it is not within their purview, but they understand that it is supposed to be that way. We have to make sure that if we are approving something that it is a part of the approval. Planning Board Regular Meeting Minutes October 08,2014 Page 4 of 5 Attorney Shutt— You can put a condition on the approval that lighting shall be sufficient pertaining to the Town code as per the Building Official, so that prior to a C/O being issued,the lighting is in place. B.O. Desorcv — The sign contractor cannot get a final inspection until the sign is illuminated, which is a condition of my permit. The Board can add a stipulation in the order that the sign is to be illuminated, but it is a code requirement. Member Svenstrup — The existing sign will stay illuminated and lit until the new sign receives a C/O? B.O. Desorcv—That is correct. Vice Chair Mendelson — Do you know what the timing will be to finish the sign? Petitioner Laskowski — There is a process, which is contingent upon approval. Once the permit is approved, it will take approximately six weeks for the installation. Member Rai sky — In proximity to the road/sidewalk, how close will be the new sign? Petitioner Laskowski— We know that there is a setback rule and we will be right in front of the other sign, which will now become a wall. Member Raj sky —It will not be really close?Petitioner Laskowski—No. Public Statements: Chair Stern asked if there were any comments from members of the Public, none were received. Chair Stern closed the evidentiary part of the hearing. MOTION: Member Svenstrup moved to approve the monument sign subject to until a final C/O is given that the other sign will not be deactivated and until it receives a final approval then it will totally qualify and that upon the new sign going into effect the old sign's letters and lighting will be removed. Vice Chair Mendelson seconded the motion. Board Discussion: None. ROLL CALL: Vice Chair Mendelson - Yes Member Golding - Yes Member Clark - Yes Member Svenstrup - Yes Chair Stern - Yes Motion carried 5/0. Planning Board Regular Meeting Minutes October 08, 2014 Page 5 of 5 ADJOURNMENT: There being no further business, Chair Stern adjourn the meeting at 9:47 a.m. APPROVED: i Carol Stern, Chair Ilyne Mendelson ice hair Ronald Clark, Board Member Step lding, Board tuber H ey Mart, Board Member Ronald Raj sky, Board Member L) William Svenstrup, Board Memb TOWN SEAL ATTESTED: r r Valerie Oakes, Deputy Town Clerk Date: j "20/,f-