2014.11.25_TC_Minutes_Workshop TOWN OF HIGHLAND BEACH
MINUTES OF TOWN COMMISSION MEETING
WORKSHOP MEETING
Tuesday, November 25, 2014 1:30 PM
Mayor Bernard Featherman called the Workshop Meeting to order in the Library's Goldstein
Community Room at 1:30 PM.
CALL TO ORDER:
Roll Call: Members present: Mayor Bernard Featherman; Vice Mayor Ron Brown and Commissioner
Louis P. Stern. Members Absent: Commissioner Dennis Sheridan and Commissioner Carl Feldman.
Also present: Town Attorney Glen Torcivia; Town Manager Kathleen Weiser; Acting Town Clerk
Valerie Oakes; Finance Director Cale Curtis; Public Works Director Edward Soper; Police Chief Craig
Hartmann; Library Director Maria Suarez; Assistant to the Manager Zoie Burgess; and members of
the public.
Pledge of Allegiance: The Pledge of Allegiance was given, followed by a minute of silence.
Civility Pledge: The Civility Pledge was recited by the Acting Town Clerk.
1. ADDITIONS, DELETIONS OR ACCEPTANCE OF AGENDA:
Mayor Featherman asked for any additions or deletions to agenda, receiving none, the agenda was
accepted as presented.
2. PUBLIC COMMENTS AND REQUESTS:
Peter Rodis, 3224 S. Ocean Blvd wished everyone a Happy Thanksgiving.
Bill Weitz, 1135 Boca Cove Lane — Happy Thanksgiving to all. We had a Board of Adjustment
meeting last week and I appreciate the public's turnout. There was an issue in town that they were
concerned about, so they wrote letters and spoke out at the meeting. I want to congratulate the
people of Highland Beach.
Town Commission Workshop Minutes
November 25, 2014 Page 2 of 12
3. PRESENTATIONS:
• Reading of Form 8B — Memorandum of Voting Conflict for County, Municipal and
Other Local Public Officers filed by Mayor Bernard Featherman
Form 8B was filled out and filed by Mayor Featherman (attached to the minutes as Exhibit
"A "). Acting Town Clerk Oakes read the form into the record.
• Water Infrastructure Improvement Projects by Public Works Director Ed Soper.
Town Manager Weiser — The Town Commission requested that staff prepare a presentation to
start informing the public about the various water infrastructure improvements, and the
question that will be placed on the ballot.
Public Works Director Ed Soper — This has been part of the Commission's Strategic Plan. I
agreed with the projects that you had, but felt the estimates were somewhat low. I did some
research and came up with some modifications. We need community support, leadership,
financial support and look at it as an investment in the infrastructure of the Town rather than a
burden. Director Soper provided a power point presentation (attached to the minutes as
Exhibit `B ").
Finance Director Cale Curtis — Director Soper has given you the background and justification
on two separate water improvement projects. For the purposes of the financing of those, I
look at combining those two into an overall lump sum water improvement project of five
million dollars. I am recommending, and the Financial Advisory Board agrees, that the Town
takes out loans through the State of Florida Drinking Water Revolving Fund (SRF) Program.
The program provides low interest which currently the rate is 1.44 %, 20 year loans for public
water utilities. The Town has used the SRF for financing of up to 14 million dollars in
projects, and the construction of the RO plant and the replacement of the water main along
AIA.
PW Director Soper — The attorney and the staff are going to prepare referendum language for
the Commission's consideration. We anticipate the adoption to hap en the first meeting in
January. It has to go to the Supervisor of Elections by February 6 in order to get on the
ballot. The voters will then have the chance to vote on it on March 10, 2015 election. I feel it
is very important that the infrastructure for the town gets preserved for future generations.
Mayor Featherman — Going from the water meter to the person's residence, what would it cost
from the water meter to their house because they are as old as the other piping and there may
be a concern for our residents on cost. Director Soper — That is privately owned. Generally,
if they want their service renewed, they would have to engage a contract to renew their
service. There is all different pricing. It depends on the distance you are from the main; on
the landscaping you have; how many pavers are down and there are many variables. I would
guess anywhere from $3,000 to $6,000 depending on their situation.
Town Commission Workshop Minutes
November 25, 2014 Page 3 of 12
Commissioner Stern — I would like to compliment you on having taking this from a thought,
an idea and a necessity to this presentation today which I thought was pretty terrific. If we do
improve our pipes and if we do improve the system for the water, will we end up with better
water pressure and better taste and smell? Dir. Soper — Pressure is actually a function of the
height of the water in your storage tanks. You will not see much of a pressure difference but
you will see a volume difference. If you wanted to increase the pressure, we could further
enhance this project by putting in booster pumps. Comm. Stern — The homes in the southern
end of town have very poor pressure. When we make inquiries we are told that because the
pipes can't stand it they have kept the number to a certain level so that the pressure can't be
increased. If the new pipes cannot increase the pressure, then I think you need to factor in the
booster pumps. PWD Soper — We will have to engage an engineer who will do a hydraulic
model and will be able to tell us what we can get out of our existing system, if we replace it
and if a booster system is needed. It will definitely improve the taste and smell.
Vice Mayor Brown — Are all the condos along AIA hooked up to the main. PWD Soper — I
believe all the condos are hooked up but I don't believe all the services are renewed. Vice
Mayor Brown — What about all the homes on the west side of AIA? PWD Soper — They were
hooked up to the original main and still are. Vice Mayor Brown — I think we should look into
the SRF program and press on with this. Are you working with engineers to get the real
numbers that we would put on the referendum? PWD Soper — We have budgeted this year
"Opinions of Probable Cost" for these projects. I don't know if the Opinions of Probably Cost
will be ready in time to get onto the referendum. That is why I would recommend doing up to
a certain amount. My figures are pretty conservative; so if you say up to five million dollars
and the bids come in and the Opinions of Probable Cost come in a little bit less, then it's great.
If the bids come in less, than you don't have to borrow as much. Vice Mayor Brown — I am
not comfortable with not having an exact amount on the referendum. PWD Soper — You
really don't know the exact cost until it goes out to bid. That is why I think it would be safe to
say up to a certain amount, feel comfortable with that amount, and put it before the voters.
Mayor Featherman — Some places have an electronic checker and they can pull how much
water they used rather than go to every water meter. Is that something we will have to have
here too? PWD Soper — Right now we have drive by readings. We are looking into some of
the other technology that is out there. We do have some money in this year's budget to
upgrade the technology, and I will try to select the best fit for our community and come to the
Commission for their approval.
Town Attorney Torcivia — How do you want to word the Bond issue? There are two ways: a)
the up to amount: not to exceed "X" amount of dollars (4 million/5 million) realizing that if it
does go over that you are stuck a little bit; or b) the way it was done years ago in Highland
Beach and that was to provide estimates in the bond issue realizing that it might go more than
that. I would like the Commission to think about this and perhaps discuss it at the next
meeting.
Town Commission Workshop Minutes
November 25, 2014 Page 4 of 12
4. BOARDS AND COMMITTEES:
A) Board Correspondence:
• None
B) Board Action Report:
• No Report
C) Board Vacancies:
• Planning Board — One Unexpired Three -Year Term
Talent Bank Interview
Charles Shane, 3740 S. Ocean Blvd gave a brief description of his credentials stating that he
has tangentially worked with Planning and Zoning Boards in the past and understands how
they work. He would very much like to be a part of the Town of Highland Beach Planning
Board.
Consensus was to place this item on the Consent Agenda for December 2, 2014.
D) Monthly Board Meetings:
• Renovation Open House Ceremony — December 1 st — 3:00 PM to 5:00 PM
Ribbon cutting ceremony is at 4:30 PM
• Light Up the Holidays — December 1 st — 5:00 PM
• Town Commission Regular Meeting — December 2 nd — 1:30 PM
• Beaches & Shores Advisory Board — December 9 th — 9:30 AM
• Planning Board — December 10 — 9:30 AM
• Board of Adjustment & Appeals — December 16 - 9:30 AM
• Code Enforcement Board — December 17 — 9:30 AM
• Financial Advisory Board — December 19 — 9:30 AM
• Town Commission Workshop Meeting — December 30 —1:30 PM (may be cancelled)
• Town Hall Closed:
December 24, 2014
December 25, 2014
January 1, 2015
5. PROPOSED ORDINANCES AND RESOLUTIONS:
A) ORDINANCE NO. 14 -005 O —1 READING SCHEDULED FOR DECEMBER 2, 2014
AN ORDINANCE OF THE TOWN OF HIGHLAND BEACH, FLORIDA AMENDING
CHAPTER 28, "XERISCAPE — LANDSCAPE REQUIREMENTS, INSTALLATION
AND MAINTENANCE," OF THE TOWN CODE OF ORDINANCES BY AMENDING
SECTION 28 -10, "MAINTENANCE STANDARDS FOR CULTIVATED
LANDSCAPE AREAS ", TO CLARIFY THAT THE ADJACENT PROPERTY
OWNER SHALL MAINTAIN ANY LANDSCAPING IN THE PUBLIC RIGHT -OF-
WAY; PROVIDING FOR CODIFICATION, CONFLICTS, SEVERABILITY AND
FOR AN EFFECTIVE DATE.
Town Commission Workshop Minutes
November 25, 2014 Page 5 of 12
Acting Town Clerk Oakes read Ordinance 14 -005 O into the record.
Town Attorney Torcivia — Commissioner Feldman asked about the contract with the State.
We clarified that yes, the Town does have an agreement with the State. This ordinance does
not impact that agreement. The Town is ultimately responsible for everything they agreed to
with the State. We also added the language Commissioner Feldman wanted, which states "No
palm trees so people don't have to worry about replacing palm trees ".
Consensus was to place this item on the December 2, 2014 agenda for a first reading.
B) RESOLUTION NO. 14-007 R — PROPOSED RESOLUTION
A RESOLUTION OF THE TOWN COMMISSION OF THE TOWN OF HIGHLAND
BEACH, FLORIDA STRONGLY OBJECTING TO RECENT ACTION TAKEN BY
THE PALM BEACH COUNTY BOARD OF COUNTY COMMISSONERS TO
WITHDRAW PALM BEACH COUNTY FROM THE TREASURE COAST
REGIONAL PLANNING COUNCIL AND TO REQUEST MEMBERSHIP IN THE
SOUTH FLORIDA REGIONAL PLANNING COUNCIL INSTEAD; AND
STRONGLY SUPPORTING THE COUNTY'S CONTINUED MEMBERSHIP IN THE
TREASURE COAST REGIONAL PLANNING COUNCIL; PROVIDING AN
EFFECTIVE DATE; AND FOR OTHER PURPOSES.
Acting Town Clerk Oakes read Resolution No. 14 -007 R into the record.
Commissioner Stern — Having first heard this at one of the recent Palm Beach County League
of Cities meetings, they were strongly opposed, I believe, to our wanting to go south and
wanting us to stay north. In which case, I think this Resolution for the Town of Highland
Beach answers the question that the League of Cities has asked us for.
Vice Mayor Brown — I agree with the Resolution.
Mayor Featherman — I am for this Resolution as well.
Consensus was to place this item on the Consent Agenda for December 2, 2014.
C) RESOLUTION NO. 14 -008 R — PROPOSED RESOLUTION
A RESOLUTION OF THE TOWN COMMISSION OF THE TOWN OF HIGHLAND
BEACH, FLORIDA, AMENDING RESOLUTION NO. 13 -013 R WHICH
APPROPRIATED FUNDS FOR THE 2013 -2014 FISCAL YEAR BUDGET, WHICH
BEGAN OCTOBER 1, 2013 AND ENDS SEPTEMBER 30, 2014.
Acting Town Clerk Oakes read Resolution No. 14 -008 R into the record.
Town Commission Workshop Minutes
November 25, 2014 Page 6 of 12
Consensus was to place this item on the Consent Agenda for December 2, 2014.
6. NEW BUSINESS:
A) Procurement of Architect/Engineer for Library Terrace Project
Town Manager Weiser — The staff had re- advertised a Request for Proposals (RFP) for an
Architect/Engineer to provide professional services for the library terrace enclosure project.
The solicitation began on October 9 and included provisions for a firm to submit a not to
exceed cost, as we did the first time, for their services so they can compare pricing. We
received only one response to the RFP, which came from the Corrales Group. The Selection
Committee met on November 3rd to discuss the merit to the proposal and the fee submitted.
They determined that the Corrales Group is qualified to do the job and recommended that the
Town Commission award them the contract. The proposal is not to exceed the amount of
$24,000.
Commissioner Stem — I am very disappointed and very frustrated. I would like to see the
Library project move forward, but we are not getting anywhere doing it the way we are doing
it.
Comm. Stem read an excerpt from "What a Council, Mayor Characteristics include for a
Commission" by the National League of Cities with headquarters in New England.
Commissioner Stem — We have had too much interference from the people of Highland
Beach to get this project completed. We asked the staff to put out a Request for
Qualifications, which came back with the three requirements that the Town seems to want
and is necessary. It got turned down. The people of the Town then asked us to go a different
direction and get an RFQ from an architect. We did not get three, we got one. The one we
got was 50% more than the one we could have had as an architect to do the library. Since
this could not be ready for this season, I am hoping it will be for next year's season. I spoke
with Peter Corrales and he indicated to me that the $150,000 is not a realistic number. We
were asked by the Friends of the Library Board if we could come up with $75,000 and we
did agree to it. When it came to budget time, we raised the amount to $150,000 and that is
within our budget. Mr. Corrales indicated this will be in excess of $200,000 and explained
the additional needs for this project which may not have been considered before. We do not
have the funds for this amount of money. I think it is time that the Commission ask staff,
once again, to find a solution. I would like us to go for a build to suit situation where we hire
a contractor who would work with an architect and would bring us back the numbers we need
to make a more informed decision. It is my recommendation that we now go with the third
step. Put the other two totally aside, have no more interference from the town folks and let
us bring back to you a program to get this project done at the proper amount.
Vice Mayor Brown — As a Commission, we got involved and said we didn't want to hire an
architect. That was about three months ago and since then a lot of people got involved. The
line of command is through the Town Manager who puts out the RFQ. The cost of the
Town Commission Workshop Minutes
November 25, 2014 Page 7 of 12
project will follow after we get the architect. We did approve $150,000. I don't know what
the numbers are and if the Corrales Group is qualified; but I do know that the Town Manager
and the Staff are qualified to get the numbers for us and then proceed to get this done.
Acting Town Clerk Oakes read the comments from Commissioner Feldman (attached to the
minutes as Exhibit "C ") since he was not able to attend the meeting.
Mayor Featherman — I support the Library. I believe we should move this to the next
meeting.
Consensus was to place this item under Miscellaneous Items — Left Over for the December 2,
2014 Regular Meeting.
B) Cancellation of the December 30, 2014 Town Commission Workshop Meeting
Town Manager Weiser — The Town Commission Workshop Meeting falls between
Christmas and New Year's Day. Many of the staff and residents will be celebrating their
holidays. We are asking for your decision to cancel this meeting. All were in agreement.
Consensus was to place this item on the Consent Agenda for December 2, 2014.
C) Consideration of Allowing Construction on Certain Holidays
Town Manager Weiser — Section 12 -6 of the Highland Beach Code prohibits construction in
our town on holidays recognized by the Town with the exception of the day after
Thanksgiving. The Town has had many issues with not allowing construction on President's
Day, Columbus Day and Christmas Eve because these are not holidays that are either
recognized federally or nationally by the school system and bank system. The Town
employees have to call the contractors who work in town on those holidays. If you would
like to add these to the code, the Town Attorney would draft an ordinance to add these to the
code that construction would be allowed on either one or all of these holidays.
Commissioner Stern and Mayor Featherman were in favor of changing the code to include
these holidays. Vice Mayor Brown was not in favor.
Consensus was to place this item under Miscellaneous Items — Left Over on the December 2,
2014 agenda.
D) Air Cooled Chiller Unit for the Public Works Facility
Town Manager Weiser — The Commission approved the Capital Improvement request for the
replacement of the air cooled chiller. Two sealed bids were received and the low bid was in
the amount of $65,256 submitted by Southeastern Chiller Services. They are a qualified
vendor.
Consensus was to place this item on the Consent Agenda for December 2, 2014.
Town Commission Workshop Minutes
November 25 2014 Page 8 of 12
E) Purchase Authorization for Sodium Hydroxide
Town Manager Weiser — The Water Treatment Facility uses approximately 25,000 gallons of
sodium hydroxide per year to remove hydrogen sulfite from the drinking water as well as for
a PH adjustment. In order to have the most advantageous and favorable pricing, we are
asking you to purchase this chemical by piggy - backing onto the City of Lake Worth
agreement with Harcross Chemicals. If utilized, this method of procurement will reduce the
Town's annual expenditure for sodium hydroxide by approximately $4,800.
Consensus was to place this item on the Consent Agenda for December 2, 2014.
F) Commission to Authorize the Mayor to sign a contract with Susan Bucher, Palm Beach
County Supervisor of Elections for the March 10, 2015 Highland Beach Municipal
Election
Town Manager Weiser — Susan Bucher, Supervisor of Elections requires each municipality
holding municipal elections to sign a form called "A Vote Processing Equipment Use and
Election Services Agreement" for each election cycle. This is a budgeted line item and
includes the expense for legal notices, printing, moving of equipment and related State fees.
Consensus was to place this item on the Consent Agenda for December 2, 2014.
7. MISCELLANEOUS — ITEMS LEFT OVER:
A) Minutes:
• October 28, 2014 — Workshop Meeting
• November 4, 2014 — Regular Meeting
No errors or corrections received.
Consensus was to place this item on the Consent Agenda for December 2, 2014.
8. REPORTS — TOWN COMMISSION:
A) Commissioner Louis Stern — No report.
B) Vice Mayor Ron Brown — Happy Thanksgiving to all.
C) Mayor Bernard Featherman — No report.
Town Commission Workshop Minutes
November 25, 2014 Page 9 of 12
9. REPORTS — TOWN ATTORNEY GLEN TORCIVIA:
A person who represents a solid waste hauler, who did not submit a bid, filed a complaint with the
Inspector General's Office, so they sent over a short request for response. I will have that
response out to them either today or Monday. The two issues that the Inspector General wanted
to address was why the Town wanted experienced haulers to bid; particularly in the bid
requirement, it was bidders who had served communities of at least 10,000 people and bidders
who had some automatic equipment. The Town already uses automatic equipment. You are not
as big as a 10,000 residence town; but it is my understanding that the Commission wanted to
make sure they had that experience in back up in case one of their machines breaks down, and
they are big enough to send a replacement crew right away. There were a lot of issues but these
are the only two the Inspector General is questioning.
10. REPORTS — TOWN MANAGER KATHLEEN DAILEY WEISER:
In observance of the Thanksgiving holiday, all Town offices will be closed Thursday, November
27 and Friday, November 28th. Please note the construction work will not be allowed. Trash
collection will be on Friday, November 28 instead of Thursday, November 28 Don't forget
our Open House is Monday, December 1 St from 3:00 p.m. to 5:00 p.m. and then Light Up the
Holidays from 5:00 p.m. to 7:00 p.m. The Ribbon Cutting will be at 4:30 p.m. Our first meeting
in the Commission Chambers is set for next Tuesday, December 2 I approved a cycling event
for Sunday, March 22 from 7:00 a.m. to 9:00 a.m. in the morning with the Delray Twilight
Festival.
11. PUBLIC COMMENTS AND REQUESTS RELATED TO ITEMS DISCUSSED AT
MEETING ONLY
Marge Lanzier, 3009 S. Ocean Blvd — We have been working on this terrace enclosure project
for four years. We have been working with the Town and have done everything you asked us to
do, and now you say it is not good enough and put it off for another year. I am appalled by this.
The Library is very hard pressed for meeting space. The enclosed terrace would serve us very
well for this use. We have had so many make work projects that I sat on, and I will not sit on
this make work project that you are planning.
Peter Rodis, 3224 S. Ocean Blvd — Regarding the agreement with Susan Bucher, Supervisor of
Elections, I would like you to include the fact that there be four employees for March 10th, since
they only had two and two didn't show up at the November election. Did they call and ask for
two more replacements because people were waiting an hour to vote? Voting is a very important
process in our community. We want to have four people there so this does not happen again. I
would like to know from the Public Works Director what the eventuality will be on individual
condos and individual homes being connected to that new water situation. Is there going to be a
certified amount so everybody pays the same, or how is that going to work?
Bill Weitz, 1135 Boca Cove Lane — I agree with Commissioner Stern and the others that the
Library project is worthwhile and needs to happen, but I don't think the framework was
presented accurately. The delay was not so much the town's people but the initial supplier of
Town Commission Workshop Minutes
November 25, 2014 Page 10 of 12
service was a sole contract provider that was selected by a procedure which did not follow the
three bid requirement of our town. It was a concern, since the provider who was selected was the
same provider who worked on the renovation project and increased the contract for the project
by 50% of the original amount after the work was completed. Somehow it surprises me that we
never get three bids. Now we are talking about a single provider that is costing more than the
original estimate, and a project that is costing $50,000 to $100,000 more than the original
project. I am also not in favor of using the words up to a certain amount in the referendum
because that would be the amount the contractor would bid and not lower. The bottom line is we
do not do contracting correctly or right. Three bids are required, mandated and needed. That is
what slowed down the process. We want the highly qualified services for the lowest cost.
Mike Stein, 3912 S. Ocean Blvd — At one of the Commission meetings a few months ago when
the original $15,000 contract was proposed, and it was agreed by some of the Commissioners
that we should not proceed. At that time, it was suggested that we contact an air conditioner and
window manufacturer and get it done. I spoke with some air conditioning and window people
and found out that it could not be done because there was some advanced work that had to be
done by an architect. I have been working to get this project done. I am very disappointed that it
is being delayed or that Commissioner Stern wants to put it off. I believe Commissioner
Feldman is correct. If we can get a task force together, we can get this project moving quickly
and get it done at a fair and reasonable price that will satisfy the Commission and the Public.
Barry Donaldson, 3700 S. Ocean Blvd — The Public Works presentation today was excellent.
Several years ago I was approached by the Friends of the Library to develop a schematic design
to enclose those two spaces. I did that pro bono to help out the Friends of the Library. We had
many conversations about the facility and the nature of what they wanted that space to do. We
came up with a projected budget of $150,000. I am surprised that we are now hearing higher
numbers. I want to encourage you to continue to work on this. I think we are in the ballpark and
a good reason to proceed. There are many resources in this community that you can tap into to
help you get there.
Rhoda Zelniker, 3912 S. Ocean Blvd. — I was sorry to read about the passing of Miriam Zwick in
the Highlander. She was on the Board for many years and served very well. Also, the whole
town wishes Dennis Sheridan a speedy recovery. I want to compliment Ed Soper and Cale
Curtis on the wonderful job they did on the water project. There is an issue with some of the
condos because the pressure is very low. Perhaps if you mention putting in the booster pumps in
the condos, they would be very much in favor of the referendum. It is very important how this
referendum is going to be presented to the people who live in the community. The water mains
have to be repaired. We need it and I thank the Commission for doing the right thing.
Town Manager Weiser — Just to clarify the record, it keeps being said that our purchasing policy
requires three bids. The Procurement Policy reads "Purchases in excess of $25,000 — three bids
must be obtained using the formal bidding process unless otherwise authorized by State
Statutes ". The Competitive Consultant's Negotiations Act which is State Statute 287 (and I
recommend you all read that) is whereby we put out what you call RFQ's for consultants. This
has been in the State Statute since the 1980's. We have been procuring consultants long before
this time using this process. The Friends of the Library have worked with us when we put it out
Town Commission Workshop Minutes
November 25 2014 Page 11 of 12
the first time. The process works. We had the lowest bid. We put it out the other time when we
went for prices. The architects out there don't want to work with us. They basically said we
haven't done this process in decades. You go out for an RFQ which is authorized by State
Statutes. That is what we went ahead and did. So, this notion out there that we are doing
something wrong as staff, we are going by what the State uses; what every other municipality
uses; what the County uses and what we have used for years when we go out for these types of
services. We take direction from this Commission. You authorized us and told us to go out a
different way; we did that. If you compare the two processes and the results from both, the
Competitive Negotiations Act which is allowed in our Procurement Code is where we got the
best deal.
Mayor Featherman — Mr. Torcivia, did you have something made that revised our purchasing
policy? Town Manager Weiser — Yes, and that is coming back to you in January. The Financial
Advisory Board will be reviewing it at their meeting on December 19 .
Bill Weitz, 1135 Boca Cove Lane — I never suggested that the policy the Town Manager prefers
to use all the time was illegal. What I said was we also have a Procedures Manual which
specifies that above a certain amount of money we require three bids. In the Inspector General's
report, they specified and highlighted that our contracts above a certain amount have the three
bid requirement. The procedures our Town Manager uses never has a cost associated with the
RFQ; simply best qualified. I never said it was illegal. It is the one you prefer to use. We never
get three bids. You never discuss three bids and cost. It is always recommended by the Town
Manager who to select. You Commissioners have to do due diligence on how we spend our
money.
Town Commission Workshop Minutes
November 25 2014 Page 12 of 12
12. ADJOURNMENT:
There being no further business to come before the Commission, Mayor Featherman adjourned
the Workshop Meeting at 2:58 PM upon a MOTION by Commissioner Stem and seconded by
Vice Mayor Brown.
APPROVED:
4
Bernard Featherman, Mayor
Ron Brown, Vice Mayor
Absent
Dennis J. Sheridan, Comi#issioner
is em, CoFuRssioner
Absent
Carl Feldman, Commissioner
ATTEST:
Valerie Oakes, CMC
Acting Town Clerk
1 213 IQ
Date
to 1.1
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FORM 813 MEMORANDUM OF VOTING CONFLICT FOR
COUNTY MUNICIPAL, AND OTHER LOCAL PUBLIC OFFICERS
E--MST AAMS -- MIDDLE NAM wM OF BQARD, COUNCIL, Col ION, Ain 1ORrrY OR COMMMEE
_ . , Borrow Town Commission
MAIUNG ADDRESS THE BOARD, COLTICL COLVASSION. AUTHORITY OR COAAWrTEE ON
3210 S. Ocean Blvd., #SD4 V*#CH I SERVE IS A UNIT OF:
CITY COUNTY OCITY 13 couNTY EkTHER LOCAL amay
Highland Beady, Palm Beach County NAME OF POLmCAL SUBDIVISM
Town Of Hfp dow Beeiii
DATE ON WHICH VOTE OCCURRED MY PosmON IS:
November 4, 2014 0 ELECTIVE APPo nVE
WHO MUST FILE FORM 813
This form is fix' use by my pew serving at the qty, may, or other local level of government on an appointed or elected bowA council,
commission, authority, or committee. it applies equally to members of advisory and non-advisory bodies who are presented with a voting
confiict of Alemst oilier Section 1123143, Florida Statute.
You resporisibiliflies under the law when faced with voting on a measure in which you have a conflict of ink will vary greatly depending
on whether you hold an elective or appointive posit ion. For this reason, please pay dose atention to the instructions on this form before
cornpletli the reverse side and fi'fing the form.
INSTRUCTIONS FOR COMPLIANCE WITH SECTION 112.3143, FLORIDA STATUTES
A person holding elective or appointive courty, municipal, or other lord pubic office MUST ABSTAIN from voting on a measure which
to his or her special private gain or loss. Each elected or appointed local officer also is pro *dad from knowingly voting on a mea-
which inures to the special gain or loss of a principal (other then a government agency) by whom he or she is retained (w dudurg the
parent organization or subskliary of a corporate principal by which he or she a retailed), to the special private gain or loss of a relative, or
to the special private gain or loss of a business Vie. Commissioners of community redevelopment agencies udder Sec. 163.356 or
163.357, F.S., and officers of independent special tax districts elected on a one- acne, one -vote basis are not prohibited from voting in that
For purposes of this law, a 'relative" includes only the officer's lather, mother, son, daughter, husband, wife, bruther, sister, father-in-law,
mother -in- law, son -in -law, and daughter -iMaw. A " business associate" means any person or entity engaged in or carrying on a business
enterprise with the officer as a partner, joint venturer, coowner of property, or corporate shareholder (where the shares of the corporation
are not listed on arty national or regional stock exchange).
. . . . . . . . . . . . . . . .
ELECTED OFFICERS:
In addition to abstaining from voting in the situations described above, you must disclose the conflict
PRIOR TO THE VOTE BEING TARN by publicly stating to the assembly the nature of your interest in the measure on which you
are abstaining from voting; and
WITHIN 15 DAYS AFTER THE VOTE OCCURS by completing and filing this form with the person responsible for recording the min-
utes of the meeting, who should incorporate the form in the minutes.
• ! ! * R t t • R • • f • t
APPOINTED OFFICERS:
Although you must abstain from voting in the situations described above, you otherwise may participate in these matters. However, you
must disclose the nature of the conflict before maldng any attempt to influence the decision, whether orally or in writing and whether made
by you or at your direction.
YOU INTEND TO MAKE ANY ATTEMPT TO INFLUENCE THE DECISION PRIOR TO THE MEETING AT WHICH THE VOTE ViALL BE
kEN:
• You must complete and fite this form (before making any attempt to influence the decision) with the person responsible for recording the
minutes of the meeting, who will incorporate the form in the minutes. (Continued on other side)
i
APPOINTED OFFICERS (continued)
• A dopy of the form must be Provided rtmrrediately to the other members of the agency.
• The form must be read publicly at the next meetng after the form is filed.
IF YOU MAKE NO ATTEMPT TO INFLUENCE THE DECISION EXCEPT BY DISCUSSION AT THE MEETING:
• You must dsdose orally the nature of your cons t in the measure before participating.
• You must c wnpiete the form and file it within 15 days after the vale occurs with the person MesporM* for recording the rninutes of the
meeting, who must incorporate the fbrm in the minutes A COPY of the form mum be provided knnvx w* to the other rilembers of the
agency, and the form must be mad publicly at the next meeting after the form is iced.
DISCLOSURE OF LOCAL OFFICER'S INTEREST
1, Bernard Feallherman hereby disdose that on November 4 20 14
(=ilr auxr Wed came or will come befiore my agency which (check one)
o my special Private gain or loss;
inured to the spin gain or loss of my burgess associate,
inured to the special gain or loss of my native,
inured to the spew gain or loss of by
whom I am retained; or
inured to the special gain or loos of
which
is the Parent orgarr¢atim or surbsidiegy of a principal which h has retained me.
(b) The measure before my agency and the nature of my eonflictng interest in the measure is as fb m& -
IL
V •
1 1 1UA4
dz it A,�� MAW&
Date Filed Signature
NOTICE: UNDER PROVISIONS OF FLORIDA STATUTES 5112.317, A FAILURE TO MAKE ANY REQUIRED DISCLOSURE
CONSTITUTES GROUNDS FOR AND MAY BE PUNISHED BY ONE OR MORE OF THE FOLLOWING: IMPEACHMENT,
REMOVAL OR SUSPENSION FROM OFFICE OR EMPLOYMENT, DEMOTION, REDUCTION IN SALARY, REPRIMAND, OR A
CIVIL PENALTY NOT TO EXCEED $10,000.
CE FORM 8B - EFF. IMW PAGE 2
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A A A A A A
November 25, 2014
To: Commissioners Stern, Sheridan, Vice Mayor Brown and Mayor
Featherman
Re: Agenda item #6
The procurement of an architect/engineer for the Library Terrace Project
I approve the project and spending of $150,000, as budgeted. However, I
vote NO for the Corrales Group for the following reasons:
i
1. At the Town Selection Meeting on November, 3, 2014 the only bid
submitted was for $24,000 from The Corrales Group.
2. A representative from The Corrales Group stated the Library Terrace
Project estimate to be $2000,000 to $250,000. The Commission allocated a
budget of $150,000 for 2014 -2015. Hence, the Town would have to spend
40% to 50% more than we budgeted.
3. The Town Manager signed off on The Corrales Group proposal.
According to the Highland Beach purchasing manual, the Town Manager is
the Purchasing Manager. I feel Town Manager Weiser did not offer enough
guidance to Cale Curtis so that he could obtain the three bids required by the
Town of Highland Beach purchasing manual.
4. I feel we need a Purchasing Advisory Committee made up of qualified
town residents, an elected official and two qualified town employees. I
would suggest the following people for this project:
Marge Lanphier - -- Background--- Co -Pres. of Friends of the Library
Elyse Riesa - - - -- Background - -- Procurement & H.RI
Mike Stein ---- - - - - -- Background - -- Engineering & Management
Mike Desorcey - - -- Background -- -State & Local Building Codes
Carl Feldman - - - - -- Background - -- Procurement Engineering & Mgt.
Cale Curtis --- - - - - -- Background - -- Finance Director
We have received two bids at different times. One bid was for $15,000 and
another for $24,000 for an Engineering/Architect Proposal.
We now need a third or fourth proposal redefining the scope of work and
moving the project forward for a spring/summer 2015 completion.
I would like to keep Item #6 as new business for the Town Commission
meeting next week and make a decision that will allow us to go forward.
I feel the Library Project can be completed for the $150,000 that is in the
2014/2015 budget and should move forward for completion.