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1993.01.26_TC_Minutes_Workshop TOWN OF HIGHLAND BEACH, FLORIDA Minutes of Meeting of Town Commission WORKSHOP MEETING Tuesday, January 26, 1993 1:30 p.m. Vice Mayor Bill Paul, in the absence of Mayor Joseph A. Boulay, called the Workshop Meeting of the Town Commission of the Town of Highland Beach, Florida, to order in the Commission Chambers at Town Hall at 1:30 p.m. Others in attendance were Commissioners Arlin Voress, Arthur Eypel, and John F. Rand. Also present were Town Attorney Thomas E. Sliney, Town Manager Mary Ann Mariano, Town Clerk Anne M. Kowals, and members of the general public. ADDITIONS, DELETIONS OR ACCEPTANCE OF AGENDA The Agenda, amended to include a proposed resolution to the Palm Beach County Legislative Delegation in support of the Florida Department of Natural Resources's request for additional time and funds to further study the proposed relocation of the Coastal Construction Control Line in Palm Beach County, was unanimously accepted as amended. • 93.1 PUBLIC COMMENTS AND REQUESTS No individual addressed the Town Commission under Public Comments and Requests. '~ 93.2 BOARDS AND COMMITTEES Vice Mayor Paul noted a Code Enforcement Board Member's term expires in February and advised the matter will receive consider- ation at the February 02, 1993, Regular Meeting. No correspondence was received from any Town Boards and Committees . 93.3 PROPOSED ORDINANCES AND RESOLUTIONS 1. AN ORDINANCE OF THE TOWN OF HIGHLAND BEACH, FLORIDA, PROPOSING AMENDMENT TO SECTION 1.06 (3) OF ARTICLE I OF THE TOWN CHARTER ENTITLED "GENERAL PROVISIONS" PROVIDING THAT NO PERSON MAY SERVE MORE THAN THREE (3) SUCCESSIVE TERMS AS MAYOR, VICE MAYOR OR COMMISSIONER AND PROVIDING THAT THE AFORESAID TERM LIMITATIONS REGARDING THE OFFICES OF MAYOR, VICE MAYOR, AND COMMISSIONER SHALL NOT LJ ti Town Commission Workshop Meeting Minutes January 26, 1993 Page 2 of 7 INCLUDE ANY APPOINTMENTS MADE BY THE GOVERNING BODY TO FILL UNEXPIRED TERMS; PROVIDING FOR EFFECTIVE DATE OF PROPOSED AMENDMENT UPON SUCCESSFUL REFERENDUM; PROVIDING FOR CODIFICATION OF AMENDMENT. The proposed ordinance, given first reading on 01/12/93 and pub- lished on 01/21/93, was discussed at length. Town Manager Mariano requested the language in the body of the ordinance be amended to indicate this referendum will be placed on the ballot for the next scheduled election day. Noting there is no County election/issue on this year's ballot, the Town Manager explained that, if there is no opposition to the qualifying candidates for elected office (i.e. Mayor and two Commissioner), an election would not occur; therefore, if the Town scheduled an election merely for the pur- pose of a referendum that would not generate much public interest, it would cost the Town in the range of $1,500 to $2,000. Follow- ing substantial discussion, it was noted the language of the proposed ordinance will be amended as recommended by the Town Manager. This matter was moved to the February Regular Meeting Agenda for further discussion and possible consideration. 2. A RESOLUTION REPEALING RESOLUTION NO. 595 OF THE TOWN OF HIGHLAND BEACH, FLORIDA, WHICH CREATED A CHARTER REVIEW BOARD. Following brief discussion, it was the consensus to move this item to the February Regular Meeting Agenda for possible adoption. 3. A RESOLUTION OF THE TOWN COMMISSION OF THE TOWN OF HIGHLAND BEACH, PALM BEACH COUNTY, FLORIDA, SUPPORTING THE REQUEST OF THE FLORIDA DEPARTMENT OF NATURAL RESOURCES FOR ADDITIONAL TIME AND MONEY TO FURTHER STUDY THE RE-ESTABLISHMENT OF THE COASTAL CONSTRUCTION CONTROL LINE IN PALM BEACH COUNTY. A brief discussion regarding the above proposed resolution ensued. The Commission moved this matter to the Consent Agenda for the February Regular Town Commission Meeting. MISCELLANEOUS - ITEMS LEFT OVER Status of Building Development in Town Members received and reviewed the Status of Building Development in Town, a report submitted by the Building Department. 4~ Town Commission Workshop Meeting Minutes January 26, 1993 • Page 3 of 7 Minutes for approval at February Regular Meeting Following the review of two sets of Commission Meeting Minutes, it was the consensus to move same to the Regular Meeting Agenda for possible approval. REPORTS - TOWN COMMISSION Vice Mavor Bill Paul Vice Mayor Bill Paul reported Mayor Joseph A. Boulay is hospital- ized in the St. Petersburg area where he is scheduled to undergo major surgery next week; the Vice Mayor wished him well. Noting the possiblity of a local election in March, Vice Mayor Paul stated it would be unappropriate for any candidates to campaign at meetings in Town Hall. Vice Mayor Paul congratulated Commissioner Rand on his appointment to Palm Beach County's Mini Grace Commission on the Long Term Financial Task Force. The Vice Mayor reported the old Town benches have been replaced • with new units made of recycled plastic. Commissioner Arlin Voress Commissioner Arlin Voress reported on the efforts of the Town and J. M. Montgomery, the Town's Engineers, with regard to the basic infrastructure of the Town (i.e. water, sewer, and drainage). The Commissioner advised the J.M.M. study of the Town's Water Distri- bution System indicates the Town's system for potable water distribution on the island is adequate and should last through build-out (the year 2000); however, it is recommended the Town install a Telemetry and Instrumentation System on this side of the island. The waste water collection system in the Town complies with all normal standards in waste treatment systems. Commissioner Voress advised the J.M.M. report indicates the Town's sewer system is also in good condition. J.M.M.'s report on the 16" Intracoastal Waterway Main Crossing gives information for the required permitting process including all requirements for bidding, contract forms, conditions under which the contract will be implemented, etc. Commissioner Voress ", Town Commission Workshop Meeting Minutes January 26, 1993 • Page 4 of 7 noted the DER and Palm Beach County DERM have requested additional information that is minor in nature. It is anticipated approval for permits will be received early April after which the Town can seek bids for putting in the line; J.M.M. will handle this matter and submit a separate report to the Town. Commissioner Voress noted when J.M.M. was requested to look into the cost of repairing the existing 14" Intracoastal water main if it were accidentally broken, they responded it would take 5 days and cost $33,000. Commissioner Voress reported the purpose of the study of the drainage in Town was to locate and map the existing Town-owned storm water drainage system, determine the capacity, recommend enhancements and provide capital cost estimates for same. The Commissioner reported on the movement westward of salt water toward our wellfield located on the west side of the railroad on Dixie Highway in Boca Raton. J.M.M. submitted a report regarding the salt water monitoring program which is a limitting condition for our S.F.W.M.D. water permit. Noting the Boca Teeca wellfield, to date, has not been shut down, the Commission unanimously supports the recommendation of Commissioner Voress to submit a • formal request to the S.F.W.M.D. that action be taken to close down said wellfield. For budget purposes, Commissioner Voress requested Commissioner Rand and his Committee look into establishing a long term capital improvement plan for the Town of Highland Beach in order to address what must be done to keep the Town's infrastructure up to par. With regard to the new Telemetry and Instrumentation Systems for the Town's Water Plant and Sewer System, Commissioner Voress pro- posed the February Regular Meeting Consent Agenda include approval to have J.M.M. complete the work for 'Scope of Services' at a cost not to exceed $52,300. Noting the Town is implementing a Community Rating System regard- ing flood insurance and the Town will consider elevations of the various lots to assist in the flood insurance program, the Commis- sioner urged all property owners to submit any elevation data to the Town's Building Department so the Town can support the Federal Program to insure our properties for flood damage. Residents are to call the Building Department (278-4540) for information regard- ing this matter. Town Commission Workshop Meeting Minutes January 26, 1993 • Page 5 of 7 • Commissioner Arthur Eypel Commissioner Arthur Eypel, noting our prayers are with the Mayor and his wife, extended wishes for a speedy recovery to Mayor Boulay. Commissioner Eypel congratulated Commissioner Rand on his recent appointment to the Task Force headed by County Commissioner Aaronson. Commissioner Eypel, citing the Town Manager's letter of 01/26/93 to Chief Brice, suggested that, upon receipt of a response, the Town consider a meeting of the Highland Beach Task Force for Fire/Rescue Services. Commissioner John F. Rand Commissioner Rand, noting he was appointed to the Palm Beach Mini Grace Commission on the Long Term Financial Task Force, reported he had attended the first meeting on Monday (01/25/93) evening. The Commissioner, noting the AARP Tax-Aide Program is free, urged all to take advantage of this program which assists individuals, at no cost, in completing their tax returns. Commissioner Rand further noted information regarding this matter is posted in the Town Hall complex. Commissioner Rand informed the Members he had written a letter to County Commissioner Mary McCarty regarding the County Commission's decision concerning the adoption of a more equitable assessment for Fire/Rescue Services. Noting our Town Manager has been very involved for some time in this matter which the County Commission has now decided to 'deep six', the Commissioner suggested we conduct a survey to have Fire/Rescue Services provided by Boca Raton, Delray Beach, or perhaps, the Town should give considera- tion to having a Fire/Rescue Department of their own. The Commissioner further recommended we review our contract with Palm Beach County Fire/Rescue to see if we can increase the rental for our building which houses that department. Commissioner Voress, in support of Commissioner Rand's comments, stated he would not limit the Town Manager to the three options suggested; and, if outside professional help is required in this matter, the Commission should be advised of the cost for such assistance. Town Commission Workshop Meeting Minutes January 26, 1993 Page 6 of 7 Commissioner Rand reported the Library has a 'scrap book' which contains many old pictures and Town information. The Commissioner suggested every effort be made to keep this book up to date. The Town Manager, noting the staff scans the newspapers daily for information pertinent to the Town, advised said articles may be used to fill in any gaps and bring the book up to date. Mayor Joseph A. Boulay Mayor Boulay was absent - no report. REPORTS - TOWN ATTORNEY No report. REPORTS - TOWN MANAGER Town Manager Mariano reported 'qualifying' for the March 09, 1993, Municipal Election with regard to the Mayor's office and two Commission seats commenced this date at noon and runs through Tuesday, February 09, 1993, at noon. The Town Manager acknowledged receipt of a letter from the Beacon Group advising insurance companies are refusing to renew or write new Property Insurance Policies for single family homes and low rise condominiums. Town Manager Mariano noted the Finance Depart- ment will research other communities with regard to this matter and apprize the Commission of the findings. Town Manager Mariano, noting Mayor Boulay usually covered the Palm Beach County Municipal League Meetings, advised she will attend the Municipal League Meeting on Wednesday. The Town Manager advised that, in order to safeguard our employees, as of February O1, 1993, the Town of Highland Beach will be a 'Drug Free Workplace'. This is primarily for new employees coming on board. Town Manager Mariano advised her memo of January 26, 1993, to the Town Commission regarding 'Criteria for Excellence' form for elected officials is a guideline for self evaluation. U . Town Commission Workshop Meeting Minutes January 26, 1993 Page 7 of 7 ADJOURNMENT There being no further business to come before the Town Commission at this time, Vice Mayor Paul adjourned the Workshop Meeting, upon proper Motion, at 2:30 p.m. APPROVED: (Absent) Joseph A. Boula Mayor ~L~ Bill Paul, Vice Mayor Voress~ Commissioner Arthur Eye -mmis'~io er 1 . Rand, Commis. Toner L~