Loading...
1993.04.27_TC_Minutes_Workshop +. ~ TOWN OF HIGHLAND BEACH, FLORIDA Minutes of Meeting of Town Commission WORKSHOP MEETING Tuesday, April 27, 1993 1:30 p.m. In the absence of Mayor Arlin G. Voress, Vice Mayor Bill Paul called the Workshop Meeting of the Town Commission of the Town of Highland Beach, Florida, to order in the Commission Chambers at 1:30 p.m. Present also were Commissioners Arthur Eypel, John F. Rand, and David Augenstein. Others in attendance were Town Attorney Thomas E. Sliney, Town Manager Mary Ann Mariano, Town Clerk Anne M. Kowals, and members of the general public. ADDITIONS, DELETIONS OR ACCEPTANCE OF AGENDA The Agenda, amended by moving Item No. 1 (Discussion re Town's Wellfield/Environmental Sensitive Lands) under 'Reports - Town Manager' to a position following Agenda Item No. 93.1 (Public Comments and Requests), was unanimously accepted, as amended. 93.1 PUBLIC COMMENTS AND REQUESTS No individual addressed the Town Commission at this time. Inasmuch as Palm Beach County State Attorney Barry Krischer's representatives were not in attendance to make their presentation, the Commission called on Ms. Nina W. Seibert to present Boca Raton's proposal regarding the Town's Wellfield. PRESENTATION BY MS. NINA W. SEIBERT REGARDING THE TOWN'S WELLFIELD/ENVIRONMENTAL SENSITIVE LANDS Ms. Nina W. Seibert informed the Town Commission, as Property Specialist for the City of Boca Raton, she is seeking the Town's permission to fence in and preserve the environmental qualities of our Wellfield located at the East end of NW 70th Street in Boca Raton; and, in return, Boca would like first right of refusal should the Town ever abandon and desire to sell said property. Ms. Seibert stated Boca Raton has a contract to purchase a 4 acre site immediately North of our Wellfield and advised fencing of said property would be beneficial as it has beautiful qualities. 93.2 BOARDS AND COMMITTEES Vice Mayor Paul, citing existing vacancies on the Code Enforcement and Community Appearance Boards, stated this matter will be given consideration at the May 4th Regular Meeting. ~. ., Town Commission Workshop Meeting Minutes April 29, 1993 • Page 2 of 8 The Vice Mayor noted no correspondence was received from any Town Boards and Committees. 93.3 PROPOSED ORDINANCES AND RESOLUTIONS 1. AN ORDINANCE OF THE TOWN OF HIGHLAND BEACH, FLORIDA, AMENDING THE TOWN CODE, CHAPTER 6, ENTITLED "BUILDINGS AND STRUCTURES", SECTION 6-246, ENTITLED "FIRE ALARMS, FIRE SPRINKLERS, ETC." The proposed ordinance, given first reading on 04/06/93 and pub- lished on 04/16/93, was read by title only and discussed by the Commission. It was the consensus to move this matter to the Agenda for the May 4th Regular Meeting. 2. AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE TOWN OF HIGHLAND BEACH, FLORIDA, CHAPTER 22 ENTITLED "SEWERS" SECTION 22-4 ENTITLED "BILLING PROCEDURE; DELINQUENCY"; PROVIDING FOR CODIFICATION. The above ordinance received first reading on 04/06/93 and was published on 04/16/93. During discussion, it was noted we have an ordinance for the Water Section and this ordinance is for the Sewer Section of the Town Code. It was further noted the $50.00 • fee for the restoration of water service, reflected in the Water Section only, would be applicable when the service is discontinued as a result of failure to pay a sewer bill in a timely manner. Following lengthy deliberation, it was the consensus to place this matter on the May 4th Regular Meeting Agenda for further discus- sion and possible approval. 3. AN ORDINANCE AMENDING THE TOWN CODE OF THE TOWN OF HIGHLAND BEACH, FLORIDA, BY THE CREATION OF CHAPTER 31 TO BE ENTITLED 'STORMWATER/NATIONAL POLLUTION DISCHARGE ELIMINATION SYSTEM REQUIREMENTS", PROVIDING FOR CODIFICATION. The Commission discussed the proposed ordinance which was given first reading on 04/06/93 and published on 04/16/93. It was noted the wording of this ordinance was provided by the Environmental Protection Agency. The ordinance was moved to the May 4th Regular Meeting Agenda for consideration. 93.4 Discussion re May/June Newsletter The Commission reviewed a draft of the May/June Newsletter noting this will be the last issue for the season; the Newsletter will be resumed in September/October. Responding to the Commission's ,. Town Commission Workshop Meeting Minutes April 27, 1993 • Page 3 of 8 concern with regard to this being the last issue, the Town Manager advised a 'Special Bulletin' will be prepared and mailed to resi- dents informing them of the Delray Beach Fire/Rescue Service and the Atlantic Ambulance Transport Service contracts as soon as said contracts are executed and in place. Addressing another concern expressed by the Commission (i.e. the timing of the mailing may take place when many Town residents are up North), it was noted the 'Special Bulletin' will be clearly marked so condominium managers will be well aware this information is very important and must reach all residents. While this seems to be an internal mat- ter in condominiums, the condo managers have to be responsible for getting pertinent, vital information to their residents. Town Manager Mariano further advised the September/October News- letter will also contain information regarding the Delray Beach Fire/ Rescue Service and Atlantic Ambulance Transport Service contracts. PRESENTATION BY PALM BEACH COUNTY STATE ATTORNEY BARRY KRISCHER State Attorney Barry Krischer and his associate arrived at Town Hall at 2:00 p.m. Vice Mayor Paul called upon the State Attorney for his presentation regarding the proposed "Community Based Prosecution" Program. Explaining the program is to organize the 37 municipalities and unincorporated areas in Palm Beach County into seven geographical districts, with each district being assigned to a felony division of the court where judges and prosecutors assigned to that division would handle only cases within their districts, State Attorney Krischer advised this plan will bring the justice system closer to the people by allowing judges, prosecutors, and police to become more aware of specific crime problems in each area. The State Attorney noted he is requesting support for this plan from municipalities in the form of a resolution or letter which would be forwarded to the State Attorney's Office in West Palm Beach or to Chief Judge Daniel T. K. Hurley of the Fifteenth Judicial Circuit Court, County Courthouse, West Palm Beach. Following substantial discussion of the presentation by the State Attorney, it was the consensus input from our Town Attorney and Police Chief is required. This matter will be placed on the May Workshop Meeting Agenda for further discussion and consideration. MISCELLANEOUS - ITEMS LEFT OVER Status of Building Development in Town Members reviewed the Status of Building Development in Town, a • report submitted by the Building Department. .i Town Commission Workshop Meeting Minutes April 27, 1993 • Page 4 of 8 Minutes for approval at May 1993 Regular Meeting Following review of three sets of Town Commission Meeting Minutes, the consensus was to move this matter to the May 4th Regular Meet- ing Agenda for consideration. REPORTS - TOWN COMMISSION Vice Mayor Bill Paul Vice Mayor Bill Paul, under his report, noted the Government Center (the Town Hall Complex) needs to be reviewed, as soon as possible, with regard to the Town's long range plans. The Vice Mayor noted the library requires more space; the Town needs to know the length of time the Fire and Police Departments can be used without expending funds for costly renovations. The Vice Mayor stated, perhaps, some residents can assist the Town in the process of developing and looking into the long range plans. Further, the Vice Mayor, noting it has been a few years since the bike path was repaired, stated it should be on a rotating plan for up-grading/maintenance. Town Manager Mariano advised the long range plan for complex is a budgeted item; costs for consultants to complex have been received. The overall study will best use of all the Town's properties. Commissioner Arthur Eypel the total evaluate the include the Commissioner Eypel also noted it is time to look into what our needs will be and see how we can better serve the residents. Noting, in the past, he voiced his reservations on how we project our meetings on t.v., Commissioner Eypel stated he reached Chuck Blaine of Adelphia Cable who advised Scott Lewis will contact the Town Manager with regard to up-dating the equipment used to broad- cast our meetings. Commissioner Eypel reported on the Palm Beach Countywide Beaches and Shores Council Meeting he attended at which meeting approval of Highland Beach resident John Haronian's project was deferred while approval was granted to Boca Highland for the covered concrete sun deck. Among items discussed at the Palm Beach Countywide Beaches and Shores Council Meeting were: the magnitude of a beach renourish- ment project from Sloan's Curve to Manalapan; the attempt by the Town Commission Workshop Meeting Minutes April 27, 1993 • Page 5 of 8 Tourist Development Commission to access the Beaches & Shores' funds to build a stadium at the North Palm Beach High School (the Council opposed this matter); and, a request by the Port of Palm Beach to use a hopper dredge to pump the channel which must be kept at 28' in order to accommodate the ships in the port (the Council approved this request). Commissioner John F. Rand Commissioner Rand, noting Palm Beach County Commissioner Aaronson invited him to participate in an Economic Summit on June 8th, stated he will, unfortunately, be unable to attend due to a prior commitment . Commissioner Rand, a member of the Palm Beach County Mini Grace Commission, attended their meeting on April 9th at which time they discussed a proposed change in floating new bond issues for the County. In response to Commissioner Rand's inquiry regarding neuter gender, the Town Manager noted Mayor Voress broached the subject at the last Regular Commission Meeting; the matter was resolved by amending the proposed ordinances discussed at that meeting by • inserting "or the Town Manager's designee" in the appropriate place. Commissioner Rand noted receipt of a letter from the Palm Beach County Board of Commissioners allowing the Town to terminate the Fire/Rescue Service contract. Commissioner Rand was advised the Boards' Secretary keeps a meet- ing attendance record for all members; when the board chairman is informed of a member's absence from three consecutive meetings, the chairman handles the matter according to the by-laws of that particular board. As this matter will be on the May Workshop Meeting Agenda, the Town Manager directed copies of the Advisroy Boards' by-laws be prepared and included in the Commissioners' Agenda packet. Commissioner Rand, citing Article 2, Sections 2-26 and 2-27, questioned who would succeed the mayor in the event of his death, resignation, disability, or dismissal. The Commissioner noted he requested the Town Attorney research this matter and advise the Commission of his findings. Vice Mayor Paul, noting some years ago there was a situation where members tried to anticipate what would happen if the mayor's seat became vacant, advised the vice mayor takes over the duties of the • Town Commission Workshop Meeting Minutes April 27, 1993 Page 6 of 8 mayor creating a vacancy on the Commission that is to be filled by the four members of the Town Commission within 30 days. Then, the four members would appoint someone to act as mayor until the next general election. Commissioner Rand stated he thinks the Code indicates, in the event of temporary absence, the vice mayor would step in; however, it does not address permanent absences. Town Attorney Sliney, noting Article I, Section 1.06 (12) of the Town Charter addresses this issue and the Town has utilized that section several times, stated today's proceedings required Vice Mayor Paul take over the duties for Mayor Voress who is absent on a temporary basis. The Town Attorney advised, should the mayor's office be vacated by resignation, or whatever reason, the Town Commission would have to appoint someone to the Commission and then elect a mayor to serve out the term until the next regular general election. Commissioner David Augenstein Commissioner Augenstein reported attending a meeting on April 7th with Town Manager Mariano and two representatives of a development firm who have formed a venture to build on the Drexel property; they are interested in a low density project and would like to commence with the project as soon as permits may be issued. Mayor Arlin Voress Mayor Voress was absent - no report. REPORTS - TOWN ATTORNEY Town Attorney Sliney reported a number of documents in the Drexel matter require execution; and, there are some necessary items of lesser importance which remain to be taken care of--the main items have been completed. Alluding to comments under Commissioner Rand's Report, the Town Attorney advised the Delray Beach Fire/Rescue Service issue is moving along quite well; the Delray Beach Commission is reviewing the contract at their meeting this evening and will submit said contract as soon as they grant approval. REPORTS - TOWN MANAGER Regarding the evaluation of the overall Town Hall Complex, Town Manager Mariano advised, by terminating the expensive Palm Beach County Fire/Rescue Service contract and entering into the more n U . _ .~. Town Commission Workshop Meeting Minutes April 27, 1993 • Page 7 of 8 affordable Delray Beach Fire/Rescue Service contract, it will be easier for the Town to plan capital improvement projects. Regarding Commissioner Rand's query concerning the Intracoastal Waterway Pipeline Relocation, the Town Manager noted Florida Department of Environmental Regulation advised, in writing, the Town's permit application is complete; it is expected the permit will be issued within the next 90 days. Town Manager Mariano advised the Emergency Generator Project went out for bids; sealed bid opening is scheduled for May 11, 1993, at 2:00 p.m. in Town Hall. The Town Manager reported on Instrumentation and Telemetry Im- provements for the Utilities Department; the Radio survey is completed as is the draft Basis of Design Report. The Five-Year Capital Plan is waiting comments from the Town; this plan will be put before the Financial Advisory Board. Town Manager Mariano noted we are continuing with the NPDES Storm Water Permit (Part 2) Application, as promulgated by the Environ- mental Protection Agency. • At this point, the Town Manager requested direction from the Com- mission regarding the Boca proposal presented by Ms. Seibert. It was the consensus the Town Manager request Boca Raton formalize a proposed agreement for consideration by our Town Commission. In response to Commissioner Rand's inquiry regarding the status of the bond issue, Town Manager Mariano advised the matter is going forward and it appears the Town will not require bond insurance as we are anticipating an 'A' rating from Moody; the entire issue should be finalized within the first two weeks of June with prior- ity on purchasing the new bonds being offered during a pre-order period that will be arranged expressly for Town residents. Town Manager Mariano reported she and Mayor Voress attended a session on Saturday regarding local government; the program included leadership and problem solving strategies. The Town Manager deferred discussion regarding the Delray Beach Fire/Rescue Contract and the Atlantic Ambulance Transport, two Agenda items under the Town Manager's Report, to the Regular Meeting on May 4th. L~ Town Commission Workshop Meeting Minutes April 27, 1993 Page 8 of 8 There being no further business to come before the Town Commission at this time, Vice Mayor Paul, upon proper Motion and Second, ad- journed the Workshop Meeting at 3:15 p.m. APPROVED: (Absent) Arlin Voress, Mayor ~c,-----~'i- Bi,~ Paul, Vi,.~e M~ror Eype~,(C~mm~. s s i Rany~i, Commi~ssi David Augen~te.i,~i~, Commissioner •