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1990.03.27_TC_Minutes_Workshop Aft �R � - r • TOWN OF HIGHLAND BEACH, FLORIDA Minutes of Meeting of Town Commission WORKSHOP MEETING Tuesday, March 27, 1990 1:30 P.M. Mayor Joseph A. Boulay called the Workshop Meeting of the Town Commis- sion of the Town of Highland Beach, Florida, to order at 1:30 P.M. in the Commission Chambers at Town Hall. Others present were Vice Mayor Bill Paul, Commissioners Marvin A. Waldman, Betty Jean Stewart and Harold C. Chambers. Also present were Town Attorney Thomas E. Sliney, Town Manager Mary Ann Mariano, Deputy Town Clerk Anne M. Kowals and members of the general public. ADDITIONS, DELETIONS OR ACCEPTANCE OF AGENDA The Agenda, amended to include the presentation of the Annual Financial Audit Report to the Town Commission by Mr. Charles Shaw of Coopers and Lybrand to a position following Agenda Item 90.01 (Public Comments and Requests), was accepted as amended. 90.1 Public Comments and Requests • Mrs. Evelyn Houck of Russell Drive, addressed the Town Commission with regard to the parking problem that exists when craftsmen are working on residences in her area (as street parking is prohibited, many of the commercial vehicles are parked wherever a driveway is unoccupied). Town Manager Mariano noted that a discussion of this matter at a previous meeting resulted in a statement being included in the March /April News- letter advising residents that if such commercial vehicles can not be parked in their driveway, the Police Department must be notified in order that they may assure that there will be no obstruction of traffic and emergency vehicles would be able to move freely. Mr. Harold R. Hagelman of 4748 S. Ocean Boulevard, noted that he submit- ted his Talent Bank Application and would like to be considered for the vacancy on either the Planning Board or the Code Enforcement Board. Mr. Hagelman, an active supporter of the cyclists using the 'Pedestrian/ Cycling Path' in Highland Beach, he would not like to be banned from said path and noted that courtesy should be rule for both the pedestrian and the cyclist. Mr. Ed Klumpp, a resident at Dalton Place, noted that his wife and he ride the bike path and their bicycles are equipped with a bell and horn to alert a pedestrian when they are passing by; however, many residents walking the path use the headset radios and can not hear any alert. Mr. Klumpp stated that speed bumps are located at stop signs on Dalton Place Property and suggested that perhaps speed bumps in this case might be effective. w • Town Commission Workshop Meeting Minutes March 27, 1990 Page 2 of 7 Mrs. Nancy Epstein of 3004 S. Ocean Boulevard, expressed her concerns regarding the cruising and racing cyclists that rip through Town ana noted that a tragedy is waiting to happen on the bike path in Town. Mr. Michael Dent, residing at the Casuarina, agreed with Mrs. Epstein's concerns and noted that the headset radios should be banned. Mr. Dent said the bike path should be up- graded. At this point, Mr. Dent wished Godspeed to all the members (new and old) and noted his wish for harmony on this Town Commission. Mr. Horace Leng, residing at 1128 Russell Drive, stated that everyone is missing the point on the bike path; the bike is a moving vehicle which gives the pedestrian the right of way. Presentation of Annual Financial Audit Report Mr. Charles Shaw, a partner at Coopers and Lybrand, distributed copies of the Annual Financial Audit Report (which had been previously reviewed by the Financial Advisory Board) and noted the F.A.B. found no matters to bring to the attention of the Town Commission. Mr. Shaw advised the • Town Commissioners to call him if they have any questions with the Audit Report. On behalf of Coopers and Lybrand, Mr. Shaw expressed their pleasure in serving as the Town's Auditors and noted that Mrs. Jody Rutherford is an excellent person for the position of the Town's Finance Director. 98.2 Boards and Committees Mayor Boulay noted the existing vacancies on the Town Boards and re- quested the Members review the current Talent Bank Applications and consider nominations for said vacancies at the April 3, 1990 Regular Meeting of the Town Commission. Vice Mayor Paul noted Talent Bank Applicant Harold Hagelman as well as Ellen Gerber, who has reactivated her Talent Bank Application, have ex- pressed an interest in the Code Enforcement Board. The Vice Mayor re- quested that the Board meet with the Town Attorney to review the new State Laws of 1989 relating to the required number of Regular /Alternate Members. Following said meeting, the Town Commission will be advised as to the recommended make up of the Code Enforcement Board and consider filling the vacancy at that time. Mayor Boulay advised the Town Commission that the Chairman of the Water Resources Advisory Board (which is reviewing the Reverse Osmosis Study prepared by J. M. Montgomery Engineers) requested this Board be expanded to include an additional qualified resident to the membership of same. • As the Members had no objection to the Chairman's request, a Resolution to expand the Water Resources Advisory Board will be prepared for consideration at the April 3, 1990 Regular Town Commission Meeting. During the discussion of this matter, Commissioner Stewart noted that + w • Town Commission Workshop Meeting Minutes March 27, 1996 Page 3 of 7 it may not be necessary to prepare said Resolution inasmuch as there presently exists a vacancy on the Water Resources Advisory Board. For the record, it was noted that, to date, no letter of resignation has been received from any member of the Board under discussion. No correspondence was received from any Town Boards and Committees. 96.3 Proposed Ordinances and Resolutions None 89.15 Discussion re allocation of Recreation and Open Space Funds - Gee & Jenson Bike Path Engineering Study The Town Commission discussed, at length, the Bike Path Engineering Study prepared by Gee & Jenson. It was the consensus of the Town Commission that the Town Manager should request the engineering figures regarding all costs involved for the proposed Phase I and Phase II of the Gee & Jenson Bike Path Engineering Study. i 89.17 Discussion re status of code recodification Regarding discussion concerning the status of the code recodification, it was suggested that this matter be handled in segments (i.e. schedule a Workshop Meeting at which certain segments will be reviewed so everyone would know what is to be discussed at that Workshop). The Com- missioners concurred with this suggestion and were advised that they will be provided with individual copies of segments to be reviewed, upon request. MISCELLANEOUS - ITEMS LEFT OVER Status of Building Development in Town The Status of Building Development in Town, a report prepared by the Building Official, was received as information by the Town Commission. In response to the Mayor's question, the Building Official advised the Town Commission that the installation of the pilings at the Highland Ocean Associates Site is in the final stages. With regard to the Bel Lido Beach access, Mayor Boulay noted that this matter is being addressed by the contractor who is cooperating with the residents in Bel Lido. Minutes for approval at April Regular Meeting • Four sets of Minutes to be submitted for approval at the April 3, 1996 Regular Meeting were reviewed. Commissioner Stewart suggested an amend- ment to the Minutes of the March 14, 1996 Special Meeting /Canvassing Board. i • Town Commission Workshop Meeting Minutes March 27, 1990 Page 4 of 7 REPORTS - TOWN COMMISSION Mayor Joseph A. Boulay Mayor Boulay welcomed the two new members of the Town Commission, Vice Mayor Bill Paul and Commissioner Harold C. Chambers, and noted that it is expected this Town Commission will get along and do the things necessary to make the Town a great place to live in. The Mayor assigned the following areas of interest to the Members: Commissioner Stewart - Building Department Commissioner Waldman - Finance Department Commissioner Chambers - Legal Department Vice Mayor Paul - Water Department Mayor Boulay, commenting that the Town's representative on the Palm Beach Countywide Beaches and Shores Council does not have to be an elected official, requested recommendations and suggestions for this • powerful position which should be held by one who is knowledgeable about the beach. Vice Mayor Paul noted that Highland Beach resident Jose Echeverria, who has worked on the Beach and Turtle Program with the Department of Natural Resources, has knowledge of beaches worldwide and would be very qualified to represent the Town on the Beaches and Shores Council. Following much discussion, Town Manager Mariano was directed by the Town Commission to prepare a Resolution (leaving a blank for the appointee's name) should the Town Commission nominate and approve a Town representative for the Palm Beach Countywide Beaches and Shores Council at the April 3, 1990 Regular Town Commission Meeting. It was noted that the Town has the option to also appoint an Alternate Member to this Council. Mayor Boulay reported attending a meeting of the Palm Beach Water Resources Advisory Board on Monday, March 26, 1990, and noted that a two day seminar which will be hosted by the Palm Beach Water Resources Advisory Board and South Florida Water Management District, is scheduled for April 18 - 19, at the Royce Hotel in West Palm Beach. The Mayor invited the Town Officials to attend this seminar which is open to Elected Officials, Town Managers and Utility Directors. Vice Mayor Bill Paul Vice Mayor Paul reported receiving his census form which was incorrectly addressed to Boca Raton rather than Highland Beach. This matter will be brought to the attention of the Post Office so that they may extend the • courtesy and admit that Highland Beach does exist. The Vice Mayor noted that he would like to see the Town Newsletter published on a monthly Town Commission Workshop Meeting Minutes March 27, 1990 Page 5 of 7 basis - -the Newsletter could be used to educate the public regarding the need for common courtesy on the part of the pedestrians and bikers on the Bike Path; it would satisfy the need to communicate with the resi- dents on a monthly rather than a bi- monthly basis. Vice Mayor Paul requested that a proposed Ordinance be drafted for first reading at the April 3, 1990 Regular Town Commission Meeting with regard to holding the Town Commission Regular Meeting in the evening at 7:30 P.M. The Vice Mayor noted this matter should be given consideration to determine what kind of attendance would be the result of the evening meetings. It was noted that, going through the required process for the adoption of an Ordinance, the first evening meeting would be possible in June, 1990. The Vice Mayor noted that the Department of Army Corps of Engineers is proposing to issue a blanket permit for the placement of signs in the Intracoastal Waterway for safety and protection of the manatees. Mayor Boulay commented that he believes the blanket permit pertains to signs being placed in the Intracoastal Waterway itself. With regard to Vice Mayor Paul's request for a monthly Newsletter (some • members commented that they would like to see the Newsletter expanded, they would like to see the Mayor's original proposal resurrected and would also like to see the Newsletter published monthly) the Town Manager will look into the cost factors involved and report back to the Town Commission. I Commissioner Marvin A. Waldman Commissioner Waldman noted that he would be very much opposed to any night meetings as he would be able to make very few of them. The Com- missioner stated that when he first condescended to run for this post, it was with the understanding that all the meetings were held in the afternoon; to change them would not be in his best interest. Commissioner Betty Jean Stewart Commissioner Stewart reported that she had been asked by a resident to submit a copy for a sign which would be made up and posted in four places along the bike path- -one sign at either end of the Town, a third sign at the Seagate of Highlands Condominium with the fourth sign placed in the Bel Lido area. The suggested wording on the sign reads: "BICYCLE RIDER, please signal and be recognized before passing from the rear. Thank You ". Commissioner Chambers commented that he would like one sign at each end of the Town for the out of Town users of the pedestrian path and possibly three signs adjacent to three water fountains in the Town. Commissioner Stewart noted that the sign submit- ted by the resident was meant to ask the bicyclist for courtesy. ' 1 Town Commission Workshop Meeting Minutes March 27, 1996 Page 6 of 7 Regarding safety for all persons using the bike path, Commissioner Chambers stated that between the hours of 6 and 8 A.M., in areas where sprinklers cross the bike path, a problem may be created with people walking out into A -1 -A in order to avoid the sprinklers. Commissioner Harold C. Chambers Commissioner Chambers noted that he is very glad to be a part of this Town Commission and reported having met with Town Attorney Sliney to review pending Town litigation; he lunched with Mr. Jerry Smingler and discussed the possibility of forming a Condominium Advisory Board which matter will be explored further; he met with the department heads and was impressed with the pride with which the employees perform their duties; he visited the Water Plant and spoke with Jack Lee, the Utilities Director. The Commissioner further reported that he would like to see the Town Meetings televised and he discussed the matter with Adelphia Cable Re- presentative Del Hanley and was assured that this could be done at no cost to the Town. At this point, Commissioner Chambers interrupted his • report in order to get the feeling of the Commissioners and the Town Attorney regarding this matter. Town Attorney Sliney noted that tele- vising the meetings would be at the discretion of the Town Commission. Following brief discussion, it was the consensus of the Town Commission that the meetings could be televised. Commissioner Chambers explained that meetings that are taped at 1:36 P.M. may be replayed at 7:66 or 7:36 P.M. on Cable Channel 12 for the benefit of those who were unable to attend the meeting. This will create a contact for many residents, including shut -ins, who are unable to attend Town Meetings. Concluding his report, Commissioner Chambers noted that he had occasion to donate some chairs to the Town and he loaned a computer to the Police Department. Such contributions and loans have been processed and recorded with the Finance Department. REPORTS - TOWN ATTORNEY Town Attorney Sliney introduced his associate, Attorney Sheryl Kaplan, who will be working with him on the Town Boards. Regarding the Broad- view Litigation, Attorney Rosenbaum sent a letter on 3/23/96 to Attorney Siff, representing Mr. Paul Hoffmann who has considerable interest in this matter and wants to be involved in this process. The Town Attorney recommended that the Town approve their request for an extension to 6/15/96 for the 3/8/96 settlement offer. It was the consensus of the Town Commission that this matter be placed on the Consent Agenda for the April 3, 1990 Regular Town Commission Meeting. . Town Commission Workshop Meeting Minutes March 27, 1990 Page 7 of 7 REPORTS - TOWN MANAGER Town Manager Mariano informed the Town Commission that the topographical ert survey of the Town Hall Pro Property, prepared by Gentry Engineers, was forwarded to Ms. Leisinger at Urban Design Studio for the preliminary design of the proposed park behind Town Hall a 1 for consideration of the Town Commission. As per the executed agreement, Ms. Leisinger's task should be completed within thirty days of receipt of the above mentioned survey. Mayor Boulay noted that the March of Dimes Walk -a -thon is scheduled to take place on April 7, 1990 in Boca Raton (where Town Manager Mariano will participate) as well as at Palm Beach Community College in Lake Worth (where the Mayor will participate). There being no further business to come before the Town Commission at this time, upon proper MOTION /SECOND, the Mayor adjourned the Workshop Meeting at 2:55 P.M. APPROVED: a,'-- • sep A. Boulay Mayor I B 11 Paul, Vice Mayor i Marvin A. Wa dman, Commissioner Bet C. er mmissioner d , Commissioner ate: /$- p amk •