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2014.05.27_TC_Minutes_Workshop TOWN OF HIGHLAND BEACH MINUTES OF TOWN COMMISSION MEETING WORKSHOP MEETING Tuesday, May 27, 2014 1:30 PM Mayor Bernard Featherman called the Workshop Meeting to order in the Library's Goldstein Community Room at 1:30 PM. CALL TO ORDER: Roll Call: Members present: Mayor Bernard Featherman; Vice Mayor Ron Brown; Commissioner Dennis J. Sheridan; Commissioner Louis P. Stern; and Commissioner Carl Feldman. Also present: Town Attorney Glen Torcivia; Town Manager Kathleen Weiser; Town Clerk Beverly Brown; Finance Director Cale Curtis; Public Works Director Edward Soper; Police Chief Craig Hartmann; Library Director Maria Suarez; Assistant to the Manager Zoie Burgess; and members of the public. Pledge of Allegiance: The Pledge of Allegiance was given, followed by a minute of silence. 1. ADDITIONS, DELETIONS OR ACCEPTANCE OF AGENDA: Mayor Featherman asked for any additions or deletions. Town Manager Weiser - Requested that Item #6 G be added - Commission to Authorize Contract Change Directive to Replace Tile in North Building. Agenda was accepted as amended. 2. PUBLIC COMMENTS AND REOUESTS: George Kelvin - 4740 S. Ocean Blvd. — Commented that the art exhibit was beautiful. Would hope that the Commission is considering hanging pictures in the new Chambers. 3. PRESENTATIONS: • Post Legislative Update The Honorable Maria Sachs — State Senator - District 34 Town Commission Workshop Minutes May 27, 2014 Page 2 of 13 State Senator Maria Sachs — Stated she has an office in Broward but her main office is in Delray Beach. Some of the good things we did in Tallahassee have to do with funding. Every cultural entity in Palm Beach County that requested money was completely funded. We had some great concerns about beach re- nourishment. My district is all coastal. It is not easy to represent the beaches because of our sand erosion. We were able to fund beach re- nourishment for all the beaches in this area; Jupiter, Lake Worth, Ocean Ridge, Delray Beach, Boca Raton. Flood control is also a big issue. We were very instrumental in getting National Flood Insurance in Florida for those who need it. We have also been fighting very hard for the no wake zones here in Highland Beach. Also, every few months I put on a workshop for veterans and am passing out some information for you to look at. It is open to all the residents here in Highland Beach as well as all the veterans. It concerns veteran's benefits to widows, widowers and families of veterans and what they are entitled to. Mayor Featherman — We have some projects involving water. Are there any grants given for installations on piping and so forth for drinking water? Senator Sachs — That came under what I would like to call Flood Control. We had a great deal of rain and flooding in West Delray. What we are planning to do is get State and Federal Funding so that we can redo, re- insulate and reopen all of our water that goes from west to east which affects flooding for the west side, but it will also positively affect our drinking water. We should have better drinking water, but it may take about two years. I will have my Chief of Staff, Joshua Freeman contact you or you can contact his office to find out about funding. There are available State and Federal monies. Comm. Sheridan — You mentioned grants for all of the coastal areas in Palm Beach County, but you did not mention Highland Beach. Senator Sachs — I have always stated that you cannot work on the beach of one place and not affect the other. I definitely want to talk about this. I am happy and proud to represent you and let's see what we can work together on. 4. BOARDS AND COMMITTEES: A) Board Correspondence: • None B) Board Action Report: • No Report C) Board Vacancies: • Boca Raton Airport Noise Advisory Board — Three -Year Term Talent Bank Interview Paul Resnick — 4740 S. Ocean Blvd. Mr. Resnick was attending a meeting of the Airport Advisory Board this afternoon, and could not attend. Town Commission requested that he attend next week's meeting for the interview. • Code Enforcement Board — Three Re- Appointments for Three -Year Terms Talent Bank Interviews Tim Burnich — 4505 S. Ocean Blvd. Mr. Burnich stated that he was completing his first term on the Code Enforcement Board and would like to continue serving. Consensus was to move re- appointment to the June 3, 2014 Consent Agenda. i Town Commission Workshop Minutes May 27, 2014 Page 3 of 13 Michael Kravitt — 3200 S. Ocean Blvd. Paul Resnick — 4740 S. Ocean Blvd. Neither Mr. Kravitt nor Mr. Resnick were in attendance. Clerk was asked to invite both to the next Commission meeting. D) Monthly Board Meetings: • Planning Board- Regular Meeting — June 11th — 9:30 AM • Beaches & Shores Advisory Board — No Scheduled Meeting • Board of Adjustment & Appeals — No Scheduled Meeting • Code Enforcement Board — No Scheduled Meeting • Financial Advisory Board — No Scheduled Meeting 5. PROPOSED ORDINANCES AND RESOLUTIONS: A) ORDINANCE NO. 14 -005 O — Second Reading and Public Hearing — June 3rd. AN ORDINANCE OF THE TOWN OF HIGHLAND BEACH, FLORIDA AMENDING CHAPTER 28, - XERISCAPE - LANDSCAPE REQUIREMENTS, INSTALLATION AND MAINTENANCE, OF THE TOWN CODE OF ORDINANCES BY AMENDING SECTION 28-10, - MAINTENANCE STANDARDS FOR CULTIVATED LANDSCAPE AREAS - , TO CLARIFY THAT THE ADJACENT PROPERTY OWNER SHALL MAINTAIN ANY LANDSCAPING IN THE PUBLIC RIGHT -OF -WAY; PROVIDING FOR CODIFICATION, CONFLICTS, SEVERABILITY AND FOR AN EFFECTIVE DATE. Town Clerk Brown read Ordinance No. 14 -005 O into the record. Comm. Feldman — Stated he was unable to find the changes in the ordinance. We are telling a resident that you own a piece of property; the State came in and put trees on this property and if something happens to these trees, you have to replace them. This is a right -of -way which the residents can do nothing with. Can we legally do this? Town Attorney Torcivia — I also do not have a copy with the underlining and strike throughs. We will have to look at it again. In answer to your question, the Town can prescribe these types of rules. Coastal communities have imposed these types of requirements on their residents. Comm. Feldman — There were four Royal Palms placed in front of our building. When they first went in, we were told by the Town Manager at that time, that the State would maintain them. If we have a storm and these trees were damaged, it could cost somewhere around $10,000 to replace them. We did not put them there, the State did. I believe we should look _ further into this. Town Manager Weiser — There is no rush for this ordinance. There may be some - provisions for certain trees. Normally in right -of -ways, anything you put in you maintain; anything we put in or the State puts in, there is some type of maintenance agreement as to who is maintaining it. Town Clerk Brown — The Town received a grant from the County and the State for the trees, but the Town went out to bid for the trees and had them planted. Town Commission Workshop Minutes May 27, 2014 Page 4 of 13 Mayor Featherman — We will have the Attorney look into this further. B) ORDINANCE NO. 14 -006 0 - Proposed for First Reading — June 3' AN ORDINANCE OF THE TOWN OF HIGHLAND BEACH, FLORIDA AMENDING CHAPTER 23, `SIGNS AND ADVERTISING," OF THE TOWN CODE OF ORDINANCES, TO PROVIDE FOR CLARIFICATION REGARDING THE PERMITTING AND REGULATION OF SIGNAGE; PROVIDING FOR CODIFICATION, CONFLICTS, SEVERABILITY, AND AN EFFECTIVE DATE. Town Clerk Brown read Ordinance No. 14 -006 O into the record. Town Attorney Torcivia — This ordinance is intended to update the Town's Code on what signs are permitted and regulations relating to signs. We have added a traffic confusion sign because you can't have a sign that creates confusion at an intersection. You can't regulate a sign based on the content of the sign, but you can regulate the place and the signs that can be put in. Comm. Stern — I helped to rewrite Code 30 and my compliments to whoever did 23. I have a question on Page 4: Line 26 thru 37. You have taken out all the fees, and I don't see where they have come back in any form. Town Clerk Brown — This is a recommendation from the Building Dept. to not have fees. Comm. Stem — Section 23 -6 — Bonds have also been removed. Town Clerk Brown — The Building Code requires insurance to cover the installation. Vice Mayor Brown — On Page 7 #6, it says one additional open house real estate sign shall be permitted for a 48 hour period. We had open houses in Bel Lido this past weekend and it was a three day weekend. Attorney Torcivia — It does state 48 hours; but if you want, you can make it 72 hours in the event of a holiday weekend. Vice Mayor Brown — I would like to add the three day federal holiday. Comm. Feldman — On Page 14: Sec. 23 -10 Valet Parking, if someone is having a parry at their home and has a sign saying valet parking over here, does this mean it is not allowed and who enforces this? Attorney Torcivia — Code Enforcement would. This talks about commercial areas. Do you want to allow residential areas to have a valet parking sign if they are having an event at their home? If you do, then you would have to determine what restrictions you would place on that in terms of signs. For example, we could say valet parking is permitted in residential areas no more than blank number of times per year, and how long you would want them to be up - six hours, eight hours? Consensus was to allow the valet parking signs with no limit to the amount of times allowed. 6. NEW BUSINESS: A) Commission to schedule a Special Meeting on either Wednesday, July 9, 2014 or Tuesday, July 15, 2014 at 9:30 AM to set the Tentative Maximum Millage Rate For Fiscal Year 2014 -2015 Town Manager Weiser — You need to determine which date is preferred to set the millage rate. Town Commission Workshop Minutes May 27, 2014 Page 5 of 13 Consensus was to schedule the special meeting for Wednesday, July 9 th at 9:30 AM. Consensus was to place this item on the June 3 rd Consent Agenda. B) Discussion of Town Manager Performance Evaluation and Merit Increase. Town Manager Weiser — Prior to my anniversary date of June 30` the Commission does an annual salary and performance review. You were given an evaluation form to fill out and discuss it with me if you chose to do so. I have had several of the Commissioners meet with me. I have also given you a list of the Town -wide accomplishments that we have been able to achieve this past year. Comm. Feldman — I don't agree that the performance of the Town Manager should be done in an open forum. The form I received is not applicable. Don't feel my report should be read at an open meeting. I am distributing this report to the Commissioners to read. At the very end, where it comes to pay, I changed it a little bit. I indicated that I would propose not extending the Town Manager's contract. Beverly Brown could be appointed Interim Town Manager; Valerie Oakes could be appointed Interim Town Clerk; Zoie Burgess could be appointed Deputy Town Clerk, Assistant to the Town Manager with the assistance of Rosalie DeMartino, changing to a full time position. Promoting from within is a natural succession and a much smoother flow of human resources. My two page report indicates the reasons why I am saying this. I don't think it should be public. Comm. Stern — Discussed with the Manager a few weaknesses, but basically, I think she is doing a very adequate job. I also find the form not satisfactory. It only gives you the choice of Needing Remedial Help; Doing an Unsatisfactory or doing a Satisfactory Job, and I believe it needs a column to give you the opportunity to say Excellent Job. Once the form is submitted, it becomes a public record. At that time, we will have the opportunity to see what Mr. Feldman's problems are. I see no reason to change Town Managers, but am not so sure that a five percent increase is necessary at this time. Comm. Sheridan — I had the opportunity to meet with our Town Manager on several occasions. We have had our differences and she has been very receptive every time I have been there. I feel she is doing a great job. I also would like a fourth box included distinguishing an exceptional performance. The Town Manager indicated to me that she was very happy in her job and was not looking for a raise at this time. I don't feel a five percent raise is needed at this time, but whatever amount is determined by a majority of the Commissioner's, I would be in agreement with. Vice Mayor Brown — The boxes are there for the people who want to check the boxes, and the comments are there to add whether it is good, bad or indifferent. I think the Town Manager has done an outstanding job. She keeps the Commission focused, keeps the macro view of what we are doing-in our Town and keeps the employees happy with an open door policy. Kathleen Weiser continues to be the right person for the right job at the right time. Mayor Featherman — I would prefer that these proceedings be in a closed meeting because we are discussing someone's background which could affect them. Would this be in violation of the Florida Sunshine Law? Town Attorney Torcivia — The law does require that this evaluation take place in Town Commission Workshop Minutes May 27, 2014 Page 6 of 13 public. You could meet with her privately, one on one, and each one of you could share your concerns. In terms of her contract, it requires an evaluation that has to be done publically and any increase would have to be done publically. Mayor Featherman — I have not had the opportunity to look at the forms and should have a better indication of it at the next meeting. Comm. Feldman — What is the deadline date? Town Attorney Torcivia — Her contract goes to June 30 and your next meeting is June 3` which is the last meeting before that date. Her contract states that you have agreed to evaluate her every year before June 30 th . Comm. Stem — Since the Mayor has not had the opportunity to make his evaluation, I feel we should extend this to our next meeting on June 3` to make our decision on her term or dollars. Consensus was to place this item on the June 3` Agenda under - Miscellaneous — Items Left Over. Q Authorization for Mayor to Sign Renewal of existing Employee Health Insurance Plan, BCBS Blue Options 5461. Town Manager Weiser — Our existing health plan is increasing by 8.73 %. It is higher than last year, but is way below the national norm of roughly 30 to 32 %. We have provided you alternate quotes, but you need to know that if we go down in our insurance it will impact co -pays, deductibles, cost of prescription drugs, out of pocket minimums and the like for employees. This is an increase but a low increase and we are recommending that you authorize us to renew with our existing carrier which is Blue Cross/Blue Shield. Comm. Feldman — What does the 8.73% come to in money? Town Manager Weiser — It is $61,405. Comm. Stem — The increase takes our insurance up to $764,000. You are asking for $465,000 from the General Fund and $195,000 from the Water Fund; that is $660,000 out of the $764,000. The other $100,000; is that co -pay money from our employees? Finance Director Curtis — The remaining $150,000 is actually employee contributions towards the premium. Comm. Stern — I see no reason to leave Blue Cross/Blue Shield. The other plans seem to have extremely high deductibles and co -pays, which would put our employees in a terrible position with doctors, referrals, etc. This is an excellent plan and we have to accept the fact that it is going to cost us $61,405 and we will have to budget for it. Comm. Sheridan — Was there any consideration that part of this increase be absorbed by the individual employee? Town Manager Weiser — That would be a policy decision. We have not done that in the past to the employees. Vice Mayor Brown — I think we should stay with the current plan and provide them with the insurance that we told them we would provide them with when we hired them. Mayor Featherman — I believe we should keep the same plan and protect our employees. Consensus was to place this item on the June 3` Consent Agenda Town Commission Workshop Minutes May 27, 2014 Page 7 of 13 D) Town Commission to authorize Contract for Commission Chambers Audio Visual Equipment. Town Manager Weiser — This is all the new equipment needed for the renovation for the broadcasting of our Commission Meetings and the audio visual of what you see when people give presentations. We are recommending the contract with Zebedee Systems at a cost of $52,990. Comm. Feldman — Is all of this equipment going into the Chambers or is some going into other parts of the Town? Zoie Burgess — All items will be going into the Chambers with the exception of some of the brackets for the television screens. These will be used in the workroom that is going off to the side of the Commission Chambers as well as the police training room. Comm. Feldman — Why are we not providing the screens? Zoie Burgess — In efforts to keep the cost down, it would be easier if we purchased the screens because of vendor markups. At a future date, we will request funding for the screens. Comm. Stern — Comfortable with the company you have recommended. Comm. Sheridan — Also in agreement with Zebedee Systems. Vice Mayor Brown — Town Staff did a great job in getting the new equipment and using the equipment that we could save. Mayor Featherman — What amount of monies would be going into the Police Department because we have a budget of $850,000? Zoie Burgess — I don't have an exact cost but it is at least $500.00. It is no more than that because it is only DVD players that are approximately $200.00 and the brackets for the television screens. Consensus was to place this item on the June P Consent Agenda. E) Commission to authorize the Town Manager to accept low bid for the replacement of the Chiller Air Conditioning Unit in the Water Treatment Plant/Public Works Building. Town Manager Weiser — We have two chiller units that cool the Water Treatment Plant and the Public Works Building. One is always used as a backup. Both units are not in good condition and we are requesting permission to replace one unit. We will replace the other in the future. The lowest bid submitted was by Southeastern Chiller Services in the amount of $63,393. The funds would come out of the Water Funds Renewal and Replacement Fund. Comm. Stern — In looking over the different quotes, I noticed Carrier came in at $69,841 which is not that huge a difference in cost. Their presentation was much better and more professional. Since t13ey will be using Carrier equipment, I was wondering why you did not choose Carrier, unless you are now using Southeastern and are comfortable with them. PWD Soper — It was a nicer presentation; but fof the same exact equipment and terms, we went with the lowest of the three bids that we received. We do use Southeast Chillers and are comfortable with them. Comm. Stern questioned the five year Town Commission Workshop Minutes May 27, 2014 Page 8 of 13 warranty which was not clear as to whether it was included in the bid. PWD. Soper read the contract and determined that it was included. Consensus was to place this item on the June 3` Consent Agenda. F) Commission to authorize Mayor Featherman to sign Proposed Amended Interconnect Agreement between Boca Raton and Highland Beach. Town Manager Weiser — We will soon need to have the interior of the elevated water tank painted, which is part of the agreement with the company that maintains it. You will need an interconnect with a neighboring community for water. We looked at Boca Raton and Delray Beach and are recommending going with the Interconnection Agreement with Boca because Delray Beach would be more costly. There is a 1982 Agreement with Boca Raton that is outdated which was only to be used in an emergency. They would amend this agreement and add that not only in emergencies, but any unforeseen circumstances or planned activity; they would let us use their water. Comm. Feldman — I understand that Boca Raton is having problems with their water. Will our Public Works department be overseeing and testing it? PWD Soper — The water would be tested and the chlorine residual would be monitored. We use a different type of disinfection in Highland Beach, but it would be compliant with both local and federal drinking water standards. Comm. Feldman — Would the water from Delray be a better quality? PWD Soper — They use the same method of disinfection as Boca and would still have to comply with local and federal drinking water standards. Comm. Sheridan — How long is this project going to be? PWD. Soper — They are anticipating two to four weeks and I am anticipating three weeks to be back on our water. Consensus was to place this item on the June 3` Consent Agenda. G) Contract Change Directive to Replace Tile in North Building Town Manager Weiser — They are going to be retiling the entire renovation portion. The Architect and the person doing our interior design is recommending that you carry that tile into our current existing building, just in the open areas, so that it won't look like two separate areas and will have an aesthetically pleasing look. It is approximately 1,000 square feet of tile and the cost is $11,968. This includes the tile, demolition which will be done on the weekend; carpentry and painting. Comm. Feldman — Questioned if the tile was part of the contract. Town Manager Weiser — It is, but this is in addition to extend it to all the open areas in Town Hall. Comm. Feldman — Where would the money come from? Town Manager Weiser — This would come from Reserve for Contingency. Consensus was to continue this item under "Miscellaneous -Items Left Over" on the June 3` Agenda. Town Commission Workshop Minutes May 27, 2014 Page 9 of 13 7. MISCELLANEOUS — ITEMS LEFT OVER: A) Commission Discussion on Updates to Town's Strategic Plan Town Manager Weiser — The first Strategic Plan was approved in 2012 and every year we have brought you an update. This year you proposed adding different projects to the plan. We have presented some suggestions that you may want to add which are not priorities to you, but are priorities to Staff. When you decide what items you want to add, whether high or low priority, we can come back to you with a new Strategic Plan with these items in it. Comm. Feldman — I feel the most important part of the plan is the updating of the water because of the cost. This may run into millions of dollars. Have we considered a bond or pay it through raising taxes. Town Manager Weiser — Our Strategic Plan is a three year plan. This is something you would have to agree to. It is a large enough project that it would have to go before a referendum. My recommendation is that you have the Financial Advisory Board take a look at it and come back to you with their recommendations on how to fund this project. You see the years 2015 through 2017 because this is a long drawn out process for the different phases. Comm. Stem — I would like to go through the proposed list and get a consensus from the Commissioners as to what we would consider low, high, medium or none and create the same priorities as we did for our first strategic plan in 2012. Comm. Sheridan — I have reviewed the proposed additions and agree that each one has its place of importance. There are two items that are my priority and should be addressed. One is the Library and the other is the fire truck. Our fire truck is out of service for the next six weeks. The cost is approximately $17,000 to fix it. I would also like to mention that our emergency vehicle is getting a little tired and needs to be replaced. We have health and safety involved. I realize that we are in a holding pattern with Delray. They are having a public meeting on June 12 to see which way they are going with the Union and Palm Beach County. After that, we will have to make a decision. Vice Mayor Brown — I think we need to wait on the fire truck until June 12 Even though our fire truck is inoperable, we do have a fire truck now which is being provided by Delray. I also feel we need to review all these items to determine their priority status. They are listed as follows: 1) License Plate Recognition cameras Vice Mayor Brown - I feel this is high priority. It is budgeted right now in the 2014/2015. Comm. Feldman — There have been some comments as to whether or not this is an invasion of privacy. Vice Mayor Brown — Chief Hartmann can answer any questions on this. All agreed that this item be high priority 2) Explore options for beach access All agreed this should be a low priodty item. 3) Enclose Library Terrace All agreed this should be a high priority item. 4) Electronic Formatting of Records Comm.Stern — I feel this should be high priority. The records that are stored are taking up so much space in the other building. It would also ease up the workload of the staff. All agreed that this be a high priority item. Town Commission Workshop Minutes May 27, 2014 Page 10 of 13 5) Improvements to Town Hall Parking All agreed this should be low priority 6) Improve water quality/Replace side street water mains Vice Mayor Brown — It is 3.2 million dollars to include all of this which is a lot of money. Our previous recommendation was to do one street a year, so it could be divided into increments of $500,000 each and be able to afford it within our budget. Mayor Featherman — I would like to know why it would run this much money. PWD Soper — This was already in your Strategic Plan and was for $500,000 for two years. I don't believe there was enough financing for it. There is an engineering value put on water main replacements. It is $250 to $300 per linear foot. You have approximately 6700 linear foot in your system. That would be approximately two million dollars based on $300 per linear foot. Just for the water main alone, it was around two million. In addition, I also put in the following costs which would total the 3.2 million dollars: $3,000 for each service connection which should be replaced. There were roughly 168 service connections that connect from the main to people's homes for a cost of approximately one -half million dollars; 20 new fire hydrants at an approximate cost of $100,000. You should have one every 300 feet on side streets; engineering costs are twelve percent of our construction costs, which adds up to $313,000, and I put a ten percent contingency on that which is roughly $300,000 as well. Restoration of the driveways and pavers will be a significant amount of money. This amount would cover all the side streets in town. Mayor Featherman — We are looking at approximately 1.6 million dollars which is triple the original amount. PWD. Soper — Originally you had 500,000 for Bel Lido and $500,000 for the other side streets. I don't believe the one million dollars for the entire project is a realistic number. Comm. Feldman — How long will this project take? When will it be required? PWD Soper — In the original Strategic Plan it was spread over a couple of years. I would like to see this happen in the next two or three years and would not recommend going much longer than that. I think we should get authorization to hire a Consulting Engineer to put together some specs. Hopefully we could get the Senator's help for some types of grant. There is also low interest Revolving Loan Funds. Comm. Stern — This is something we should get started on now; try to work it in to a two year program and find out what kind of federal funds might be available. Also, talk to our Finance group and see if they have a good way for us to finance this project over the next few years. Comm. Sheridan — I agree we need to get started on this. Vice Mayor Brown — The replacement of the calcite system is tied in with replacing the mains. We replaced the water mains down AlA and not the side streets. I don't see why we should spend $850,000 to make the water taste better when we still have the horrible taste from the old pipes. I would be more inclined to have someone take a look at this, give us a quote to see exactly what we are looking at and then explore all the other issues of how do we get 3.2 million dollars to replace them. We could also have one specific company come in and plan it all, but do it over a period of three years rather than a 3.2 million dollar project. Mayor Featherman — I agree with Vice Mayor Brown. We can then explore the possibility of getting grants and taking care of this which is very important for our residents. PWD Soper — The replacement of the calcite system was in the original Strategic Plan. I updated that number as well since I talked to some engineering groups and that number was low. All agreed this item is high priority. 7) Evaluation and Alternatives for excessive water use Vice Mayor Brown — I split this into two items. One is the review of the water rate structure as a low priority The other is to consider smart metering system as a high priority looking at 2016 tying it in to match when we replace the side street water mains. All agreed low and high. Town Commission Workshop Minutes May 27, 2014 Page 11 of 13 8) Establish QMrating Reserve Fund for the Water & Sewer Vice Mayor Brown — We have this set up in our current budget to be able to withstand three months of operating costs in case something happened to our budget. I see figures that range from $600,000 to 1.2 million dollars. Can we get figures in there that equate to the same thing that we do to our budget; i.e. three- months of operating expenses? Town Manager Weiser — Three- months would be the $600,000 and the $250,000. I will annually put some money into that fund. Vice Mayor Brown — Can we get that figure and a recommendation of how we will get the money? Town Manager Weiser — We would do that if you make this a priority. All agreed that this is a low priority item. 9) Fire Truck Comm. Feldman — I think we should be more pro- active into looking into Boca Raton and see what their feeling is on the fire truck situation, if they took on the contract and we didn't supply the equipment. Comm. Stem — Are we considering replacing the emergency vehicle as well as the fire truck at this time? Town Manager Weiser — I am hearing both, replacing emergency vehicles and possibly a new action item to review an alternative fire service method. Moor Featherman spoke with the Mayor of Boca Raton and she would be interested in talking to us about taking over our Fire Dept. Town Manager Weiser — You are replacing emergency vehicles as a high priority item and you want to review alternative service methods for fire also as high priority We will review the alternative service methods, getting reports and numbers at a staff level. B) Minutes: April 29, 2014 — Workshop Minutes May 6, 2014 — Regular Meeting No errors or corrections received. Consensus was to place this item on the June 3 rd Consent Agenda. 8. REPORTS — TOWN COMMISSION: A) Commissioner Carl Feldman — I would like to commend Commissioner Stern on the fine brochure he sent out informing the residents of what is taking place in Highland Beach in a non- political form. B) Commissioner Louis Stern — I would like to be able to put some money aside in our budget this year, about $2,000, for some additional holiday decorations such as replacing our Menorah, a Tree - Topper and some banners. C) Commissioner Dennis Sheridan— Originally I was in agreement to remove the two parking spaces at a cost of $8,000. I am no longer in agreement with this. I would like to investigate the possibility of having the Firemen park in St. Lucy's rather than the front of Town Hall. This would open up several spaces during the day. Town Commission Workshop Minutes May 27, 2014 Page 12 of 13 D) Vice Mayor Ron Brown - I was able to represent the Town at a reception for the new Boca Raton Airport Manager. She is very energetic and is ready to make things happen over there. I also attended the Inaugural Nursing Class Graduation at Bethesda College of Health Sciences. Bethesda has established a college degree for nurses after two years of training and they are accredited by the State. E) Mayor Bernard Featherman – It is important we protect our residents and look into the cost of the things we want for Highland Beach, the time sequences and where we can get the money. 9. REPORTS – TOWN ATTORNEY GLEN TORCIVIA: No report. 10. REPORTS – TOWN MANAGER KATHLEEN DAILEY WEISER: Our fire truck is out of service. The meeting at Delray to Consider their fire service is June 12 at 6:00 PM in their Commission Chambers. 11. PUBLIC COMMENTS AND REQUESTS RELATED TO ITEMS DISCUSSED AT MEETING No comments received. 12. ADJOURNMENT: There being no further business to come before the Commission, Vice Mayor Brown adjourned the Workshop Meeting at 3:28 PM upon a MOTION by Commissioner Feldman and seconded by Commissioner Stern. APPROVED: Bernard Featherman, Mayor X" h Ron Brown, Vice Mayor Town Commission Workshop Minutes May 27, 2014 Page 13 of 13 C x� Dennis J. Shendan, C issioner Ste g ioner Car an, Commissioner ATTEST: Beverly M. Br?4n, MMC Town Clerk Dat 0--% Town Commission Workshop Minutes May 27, 2014 Page 11 of 13 i 8) Establish Operating Reserve Fund for the Water & Sewer Vice Mayor Brown — We have this set up in our current budget to be able to withstand three months of operating costs in case something j happened to our budget. I see figures that range from $600,000 to 1.2 million dollars. Can we get figures in there that equate to the same thing that we do to our budget; i.e. three- months of operating expenses? Town Manager Weiser — Three- months would be the $600,000 and the $250,000. I will annually put some money into that fund. Vice Mayor Brown — Can we get that figure and a recommendation of how we will get the money? Town Manager Weiser — We would do that if you make this a priority. All agreed that this is a low priority item. 9) Fire Truck Comm. Feldman — I think we should be more pro - active into looking into Boca Raton and see what their feeling is on the fire truck situation, if they took on the contract and we didn't supply the equipment. Comm. Stem — Are we considering replacing the emergency vehicle as well as the fire truck at this time? Town Manager Weiser — I am hearing both, replacing emergency vehicles and possibly a new action item to review an alternative fire service method. Mayor Featherman spoke with the Mayor of Boca Raton and she would be interested in talking to us about taking over our Fire Dept. Town Manager Weiser — You are replacing emergency vehicles as a high priority item and you want to review alternative service methods for fire also as high priori1y. We will review the alternative service methods, getting reports and numbers at a staff level. B) Minutes: April 29, 2014 — Workshop Minutes May 6, 2014 — Regular Meeting No errors or corrections received. Consensus was to place this item on the June 3 rd Consent Agenda. 8. REPORTS — TOWN COMMISSION: A) Commissioner Carl Feldman — I would like to commend Commissioner Stern on the fine brochure he sent out informing the residents of what is taking place in Highland Beach in a non- political form. B) Commissioner Louis Stern — I would like to be able to put some money aside in our budget this year, about $2,000, for some additional holiday decorations such as replacing our Menorah, a Tree - Topper and some banners. C) Commissioner Dennis Sheridan— Originally I was in agreement to remove the two parking spaces at a cost of $8,000. I am no longer in agreement with this. I would like to investigate the possibility of having the Firemen park in St. Lucy's rather than the front of Town Hall. This would open up several spaces during the day.