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1992.09.02_TC_Minutes_RegularF j 1 TOWN OF HIGHLAND BEACH, FLORIDA Minutes of Meeting of Town Commission REGULAR MEETING Wednesday, September 2, 1992 ~ 1:30 P.M. Mayor Joseph A. Boulay called the Regular Meeting to order in Commis- sion Chambers at 1:30 P.M. Deputy Town Clerk Doris Trinley called the roll. Present were the Mayor, Vice Mayor Bill Paul and Commissioners Arthur Eypel, John F. Rand and Arlin Voress. Also present were Town Manager Mary Ann Mariano, Town Attorney Thomas E. Sliney and members of the general public. Following roll call, Pledge of Allegiance was given. Adoption of Agenda Agenda was adopted as amended to include budget transfers to be addressed under Commissioner John F. Rand's Report. Approval of Minutes The following sets of Minutes were unanimously approved: July 28, 1992 Special Meeting July 28, 1992 Workshop Meeting August 4, 1992 Regular Meeting (as amended) Public Comments and Requests Mr. Michael Dent addressed the Commission, his remarks having to do with the audio in the Chambers and his philosophy regarding his heeding man- datory evacuation notice under hurricane conditions. Reports Vice Mayor Bill Paul had no report. Commissioner Voress advised the second meeting of the Coastal Com- munities Coalition, which opposes the proposed westward movement of the Coastal Construction Control Line, was held in Manalapan on August 31. He said the turnout was good and included representation from Tequesta to Boca Raton. Various subcomittees were established at this meeting, which the Commissioner explained (a copy of the agenda for that meeting is attached to and made part of these Minutes). He noted that the Department of Natural Resources had been made aware of the group's activities and had been assured that no conflict was sought with the DNR, rather the group would look for ways to work with the agency. Town Commission • Regular Meeting - Minutes September 2, 1992 Pale 2 of 6 Regarding the petition to be sent to the Governor and his six (6) Cabinet Officers (also opposing the movement of the CCCL), the Com- missioner said volunteers from the Concerned Citizens of Highland Beach had collected 350 signatures on Primary Election Day (September 1). He thanked all who took part. Answering Mayor Boulay's question as to the role the Town would play re- garding the work of the Coalition, Commissioner Voress explained the concept was that each county coastal community have a group of citizens who are highly concerned and they would form the core unit in each community. As is Highland Beach, in some cases they will hire a coastal engineer to look at the model; the cities will bring together their staffs, like the Managers and Attorneys, to assist the Coalition. Therefore, the Town's role will be to provide help in terms of human re- sources, and each community will have representation from an elected official as well. Commissioner Eypel advised he had attended the meeting in Manalapan and for the record commended Commissioner Voress on his efforts in spear- heading the Coalition. He, too, noted it was a well-attended meeting and felt good things would result from the group's efforts. In re- sponse to Commissioner Eypel's remarks, Commissioner Voress noted for the record that Town Manager Mary Ann Mariano had made significant and important contributions to work of the Coalition. He thanked her for her forceful efforts in getting the Coalition moving and noted he could not have. done it without her help. The Commissioner also complimented those involved in preparing the Town for the recent Hurricane Andrew and asked the Town Manager to advise of any lessons learned as regards preparedness when she gave her report. Commissioner John F. Rand questioned the procedure for issuing a reso- lution versus a proclamation and was answered satisfactorily, i.e., a Proclamation encourages the support of special events and is his- torically handled by the Mayor; a Resolution memorializes a policy and requires Commission action. Asking for clarification of Chuck Blaine's statement at a recent Town Commission meeting wherein he promised refunds to those residents who had had cable outages, it was the consensus of the panel that Mr. Blaine referred only to those who registered complaints and not an across-the- board refund. For the record, Commissioner Rand read into the record Mrs. Mariano's memorandum regarding Budget Transfers, in which it was noted that since the Financial Advisory Board was not scheduled to meet until after October 20, 1992, she had addressed the proposed transfers with Com- missioner Rand, who joined her in recommending Town Commission approval S of same. Upon MOTION by COMMISSIONER VORESS/VICE MAYOR PAUL, the Budget Transfers were unanimously approved. (Copy attached to and made part of these Minutes.) Town Commission • Regular Meeting - Minutes September 2, 1992 Page 3 of 5 Mayor Boulay reported that Primary Election Day drew approximately 150 of the Town's registered voters, which he said was good compared to other, larger municipalities which had a much lower turnout percentage. The Mayor advised of a request from the Economic Council of Palm Beach County, Inc. that the Town issue a Proclamation designating September 21-25, 1992 as Florida's Industry Appreciation Week; it was the Consensus of the Commission that the request be honored. Mayor Boulay noted Police Officer Frank Mencik's recent surgery and asked that the townspeople take time to send their best wishes. The Mayor added that the Town was well served by Officer Mencik's communi- cations expertise during Hurricane Andrew. In his report the Town Attorney also noted his attendance at the Coalition meeting in Manalapan, saying he was impressed not only with the numbers and communities represented, but also with the areas of interest represented, which included realtors and building contractors. The turnout, he said, would seem to indicate that this movement is really taking off and it would seem the DNR will have a real fight on its hands. • The first item under the Town Manager's report was a proposed resolution pertaining to fire/rescue grant funding. She explained part of the revenues of the fire/rescue department are achieved through grants they receive. Because we contract with them, they have requested a simple, informal resolution from the Town that allows them to use our population to get a portion of the grant monies. COMMISSIONER VORESS/ COMMISSIONER RAND MOVED that a resolution be sent, which met with unanimous approval. Regarding the recent Hurricane Andrew, Mrs. Mariano said everyone in- volved with Town Hall, including the Commission members, behaved ad- mirably; all rallied to do what had to be done. She especially noted Officer Frank Mencik's tremendous contributions in setting up and main- taining emergency operations at Braemar Isle. She then gave an update relative to Commissioner Eypel's request and noted the various suggestions and information that had come forth during the post- hurricane staff meeting, including: .Finance Department should segregate those documents which may be needed in the event we need Federal or State aid. (Charter, etc.) .Boca offered the use of an emergency back-up generator, but we need one of our own. .Certain emergency communications equipment (coaxial cables, remote antennae, etc.) will be purchased to make this process quicker and more efficient. t Town Commission Meeting Regular Meeting - Minutes September 2, 1992 Paye 4 of 5 .Boca Emergency Water Inter-Connect - Possibility of having to use it went smoothly. However, we learned from Boca that we can use it in an emergency without contacting them and let them them know later. .To upgrade the budgeted purchase of a new truck for the Maintenance Department to a four-wheel drive so we would have one here on the beach should we need it after a storm or other emergency. .Contractors for the most part were very cooperative and came in and cleared their sites; in some cases where the con- tractor didn't show, residents themselves secured the site. In the future when a contractor applies for a permit on a building site, there will be some kind of disclaimer on the permit, saying they are responsible for clearing the site in the event of a hurricane warning; in the event they do not clear it and damage is caused by the debris on the site, they will be held personally responsible. .The time to evacuate emergency personnel was discussed, with the possibility of volunteers staying at the water plant. .Also, in the event land travel is prohibitive, the purchase of a Zodiac or other type of inflatable for the water plant, so they would have access to the Town via the Intracoastal. In summation, Mrs. Mariano said for approximately $15,000-$20,000, the Town could have a first-rate emergency plan, that will allow us to sur- pass what was done during Andrew. She said the areas she remarked on today would be put in writing for .the Commission to study and noted that the Town's Hurricane Procedures would also have to be amended and sub- mitted to the Commission for approval. Mayor Boulay noted the Board Action Report for August and read the calendar of Board Meetings for September. He also mentioned that all the Boards had a full complement of members at the present time. There being no further business to come before the Town Commission, the meeting was adjourned upon MOTION by COMMISSIONER VORESS/COMMISSIONER RAND at 2:30 P.M. dmt t Town Commission Meeting Regular Meeting September 2, 1992 Page 5 of 5 APPROVE: ~~ se h A. Boulay, ayor • ATTEST DATE: Arlin Voress, Commissioner