2014.03.06_PB_Minutes_Special � TOWN OF HIGHLAND BEACH
u A . ' #
i o: # .. :
MINUTES OF THE
♦•'
PLANNING BOARD
SPECIAL MEETING
Thursday, March 6, 2014 9:30 AM
Members Present: Chair Carol Stem; Vice Chair Ilyne Mendelson; Board Member
Ronald Clark; Board Member Stephen Golding; Board Member Harvey Mart; Board
Member Ronald Rajsky; and Board Member William Svenstrup. Also Attending: Town
Attomey Brian Shutt; Building Official Michael Desorcy; Deputy Town Clerk Valerie
Oakes; Police Chief Craig Hartmann; and members of the public.
CALL TO ORDER:
Chair Stem called the Regular Meeting to order at 9:30 AM in the Commission
Chambers. Roll call was taken by Deputy Town Clerk Oakes followed by the Pledge of
Allegiance.
ADDITIONS, DELETIONS OR ACCEPTANCE OF AGENDA:
Chair Stem stated that there is an amendment to the agenda. Item 7A — Permit no. 30722
is listed, but a separate permit was issued for the temporary structures as it is a stand-
alone permit under #30771.
MOTION: Vice Chair Mendelson moved to accept the agenda as amended. Member
Rajsky seconded the motion, which passed unanimously.
PUBLIC COMMENTS AND REQUESTS:
No public comments and/or requests.
PRESENTATIONS:
No presentations.
APPROVAL OF MINUTES:
No approval of minutes.
Planning Board Special Meeting Minutes
Thursday, March 6, 2014 Page 2 of 6
OLD BUSINESS:
No old business.
NEW BUSINESS:
A. Application No. 330722 30771— 3614 S. Ocean Blvd.
CONSIDERATION OF SITE PLAN APPROVAL FOR THE INSTALLATION OF
A TEMPORARY OFFICE TRAILER FOR THE POLICE DEPARTMENT.
Applicant: Bridges, Marsh & Associates, Inc.
Chair Stem read the application summary into the record. The board members were
asked to disclose any ex parte communication(s), hearing none, all those who would
testify were swom in by the Deputy Town Clerk.
Staff's Presentation:
Building Official Desorcv presented the application to the Planning Board and
explained that the site plan complies with the provisions of the Code of Ordinances
for the Town of Highland Beach, and the Building Department received a permit
application that is pending approval.
Member Svenstmp — Has there been any consideration of the hurricane season
concerning tying down the temporary trailer? B.O. Desorcv — Yes, the plans are in
my office. The contractor and I will determine how many straps are going to be used
to tie down the trailer; there will be several on each side of the frame.
Member Clark — Are we looking at a site plan review for the trailer, or is there a
permit issued? B.O. Desorcy — No, the permit has not been issued as we are waiting
on board approval. Member Clark — According to what happened with an application
at a previous meeting that had a similar request, the code requires that a building
permit be issued prior to the approval of temporary structures. B.O. Desorcy — The
permit application is on my desk, now I need board approval. Member Clark — What
is the difference between this application and the application for 3200 S. Ocean
Blvd.? B.O. Desorcv — I cannot issue the permit until the Board approves the site
plan. This is not a sales trailer; it is a construction trailer that is not accessible to the
public. I did not issue a permit for the trailer at 3200 S. Ocean Blvd. We were
bringing their request to the board for approval, but I did not approve it because of the
other conditions that were not met.
Vice Chair Mendelson — You stated that the public will not go into it; is it not the
police office for the public to enter? B.O. Desorcy — They will have to make other
arrangements because that trailer is not accessible to the public. Vice Chair
Mendelson — Where would you go if you wanted to visit the police office during the
six months of construction? B.O. Desorcy — It is for field operations, not the public.
Planning Board Special Meeting Minutes
Thursday, March 6, 2014 Page 3 of 6
Member Clark — The code is specific on temporary structures, so what is the
difference between a construction trailer and sales trailer?
Att. Shutt — Has the site plan for the building construction been approved? B.O.
Desorcy — No, it is still in plan review. I approved a demolition permit, which is
associated with the renovation permit for town hall.
Vice Chair Mendelson — Does this mean that you want to do this now before the other
steps are taken because the police department wants to move out of its current space
into the trailer? B.O. Desorcv — They are going to have to vacate the building once
the renovation project begins, which is when the demolition starts.
Member Clark — The code requires a building permit. Is the demolition a building
permit? B.O. Desorcy — The demolition permit is a building permit.
Member Raiskv — Is it legal or proper that we could approve something subject to the
permit being issued?
Att. Shutt — What was also added to the agenda was a building permit? B.O. Desorcy
— It was a number change as this is a stand -alone permit. The demolition permit, the
renovation permit and the trailer permit are all separate.
Att. Shutt — You will not be able to issue a building permit as the code states "for one
or more permanent residential structures ", which I guess the building permit to do the
work here until the site plan review is complete. B.O. Desorcv — This is not a
residential structure. Att. Shutt — I know that. For any of the work done here, you will
not be able to do that until you complete site plan review? B.O. Desorcy — The site
plan would have to be approved prior to me issuing a building permit for a temporary
structure.
Chair Stern — The police department needs to be out of their offices before the
demolition can begin? B.O. Desorcv — That is correct.
Vice Chair Mendelson — We do not want to seem that we are acting differently for the
police department than anyone else in Highland Beach. B.O. Desorcv — There is no
intention for a double - standard. The criteria for the trailer at 3200 S. Ocean Blvd. did
not meet the other standards that the Commission set forth regarding starting the
project and what the code requires.
Member Clark — At 3200 S. Ocean Blvd., their site plan was approved prior to the
request of a temporary structure; however, a demolition permit was never issued
because they were not doing any demolition. By having a permit, it would have
allowed them to have the temporary trailer. B.O. Desorcy — There was no other
permit associated with that trailer. Member Clark — In your opinion, the fact that you
have issued a demolition permit for this project to begin is sufficient to allow this
Board to consider approval of the site plan today and the approval and placement of
Planning Board Special Meeting Minutes
Thursday, March 6, 2014 Paae 4 of 6
this trailer based on this Board's action today. That is your professional opinion
based on what is in the code? B.O. Desorcy — That is my professional opinion.
Member Svenstrup — The difference is that there is a building on this property, but
3200 S. Ocean Blvd. did not have a building on the property. This is simply an
alteration; they are not building from scratch. I feel that since a demolition permit
was issued that we could approve this site plan.
Att. Shutt — I thought the site plan had been approved for this site. The site plan has
to be approved for the project to take place. B.O. Desorcy — There is a site plan sheet
that I look at, but this is an interior renovation. Att. Shutt — Therefore, a site plan will
not be coming to this board for the approval of the interior work? B.O. Desorcy —
That is correct. This is all interior work; the footprint is not changing. Att. Shutt — Is
it your understanding that once they install the temporary trailer, within 14 days they
will commence construction on the site? B.O. Desorcy — I hope so. Att. Shutt — If
you get approval from this Board, you will then issue permits to the contractor to
commence the demolition and these other things as well. B.O. Desorcy — I still have
plan review to do for the interior renovation, but I will issue the demolition permit.
Att. Shutt — The code is very specific that "a building permit for a temporary
structure, unless otherwise provided herein, shall not be issued unless building
permit... ". I think that I would qualify a demolition permit and anything coming
from the building department as a building permit. Additionally, the code states
"...for one or more permanent residential structures..." but I understand that this is
interior work. If this was approved, then you would issue a building permit; in which,
you testified that you have a permit ready to issue now — the demolition permit. B.O.
Desorcy — That is correct; the demolition permit is being processed as we speak. The
asbestos permit has already been issued.
Vice Chair Mendelson — Would one or both of those permits start within 14 days?
B.O. Desorcy — Yes.
Att. Shutt — Based on that, I see a distinction between this application and the
previous application.
Chair Stern called Police Chief Craig Hartmann to the podium, who was sworn -in.
Chair Stern — What will you be using the trailer for? Police Chief Craig Hartmann —
The trailer is for the day -to -day operations of the police department. It will not be a
public use trailer; people from the public /community will not enter the trailer. The
lobby and conference room in Town Hall will be used to assist the public. The trailer
is for the police officers and their equipment such as computers, gear, evidence and
report writing.
Vice Chair Mendelson — If you need to meet with the police department it will be in
Town Hall? Police Chief Hartmann — That is correct.
Planning Board Special Meeting Minutes
Thursday, March 6, 2014 Page 5 of 6
Chair Stern — What if you had an arrest? Where would they go? Police Chief
Hartmann — We take all of our arrests to the PBC Sheriff's Office and process them
there as we do not have a holding facility.
Member Rajsky — Will you be able to provide the same level of service? Police Chief
Hartmann — Yes, absolutely. The administrative staff will be located in the building
department. Community residents will not feel a lack in services.
Chair Stern closed the evidentiary part of the meeting at 9:54 a.m. Then called for a
motion to approve Application No. 30771.
MOTION: Vice Chair Mendelson moved to make a recommendation to the Town
Commission to approve with a condition the temporary structure as depicted on the
site plan presented in front of the Planning Board, and that construction work shall
commence within 14 days of temporary structure receiving a Certificate of
Occupancy (CO) from the Town of Highland Beach Building Department on
application no. 30771 for the property located at 3614 S. Ocean Blvd. as presented.
Member Golding seconded the motion.
Board Discussion:
None.
ROLL CALL:
Vice Chair Mendelson - Yes
Member Golding - Yes
Member Mart - Yes
Member Raj sky - Yes
Member Svenstrup - Yes
Member Clark - Yes
Chair Stern - Yes
Motion carried 7/0.
Planning Board Special Meeting Minutes
Thursday, March 6, 2014 Pane 6 of 6
ADJOURNMENT:
There being no further business, Chair Stern called for a motion to adjoum the meeting at
9:58 a.m.
MOTION: Member Rajsky moved to adjourn the meeting at 9:58 a.m. Member Clark
seconded the motion, which passed unanimously.
APPROVED:
getexi 46 f�iJC.
Carol Stem, Chair •• son f
Ronald Clark, Board Member Stephen old _ oard 1 ember
H ey Mart, Board Member Ronald Rajsky, Board Member
illiam Sv strup, Boar ember
TOWN SEAL ATTESTED:
Valerie Oakes, CMC, Deputy Town Clerk
Date: /