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1995.04.25_TC_Minutes_Workshop., ~ TOWN OF HIGHLAND BEACH MINUTES OF TOWN COMMISSION MEETING WORKSHOP MEETING Tuesdav, April 25, 1995 1.30 P M Mayor Arlin G. Voress called the Workshop Meeting to order in Commission Chambers at 1:30 P.M. Town Clerk Doris Trinley called the roll. The Mayor, Vice Mayor Bill Paul and Commissioners Arthur Eypel, David Augenstein and John F. Rand were present. Town Manager Mary Ann Mariano, Town Attorney Thomas E. Sliney and members of the general public were also in attendance. ADDITIONS, DELETIONS OR ACCEPTANCE OF AGENDA The Agenda was accepted as submitted upon MOTION by COMMISSIONER AUGENSTEIN/COMMISSIONER EYPEL. 95.1 PUBLIC COMMENTS AND RE UESTS • None. DEMONSTRATION OF A.E.D (AUTOMATIC ELECTRONIC DEFIBRILLATION) EQUIPMENT BY DELRAY BEACH FIRE/RESCUE Initiated by Commissioner John F. Rand and arranged by Delray Beach Fire/Rescue EMS Division Chief Douglas Trawick, a demonstration of a portable Automatic Electronic Defibrillation (A.E.D.) machine was given by Rick Rogers, a representative of Airmedic, Inc., the manufacturer. Commissioner Rand had previously asked for consideration of the addition of this type of machine to the fire engine truck now being built for the Town as an emergency back-up to the more sophisticated monitoring equipment on the fire rescue vehicle. It would be used in those circumstances where the fire/rescue vehicle was not available (on another call, refueling out of Town, etc.). However, the fire/rescue truck would still be notified to respond. After the demonstration, Mr. Rogers answered questions posed by the Commission, Among his remarks, he stated that although the technology has been available for 8-10 .years, this particular device was relatively new on the market; the machine would require very little training of personnel in that it is a "smart" machine which gives step-by-step directions; its lead-acid batteries have a life of 2-3 years and need only be swapped out and recharged once . a month; the machine is self-diagnostic and keeps a record of the analysis given for a particular patient, which is stored on a disk r • Town Commission Workshop Meeting - Minutes April 25, 1995 Page 2 of 5 in the unit and can be translated via computer. Mr. Rogers also stated the unit meets American Heart Association standards and would entail a one-time cost of $2800. Answering questions addressed to him, Division Chief Trawick said there were not now any of these devices on Delray's engine trucks; however, they were looking to install the machine on all these trucks through a budget request. He also said that a similar machine, suitable to a marine environment, was being considered for lifeguard use. At the suggestion of Commissioner Rand, and with no objection, this item will be placed on the May 02, 1995 Regular Meeting Consent Agenda. 93.8 DISCUSSION RE ADELPHIA CABLE Attorney Cormac Conahan's response, on behalf of the Town, to Adelphia Cable's proposal was duly noted. However, in order to give individual Commission members time to review and comment, Town Attorney Tom Sliney suggested that further discussion be postponed until the May 1995 Workshop, at which time Attorney Conahan will be • present to receive the Commission's input. 95.2 BOARDS AND CO1~II~IITTEES Mayor Voress noted there were no Board vacancies at this time. He then read into the record a memorandum received from Thomas J. Reid, Chairman of the Financial Advisory Board, relating that a preliminary report regarding their study of reserve funds will be forthcoming by mid-June, with a final report available by September. 95.3 PROPOSED ORDINANCES AND RESOLUTIONS There were no ordinances or resolutions to be considered. 94.7 DISCUSSION RE LIBRARY FOUNDATION Substantial discussion of the proposed Library Foundation took .place, with the Commission addressing each item listed in the Town Attorney's letter to them regarding the information he needed to move the documentation of the foundation forward. Among other points, it was agreed that the purpose of the proposed foundation was to raise funds in support of the Library only rather than a general charitable foundation of the Town, the name agreed upon being the Highland Beach Library Foundation, Inc. Among other items discussed were the number of those to serve (including staff . and residents), locale of meetings, staggered terms and term limitations. It was further agreed that annual meetings should be • Town Commission Workshop Meeting - Minutes April 25, 1994 Page 3 of 5 held at the beginning of the Town's fiscal year budgetary process so any monetary considerations could be included in that process. Mr. Sliney will draw up an initial draft of the necessary documents, incorporating the information agreed upon. MISCELLANEOUS - ITEMS LEFT OVER The Status of Building Development in Town, a report supplied by the Building Official, was accepted as information. Four (4) sets of Meeting Minutes (March 28 Workshop and Special; April 04 Regular and Special) were moved to the May 02 Regular Meeting Agenda for consideration and possible approval. REPORTS - TOWN COMMISSION Neither Vice Mayor Bill Paul nor Commissioner David Augenstein had a report for this meeting. Commissioner Arthur Eypel requested an update from Town Manager Mary Ann Mariano regarding real estate companies being advised of the new requirements for real estate signage per the adoption of • new Chapter 23 (Signs and Advertising) on April 4. Ms. Mariano reported that the Building Official had sent letters to each of the realty associations and to current permit holders advising of the changes and including, for those now advertising in Town, that there would be a 60-day grace period to come into compliance with no re-permitting fee being charged. Referring to the recent and huge quantities of tar washed up on our beach due to an off-shore pumping of bilge oil into the ocean, the Commissioner asked if any clean-up coordination had been started. Ms. Mariano replied that those who had called to volunteer services in this regard were asked to contact Jose Echeverria, who coordinates the Town's on-going beach clean-up. It was the consensus that a notice regarding this incident be aired on Channel 12, advising residents that the Town is well aware of the situation and has been in touch with county and state agencies in an effort to coordinate clean-up; in the meantime, beachgoers should take precaution and be prepared for tar removal. Commissioner John F. Rand noted the Settlement of Litigation reached on April 21 regarding the Milani property. Although it had been emphasized during the Public Hearing/Special Meeting, and agreed to at that time by the Milani attorney, the Commissioner felt a letter from our Town Attorney, reiterating in writing that the Town had no jurisdiction over any property located east of the . Coastal Construction Control Line, be sent to the appropriate parties. y ,~ Town Commission Workshop Meeting - Minutes April 25, 1995 Page 4 of 5 • Mayor Arlin Voress thanked the Town Manager, Town Attorney and Commissioner Augenstein for their efforts in bringing the Milani suit to settlement, verifying with the Town Attorney that there is now only one suit left against the Town. The Mayor thanked his fellow Commission members for their efforts in bringing these various suits to settlement and congratulated their success. Referring to Commissioner Rand's remarks regarding the CCCL and the Milani settlement, Mayor Voress asked Attorney Sliney to follow up on this matter. Mr. Sliney said he would send a copy of the Meeting Minutes, which would reflect the Town's position regarding the CCCL, after they are approved. REPORTS - TOWN ATTORNEY Town Attorney Thoatas E. Sliney had no report. REPORTS - TOWN MANAGER Town Manager Mary Ann Mariano reported on the award she had accepted on the Commission's behalf for the Town's "Pearls of Survival" hurricane booklet, which she received at the National Hurricane Conference held recently in Atlantic City. She read the text of the plaque into the record and again thanked the Commission for their funding and support. Ms. Mariano said she was awaiting written quotes for the trimming of almost 200 town trees. She advised this had not been done for quite a few years, with the exception of the ones that were put back in place after this past winter's severe storms, and with the hurricane season starting soon, it was a matter of safety that heavy winds be allowed to pass through branches. Regarding safety deposit boxes where original ordinances and other important documents of the Town must be stored, Ms. Mariano advised that due to securing a better yearly rate for same, there will be a change in banks for this purpose. She asked that this be put on the Consent Agenda for the May Regular Meeting; there was no objection. Because the collection rates for garbage, trash and recyclables must go through the ordinance process after approval for an upcoming fiscal year budget, Ms. Mariano advised the rates as codified in the Town Book are always necessarily a year behind. T ~~.r. remedy this situation, she suggested that the rates be approved Resolution, rather than Ordinance. There being no objection, s said a draft ordinance to repeal this section (24.13 of Chapter 24 "Solid Waste") would be available for first reading at the May Regular Meeting. Substantial discussion followed Ms. Mariano's request for guidance . regarding language to be used on signs reminding residents to clean up after their animals, which was previously addressed at the March Workshop Meeting. It was ultimately agreed to delay posting these ~. w Town Commission Workshop Meeting - Minutes April 25, 1995 Paae 5 of 5 • signs for 2-3 months to see if stricter enforcement of the Town's ordinance on this subject by the Police Department might bring the situation under control. There being no further business to come before the Board at this time, the meeting was adjourned at 2:50 P.M. dmt ._ ~ ~ ~S ~. N i - Arlin G. Voress, Mayor /~ Bill Paul, Vice Mayor ~; Arthur Eypel Commis one ~ (.i David Augenstei,, Commissioner ~~ _ Jo Rand, Commissio er ATTEST: DATE: