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1995.05.30_TC_Minutes_Workshop•• ~3 ~. M ;J TOWN OF HIGHLAND BEACH MINUTES OF TOWN COMMISSION MEETING WORKSHOP MEETING Tuesdav, Mav 30, 1995 1.30 P M Vice Mayor Bill Paul called the Workshop Meeting to order at 1:30 P.M. in Mayor Arlin G. Voress' absence. Commissioners Arthur Eypel, David Augenstein and John F. Rand were present. Town Manager Mary Ann Mariano, Town Attorney Thomas E. Sliney, and Building Official Lee Leffingwell were also in attendance, as were members of the general public. ADDITIONS, DELETIONS OR ACCEPTANCE OF AGENDA The agenda was amended to include a discussion under the Town Manager's report on policy issues pertaining to requests made of the Commission by consultants and/or others who are working with, or will work with, the RTC regarding the Hidden Harbor property. was accepted upon MOTION by COI~iISSIONER RAND/CONIIrlISSIONER AUGENSTEIN. • 95.1 PUBLIC COI~3ENTS AND REQUESTS It was the consensus to address the construction of three (3) patio villas on Highland Beach Drive under Public Comments, rather than under the Town Manager's report, to accommodate Attorney Charles Morganstein, the owner's (Conte) representative. It was noted this project needed Town Commission approval because it is multi-family. After substantial discussion, with questions being answered to the Commission's satisfaction, it was the consensus to move this item to the June 06, 1995 Regular Agenda for possible approval. 93.8 DISCUSSION RE ADELPHIA CABLE Attorney Cormac Conahan and the Commission discussed the latest revisions he had made to the Town's proposed response to Adelphia Cable's franchise proposal. During the discussion he complimented Commissioner Rand's thorough and astute review of the proposal, which enabled Mr. Conanhan's response to be more beneficial to the Town. It was the consensus that Attorney Conahan be directed to send the response to Adelphia at this time so negotiations could continue. 95.2 BOARDS AND CONIl~iITTEES Under Boards and Committees, it was noted that Thomas J. Reid had expressed interest in being reappointed to the Financial Advisory Board when his first 3-year term expires in June 1995. Town Commission Workshop Meeting - Minutes Mav 30, 1995 Paae 2 of 5 There was no correspondence from any of the Boards. 95.3 PROPOSED ORDINANCES AND RESOLUTIONS AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE TOWN OF HIGHLAND BEACH, FLORIDA, CHAPTER 24, ENTITLED "SOLID WASTE," SECTION 24-13, ENTITLED "COLLECTION CHARGES." (First Reading May 02, 1995; Published May 16, 1995). During discussion of this proposed ordinance, Ms. Mariano recommended that its adoption be deferred for the time being until fiscal year 1995/1996 charges are adopted by resolution, which should be in a month`s time. It was the consensus of the Commission to accept this recommendation. 94.7 DISCUSSION RE PROPOSED LIBRARY_FOUNDATION Substantial discussion took place regarding the proposed Library Foundation, with several recommendations being made to Attorney Sliney for incorporation into the draft Articles of Incorporation. Substantive items discussed included possible term limitations; whether or not the designated members of the Board (Town employees) should be non-voting members; and whether the Town Commission should have veto power over all appointments. These and other issues relating to the proposed Library Foundation will be further discussed at the June Workshop Meeting. MISCELLANEOUS - ITEMS LEFT OVER The Status of Building Development in Town was received as information. The following sets of Minutes were moved to the June 06, 1995 Regular Meeting for possible approval: April 21, 1995 April 25, 1995 April 25, 1995 May 02, 1995 May 02, 1995 May 09, 1995 - Public Hearing/Special - Workshop Meeting - Special Meeting - Regular Meeting - Special Meeting - Public Hearing/Special REPORTS - TOWN COMMISSION Under his report, Vice Mayor Bill Paul her letter to the Governor wherein she relating to disability presumptions. and additional legal presumption tha tuberculosis contracted by police, fir Meeting Meeting thanked the Town Manager for requested that he veto HB 67 The bill would create a new t hepatitis, meningitis and e and emergency personnel is Town Commission Workshop Meeting - Minutes Mav 30, 1995 Paae 3 of 5 job related. Ms. Mariano's letter stated that all employees, not just police, fire and EMT's, currently receive extensive protection under OSHA standards, which includes testing, monitoring, training, etc. Commissioner Arthur Eypel questioned the Building Official regarding existing real estate signage coming into conformance with the recently adopted Signs & Advertising Ordinance (Chapter 23). Ms. Leffingwell responded that there was still some time remaining for those advertisers to come into compliance, as per the provision of the ordinance "grace period." Commissioner John F. Rand suggested that in the future Public Hearings and Special Meetings of significant importance and interest be televised. The Commissioner also questioned why all required legal public notices were published only in The News. Ms. Mariano explained that the advertising rates for that publication were about 40% cheaper than the other major papers serving the area. She noted that publishing required legal ads in that paper met all requirements and said she did not feel that publishing in other • than The News would result in more people attending advertised meetings. She further noted that all meetings are not only advertised, if required, and appropriately posted, but are also put on Government Channel 12 and, should it be deemed warranted, all condominiums and other residences in Town would be individually notified. Commissioner David Augenstein had no report. REPORTS TOWN ATTORNEY Town Attorney Thomas E. Sliney had no report. REPORTS TOWN MANAGER Under her report Town Manager Mary Ann Mariano requested that Gee & Jensen's Scope of Services regarding renovations to the existing fire/police facility, for fire station operations only, be considered for approval by the Commission in order that Gee & Jensen might get started with their bid process. During discussion exception was taken to two (2) sections on Page 3, i.e., "Owner's representative" was not specifically designated and the final sentence under "Time of Performance" wherein it was stated, "Said representation is not, however, a warranty or guarantee that said services will be completed within such time frame." It was requested that a counter proposal be made regarding these items, wherein the Town Manager would be designated as the "Owner's representative" and the final sentence under "Time Performance" be revised or eliminated for the Town's protection. Ms. Mariano was directed to convey this consensus to Gee & Johnson. { - J Town Commission Workshop Meeting - Minutes May 30, 1995 Page 4 of 5 Ms. Mariano advised the need for a Budget Amendment regarding the recent settlement with RTC (Hidden Harbor) and said same would be ready for first reading at the June 06, 1995 Regular Meeting. Referring to Palm Beach County Commissioner Mary McCarty's invitation to hold a Town meeting at Town Hall in the near future for the purpose of discussing county issues that affect Highland Beach, as well as any other issues that the Commission would care to address, it was the consensus that July 28 would be an convenient date. The Town Clerk was directed to notify the Commissioner's office to get this date set up. Advising that Vice Mayor Paul had attended the Palm Beach County Municipal League's May 24 meeting with her, Ms. Mariano gave a brief summary of that meeting's agenda. She also advised that Mayor Voress had been appointed to the League's Board of Directors and Steve Abrams, Vice Mayor of Boca Raton, had been elected President of the League. Lengthy discussion took place following Ms. Mariano's explanation • of a request regarding permit verification, which was sent to Mayor Voress from CZR, Inc., who are environmental consultants dealing with the RTC in regard to the Hidden Harbor property. It was the consensus that no response be given at this time because it was agreed, on advice of Attorney Sliney, that the Town should follow certain procedures as regards such requests, i.e., that the Attorney for the case (George P. Roberts, Jr.) review any and all requests on an individual basis and, if he deems a response would be appropriate, then the Town Commission would consider honoring same. Ms. Mariano was directed to so advise CZR. Inc., and also to advise that all future requests/correspondence from the RTC be directed to her as Town Manager. Regarding status reports on the Hidden Harbor property, there was no objection to Commissioner Rand's recommendation that same be given by the Town Manager at all Workshop and Regular Meetings. The Commissioner also expressed his desire to have a written policy regarding this specific Settlement Stipulation with the RTC. There being no further business to come before the Commission at this time, the meeting was adjourned at 3:35 P.M. upon MOTION by COMMISSIONER RAND/COMMISSIONER AUGENSTEIN. dmt Town Commission Workshop Meeting - Minutes Mav 30, 1995 Paae 5 of 5 APPROVE : - ABSENT - ``~ ~--- -- Arlin G. Voress, Mayor ` l~ Bi 1 Paul, V'ce Mayor Ar hur Eypel, C mi Toner ,~tt\exj ~ ~ ~ ~ L. David Augenstein, missioner . Rand, Commissioner ATTEST: DATE: