1995.09.26_TC_Minutes_Special~ ~"~ ~ TOWN OF HIGHLAND BEACH
MINUTES OF TOWN COMMISSION MEETING
SPECIAL MEETING
Tuesdav, September 26 1995 2.15 P M
Vice Mayor Bill Paul called the Special Meeting to order, in Mayor
Arlin G. Voress' absence, at 2:15 P.M. in Commission Chambers.
Town Clerk Doris Trinley called the roll. The Vice Mayor and
Commissioners David Augenstein, Arthur Eypel and John F. Rand were
present.
Town Manager Mary Ann Mariano and Town Attorney Thomas E. Sliney
were also present, as were members of the general public.
AMENDMENT TO AGENDA
MOTION to amend the Agenda to include consideration of increasing
the principal amount of the upcoming bond issue was made by
COMMISSIONER RAND/COMMISSIONER AUGENSTEIN. (See Minutes of
September 26, 1995 Workshop Meeting.)
INCREASE IN PRINCIPAL AMOUNT OF BOND RESOLUTION
Immediately following Motion to amend the agenda, COMMISSIONER
RAND/COMMISSIONER AUGENSTEIN further MOVED that $150,000.00 be
added to the principal amount of the upcoming bond issue to provide
additional monies needed for renovation of the fire station. Roll
call met with unanimous favorable vote; the bond resolution will be
revised to reflect the Motion.
AWARD BID FOR RENOVATION OF FIRE STATION
Mike Flattery of Gee & Jenson addressed the Commission and
recommended acceptance of the low bidder on the project, RPM
General Contractors, Inc.
Discussion included the fact that even with revisions the low bid
was ultimately $150,000.00 over the $400,000.00 Gee & Jenson
project estimate, thereby making it necessary to make up the
difference by increasing the amount of the upcoming bond issue as
noted above.
Concluding discussion, MOTION was made by COMMISSIONER
RAND/COMMISSIONER EYPEL as follows:
THE TOWN COMMISSION ACCEPTS RPM GENERAL CONTRACTORS,
INC. BID FOR RENOVATION OF THE FIRE STATION UNDER THE
TERMS AND CONDITIONS~AS NOTED IN GEE & JENSON'S LETTER.
[Gee & Jenson letter attached hereto and made part of
these Minutes.]
Motion met with unanimous favorable roll call vote.
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Town Commission
Special Meeting - Minutes
September 26, 1995 Page 2 of
ADOPTION OF RESOLUTION RE EX PARTE COMMUNICATIONS
Attorney Sliney gave the legal background for the resolution and
advised that it provided procedures by which the Commission, and
also members of the Town's appropriate Boards, could have access in
several ways to anyone who had a matter before such governmental
body, providing such access was disclosed for the record in open
meeting before final action was taken on the matter.
After substantial discussion, during which Mr. Sliney answered
questions to the Commission's satisfaction, Vice Mayor Paul read
the Resolution into the record by title only:
A RESOLUTION OF THE TOWN OF HIGHLAND BEACH, FLORIDA,
ADOPTING DISCLOSURE PROCEDURES RELATED TO EX PARTE
COMMUNICATIONS WITH PUBLIC OFFICIALS IN ACCORDANCE
WITH NEWLY ADOPTED LEGISLATION WHICH IS CODIFIED AT
SECTION 286.0115, FLORIDA STATUTES; PROVIDING AN
EFFECTIVE DATE; AND FOR OTHER PURPOSES.
The resolution was adopted upon MOTION by COMMISSIONER
• RAND/COMMISSIONER AUGENSTEIN, followed by unanimous roll call vote.
[A copy of the Resolution is attached hereto and made part of these
Minutes.]
ADOPTION OF REVISED INVESTMENT POLICY IN CONFORMANCE WITH REVISED
STATE STATUTE
This revised policy had previously been reviewed by the Financial
Advisory Board and Town Manager Mary Ann Mariano, who recommended
the Commission adopt same. Again, Attorney Sliney advised that its
adoption would ensure the Town's meeting requirements of recent
legislation.
Discussion was brief and upon MOTION by COMMISSIONER
RAND/COMMISSIONER AUGENSTEIN, the revised Investment Policy was
adopted by unanimous favorable .roll call vote. It is attached
hereto and made part of these Minutes.
There being no further business to come before the Town Commission
at this time, Vice Mayor Paul adjourned the Special Meeting at 2:40
P.M. upon MOTION by COMMISSIONER EYPEL/COMMISSIONER AUGENSTEIN.
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Town Commission
Special Meeting - Minutes
September 26, 1995 Page 3 of 3
APPROVE : ( /,~~ Q„~ e~~...~
Arlin G. Voress, Mayor
ATTEST:
DATE:
Paul, Vice Mayor
David Augenstei
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ssioner