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1994.05.31_TC_Minutes_Workshop~., r .m TOWN OF HIGHLAND BEACH, FLORIDA Minutes of Meeting of Town Commission WORKSHOP MEETING Tuesday, May 31, 1994 1:30 p.m. Mayor Arlin Voress called the Workshop Meeting of the Town Commis- sion of the Town of Highland Beach, Florida, to order at 1:30 p.m. in the Commission Chambers at Town Hall. Others present were Vice Mayor Bill Paul, Commissioners Arthur Eypel, John F. Rand, and David Augenstein. Also in attendance were Town Attorney Thomas E. Sliney, Town Manager Mary Ann Mariano, Town Clerk Anne M. Kowals, CMC, Gee and Jenson representatives Jim Park and Tom Orlowski, and members of the general public. ADDITIONS, DELETIONS OR ACCEPTANCE OF AGENDA The Agenda, amended to include the March of Dimes awards presenta- • tion by Co-Chair Jan Sheller and moving the Gee and Jenson draft schematics presentation regarding the Town's Administrative Complex to a position immediately following Agenda Item 94.1 (Public Comments and Requests), was unanimously accepted as amended. 94.1 Public Comments and Requests No individual addressed the Commission under Public Comments and Requests. March of Dimes Awards Presentation March of Dimes Walk-a-thon Co-Chair Jan Sheller, noting this is the third consecutive year the Town received this award and further noting every effort is being made to have the engraved plaques corrected to read "Town of Highland Beach", presented the Trophy to Mayor Arlin Voress. Ms. Sheller then presented a "bootie" plaque to Commissioner John F. Rand who participated in the Walk-a-thon and raised a sum of $250.00 for the March of Dimes. Gee and Jenson's presentation of schematics regarding the Town's Administrative Complex Gee and Jenson's representatives Jim Park and Tom Orlowski presented and explained the draft schematics for the proposed master plan showing what can be done for the much needed expansion, as well as the enhancement and modernization, of the present " a L~ Town Commission Workshop Meeting Minutes May 31, 1994 Page 2 of 6 facilities of the Town's Administrative Complex which includes the Fire Department, Police Department, Library, Post Office, and Town Hall. Mr. Orlowski noted the presentation is a "master shopping list" that would allow the Town to proceed in steps and indicates the approximate costs involved for such project. During an overview of the site plan by Mr. Park, it was noted no attempt was made to alter the front parking area which functions quite well; and, the driveway on the South property line would become the major access to the site. Responding to an inquiry, Mr. Park advised approximately 28 additional parking spaces will be provided in addition to the spaces presently available in the front and rear parking areas. It was noted it may be necessary to house displaced departments in modular units during construction. It was noted the Police Department would be vacated and absorbed by the Fire Department; additional footage would be required to make a square building of 47,000 square feet to accommodate the equipment and facilities for the Fire Department. • The center courtyard will be closed to accommodate the Post Office comprised of at least three stations with a separate office; this department of approximately 1,900 square feet will be situated East to West in said area. The Police Department would be placed in the front of the existing building presently housing the Library and would have all the necessary rooms as well as a separate entrance; with added footage, the facility will measure approximately 9,500 square feet. The proposed new building for the Library and Commission Chambers would be erected on pilings at the rear of the property at the Intracoastal Waterway and would include an outdoor wrap-around porch. The existing Library consists of 2,500 square feet; the proposed structure housing the Library, Commission Chambers, and an auxiliary room would be approximately 11/12,000 square feet. It was noted the complex would be tied together by forming a new entrance colonnade and adding landscaping; the courtyard building would be a definite focus area to pull the buildings together. It was stated the Environmental and Coastal Agencies were consulted; the Agencies advised this project meets all requirements. Removal of the exotic vegetation (i.e. Australian Pines) would help with the permitting and still allow a good window on the Intracoastal. Mr. Leonard Bell, resident/owner at the Villa Magna, stated the Town Commission should emphasize this is a preliminary study that may eventually be done. r~ L • Town Commission Workshop Meeting Minutes May 31, 1994 Page 3 of 6 The Town Manager advised we are under a contractual obligation to expand and renovate the Fire Station therefore some modifications have to be made and that will necessitate the Police Department to relocate to a new facility. The cost, in round figures, to complete this project would run in the area of $2,500,000.00. The shoreline would be stabilized with vegetation and there would be no walkway or seawall so as to keep the area environmentally natural. It was noted that if this project is to be pursued, it would be subject to referendum for approval by residents. 93.8 Discussion re Adelphia Cable Town Attorney Sliney advised the Commission his colleague, Attorney Cormac Conahan, wrote a letter to Adelphia Cable requesting they submit a proposal regarding the renewal of the Cable Franchise for services to be provided to Town residents in order for this matter to go forward. 94.2 BOARDS AND COMMITTEES At this time, Mayor Voress acknowledged Mr. Guy Galizia who com- pleted his second 6-year term on the Community Appearance Board and, on behalf of the Commission, extended thanks to him for his outstanding service to the Town. The Mayor stated Ms. Gerber in- dicated she would like to be considered for reappointment to the Code Enforcement Board. The Mayor requested the vacancies that will occur on two Town Boards due to members' terms expiring this month be addressed at the June Regular Meeting. 94.3 PROPOSED ORDINANCES AND RESOLUTIONS 1. A RESOLUTION OF THE TOWN COMMISSION OF THE TOWN OF HIGHLAND BEACH, FLORIDA, VIGOROUSLY OPPOSING AND OBJECTING TO THE BOARD OF COUNTY COMMISSIONERS' PROPOSED AMENDMENT TO THE UNIFIED LAND DEVELOPMENT CODE, WHICH PROVIDES FOR A PROPOSED PUBLIC UTILITIES FEE AS A SOURCE OF FUNDING FOR THE COUNTY'S DEPARTMENT OF ENVIRONMENTAL RESOURCES MANAGEMENT WELLFIELD PROTECTION WORK; PROVIDING FOR AN EFFECTIVE DATE; AND FOR OTHER PURPOSES. • During discussion, it was noted this is an attempt on the part of the Department of Environmental Resources Management to transfer ad valorem taxes to a fee schedule; the County will get more money from municipalities if they succeed with their proposed amendment Town Commission Workshop Meeting Minutes May 31, 1994 Page 4 of 6 to the Unified Land Development Code. It was the consensus of the Commission to place this matter on the Consent Agenda for the June Regular Meeting. 94.6 Discussion re request submitted by Attorney R. Eisen for Developer H. Frank Lahage for release of Unity of Title re Lot 129 East. At the request of Attorney Robert Eisen, this Item was deferred to the June Workshop Meeting Agenda. MISCELLANEOUS - ITEMS LEFT OVER Status of Building Development in Town Members received and reviewed the Status of Building Development in Town, a report submitted by the Building Department. Minutes for approval at June 1994 Regular Meeting . Three sets of Town Commission Meeting Minutes were reviewed and moved to the June Regular Meeting Agenda for possible approval. REPORTS - TOWN COMMISSION Vice Mayor Bill Paul Vice Mayor Bill Paul, alluding to the Gee and Jenson presentation, suggested a schedule for discussion and to allow input from resi- dents be worked out so we can continue on a forward track as we are under a contractual obligation with the Delray Beach Fire Depart- ment. It was the consensus to carry this as an on-going item on our Workshop Meeting Agendum. Commissioner Arthur Eypel Commissioner Arthur Eypel, noting Mayor Voress and he attended a recent Palm Beach Countywide Beaches and Shores Council Meeting, reported Mr. Kirby Green, Florida Department of Natural Resources Director of Beaches and Shores, Tallahassee, gave an address with regard to the County's proposed level of authority in municipali- ties and along the shoreline. The Council made a Motion that only those municipalities wishing to be under the County's level of operation go into such agreement. We are under the jurisdiction of the State; we will control our destiny with regard to coastal • vegetation and dune line. • Town Commission May 31, 1994 Page 5 of 6 Workshop Meeting Minutes Commissioner John F. Rand Commissioner John F. Rand expressed complete pleasure and satisfac- tion regarding the recent termination of Palm Beach County Budget Director David Wood who ambushed our efforts to change the method of assessing fees for Palm Beach County Fire and Rescue Services. Commissioner Rand, noting he is pleased Highland Beach has again been awarded the 'March of Dimes Walk-a-thon' Municipal Trophy, suggested, in the future, we join forces with the City of Boca Raton rather than participate separately as a Town in this event. The Commissioner, noting there is an abundance of talent throughout our Town, suggested information indicating the Town is always look- ing for talented people to serve on our Boards be placed on our government channel 12. Residents interested in serving on any Town Board are urged to obtain a Talent Bank Application at Town Hall and return the completed form to the Town Clerk's Department for processing. • Commissioner Rand, having been a client of the same insurance company for 43 years noted his home owner's policy was recently cancelled, recommended no one waste their time fighting such cancellation as it is an exercise in futility. Commissioner David Augenstein Commissioner David Augenstein, citing an article in the 05/22/94 issue of the Sun Sentinel listing the various services available from numerous cable companies, noted the future of cable is opening up and it will be interesting to see what our cable provider will offer to Town residents. Mavor Arlin Voress Mayor Arlin Voress, noting hurricane season commences on June O1, urged all to be alert during such occurrence. The Mayor stated the Town's "Hurricane Preparedness Booklet" will be available to all residents very soon. The Mayor reported the Arbor Day Proclamation was presented at the tree planting ceremony held this date at 1:00 p.m. at 4222 South Ocean Boulevard; the Community Appearance Board Members attended this function which was another act of beautifying our Town. • Mayor Voress further reported most of the new instrumentation has been installed at the Water Treatment Plant to give the Utilities Department on-sight control at our plant in Boca Raton of our Sewer System and and Water System on the island. The Mayor noted those • Town Commission May 31, 1994 Page 6 of 6 Workshop Meeting Minutes residents using kidney dialysis machines and households with aquariums should be aware that, from June 13 through June 26, the Town's water will have free chlorine; this is a necessary step to inhibit bacterial growth in the Town's pipes. REPORTS - TOWN ATTORNEY Gee and Jenson's presentation of schematics regarding the Town's Administrative Complex It was noted this matter was addressed earlier in the meeting. Town Manager Mariano advised a preliminary draft of the 'Hurricane Brochure' was received. Following receipt of the final draft, due on June O1, the brochure will be printed and available to residents within the next 14 to 21 days. It was noted the 'Brochure' will be distributed in the same manner as the Town's Newsletter. The Town Manager noted each Commissioner will receive a copy of a letter from Alston & Bird with regard to retaining Attorney John Douglas as consultant for the RTC matter. It was the consensus to place this matter on the June Regular Meeting Consent Agenda. ADJOURNMENT There being no further business to come before the Town Commission at this time, the Mayor adjourned the Wor~CShop Meeting at 2:50 p.m. APPROVED : ~~-~/~---~ ~ °~' Arli Voress, May P 1, Vice Mayor thur ssi v ~~ ~ F. Ra d, Comm ;ssi er David Augen te: Commissioner