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1994.10.25_TC_Minutes_Workshopf-'t ~.~ • TOWN OF HIGHLAND BEACH, FLORIDA Minutes of Meeting of Town Commission WORKSHOP MEETING Tuesdav, October 25, 1994 1:30 p.m. The Workshop Meeting of the Town Commission of the Town of Highland Beach, Florida, was called to order at 1:30 p.m. in the Commission Chambers at Town Hall by Mayor Arlin Voress. Others present were Vice Mayor Bill Paul, Commissioners Arthur Eypel, and David Augenstein. Commissioner John F. Rand was absent. Also in attendance were Town Attorney Thomas E. Sliney, Town Manager Mary Ann Mariano, Town Clerk Anne M. Kowals, CMC, Finance Director Michael Seaman, and members of the general public. ADDITIONS, DELETIONS OR ACCEPTANCE OF AGENDA Approval of the Agenda, as submitted, was unanimous. 94.1 PUBLIC COMMENTS AND REQUESTS Under Public Comments and Requests, no individuals addressed the Town Commission. At this time, Talent Bank Applicant Alfred E. Bresnahan, having submitted a brief resume for the record (a copy of which is attached to and made a part of these Minutes), was interviewed by the Town Commission. Responding to a query, Mr. Bresnahan stated he will serve the Town on any Advisory Board the Commission deems appropriate. Discussion re resident Felix R. Goldenson's letter sub- mitted at the 10/05/94 Town Commission Regular Meeting. Acknowledging receipt of resident Felix Goldensons' letter, Mayor Voress noted, in a discussion with Mr. Goldenson, it was agreed this matter should be delayed until such time when Commissioner Rand (whose area of interest is the Finance Department) is present to discuss the subject of said correspondence which pertains to a budget procedure regarding 'reserve funds'. 93.8 Discussion re Adelphia Cable It was noted a draft proposal for the renewal of the Adelphia Cable Franchise contract was distributed to the Town Commission with the Town Manager's Memo of October 11, 1994, which Memo requested Com- mission comments regarding said document. The Town Manager advised that Attorney Cormac Conahan, who is very knowledgeable in this matter and would be able to answer any of the Commissioner's con- cerns and questions, was unable to attend today's meeting. The Town Manager stated each Commissioner should feel free to contact ~, • Town Commission Workshop Meeting Minutes October 25, 1994 Page 2 of 6 Attorney Conahan to set up a meeting to discuss the Adelphia proposal prior to the next Workshop Meeting when this matter will, once again, be an Agenda Item. During the discussion, it was noted that Attorney Conahan takes some exception to Adelphia's comments that they have complied with the franchise requirements and same will be transmitted via letter to Adelphia Cable. Noting the 'Cable Act' requires that the franchise renewal process must commence 36 months in advance of the end of a cable contract, responding to an inquiry, Town Attorney Sliney stated "we are about half way into the process; there is time before we get into it." It was noted one can lose their rights if one does not act within a certain time frame. Mayor Voress noted, due to the objections voiced when Channel 4 was replaced with ESPN-2, he contacted Chuck Blaine of Adelphia with regard to this matter and was advised that Mr. Blaine will review the basis on which that change was made and see what might be done to reinstate said Channel inasmuch as there is a great deal of dissatisfaction on the part of the Town Commission and residents. DEPARTMENTAL REPORT BY MICHAEL SEAMAN, FINANCE DIRECTOR At this time, Finance Director Michael Seaman presented the annual report (a copy of which is attached to and made a part of these Minutes) of the Finance Department. The Town Manager noted that the Finance Director has been appointed to the 'Review Board' of the Government Finance Officers' Association - he will be reviewing finance reports of other cities. 94.2 BOARDS AND COMMITTEES Mayor Vorees, noting three Advisory Board Members terms will expire this month, stated said Members, eligible for reappointment, have expressed an interest in continuing to serve on their respective Boards. This matter will be considered at the November Regular Town Commission Meeting. The Mayor acknowledged receipt of the following correspondence: Community Appearance Board Memo of 10/03 re Tennis Court Fences Planning Board Memo of 10/12 re Fences, Walls, and Hedges Town Manager Mariano, advised the Commission that the memo regard- ing the Tennis Court Fences was returned to the CAB with a request • that the Members, once again, review this matter at their October Meeting and submit specific recommendations as to height, etc., to ~ ~ ~ ~ • Town Commission Workshop Meeting Minutes October 25, 1994 Page 3 of 6 the Town Commission for consideration. It is anticipated said recommendations will be available for the November Regular Town Commission Meeting at which time the Commissioners will direct the matter to the Planning Board for and advertised Public Hearing as this relates to a zoning ordinance amendment. With regard to the Planning Board Memo, it was the consensus to accept the Town Manager's suggestion that this issue be held in abeyance until the CAB's recommendation for Tennis Court Fences is received to allow the Commission to have one 'ordinance' advertisement and hold one Public Hearing for both matters as they pertain to a zoning ordinance amendment of Chapter 30. 94.3 PROPOSED ORDINANCES AND RESOLUTIONS 1. AN ORDINANCE OF THE TOWN OF HIGHLAND BEACH, FLORIDA, PROVIDING FOR UTILITY RATES, FEES AND/OR CHARGES, SPECIFICALLY AMENDING HIGHLAND BEACH CODE SECTION 24-13 OF CHAPTER 24 RELATING TO SOLID WASTE (GARBAGE, TRASH, AND RECYCLING CHARGES.) During brief discussion it was noted that, following the FAB review of the above issue on October 28th, their recommendation will be submitted to the Commission prior to the November Regular Commis- sion Meeting. It was the consensus to include the proposed ordinance on the Regular Meeting Agenda for first reading. 94.7 Discussion re Library Foundation Noting an up-dated memo regarding the 'Library Foundation', sub- mitted by the Town Attorney's partner, Peter K. Bradley, was distributed to the Commissioners, Town Attorney Sliney explained the Town Commission needs to prepare a non-profit Charter and a set of by-laws which will then be forwarded to the Internal Revenue Service with a specific form to apply for a 'tax exempt status'. Following substantial deliberation, it was the consensus to carry this matter on the November Workshop Meeting Agenda for further discussion. MISCELLANEOUS - ITEMS LEFT OVER Status of Building Development in Town Members received and reviewed the Status of Building Development in Town, a report submitted by the Building Department. • ~ ~ ~ i • Town Commission Workshop Meeting Minutes October 25, 1994 Page 4 of 6 Minutes for approval at November 1994 Regular Meeting The following Minutes were reviewed and moved to the November Regular Meeting Agenda for consideration: September 20, 1994 - Public Hearing/Special Meeting September 27, 1994 - Workshop Meeting October 05, 1994 - Regular Meeting REPORTS - TOWN COMMISSION Vice Mayor Bill Paul Vice Mayor Bill Paul, under his report, noted the gas line is being extended into the South end of the Town of Highland Beach. Commissioner Arthur Eypel Commissioner Arthur Eypel reported that, at the last Palm Beach Countywide Beaches and Shores Meeting, a discussion was held with regard to renourishing the beach at South Lake Worth Inlet which is actually Boynton Beach. Said renourishing will benefit the Town of Highland Beach as the sand drifts from North to South. Commissioner John F. Rand Commissioner John F. Rand was absent - no report. Commissioner David Augenstein Commissioner David Augenstein, under his report, noted the new technology regarding television is here to stay. The Commissioner advised a mini dish that will transmit 150 television channels and stereo music is being made available to the consumer. During brief discussion of the advent of new television technology, Commissioner Augenstein stated "we want to make sure our residents get the maximum service possible." Mayor Voress suggested information be placed on government channel 12 requesting any residents who are knowledgeable and willing to guide the Town in the area of this new technology to call Town Hall at 278-4548; any and all assistance will be greatly appreciated. Mayor Arlin Voress Mayor Arlin Voress reported on the Meeting of the Florida Depart- . ment of Environmental Protection and the Florida Beaches and Shores he attended at Captiva Island. The Mayor noted during discussion • Town Commission Workshop Meeting Minutes October 25, 1994 Page 5 of 6 it was indicated the DEP will be finishing up studies of the new model at the end of the year; and, the peer review group is having problems with the technology practices. The DEP will be in some- what of a dilemma with the remaining three counties (which includes Palm Beach County) relative to the Coastal Construction Control Line issue. The Mayor reminded one and all that the General Election is set for Tuesday, November 08th, from 7:00 a.m. through 7:00 p.m., in the Commission Chambers at Town Hall. REPORTS - TOWN ATTORNEY Town Attorney Thomas E. Sliney had no report at this time. REPORTS - TOWN MANAGER Town Manager Mary Ann Mariano, alluding to her 10/17/94 Agenda Report Form, noted the proposed budget transfers for fiscal year 1993/94 relate to an annual housekeeping item that transfers funds to clean up the books for said fiscal year. During brief discussion of the Fire Truck Purchase Options., it was noted that, following a review of this matter on October 28, the FAB will submit their recommendation for consideration by the Town Commission at the November Regular Commission Meeting. The Town Manager noted the Boards Appreciation Luncheon is set for Thursday, December 01, at the Holiday Beach Holiday Inn; the Government Open House will take place on Thursday, December 08, from 10:00 a.m. through 3:00 p.m. Residents are encouraged to bring their children and grandchildren to the Government Open House Program. Town Manager Mariano advised Belle Glade will be hosting the annual barbecue for the Palm Beach County Municipal League on Friday, December 09, and all elected officials are requested to attend. The Town Manager noted the Town of Highland Beach has been cited in the Cities Innovation Showcase in the Florida League of Cities Magazine for implementing the 'Orientation Breakfast, pre-Workshop meeting with the Town Attorney and individual Commissioners, the revamped distribution of the Community Newsletter, and the Govern- ment Open House Program.' Further, the Town Manager advised we are awaiting word with regard to a national award for the Town's new hurricane booklet (Pearls of Survival). • • Town Commission Workshop Meeting Minutes October 25, 1994 Page 6 of 6 ADJOURNMENT There being no further business to come before the Town Commission at this time, upon proper Motion, Mayor Voress adjourned the Workshop Meeting at 2:15 p.m. APPROVED : ,a ,-~ ~~ F - Arlin Voress, Mayor Bil u Vice M yor F Ar hur Eypel, Comm' sin er' (Absent) n F. Ran Commi sinner -~ _~ David Augenstei Commissioner • A ~~ Date • l AMK • • Resume Alfred E. Bresnahan 3310 So. Ocean Blvd. Apt. 626D Highland Beach, Fl. 33487-2590 Tel. (407) 274-2029 Birth: Boston,Mass.8/12/28 Marital Statist Married, Wife: Eula , 46 years Family: Four Children, Two of each. Hobbies: Photography, Golf, Industry Related Associations Education: Graduate Lexington H.S. Business Major Wharton School of Finance. Employment: The Automotive Aftermarket has been my full time career. Worked eight years for an automotive wholesaler. Then nine years for Chicago Pneumatic Tool Company, before taking a position with Marson Corporation, a subsiduary of Swingline/ American Brands.I became Vice President of Sales & Marketing.In 1981, I formed my own Automotive Aftermarket Agency that grew to six people covering the six states of New England.Our sales volume was over ten million . Currently consulting to the aftermarket , as well as being treasurer for the New England Regional Automotive Show and trustee to the New England Automotive Trust Fund. Other positions held,Past Pres. New England Automotive Show, 1981,. Past President of New England Automotive Boosters 1979. Past President Automotive Booster Clubs, International of Chicago, Illinois in 1983. Residence: Sold our Wenham, Ma. home October,1993. We are full time residents of Highland Beach, Florida. We have owned our florida home since November of 1990. ,. The Finance Department is responsible for the overall Financial Administration of the Town, which includes: Preparing the operating and enterprise budgets through revenue-and expenditure planning Budget Administration Accounts payable and receivable Purchasing coordination, from requisitions to payment Investment Management Debt Management Risk Management through administration of insurances Coordination of benefits package Payroll records Utility Billing Asset Management Coordinating the Annual Audit Financial Reporting Accomplishments for the prior year include: Receiving the Govt Finance Officers Association Certificate of Achievement for Excellence in Financial Reporting" for the third consecutive year, and we will also be applying for that award this year. Assisted with the computerization of the town hall Computerization of the payroll process Together with the Building Department, worked to retain the Town's class 9 rating in the National Flood Insurance Program's Community Rating System for which residents are given a 5~ discount on their flood insurance premiums. Continued administering the Town's Drug-Free Workplace for which we receive a 5$ discount on our workers compensation insurance premium. •