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2013.09.24_TC_Minutes_Workshop TOWN OF HIGHLAND BEACH MINUTES OF TOWN COMMISSION WORKSHOP MEETING Tuesday, September 24, 2013 1 PM Mayor Bernard Featherman called the Workshop Meeting to order in the Commission Chambers at 1:30 PM. CALL TO ORDER: Roll Call: Members present: Mayor Bernard Featherman; Vice Mayor Ron Brown; Commissioner Dennis J. Sheridan; and Commissioner Carl Feldman. Member absent: Commissioner Louis P. Stern. Also present: Town Attorney Glen Torcivia; Acting Town Manager Beverly Brown; Deputy Town Clerk Valerie Oakes; Police Chief Craig Hartmann; Finance Director Cale Curtis; Building Official Michael Desorcy; Assistant to the Town Manager Zoie Burgess; and members of the public. Pledge of Allegiance: The Pledge of Allegiance was given, followed by a moment of silence. 1. ADDITIONS, DELETIONS OR ACCEPTANCE OF AGENDA: Mayor Featherman called for any additions or deletions. Receiving none, the agenda was accepted as submitted. 2. PUBLIC COMMENTS AND REQUESTS: Florence Furino — 3420 S. Ocean Blvd., #50 Mrs. Furino explained that she had written a letter to Mayor Bernard Featherman on September 12, 2013. This letter explained that she is a resident of the Coronado Condominium that is undergoing demolition and renovations. She had expressed to Michael Desorcy, Building Official, that there was a present threat to the residents safety with a specific concern to the post tension cables popping more frequently due to the jack hammering and drilling. Mrs. Furino stated that she was disappointed with Mr. Desorcy's response. Furthermore, on September 10, 2013, a post tension cable popped on her balcony sending 60,000 pounds of pressure through the concrete, which exploded through the sliding glass patio door and spraying her condo with large chucks of concrete, heavy pieces of metal and broken glass. She also mentioned that something crashed through the sun roof of her neighbor's car. She is very disappointed with the response from the Town's Building Department. (Mrs. Furino's complete prepared statement is attached as Exhibit A). Town Commission Workshop Meeting Tuesday, September 24, 2013 Pate 2 of 14 Patricia Moschella — 3400 S. Ocean Blvd. #3A Ms. Moschella commented that she lives in Coronado Condominium and is dissatisfied with the inspection process by the Building Official. She has spoken to Michael Desorcy regarding her concerns over the safety issues during the current construction project, and provided Commissioner Dennis Sheridan with copies of two reports written by Bill Neel, Property Manager. Ms. Moschella read into the record a prepared statement. (Ms. Moschella's prepared statement and photos that she presented, are attached as Exhibit B). Vera Krakauer — 3400 S. Ocean Blvd., #I I D I have lived in Coronado for 30 years, and I was secretary for 17 years and president for three years. I was on every committee there could have been. Before my husband passed away, he was president for two years. We worked in 1996 with Mr. Tim Marshall, who I believe at that time was a lot more caring. He had told me in the very beginning, we used to have carpet that was installed by the developer, which corroded particularly in the corner units including the A stacks, the G, S and T. There were 29. He told me before the work started that one of the most dangerous items in our building were the post tension cables and if he had to repair any of the edges, you had to be sure to lock it out. He called a specialist from Tampa, who came in. Before we did the several areas, there were not that many post tension, they were locked out very securely and not one ever popped. He told me that it would be a matter of life and death. At that time he also worked on the A- stack. Now I understand that one of the letters from the directors, he said that originally that while this was a 30 year problem, which of course it was not. He said that in 1996/98 that this was a major problem. That could not have been because he told us that we were totally done and received our signed certificate of occupancy (CO). We believe that it is the extensive hammering by the people that is doing the damage. Whatever it is, we paid quite a lot of money to an outside company engineer. Local engineers, I had two of them with our group, two of them came and told us verbally that this is terrible and it is in excess because you do not have to take off ( ?) walls, if there are problems on the doors or floors. Both of those engineers said they would not put that in writing. The engineer from Tallahassee had no vested interest in working with any of these people. The very extensive report was sent out and rudely attacked by Mr. Marshall. I am quite concerned because right now they are digging holes into our garage where cars are parked. They are re- filling them with a band -aid. Now that these garages were poured, there was extensive testing of the cement. In 1996 when he re -did some of the balconies, the cement that came in — came in as a ready mix under a certain weight. These holes right now are being fixed with quick mix, which these people are mixing up in little blue wheel barrels and pouring it in what is called our balconies. I am really disturbed. Like they said, we were so reliant on the permitting process of Highland Beach and people inspecting it well. This is such an enormous job and we feel that it is not really being inspected. On the contrary, I have a building permit (attached as Exhibit C), which was for the bathrooms, had been destroyed. They called it the cabana. They would not let anyone swim in the back pool until those garages were completed. Now I see that they were destroying the bathrooms at the east pool, all they did was took this building permit and crossed off remodel cabana baths and wrote clubhouse. We don't know if this was a separate permit that was issued or if it was moved over. In the meantime, I asked Mr. Desorcy to ask if we had a CO for the back pool, and he told me that he doesn't issue a CO for the bathroom until they are all done. The front bathrooms have just been started. So there is something weird about this permit issue and like they are not being as careful as we use to be. I believe most of us worry about our safety. We don't worry about the appearance of these things because that is very minor. Safety and the strength of the building is a major issue. Town Commission Workshop Meeting Tuesday, September 24, 2013 Paze 3 of 14 3. PRESENTATIONS • Proclamation — Viva Florida 500 Presented to Melissa Schechter — Southeast Regional Liaison Florida Dept. of State Deputy Town Clerk Oakes read into the record the Proclamation declaring 2013 as Viva Florida 500. Mayor Featherman presented the Proclamation to Ms. Schechter on behalf of the Town of Highland Beach. Ms. Schechter thanked the Town of Highland Beach and announced that the Proclamation would be archived with the State of Florida. 4. BOARDS AND COMMITTEES A) Board Correspondence: • None B) Board Action Report: • No Report C) Board Vacancies: • Beaches & Shores Advisory Board — One Appointment • Board of Adjustment & Appeals — Two Appointments • Code Enforcement Board — One Appointment Interview — Talent Bank Application David Stern — 2901 S. Ocean Blvd. Mr. Stern has served as Chair of the Board of Adjustment & Appeals, a member of the former Financial Advisory Board, the Charter Review Board, and on the Water Plant Review Committee. He is termed limited and would like the opportunity to continue serving the town. By consensus, the Commission agreed to place the appointment of David Stern on the October 1, 2013, Consent Agenda. • Planning Board — Re- Appointment Interview — Talent Bank Application Ilyne Mendelson — 3740 S. Ocean Blvd. Acting Town Manager Brown explained that Ms. Mendelson had to fly out of town to New York on business, and requested that the Town Commission re- appointment Ms. Mendelson without rescheduling the interview. By consensus, the Commission agreed to place the re- appointment of Ilyne Mendelson on the October 1, 2013, Consent Agenda. Town Commission Workshop Meeting Tuesday, September 24, 2013 Paee 4 of 14 D) Monthly Board Meetings • Beaches & Shores Advisory Board — No meeting scheduled • Planning Board — October 9 th — 9:30 AM • Financial Advisory Board — October 18 — 9:00 AM • Bd. of Adjustment — Meetings are scheduled on a "as needed" basis • Code Enforcement Board — Meetings are scheduled on a "as needed" basis 5. PROPOSED ORDINANCES AND RESOLUTIONS A) ORDINANCE NO. 13 -003 O AN ORDINANCE OF THE TOWN OF HIGHLAND BEACH, FLORIDA, AMENDING ARTICLE I, "IN GENERAL," OF CHAPTER 6, "BUILDINGS AND STRUCTURES," OF THE TOWN CODE OF ORDINANCES BY AMENDING THE ADMINSTRATIVE AMENDMENTS INCORPORATED INTO SECTION 6 -27 TO INCORPORATE STREAMLINED INSTALLATION AND PERMITTING PROCEDURES FOR LOW VOLTAGE ALARM SYSTEMS; PROVIDING FOR CODIFICATION; PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. Deputy Town Clerk Oakes read Ordinance No. 13 -003 O, title only, into the record. Acting Town Manager Brown explained that during this past legislative session, the Florida Legislature adopted HB 973 which streamlines the permitting and installation procedures for low - voltage alarm systems. Basically, it eliminates the review of these systems and streamlines the permitting and installation procedures. This administrative amendment upon adoption would be included in our structure. Requested to place the item for first reading on the October 1, 2013, agenda. By consensus, the Commission agreed to place Ordinance No. 13 -003 O on the October 1, 2013, Agenda for first reading. 6. NEW BUSINESS: A) Discussion — Resident Correspondence — Coronado Construction Acting Town Manager Brown asked that Building Official Desorcy come to the podium to address the resident correspondence, and also announced that Timothy Marshall, Project Engineer of A.T. Designs, Inc. would speak on the topic. Comm. Feldman — In the letter that was read, was it correct? Building Official Desorcy — No. Some things were right on and there were some things that are not. The Building Official read into the record his response to the letter from Flo Furino (attached as Exhibit D). Town Commission Workshop Meeting Tuesday, September 24, 2013 Pasie 5 of 14 Comm. Feldman — How much is the total project? Bldg. Official — I do not have a grand total. Mayor Featherman — Does anyone from Coronado know the answer to that? Bill Neel, Coronado PropgM Manage r — In round numbers, concrete restoration is $5 million plus, the pool pavers $100k plus, the bathroom repair /renovation is $200k plus, and pool pumps /equipment $250k plus. Mayor Featherman — You were getting bathrooms fixed. Are those released as they are fixed and approved? Do you have to wait until everything is done to get approval? Mr. Neel — No, as they are repaired they are released when they are functional. That is around the time that the final inspection is made. Comm. Feldman — As the building manager, when you hire someone like this, do you go up and look at any of the work yourself before it is being done or while it is being done? Mr. Neel — I do not go up high. I do look at the work from the inside and on the ground level. I do not go up on a scaffold. Comm. Feldman — As the building manager, does this project meet OSHA safety requirements? Mr. Neel — In my opinion, we have a safety committee. The General Contractor has ongoing safety meetings. I attend some of them, not all of them, as they are done on a weekly basis on various topics. Comm. Feldman — Whenever a project is being done of this scope, when there are accidents, OSHA is usually called in. Since debris fell on a car, there probably wasn't the proper skirting around the building. Since something broke and went through the window, there wasn't the proper shielding because there was no plywood over the windows. OSHA requires that when you are doing concrete construction. Mr. Neel — OSHA was called in by one of our members, not myself. They did a complete inspection of the jobsite following the incident in unit #50 where one of the post tension cables snapped. A couple of the OSHA inspectors did a review and we have not seen it in writing yet. From what I understand, there were two violations. Comm. Feldman — Did they stop the job? Mr. Neel — No they did not. Vice Mayor Brown — Isn't the general contractor responsible for this and not you as a building manager? Mr. Neel — That is correct. It is the general contractor's responsibility. Vice Maw Brown — If you see a problem, don't you take it to the board of directors? From there do you go to the general contractor with problems? You are the building manager; your expertise is not OSHA or construction that is why you hire a general contractor. Mr. Neel — That is correct. On a daily basis, I walk the project to visually inspect the projects. If there are any incidents or anything obvious, then I meet with the general contractor superintendent. We have formal meetings with board members. The general contractor, general manager, the site superintendent and the engineer of record hold coordination meetings usually every Tuesday morning. Extensive notes are taken and inserted into the project manual. Vice Mayor Brown — What about the residents? Do you meet with them about the ongoing construction so you can be the conduit between your residents and the general contractor? Mr. Neel — I do not meet with them on an organized basis. We do communicate with the residents. I was communicating with the board and the residents on a weekly basis through the manager's report that is intended for the board. The board members felt it contained enough valuable information that they shared it with the homeowners. However, where that led to after a number of months, were comments from the manager's reports being picked up by the homeowners who mass circulated these comments at their own meetings with incorrect information. The weekly management report is now being confined to the board so that I Town Commission Workshop Meeting Tuesday, September 24, 2013 Page 6 of 14 am able to communicate with the board on a very specific nature. Vice Mayor Brown — The residents have no input into you then? Mr. Neel — The residents come in and visit often. They call often. I make it a point to return the calls as quickly as I can. I also return anything I receive in writing — it gets a response to it. Comm. Sheridan — I would just like to say as president of my board. I think the responsibility lies between the condominium contractor and the board of directors and then down to the unit owners. I don't understand how the Town is involved in this at all. I think any complaints other than safety measures, which I must say that when I was contacted by these two residents, I immediately responded and visited one of them to get their story. I passed it on to the necessary people in the town. As far as the town not being interested, that is not true. We are very concerned about the safety of our residents and we will do anything morning, noon or night to make sure that safety is there. Ms. Moschella — Mr. Sheridan I do appreciate that you drove in my driveway and got the two copies of the written report. I am really disappointed that you are trying to turn this around. This is not about internal politics or what is going on at the Coronado or any satisfaction, dissatisfaction or any complaints internally. This is about dissatisfaction of the comments made by the Town of Highland Beach's representative, Michael Desorcy, the general manager for the building department. That is why we are here. That is why we were asked to come. This is why we wrote the letters. The dissatisfaction and the response that we received from your person, the person that represents Highland Beach, that we use to respect and look to for guidance and intervention on our behalf — that is why we are. Not at all about the Coronado and what is happening. This is about the Town; that is why we came. Mrs. Furino — You said that there were errors in the letter. I would like you to point them out. When we were there talking to you about what was going on, you were very condescending to us. You said that you stood by a table that exploded and the only thing that happened was there was a little bit of concrete on you and you brushed it off. That is what you said to us. That is certainly not a little concrete. That blew 35 feet from my slider and hit my front door. I was told you were on the property the day after the accident — you never called me back, you never did anything. Acting Manager Brown advised Mrs. Furino that she was out of order. This discussion was fact - finding only. Vice Mayor Brown — Excuse me, let us have a point of order. You are personally attacking. You can talk about the problems. You can disagree with his ideas but you don't need to attack him. Mrs. Furino — I am sorry if I am attacking him, but he told me nothing could happen and the very next day we could have been killed. You can imagine the feeling I had when I called that office and the next day when he did visit the property he never contacted us. I was told by someone who overheard him say that he was there when I called. Mayor Featherman — A point was brought out about one of our employees. Understand that he is not one of our employees. He works for a company that we subcontract that I think are out of Wisconsin or Michigan. Town Commission Workshop Meeting Tuesday, September 24, 2013 Paae 7 of 14 Comm. Feldman — Town Attorney, what you are hearing now with what has been said, does the Town have any liability? Town Attorney Torcivia — From what I am hearing, the Town does not have a liability from a legal sense. The residents are concerned about the performance of an employee's job, which is properly brought to the Town Manager. We are having a public discussion about the dispute of residents and an employee. I am sure that when Mrs. Weiser returns that she will look into and address those concerns /complaints. It is unfortunate because you are having a public debate about a person, their qualifications and ability to do their job, which are sometimes negative and sometimes positive. I have heard in the past that there was a good relationship and right now apparently things didn't go so well. I would suggest that the Commission does not get that involved in this. Otherwise, like Commissioner Sheridan said, we received the complaint and referred it to the right authority. OSHA has done their inspection. There is an engineer. If there are concerns about the job performance, then I think that it is appropriately between the town manager and Michael Desorcy. Comm. Feldman — With the work going on, if there were any incidents, would we have any liability? Town Attorney Torcivia — There should not be. If a permit is issued for the work and there is an engineer signing off on the job, the towns generally do not have liability in this situation. Otherwise, every town would be responsible every time. Unfortunately, accidents happen. Work is done where bridges collapse. If we were responsible, every town in America would be bankrupt. The law is clear that it is between the homeowner, the association, the general contractor and the private engineer. The idea of permits is so that construction is done under some rules and regulations. Otherwise, there would be no rules; it would be anarchy; it would be chaos. The town issues permits so the plans meet the minimum criteria. For example, the electrical plans would not show sparks flying all over them. It is a reviewing agency not an insurance company. Comm. Feldman — Mike, from what we are hearing, this is not your responsibility to oversee the job. Building Official — That is correct. The ultimate responsibility falls onto the general contractor. Comm. Feldman — Unless you knew they were doing something wrong, then it is your moral responsibility. Building Official — I would like to say something in my defense. I can emphatically say that I was not in the building department when Mrs. Furino called. I was not there. I do not know where she got the information. There are some inconsistencies with her statement. Do you want me to address that while I am still standing here? Comm. Feldman — That would be good. Building Official — The first inconsistency was the illegal construction, the illegal paver work; there is no illegal paver work in the first paragraph of her statement. The second inconsistency was the statement that I made about the post- tension cable. I have been around post - tension work for years and I have been showered in concrete and I have been in close proximity to cables that have failed. I have been hit with concrete and I am still standing. I did not take a shot to the head with a metal plate or a huge chunk of concrete, but I am still here; I am still standing. That means that I am lucky. I was in the right place at the right time, I guess. The responsibility of safety falls onto the shoulders of the contractor. The contractor has a safety book and the safety instructor is OSHA qualified, he is an OSHA trainer, he holds toolbox meetings on a regular basis and I have a list of the men who attend the toolbox meetings. The safety of the job is as good as it gets. Comm. Sheridan — Does he report that to you on a regular basis? Building Official Desorcy — No, this stays in the possession of the general contractor. These toolbox meetings are held onsite. They are held in the construction trailer and outside the construction trailer. They talk about a lot Town Commission Workshop Meeting Tuesday, September 24, 2013 Pate 8 of 14 of different things. There is a section in here (safety book) about post tension and post tension safety. Comm. Feldman — Who would be responsible if a piece fell off and crashed through the sunroof of a car? Building Official Desorcy — That would be the condominium association. That is part of a common element. There is a lot of necessary work going on. The statement that was made, that I said that the building would become unsafe — that's my opinion. If this work wasn't performed, if these measures weren't taken, the structural integrity of the building wasn't maintained; at some point the structural integrity would be affected. These repairs are necessary. Mr. Marshall can explain that. I believe that he has been working there for awhile. He was there back in 1998, I believe. He made an assessment of the building and he can explain more about that when he comes to speak. Lucia Maduri, 3400 S. Ocean Blvd — I know nothing about construction. However, I hear a discrepancy. All Mr. Desorcy's secretary had to do was contact him and see her apartment when it happened that day and maybe none of this would have transpired. Joe Cessa, 3400 S. Ocean Blvd — Mike never indicated to me that the building would be uninhabitable. Mike and I were talking theory. In all fairness, he did say that the marks on the balcony indicate that there may be a problem. That is the extent of what Mike told me as to what the construction problem might be. I personally apologized to Mike and the girls in his department that they were brought into this. Regarding the pavers, we feel they were done without the proper ruling. It is still in debate. Building Official Desorcy — A paver company applied for permits to replace the pavers on both pool decks. I don't know anything about a ruling on the pavers. It is a condominium issue. Ms. Furino stated that illegal pavers were installed. They were not illegal as far as the Building Dept. is concerned. We issued the proper permits to a paving company to install the pavers. The work was done and closed out. Tim Marshall. P.E. of A.T. Designs, Inc — I was hired to oversee the restoration work at the Coronado. I have previously worked at multiple condominiums here in Highland Beach with successful restoration projects. Part of the issue that we have here is I was hired by the Condo Association in 1996 for isolated restoration work on the A stack and the G stack, which is the north and southeast corner of the east building. At that time there was significant deterioration and since then there has been isolated instances. The ongoing work that is occurring right now is a step by step, open up, identify and fix only if needed. Unfortunately, the degree and severity of deterioration, especially to the post tension anchors, is significant. To date, on a hundred balconies, we have repaired 625 post tension cables. It is a significant structural issue. Mr. Desorcy is an excellent Building Official and you are lucky to have him. He is diligent, knowledgeable and direct and has contacted my office multiple times in the last couple of weeks. Prior to that, he has also contacted my office when there were questions. I am the individual that has to tell the Condo Association that I have investigated and identified so many hundreds of thousands or maybe millions of dollars worth of work. I have not met an association that has accepted that freely. It is not always a question of fixing the damage, it is the economic impact that the damage puts the residents in. There is an open avenue of information to most of the people and they probably are as forthright with information as any condominium I have worked for. Mr. Marshall explained a shoring detail for a column plan which is not associated with the Town Commission Workshop Meeting Tuesday, September 24, 2013 Paae 9 of 14 failure of the post tension cable. It is my recommendation to the Board that the intersection at the slab be replaced. I have hired a Specialty Engineer to develop a shoring plan because it is very extensive. It is very critical that when we implement this project we lock the column so there is no movement and it will be a safe job. Mayor Featherman — When you are doing this type of work, do you put up a wooden barrier in front of windows and doors where it is occurring? Mr. Marshall — The rule of thumb is when you are excavating or chipping on a balcony, plywood and protection is put up against the windows. When this is completed the plywood is removed and placed on other windows. Mr. Marshall explained the incident which took place when the lock out plate went through the window of the unit in question. We have had several meetings to discuss implementation of additional safety features that would address the inherent dangers of post tension repair work. Mayor Featherman — In this case there obviously was no border on this unit. Mr. Marshall — We have implemented more stringent safety requirements than what the industry standards is. This is a rare occasion but it does occur. Mayor Featherman — OSHA has been called in so there must be a great concern. Are some of the people working there one hundred percent? Mr. Marshall — OSHA was brought in and they did a complete inspection on site. I do not know the results of the inspection. No incidents were identified that would cause the job to be shut down because of safety concerns. Comm. Feldman — Where does the buck stop; with you, the construction people or the building itself? Who hires you? Mr. Marshall — The Association hires me. The contractor by contractual obligation is responsible for ways, means and methods. As the engineer of record, I am ultimately responsible for his methods. I am also an agent of the Town to act as an inspector. I would like to defend Mike on this. Because the nature of concrete restoration is so different than renovating a bathroom, it is required that a threshold inspector or engineer be in the field since there is technical analysis on a lot of the situations. That is above what a Building Inspector does. Comm. Feldman — Now that you know about this situation, you obviously have many more balconies to do there. Have you instituted any other procedures now being the engineer of record to be sure that this doesn't happen again? Mr. Marshall — We will have multi levels of inspections. We have also been authorized by the Association to prevent measures like this to use steel plates to prevent failure of the concrete and the throwing of the anchor. We are implementing additional safety policies. I would like to go on record that the deterioration of that building is so bad that it can occur naturally by the anchors releasing on their own. There is structural integrity issues with the building which require that we are implementing the proper repairs that the Board has elected to implement. Comm.Feldman — If the building is in this condition, it is not the burden of the Town. It should be the responsibility of the Condo Association and you as the engineer of record. Frank Furino, 3400 S. Ocean Blvd. Unit 50 —1 am in the apartment where that accident happened. They did not petition the glass doors. They are working one floor at a time. Why can't they petition the doors when they are jack hammering? I believe it was neglect. Norm Berman — I am Vice President and Treasurer of the Board at the Coronado. No one takes what happened more seriously than I do. No incident like this is acceptable. It doesn't matter to me who said what to who, the important thing is what are we doing about to reduce the risk of this happening again. We do not know what the real cost of this project is. It may be six million; it may be more; it may be less. I was told that putting up plywood would not have prevented this from happening. It would have gone through that like a knife through butter. We have weekly meetings with Mr. Marshall, Carey Construction, his inspector and the directors who are here. You have my commitment that I will continue to do this to insure the safety of our residents. Vera Krakauer, 3400 S. Ocean Blvd. Unit I ID & I IL — I want to remind Mr. Marshall that when this work was done in 1999 every single door and opening Town Commission Workshop Meeting Tuesday, September 24, 2013 Page 10 of 14 was wooded and he told us how dangerous it would be if we didn't. I am worried about the quality of the concrete they are using. Pat Moschella, 3400 S. Ocean Blvd — All the workmen have been called off the A stack. Why, on September 9th, when I called Mr. Desorcy did he inform me that he knew of no problems whatsoever with this column or anything that was going on here? Should he have known this when driving by our property? Joe Cantazzaro, Bel Aire Drive — I have been in construction for many years and I am concerned about some of the comments that are bantering around. Commissioner Feldman indicated that the Town was not responsible. When we live in a community such as Highland Beach, the highest point of authority is generally with the town management. If something goes wrong with a project, I would think that the Town should have the proper people and authority and be responsible for the safety of the construction in the town. Mayor Featherman — We have a lot of people here who are concerned. The Commissioners and myself are here to protect our residents and are doing everything they can. Comm. Feldman — When we first got the letter Commissioner Sheridan, the Mayor and I went over there. We were very concerned and disturbed and that is why I asked that this matter be put on the agenda. Vice Mayor Brown — We hear a lot and I feel for everybody; but we haven't talked about how to fix it. We brought a problem to the Commission and nobody brought a solution. How do we fix it Mr. Marshall and Mr. Desorcy? Mr. Marshall — We are going to lock out the cable that was displaced, fix it and continue on the structure and implement additional safety features to prevent this from occurring again. Vice Mayor Brown — I would recommend that you tell the residents when you are working specifically on their floor so if they want to take additional precautions they have that option. Mayor Featherman — I would like to see a follow -up in about two months. Comm. Feldman — I think the Building Inspector can give us a follow up and let us know just what has been done. B) Authorization for Mayor to sign Phillips & Jordan Mutual Aid Engagement Letter extending contract for Hurricane/Disaster Debris Removal, Reduction and Disposal Services. Acting Town Manager Brown reported that the mutual aid agreement for debris and disaster recovery services between Phillips & Jordan and Solid Waste Authority ended June 13, 2013. Even though Solid Waste went though a formal bid process, the process was contested, holding up the final execution of a formal contract. In July, we entered into a temporary agreement with Phillips & Jordan. Since the Solid Waste Authority has executed a three -year mutual aid agreement for Hurricane and Disaster Debris Removal we are asking the Commission for authorization for the Mayor to sign a three -year agreement. Commissioner Feldman — Is there any rate change from the original? Acting Town Manager Brown — No. By consensus, the Commission agreed to place the authorization on the October 1, 2013, Consent Agenda. Town Commission Workshop Meeting Tuesday, September 24, 2013 Page 11 of 14 C) Commission to authorize purchase of quantity two (2) new police patrol vehicles funded in the 2013 -2014 Fiscal Year Budget; Account #001- 521.000 - 564.000. Acting Town Manager Brown reported that in the recently approved FY 2013 -2014 capital outlay budget, the Town Commission authorized the purchase of two 2014 Ford Interceptor, four -door police vehicles. They are asking $49,632.00 at the moment because the emergency equipment will be additional once we purchase the vehicles. It is going to take time to order the vehicles, so we would like to place the order now. By consensus, the Commission agreed to place the purchase on the October 1, 2013, Consent Agenda. 7. MISCELLANEOUS — ITEMS LEFT OVER: A) Minutes August 21, 2013 — Budget Workshop Meeting August 27, 2013 — Workshop Meeting September 3, 2013 — Regular Meeting September 5, 2013 — Budget Public Hearing No corrections received from the Commission, minutes to be included on the October 1, 2013, Consent Agenda. 8. REPORTS — TOWN COMMISSION: A) Commissioner Feldman — After hearing what we heard today and from what we saw, September 26, 2008, we had our own building inspector Bob Dawson. Then the Town Commission voted to hire an outside company. At that time, the outside company, Independent Inspections out of Illinois, supplied us with two contractors — Bill Kraemer and Dan Divan. We had two inspectors then and since that time, there has been a turnover of approximately four to five building inspectors. I think this town should have its own building inspector. We have our own building department; we have our own code enforcement and I think we should have our own building inspector. There is no reason why we shouldn't. I think we would be more in contact with the people. We do have a part-time clerk that went full -time. The inspectors that we had before Dan Divan, was Dick Olzyck a code enforcement inspector and Bob Dawson was a certified building inspector. Dan had multiple inspector licenses — he held the plumbing, electrical, mechanical structure and just about anything else. This is from the minutes of a meeting in 2008. How we changed all around to one inspector. I think Mr. Desorcy, from what we heard today, is overworked. I think we need more people in that department and I think we should have our own people there. That is my feeling. I think they would be more responsive to the residents of the town. B) Commissioner Stern — Absent. C) Commissioner Sheridan — No report. Town Commission Workshop Meeting Tuesday, September 24, 2013 Paae 12 of 14 D) Vice Mayor Brown — I would like to make a statement. I feel for everyone at Coronado. It is hard when your safety is at stake. It is hard when it appears that no one is listening. I hope you know we are listening; however, we do have some procedures that we need to run these through instead of coming directly to the Commission. First off, the Commission is a policy - making board — not a day -to -day operator. We do have guys that come out there and look but I guarantee you that our Commissioners are not well versed in construction and high tension things that go off and throw concrete everywhere. We do have procedures that we need to follow. One of those is through the building department and if the building department is not responding, the next step is to our town manager. She handles the day -to -day operations. She's in charge of the building department; she is the one that can say, "Mike do this, Mike do that ". If she cannot solve it, then she brings that problem. Also if we need more personnel in departments, that is her department — not the Commission. We are a policy making board. We are the ones that say safety and security in this Town is first and foremost. If that is our policy, then that policy goes to the Town Manager, who executes that. I think we are very competent in following those procedures so far from my tenure on this board. The Town and its staff has been very responsive and very good at responding to what we, the Commission, ask for as a policy. E) Mayor Featherman — I do believe that people should be talked to courteously. Whether they are our town employees or people we give out work to as subcontractors. They deserve that and should be talked to civilly and properly and decently. I don't want people to feel that they are put down because when someone comes in to tell you something — you should have the truth straight out. I also believe in small things. I have heard today that we have a number of bathrooms being approved but they will only be approved when all of them are approved. That is not good for me. I am talking personally now as the Mayor. When you have something approved, it should be given back to the people and I think that we should think about that closely in all our arrangements in our Town. Other than that, I want to thank everybody for coming here today because it is something that concerns you. We appreciate that whether you realize it or not. What was said here today by all of us, we give concern to it. We want to serve you. We are here to serve you or we shouldn't be here at all. I thank you again. 9. REPORTS — TOWN ATTORNEY GLEN J. TORCIVIA• A) Update on Town owned Boca Raton Property. Town Attorney Torcivia reported that the property was sold as residential purpose. Mr. Durett submitted a site plan and they are going through the process. It is zoned residential but it has been discovered lately that the underlying comprehensive plan shows a zone that is not residential. No one seemed to be aware of this. It is zoned as Public Use Institutional, which means that the comprehensive plan also needs to be amended. I don't have a solution for you today but I will have a proposed solution for you next week. The possibility is that the Town may have to get more involved. Since we own the property, we are the only ones that can pursue a comprehensive plan amendment. By next week, I will let you know what that entails. It is going to take more time and it may cost a little bit of money. Town Commission Workshop Meeting Tuesday, September 24, 2013 Paae 13 of 14 Comm. Feldman — How long will the sale take? Attorney Torcivia — It will take several months, closer to spring. 10. REPORTS — TOWN MANAGER KATHLEEN DAILEY WEISER: A) Special Occasion Gift Policy Acting Town Manager Brown explained that the Town Commission approved a policy in 2008 to have a $60.00 maximum limit including delivery when sending a fruit basket or flowers to an appropriate person. Staff is requesting that the policy is changed to an amount that does not exceed the Town Manager's approval. Mayor Featherman — How much? I do not like to leave things open ended. Commissioner Feldman — That is what they are asking for you to not put a limit on it. By consensus, the Commission agreed to place this item under Miscellaneous Items Left Over on the October 1, 2013, agenda. 11. PUBLIC COMMENTS AND REQUESTS RELATED TO ITEMS DISCUSSED AT MEETING: There were no public comments or requests. 12. ADJOURNMENT: There being no further business to come before the Commission, Mayor Featherman adjourned the Workshop Meeting at 3:21 PM upon a MOTION by Commissioner Sheridan seconded by Commissioner Feldman APPROVED: ` Bernard Featherman, Mayor Ro rown, Vice Mayor Dennis J. Sheri , Commissioner Town Commission Workshop Meeting Tuesday, September 24, 2013 Page 14 of 14 Absent Louis P. Stern, Commissioner C l Fel an, Commissioner ATTEST: V en es, e i Date " Exhibits A = E Attached TOWN COMMISSION WORKSHOP MEETING SEPTEMBER 24, 2013 EXHIBITS TO THE MINUTA Exhibit A — Letter from Flo Furino dated 09 /12/13 Exhibit B — Letter from Pat Moschella and three (3) color photographs Exhibit C — Copy of Building Permit Exhibit D — Email from Michael Desorcy dated 09 /24/13 Exhibit E — Letter from Timothy Marshall, P.E. of A.T. Designs, Inc. /v a. y Town Of Hgtrland Beach 614 & Oosan Blvd. Highland Beakata, FL 33487 Sep/m*w 12, 2018 Deer Mr. Mayor: 1 am railing th you to ink you d'the dangerous aondmofion that hro been going on sat the Cmxmdo h High w Beach for mono than *n rrroriltrs. 1 have been lift in Highland 8saeh for mores them 10 years and as an owner and r mellIc l how never seen a scope of wok this enormous and while residents are living on the prar%dess. Whie the srgie r m g imrc of orror 330 sinks are undergoing batoory E neaetatdon work, which inckrdse ®rx mWw de,noNdon, the garages are also being reoonebucaed, the pools and balhroon are also undergoing n melve rsnovalions and Beget pavers was l mill aromdd both pool name h vA** conebuction went on Ilmoughoul: kre weelosnff. incirdig SAwN ►, which is a vk*dJ n of a Town ortilmence. One of our garagea was also worlaed on tirroughoutfhe waslanW. When i leaned that afler la months ofdonvollshingbailconlesonnoWsaftl raos6ved a nswsbtierfrom the Comrmdots Bowd of Dineacocm iriorrnig us that Cow in A and Z stack have to be replaced and that shorig is being erecded th replace two mojorsuppo ool l b rcughtthla wdtten inberie on b the CM ofthe bultlig me and ano8rar rrsiphborthat he wasn't aware of the s uadon of replacing to oolurn . When I thither a 6*md that k was damr#W the naedw amount of ow sbualiorn along with heavy duly equipnnerd and nre rgxx r pt1eeentied a Oveatto our adety, he told us VW he didrr"t inspect the projeals as the Town doeenl have to manpower or the mom to inspeot all of the pno)scle in lOrlernd Beecr. He want on to eplain that we had our own "qmW impedes" on the pnmft s. When atlasd who they are, krmA ft we did not have any indepmulerrt oversight of this rrreasslve scope of wank, he said that our own engineer inepecfed the work end # atthe aarhmalmre also had a couple of Inspeckn mulching rnen- I explained to Mr. De8omy that since #W alerted jack hwmra ig arrd drying y on a dally beads for to past five runt tns, postierolon cables one poppy mama *aqua* as they drill d1r city Into the r baft and cad►i m F& DeSomy aesuW me that "poppig post bnslm cantles"" are noddi to be worried about. He asked if I had ever stood now one that popped and said you may get hit wkh a little cement, but you m* v aukhO get hurt l vm disappointed tQ know that the To m was not oo - aerried for the neaidenls asieiy Nving In HfohWW Beau. a i Y lily, the rod day, Sept.101h, I had to leave my condo because the drilling on my balcony for hags was unbearmble, and my husband ladt after I did. Shortly der we kot a post tomb, cable popped on my balcony, sending 80,000 Pounds of press= through the corsets, which eovioded through our gksss pado door, sprays V our condo with Ignite du ft of ouncrele and a heavy piscs of metal, which I was told was a k ck dawn piece and thou of pieces of broken gees. Had via been hares at that time, there is no quesliion we could have bean kBed depending where we wens In the condo V% telssned wtllrh minutes of the accident to eee broken glees waft our soda and en*e unit. Chunks of concnele made holes In our ceiling, walls and even the back of my ftont door. In atm words, this dangenace debris blow tMu my living room dining room, kitchen and entrance way. Because I had just gone to Town Hai and spoke to W. DeSomy the day before, I called his duets shaking and vary uped and asked If I could speak ID hlm, Sue said he am not there. I tdd her who I was and expleirrod what had happened. I asked if she could tryfo reach hkn and aelc him to please come fie my ea - dnwWgmhormyapwkwtmodwoWeddrom She told me no. t also left my phone number but I did not hear back fmm anyone. Two weeks ago, a noVftrs car was panned in the deed hendkap spot of my buf tng on a Saturday when somelhing avel ed 0mugh her sun roof. VYe had also left our name and phone nMmber because Mr. DeSoroy told tin on Monday, .99, chat ha would call oermVineer and salt for a wdan report about the slKNIng project which was discovered a We mane than a mortlh ago, but he know nothing about. He said he would ad to to pick up a copy. We have not heard anyth V about this m dfer as well. I mad the Tarn of ftim Beach being a more involved and concerted munIcOft and I wanted you is knew a synopsis ofvrhet raoercy tnsnspined and alert you to the fad that we are Oft within a very deromnous construction ells. We live In tear oftm next accident. Sincerely, Flo and Frank Furino J,& -- cc: Ron Brown, Vice Mew Carl Feldman, Con nissiioner Dennis J. Slerldan, Commiselcoer Louis P. Stem, Comn> rser Page 1 of.2 r, florence furino From: - West Concierge Coronado' .00m> Date: Friday, September 13, 20131:26 PM To: `Property Manager BAN NW < WG1d0Wrn .00m>; "AdminisbWr Lisa Etd' <cx}ronadoasst� mad. oom> Su*d: Con*udion Coordirretion AAeetirg OM &2013 From the Property Manager 9/13/2013 Marty Marsilio, Norman Berman, Paul and I met with itafives from General Buffing Systems, Carey Construction and ATDesigns this morning in wake of the incident earlier this week relating to failure of a post tension cable —Some background: The nature of this business, post tension construction, is that the structural support of the towers is under extreme tension/pressure at all times-This tension adds to the structural support of the re- bar /concrete construction of the buildings. Whale this type construction is common/widely used in high rise construction, it has certain aspects about it that produces levels of risk as time buildings age, re mar and cables deteriora ft and associations enter into the concrete restoration mode which your property is now experiencing. Residents on site can view the deterioration at the edges which have been exposed. At those edges, anchors holding, the post tension cables in place are clearly visible. Stucco removed from the edges, produces a dear vision of the condition of the anchors, cables and rte -bar which is the first step in restoration project, The visible cables run eastAvest through the building, under great tension. To repair the anchors and associated cables which show deterioration, there is a process in which the cable under tension must be exposed and locked off. That necessitates the battery of holes which are punched out mid balcony. At each hole, a lockout Is attached to the exposed cable, allowing for the remainder of the cable between the lockout and the edge of the balcony to be de- tentioned and available for repair. I i SpecMic to the fnddsrrt: The cable which was blocked out had been held in place for nearly 3 weeks—Due to fatigue in the concrete supporting the lockout, the top part of the concrete deck sheared off, ejecting the lockout into the unit causing the damage which has been under discussion. This obviously is a dangerous situation acrd one planned as part of the restoration. The full investigation of this incident produced the fact that this area of the balcony had previous shallow depth repair. That is, a layer of concrete had been poured over the existing deck, effectively producing a layered effect, newer pour over existing pour. This type previous repair l is likely to be encountered again. In the Interest of safety, the Association, wrth its contractors are taking the ` J following extraordinary steps to further protect the safety of our residents: Page 2 of 2 - Residents will be pre- notified of work on their balcony. They will have emery opportunity to vacate during like cable lockouts/ pulls. Likewise residents occupying units immediately above and below the designated unit will be notified to vacotte their units during post tension cable work - Openings for lockouts will be double inspected for evidence of previous repairs and/or cafe location in slab - Cables not located exactly mid slab will be protected by an additional installation of heavy steel armor plate which would confine any concrete breakaway - General Building Systems (post tension contractor) and Carey Construction (general contractor) will have additional supervision on site to oversee the entire post tension portion of the project It has been intention of all parties involved that the safety of our residents takes all precedent over all other considerations. These additional steps will further enhance our efforts. We thank the reddents for their patience and understanding. Bill Neel LCAM Property Manager Coronado at Highland Beach Condominium Assoc., Inc. 3400 S. Ocean Blvd. Highland Beach, Fl. 33487 Phone: (561) 278-4438 Fax: (561) 278 -6190 E -mail: coronadocam@gmaii.com [ e d o .. 4n znn� � C M�► name rf Pad Moschella and I have trued ofthe- Coronado in Highland Beach fqr almost 18 gears L am hens today because af'ry #undamental dissatisfaction with the rnspectroh process by the The Town's GM of the Building Dept: Beceuse of tfia anorrr�ity of the scope of wokz_g�mg on at the. Coronado, many year rqund residents have becorr rnctneaWp1j , y concerned with - safety issues Especially because of the fact that: three= Pis could have been killed in a span of.two weeksartd are afhre because of st�4'tadc, The fact is that we are nota small group of owners, we are rnq� tha�a 1 owned, almost 5096, no =small `. group by any means In yeairs past, I hae'trad a few expenencea with the Burlrrliog Dept, both as a Dinec or at the CQrocidQ when the Town's Building Insp was attentive to all's spects rnarolv�ng building codes, permits safety an to d �41hd also as an owner -where The Tgwn s inspector was very diligent and ... .. p hands bn making sure that rules and safety A. were A. fist s oke to Mike Deso tY rcy in Jr31y I had spoken o Comrnlssroner Sheridan about tawo reports dtributed to M. wr!rrt owr at the Coronado written' by our Property Manager, Bill Neel One report stated in bold type "Town Ball klseefir� 9 { Requested " Tian Marshall setup a town hall IYree r trng to mdude Mrle D+esor (H�lileno Beach Bldg dept. Gen Mgr) it said`ahat ;This is rn .respo ° z corrpla�nts from Bldg dept of rne�riber caraamts bung registered at City Hall 4 relalrr�g`to the repair restora n project. TimefAate TBA 1 had never hea Ed of Town offaals spealeng to owners about resra #roh ,and renovattonsgorr�g on within a condo comple and asked Nlr Shen n rf this rs .rtow sorrlething they doh The 2nd report that l pr a C.ommrssror�er Shendan quoxpd Illlike Dorcy;by ' tha Coronado' Property `Manager and again was drstnbiated o' ail ov�ets It , read "M ke Deco H hlar1d Beach In n%y r9 . spur (Bldg dept) explained to: air owner, m no uncertain terms, that the Association vies doing exactly what;needeK! 16b.6--don e anti that failure of fie Assoaafion to address the damage_ could result rn an wnsafe bldg wFrrch cauk# become tnrh`f�abrtable Nuke DeSorcey thorght that his eplanahon vrras, accepted and uFdertQOd. "end of quote: Mr. Sheridan asked . could give him Copies of these two report and tf�e:;nezt day, M' Sher tl�rti called me to tell me that he and the Tovyrn�9 Manager spoke to Mike and he drdrl't know = anything about a Town Hall rneetrtrg as he wras never , asked by Trrn Marshall .and also that he did not say ;the granted rernar s stated by our Prorty Manager, Bill Feel rn,t�s weekly report: Mr. Sheridan said that.l could pail Mike Desorcy ; to disouss�rtfurther called' Mike late that same day artd Mrke told tne. that Tien Marshall had scheduled a:meeting with him; but Tim canceled and did' not reschedule. When l . j L__ s Fwd: Town Hall 9124 Page 2 6f S - asked ebc�u# tfte- con #ents o the quo #e. Mike sand he d'IdM't say° that the Coronado <r,< could ttacome uninhabable but srnce he scgpe of .work is so much larger than he °was onginatly told, he did feel that the work needed to be_done or. 'It could v: become - unsafe. I asked `if Il to'Issue a correction and he said no 'he ' , reads�isquotes in .the news r da'I �`s to'be ex 1. Wage ly peeled L ke hen asked Mr t that' the .Property kAanager was not` present daring the'conversation between 77 he. and sM owner, how could the Property A�nagex::haYe known about said conv+ r ation - answered, I went into his old and tole him - about my converbon I found It d�sappo rnting to know that Mike'[[�eeSorcy felt rt necessary r to get �na� ©Ived'In tie personal environment with'In. the Coronado In the past] i Town ciaals: could be counted on to be profess'Ianal aFld strictly by the books .� regandir' ermane bu'IIdi 'Issues: 9 9 n9 The last -time f rnet with IIA�i + orc, was Sept Bth, at 3; 40 p:m; when Flo Furir�o and I ant to. his office te; ask if he tr.a an ything i writing from the Coronado h about replacrrig columns in A and 'iiacks and, I gave h'Im a. brief write up from our Board approved newsletter sent out on 9I1 Ha read .it and said hat he knr nothing about this but he was sure # sounded;wc�rse thorn tt was They probably : didn't mean Feplaceme it��buf repair &, the-colum. s. l asi ed if -he knew ab out the shorrnct for the columns a again he said NQ He idid tell �me that he would call Tim Marshall and oak for sometllrng rn writing and then asked me to leaYe° rny: name and phone number so he could call me to cone and p'Irk'It up. I nev c hea from Mr icy or anyone in th builds depth -# sv As; Flo t'Inno said in her -letter, we -are cancecr�ed :ativut ours j iy Arnor►g other things, we had a large pool emptred'aast`week tha# has r. bt been roped ofF w'Ith caution tape ar other notice of `pool closure h �s dark at night due to he neshng r' sea turtles and could be eery darYgerous,as our ba" a araea !dust a few feet. Y away as,it our utilized dub house Garages arse closed due to axtens'Ive ' restoration of concrete, involving 'aol� hamrne Ing, drilling; re bins, post tension s -. cables and where large'holes :are thru out the garages 1Nhen you walk out of the O daoruvay allowed at this ime,; you risk beEng pelted with sand blast'In gas `I was orr Qccasions, or other debris. The Town of :Highland: `Beach is a unique are which I; feel was due in part to the Town's - dedication #o maintaining our coon un o 'certain s ndards. ta I am hopeful :that the Town of Highland Beach will show concern and respect for its residents as it had for man etirs in ' y y the past Thank you Vi 1 :� . M' mss•. "�� ' �.,,t ;1^1- K 4 �'Y i, •� ME r �w rz y S ` k a j e7 { r � f5 e 6 a y k' k . ZA R�,"Wcyx + '• T' R .. � ..� � i.K' 'Fx �.i��T'4ixa�y "w a 4 {V ti .y'?.`�'� p t p[ • � cs r f`�ay( -; I f 'k t =<i ,� y, ttiRbn r f a �yS.>�•' ' t j � � 111 i. � f J t � r , 1 f tj II, 1 7 r �cs� T > I 1 l ty� S F �; tf til it f(i t rl' pi ` 1 1 � •� + r i t 1 4 � 1 f j�41. �; _......W.,--- *+v..eH•nr. ...gin......- .lp�e,,,.»,I.n„s... �. ^ a l� VA- �1. �t 'i - 3 i . i r' t;- x� B - 9 1 L tR _ {4 l'i 1� J L. i�' i A : F € Oi B EA CH E' South 40-ceAn Mw f k f2 y V C. - Nt.!PA. ` T ,r - T '1,` � 4 i t A W 7 ti 'Y' s r , • „ RE %W IM I �- : M. �__�. _'.x J Fax (5&1)X78 -26 i Nana P : adix33D�t0lq.TC f�Ex:u�1 A' ttvi Sk �.��` &. arr,r ar: � ,, „ s _'•� n .x ' na a d�sned *.��I�11e. ASE1sC�r5.' •� P — w F ltdq- =.- RPI.M t 3 � 3 t j c f Michael G. Deso ! R From Tom Delacy [tdl @illimded.com) Sent: Tuesday, September 24, 2013 1:20 PM To: Michael G. Desorcy Subject: F1l11: letter- Coronado Condo From: Michael G. Desorcy rmailtn :mdesomr®d.highland- beach,fJ usl SerW. Tuesday, September 24, 201312:01 PM To: Tom Delacy Subject: letter- Coronado Condo Morning Kathleen,.... I'm writing this email in follow up to the letter written to the Honorable Bernard Featherman, Mayor, and Commissioners for the Town of Highland Beach, dated September 1P, In regards to the extensive scope of concrete restoration and construction activity at the Coronado Condominium Properties. Most construction work is hard, dusty, dirty, noisy, expensive and most of the time, inconvenient and " onsite resoonsibility is the obligation of the General Contractor Mentioned in the letter, work was performed on weekends and Sunday's. Construction work is permitted by Ordinance on Saturdays, from 8 am-6 pm, unless a holiday lands on Saturday. The Town was not aware of construction work at the Coronado on any Sunday, which is not permitted by Ordinance. All the construction work at the Coronado properties is covered by an active /open permit or has been closed per the following: Carey Construction(restoration #29714- open), Firstwater Building and Design(pool /cabana baths # 29896, #29913 - open), Atlantic Pool Maintenance(pool pumps /equipment #29930 - open), Perfect Pavers( #29698- closed). All those permits were approved, issued, and the work is ongoing, except the pool pavers. I was aware of the column work to be done at the 3400 building on Monday, September 9th. There was a flatbed semi - truck delivering shoring units at the property at 8 am. I contacted the Tim Marshall (Engineer, A.T. Designs, Inc.) Monday afternoon after I spoke with Flo Furino and Pat Moschella. He explained that he was in the process of finalizing column repair specifications and shoring/re- shoring plan details. Mr. Marshall (Engineer, A.T. Designs, Inc.) understands that they will be submitted to the Building Department as soon as they are available. Mr. Marshall, is ed� es. , Professional Engineer, to determine the condition of the buildings and repairs that wou a necessary to correct any deficiencies that effect the structural integrity of those buildings. He is the s or far oronado Con restoration project. Mr. Marshall informed me that the cable that failed at the Furino balcony had been loc ed down for repairs for two weeks. It was an unforeseen incident. Again, " onsite responsibility is the obligation of the General Contractor Pat Moschella left her phone number to be contacted when 1 had the shoring plans. As of today, I have not received them. I contacted Mr. Marshall on September le via email and requested for the Building Department file, a report on the numbers of post tension strands repaired, the number of strands that failed, and a report describing the incident and damage that occurred at the Furino residence. Also, the Building Department needed to see a copy of the onsite best practice safety program, which I have reviewed and will return to Carey Construction. The Town needed to know what additional safety measures will be taken to prevent accidents like this from happening again. Unfortunately, the day of the incident, September 1&,1 was out of the Building Department, performing scheduled inspections (13).1 was not available to observe the failure of the PT tendon at the Furino balcony. i ai s The column/shoring specifications are not available at this time. Mr. Marshall and the property manager, Bill Neel will be at the Commission workshop meeting this afternoon to address any questions the Commissioners and residents have concerning the ongoing work. Regards, MICHAEL_ DESORCY CBO INDEPENDENT INSPECTIONS LIMITED TOWN OF HIGHLAND BEACH 569.278.4544 office I I i 1 1 A. I DESIGNS, INC. sEP 2 3 2013 CIVIL /STRUCTURAL ENGINEERING AND PROD C Bt�lftlrt CES NONE TRANSMITTAL DO: Septembw 23 2013 Number of pages including cover sheet To: Michael Diesercy, Banding Offidid From: Timothy & Marshall, PE Company: Town of Higidand Beach Cooky: A.T..DesiW% Inc. Address: 3614 South Ocean Blvd. 300 Prosperity Farms Road, Suite G Iii bbMd Beach, Florida 33487 North Palm Beau, Fl 33408 Phone: (561)278 -4548 Phone: 561- 881 -7280 Fax phone: (561) 265 -3582 Fax phone: 561- 881-0201 CC: Coronado Condo., File -- REMARKS: ❑ Urgent ® For your review ❑ Reply ASAP ❑ .Please comment Mr. Desorcy: Included in this package is the requested information we discussed and you outlined in your September 17, 2013 correspondence. The included information is as follows: 1. A report prepared by this firm concerning the ongoing concrete restoration and post tension component repair work, inclusive of photographs. 2. The Stressing Logs for the ongoing work and in addition to the logs already submitted to your Office. 3. The General Contractor's (Carey Construction) 'Safrety Manual°. 4. Post tension cable repair details which were contained in the permitted project manual. The only item which is not included in this package is the engineering plans and shoring details for th pending A and Z stack column repair work. They are presently In progress and it was anticipated that they would have been completed as of this date, but will be forwarded to your office as soon as possible. Respectfully submitted, Timothy S. Marshall, PE The information contained in this transmission is privileged and c mlidentiel, and Is intended only for the use of the individual or entity named (581) 881.7280 • FAX (SM) 881 -0201 • F.eisil: aidOetdesigns.net • A. T. DESIGNS, INC. CIVIL / STRUCTURAL ENGINEERING AND PROJECT MANAGEMENT SERVICES September 23, 2013 Board of Directors c/o CORONADO AT HIGHLAND BEACH CONDOMINIUM ASSOCIATION, INC. 3400 South Ocean Boulevard Highland Beach, Florida 33487 Re: Post Tension Cable Repair Coronado at Highland Beach Condominium Highland Beach, Florida Dear Board Members: This correspondence has been prepared to discuss the scope of post tension Cable/anchor repair work to data and the recent premature cable anchor release/displacement which occur on the balcony of unit 5-0, of the West Building. As of this past week, the concrete restoration and repair work has included approximately one hundred t+n+e * (120) individual balconies and the South facades of both buildings. The scope of work continues to evolve from stack to stack and balcony to balcony. The original intent of the current restoration and rehab ifitation project was to repair only the areas of concrete deterioration and damage to the post tension components which could be positively identified. Procedural methodologies were developed and ultimately implemented in an attempt to insure unneeded work could be avoided, addressing only those areas which are readily identifiable. The focus of the work was anticipated to be centered at and/or along the peripheral (edges) of the individual balconies. Unfortunately, during the initial stages of the project, it became apparent that the extent and severity of damage to the encapsulated steel reinforcement and post tension components was considerably greater than originally projected, resulting in larger areas of work and affecting an increased number of post tension anchors to properly restore structural integrity to those areas. In addition, and as a direct result of the extensive deterioration and damage exposed during the step by step procedure(s), the work - has also included the removal of all the perimeter screentrail frame members and surface coverings from many of the individual balconies. 300 PROSPERITY FARMS ROAD, SURE 0 • NORTH PALM BEACH, FLORIDA 33406 (581) 881-7280 • FAX (561) 881 -0201 • DUN: atd0atdeaigmnst Post Tension Cable Repair Ad Coronado Condominium fin September 23, 2013 Page 2 of 3 At some locations, there have been a limited number of units which have had work performed inside the individual units as a result of the damage identified on the balcony slab, immediately adjacent to the existing sliding glass doors. To date, there have beep seventeen (17) such invasions into unit interiom. Based upon the work completed to date, the overall scope of work has totaled eight (8) vertical balcony stacks, encompassing approximately one hundred and twenty (120) total units. Presently, only two (2) stacks, M and N, have all of the concrete work completed. The repair of the A and Z comer stacks has been delayed to date as a result of the column shoring design/engineering and the remaining stacks (O, W, X, and Y) are presently in various stages of work. The below table depicts the location of work, the status of the concrete repair work, the number of post tension cables repaired, and the total number of post tension cables estimated in the stack. PT Cables Total PT Percentage Location Stack : Concrete Work i ed Cables of Cables A -Stack Ongoing 43 130 33.1% M -Stack Completed 227 260 87.3% M -Stack Completed 231 247 -93.5% W -Stack Ongoing 124 143 86.7% Ongoing 208 X -Stack initiated 130 Y -Stack Initiated 130 Z -Stack Pending 130 During the completion of the extensive restoration and poet tension repair work; there have been two (2) separate incidences where there was a failure or release of the cables that were being repaired. The first incident occurred during the re- stressing of a repaint post tension cable on the balcony of unit 5N. During the re- stressing process, the cable on the west end of the splice chuck slippedi eleased resulting in the west end of that same cable tobreak through the balcony surface of unit 5-Y, directly west of unit 5-N. The damage was addressed and the cable was re- stressed with no further issues. The other incidence, which occurred on 9/10/13, where a pair of locked -off cables on unit 5-O's balcony instantaneously faikuVreleased, after being locked off for more than fourteen (14) days. Our investigation revealed that the two cables where locked -off approximately 1 -3/4" below the upper surface of the slab. The lock -off failed as a result of the bdgue/failure of the concrete substrate/lattice directly behind the steel plate at the lock -off . hardware, causing the steel plate to be catapulted into the adjacent balcony sliding glass door, west of the lock -out location. The displaced steel plate entered into the unit, resulting in damage to the unit interior. Photographs of the conditions observed the day after the incident have been included with this correspondence. A. T. DESIGNS, INC. Post Tension Cable Repair Comnado Condominium September 23, 2013 Page 3 of 3 As a result these two instances, additional safety precautions have been contemplated and will be implemented by the General Contractor (Carey Construction) and their Specialty Sub- Contractor (General Building Services) to provide additional measures to protect against similar by tones from ocx umft in the future. The repair of the post tension hardware of the described instances, is presently under consideration, and will be implemented to rectify the existing conditions. The significant restoration work being performed at the Coronado Condominium is necessary, both to address the widespread and severe oxidation and deterioration of the reinforced concrete and post tension elements, but also to restore structural integrity to the compromised structural elements and to also address and repair identified areas of previously completed faulty repairs. The repair of the post tension cables and anchors requires additional diligence as a result of the potential danger associated with the repair of these components. The Board of Directors has continued to be diligent in their monitoring of the ongoing work, and to insure the work being completed is necessary to insure the long term integrity of the deteriorated common area stnictural elements. Please contact my office should there be any additional questions or if I can be any furl istance to you or the Association. R .� ; e' = w w • $ ������ EnciosureM cc File A. T. 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